My Mediasite and Desktop Recorder user manual

Transcription

1 My Mediasite and Desktop Recorder user manual To enable them to record knowledge clips (in the Do-It-Yourself studio) or their lectures and seminars, teachers have been given access to My Mediasite. My Mediasite is an expansion of the Mediasite environment LectureNet was already using for producer-assisted recordings. My Mediasite is a personalised environment, accessed with SolisID, where you can store, tag, and share recordings. The Desktop Recorder is an application (downloadable from My Mediasite) that you install on your computer. You will use Desktop Recorder to record videos that are then automatically uploaded to your personalised My Mediasite environment.

2 How does this manual work? This manual will quickly and easily get you started using My Mediasite and the Desktop Recorder. Additional information is available through the My Mediasite online manual or the manual for Mediasite Desktop Recorder, which is accessible through the help function inside the application. This manual will use slides with clear instructions to guide you through the recording process, starting with the first time you sign into the site. The steps detailed in the first section of the manual should only be necessary once. It may be useful to review sections 2, 3, and 4 (or parts thereof) before or during future recording sessions. They can be accessed through the menu on the right side of this page.

3 1. Getting Started with My Mediasite To use My Mediasite, you will need a registered account and the Mediasite Desktop Recorder. If a My Mediasite account has not been created for you yet, you can request one from this page. Use this link to sign into My Mediasite:

4 1. Getting Started with My Mediasite 1.1 Signing in for the first time

5 Sign in with your current SolisID here:

6 If this is your first time signing in, enter a screen name and address here. Click Continue.

7 You are now signed in to My Mediasite.

8 1. Getting Started with My Mediasite 1.2 Entering personal details

9 Click your user name, then select profile.

10 Enter your personal information under Presenter Information.

11 Click Save at the top of the page.

12 1. Getting Started with My Mediasite 1.3 Downloading the Desktop Recorder If you are on a dedicated Utrecht University workstation and signed in with your SolisID, this application comes pre-installed so you can skip this step.

13 In the lower left corner of the page, click Download the Desktop Recorder.

14 Click Download Desktop Recorder for Windows. This message may differ if you re using another operating system.

15 Click I Agree.

16 Click Run.

17 Click Next.

18 Click Install.

19 Click Yes.

20 Click Finish.

21 1. Getting Started with My Mediasite 1.4 Registering Desktop Recorder

22 In the lower left corner of the page, click Download the Desktop Recorder.

23 Click Register Mediasite Desktop Recorder.

24 Click Launch Application.

25 Mediasite Desktop Recorder is now installed on your system!

26 1. Getting Started with My Mediasite You will see your SolisID displayed in the top left corner of the Desktop Recorder window. This means you are signed in to Desktop Recorder. You are now signed in to both the My Mediasite web environment and the Desktop Recorder application. Both are required before you can record. You will now return to your My Mediasite web environment.

27 2. Recording a presentation This is where you create a presentation in My Mediasite for the Desktop Recorder to record into. You will need to create a new presentation for each lecture or knowledge clip you wish to record.

28 2. Recording a presentation 2.1 Creating a new presentation

29 Click +Create Presentation.

30 Click Record Desktop.

31 Enter a title and description for your presentation and optionally select a channel. Click Launch Desktop Recorder.

32 Click Launch Application.

33 Click Record Now.

34 You can select what type of presentation to record here. More information on that later.

35 2. Recording a presentation 2.2 Preparing to record While preparing to record, you ll have the option to select either Screencast + Video, Screencast + Audio, Slideshow + Video, or Slideshow + Audio. Use the arrows on the left and right side of the screen to cycle through all the options. A Screencast is a complete recording of everything that happens on your computer screen. A Slideshow is a simplified representation of what happens on your screen in the form of screenshots. This type of recording also allows you to include video from your webcam or audio from your microphone. A Slideshow + Video is usually the best option. It will show video of you alongside the slides you re using.

36 Select a type of presentation. The arrows pointing left and right indicate additional options. Click Next.

37 Speak into the microphone to test it. For the best audio results, the indicator bar should light up green.

38 Check the video and select a different resolution or input for your camera if required. Then click Next.

39 Make sure your presentation is ready to go by, for instance, opening the presentation you re using. Click Next.

40 Put a checkmark next to Select the entire desktop. Click Next to continue.

41 Remove the checkmark next to Show recording control panel You are now ready to record your presentation.

42 2. Recording a presentation 2.3 Recording

43 When you re ready to begin, click Record. To end your presentation, press CTRL+F8.

44 The programme will count down and start recording. To end your presentation, press CTRL+F8.

45 If you re done, click Finish Recording. If not, Resume Recording will let you continue.

46 There will be an uploading or verifying progress bar. Please be patient.

47 Once the recording has been uploaded, the button will let you continue. You can edit the recording on My Mediasite.

48 2. Recording a presentation You have now created a recording in the Desktop Recorder. You will be able to edit it with My Mediasite.

