Discretionary Grant Aid Grants for Community Festivals

Transcription

1 Discretionary Grant Aid Grants for Community Festivals Annual grants of up to 1,500 to fund festivals in local neighbourhoods or that celebrate the diversity of local communities of interest & identity The vision for grants Brighton & Hove City Council recognises the value of independent, not-for-profit community and voluntary sector organisations. The discretionary grants programme demonstrates council commitments around delivery of open & effective leadership in supporting a thriving third sector that promotes engagement and equality by encouraging cohesive communities to have active voices. Community Festival Funding The council has prioritised provision of cultural opportunities for all. Grants to Community Festivals will support events that promote participation in cultural activities, expanding life chances, improving health & enabling people to share in the city s life. Examples of local neighbourhood festivals that have received a grant in recent years include: Brunswick Community Festival and Friends of William Clarke Park. Examples of festivals that received a grant to celebrate the diversity of local communities of interest & identity include: International Women s Day and Chinese New Year. Please note that Grants to Community Festivals will not be awarded to occasional events such as musical performances or art exhibits. Organisations wishing to participate in Pride 2015 should complete a Pride Summer Day Grant application form that, subject to confirmation, will be available in early summer Timescale for council decision It takes about 8-10 weeks from the application deadline to receive a decision on your application so please allow sufficient time to plan your proposed activity. You should try to apply at least 3 months ahead of your planned event. Awards must be spent in the financial year 1 April 2015 to 31 March DEADLINES FOR RETURN OF FORMS: 1 May 2015 ( for activities from July 2015 to March 2016) 17 July 2015 (for activities from October 2015 to March 2016) 02 October 2015 (for activities from January 2016 to March 2016) Typetalk friendly. Application forms available in large print. One to one support offered to complete forms. If you need to submit your application in a different way (eg. using a tape recording or other multimedia format) or need translation/interpretation services, please contact or Return forms to: Brighton & Hove City Council, Communities, Equality & Third Sector Team, Room 415A, Kings House, Grand Avenue, Hove, BN3 2LS

2 Grants for Community Festivals It is expected that there will be two types of festival applications. This application form has been designed for both types of festival so you will need to read the following guidance and the questions on the application form carefully. 1) Applications from organisations that only manage the delivery of a specific festival An example applicant might be named the Anytown Community Festival Group All the information you supply with this application should relate to your particular festival The questions on the application form will ask you for information about the festival and you will then be advised to move to the next question You will be asked to provide income & expenditure information for the festival 2) Applications from organisations that provide a range of community services including the delivery of a specific festival An example applicant might be named the Anytown Community Association The information you supply with this application should relate to your festival and to how that festival will be managed by the organisation including: festival planning, supervision of paid staff / volunteers and financial procedures. You will need to demonstrate that your wider organisation has the capacity to manage the delivery of your festival The questions on the application form will ask you for information about the festival. You will then be asked to provide additional information about your organisation s wider operations You will be asked to provide income & expenditure information for both the festival and your organisation

3 Application form for Grants to Community Festivals Name of Organisation: Name of Festival if different from above: 2 Tel: Mobile Telephone: Fax: 3 Contact Name: please provide the names of two people who are knowledgeable about the application. Main contact: Second contact: If we need to speak to you about this application what is the best time to call you? 4 Address: Does your organisation usually meet at a different address, if so where: 5 Bank Account Details: your organisation must have a bank account in its name with at least two signatories, who are not related to each other in any way, in order for your application to be eligible Name of Account: eg. Anytown Community Festival / Association Bank Address: Sort Code: Account Number: Who should cheques be made payable to? How many signatories are required to sign cheques? 1

4 6 How much funding are you requesting from the Council? Grants to Community Festivals are available up to 1,500 7 How many people will be involved in the delivery of your festival? Committee Members. Other volunteers. Paid Staff: Full Time. Part Time. If your organisation solely delivers a festival go to the next question If your organisation is responsible for the delivery of other activities please explain how the management of your festival links with your management committee, paid staff and volunteers etc. 8 How do you safeguard / manage your festival money? Briefly describe your financial systems and procedures. If your organisation solely delivers a festival go to the next question If your organisation delivers other activities please explain how festival monies are accounted for within the wider organisational budget 9a Where will your festival take place? Grants can only be made to festivals taking place within Brighton and Hove When will your festival take place Start date.. End date.. Your festival must take place between 1 July 2015 and 31 March 2016 How many people do you anticipate will attend your festival?. How have you estimated this figure? 2

5 10 In which areas of Brighton and Hove does your organisation work? Grants can only be awarded to support activities for the wider benefit of residents in Brighton & Hove Brighton Only Hove Only All of Brighton and Hove Specific area Please specify any particular wards or neighbourhoods your organisation works in: 11 Does your work include services to Brighton & Hove City Council tenants / leaseholders or take place on council estates? If so please can you estimate the percentage of that work:.. (%) Please could you provide a short explanation to support this: 12 How does your group ensure equal opportunities in delivering its activities? In addition, how will your organisation meet the requirements of the Equality Act 2010 in terms of access, employment including volunteers and the delivery of your service. For information on what these requirements are please see our Resources Factsheet at or contact the Annual Grants Programme Officer. 3

6 13 How will you know how successful your festival has been? You will have to complete a short report to the Communities, Equality & Third Sector Team after your festival is over. Please briefly explain the monitoring you will be using to assess your success nb. visit the council s website for suggested outcome measures at 14 Please describe your festival addressing the following points: What is the purpose of, and target group for, your festival? Has the festival taken place in previous years? If so how has this helped shape this application? How will you encourage the active participation of local people and/or communities of interest & identity in planning and delivery? What steps have you taken to address any health & safety issues eg. traffic calming, stewarding, insurance, music licensing etc. (advice regarding these aspects of preparation & planning is available from the council s Events Office on ) 4

7 15 Please provide details of your festival s budget for the financial year: 1 April 2015 to 31 March 2016 If your organisation delivers other activities please note the additional attachments required at question 16 INCOME ( ) Brighton & Hove City Council Grant to Community Festivals (applied for) Other grants (confirmed) Other grants (not yet confirmed) Sale of goods or services eg. hire of street stalls, food concessions etc Subscriptions Other Income (please state): Total anticipated income for the period 1 April 2015 to 31 March 2016 A This should be the same as at question 6 EXPENDITURE ( ) Salaries / Wages / Staff Recruitment Volunteer Costs (expenses, training, etc) Venue Costs (rent, heating, lighting, etc) General Running Costs (post, phone, insurance, etc) Other Costs eg. hire of entertainers, publicity (please state): Total anticipated expenditure for the period 1 April 2015 to 31 March 2016 Total anticipated surplus/deficit for the period 1 April 2015 to 31 March 2016 (A minus B) B + / - Please note: a surplus means that you expect to raise more money than you need ie. A is bigger than B. A deficit means that your committed expenditure exceeds the amount of money you think you are going to receive ie. B is bigger than A. Does your organisation have reserves available? (Financial reserves can be one of three types. General Free Reserves can be used to pay for any activity that furthers your organisation s aims and objectives. Restricted Reserves are monies that must only be spent on a specific activity eg. a grant given to buy a photocopier. Designated Reserves are made when your organisation decides to put money aside for a later purpose, eg. for children to attend a major sports event, but may later choose to use the money for a different purpose, eg. if the event is cancelled) General Free Reserves Designated Reserves Restricted Reserves Total Monies Currently at Bank.... 5

8 16 You must attach the following documents. (i) All applicants please attach a copy of your organisation s: Constitution or set of rules (signed on the front page by the Chair or a member of your management committee if you do not have the original copy): Most recent bank statement or paying-in slip: this must include all three of the following: account number, sort code and name of the account eg. Anytown Community Festival / Association 2 quotes for hire or purchase of equipment / materials if relevant (ii) If your organisation only delivers a festival please also attach copy of your: Festival income & expenditure if applicable. Attached: Not applicable: (iii) If your organisation provides a range of community services including a festival please also attach a copy of your: Festival income & expenditure if applicable. Attached Not applicable: Total organisational income & expenditure Forecast total organisational Income & Expenditure 1 April March 2016 DECLARATION Two signatures are required (one must be a member of the management committee) Declaration: I confirm that the information provided is true and that my organisation has charitable aims and objectives and is a not-for-profit organisation: Signed: Position in Organisation: Signed: Position in Organisation: Date: Date: * The information you have provided will be used for the administration of discretionary grant applications and awards and for statistical analysis purposes. The Council is registered under the Data Protection Act 1998 for these purposes. We may check information that you provide, or information provided by a third party, with other information we hold, to check the accuracy of information and to protect public funds in other ways, as permitted by law. We may also share this information with other bodies administering public funds for these purposes. We will not disclose information about you to anyone, unless the law permits us to. The Council is the Data Controller for the purposes of the Data Protection Act If you want to know more about the information we have about you, or the way we use your information, please write to the Council's Data Protection Officer, Kings House, Grand Avenue, Hove DEADLINE FOR RETURN OF FORMS: 1 May 2015 ( for activities from July 2015 to March 2016) 17 July 2015 (for activities from October 2015 to March 2016) 02 October 2015 (for activities from January 2016 to March 2016) To: Brighton & Hove City Council, Communities, Equality & Third Sector Team, Room 415A, Kings House, Grand Avenue, Hove, BN3 2LS 6