49 3. Editing the recording You will be able to edit your recording and add supplementary data to it in My Mediasite. Recordings have to be processed before they can be edited. Note: to find out whether My Mediasite has finished processing your recording, you have to refresh the page (F5). You can enter additional information about the presentation in My Mediasite. This will make the recording viewable and findable. My Mediasite also includes functionality for adding polls and a forum to your presentations, making them more interactive.

50 3. Editing the recording 3.1 Adding a title and description The title and description you enter are vital in making your presentation easy to find. The title must include the name of the course as it s listed in Osiris and your description must include the course code as listed in Osiris.

51 You will see This desktop recording is being processed. Periodically refresh (F5) the page to check for completion.

52 Click Edit.

53 Under Title, enter the course name as listed in Osiris followed by a title for the presentation itself.

54 Enter a Description of your presentation. This should include the course code as listed in Osiris.

55 Add any Tags to your presentation.

56 Click Save.

57 3. Editing the recording 3.2 Adding polls and/or a forum To engage with your students as they watch the presentation, you can add polls and offer them the opportunity to ask questions through a forum.

58 Click Edit.

59 Click Player.

60 Select Use Q&A Forum to enable forum support. Select Enable Polls if desired.

61 Click Save.

62 Click Summary.

63 If you enabled polls, click Polls Enabled here to enter the details of your poll(s).

64 Enter the question, question type, and answers on the right. Then click Save Question.

65 Add more questions with the New Question button on the left. Always finish with Save Question.

66 3. Editing the recording 3.3 Editing video My Mediasite includes an online video-editor with limited functionality. This manual details a few simple functions, like cutting material from the beginning or end of your recording. For more detailed instructions, please refer to the video-editor s full manual.

67 Click Edit Video.

68 Drag the triangle icon on the left around to pick a starting point for the video.

69 Drag an initial slide to the new start of the video to ensure it opens on one of your slides.

70 Drag the triangle icon on the right around to choose where to end your video.

71 Drag individual slides left and right to decide when they are displayed. This also allows you to change the order.

72 Select a slide and click Delete Slides to remove it.

73 Click Commit. For a new presentation, select Commit to New. Select Commit to Current to save in this presentation.

74 Click Commit.

75 Once the progress bar under Commit Jobs fills completely, the video is done and you can close the window.

76 4. Publishing the presentation When it s finished, you can share your presentation with others. A convenient way to share your presentation is to put it into a channel. To do that, first you have to create a channel. Once that s done, you will be able to share the presentation with students for viewing and coworkers for viewing and/or editing. In any case, it is important that you change your presentation from the default private to viewable. There is an explanation of how to do that at the end of this manual.

77 4. De opname publiceren 4.1 Creating a channel Before you can put your recording into a channel, you will have to create one. Similarly, when you want to share a collection of presentations with a coworker, creating a channel is the way to do it.

78 Click on the + next to My Channels.

79 Enter a name for your channel and click + again.

80 Your channel will appear in the left sidebar. Click Edit Channel in the top right.

81 Enter a description of your channel and click Save.

82 Click Security to share this channel with a coworker. If this channel is personal, nothing more is required.

83 Use the Add people or groups field to assign rights on your channel to one or more coworkers.

84 Enter the name of a coworker or group, then select the right one from the drop-down list.

85 Select Editor to grant a coworker the ability to edit your channel.

86 Click Add.

87 Your Coworker has been added to the list. Add others if you wish.

88 Click Save to confirm your changes.

89 4. Publishing the presentation 4.2 Putting your presentation into a channel

90 Click Publish.

91 Select Place this presentation in a Channel or possibly a Shared Folder.

92 Select the desired Channel (or Shared Folder).

93 Click Save to finalise the placement of this presentation in this channel.

94 4. Publishing the presentation 4.3 Sharing with students You can make your presentation available for viewing by your students and coworkers through Blackboard and , among other means. If you want to allow your coworkers to edit the presentation, use the slides below, under sharing with your coworkers.

95 Click Share.

96 Use the Link field to share the presentation through channels like Blackboard or your .

97 Use Embed to embed the video into a web page. will send a link to the video directly from My Mediasite.

98 4. Publishing the presentation 4.4 Sharing with your coworkers To allow your coworkers to edit your presentations, you must assign them the right to do so through My Mediasite. This can be done for entire channels, as shown earlier, but also separately for each presentation. If you are assigning rights on a per-channel basis, make sure that all presentations in the channel are set to enable inheritance. That setting is in the Security tab of each presentation.

99 Click Security.

100 Note: for the presentation to be shared according to your channel or folder settings, be sure to Enable inheritance.

101 Use the Add people or groups field to assign rights on your presentation to one or more coworkers.

102 Enter the name of a coworker or group, then select the right one from the drop-down list.

103 Select Editor to grant a coworker the ability to edit your presentation.

104 Click Add.

105 Your Coworker has been added to the list. Add others if you wish.

106 Click Save to confirm your changes.

107 4. Publishing the presentation 4.5 Making your presentation viewable Once you have completely finished your presentation, only one thing remains to be done, which is to set it to be viewable. This final step is detailed below.

108 Click Edit.

109 Under Visibility, select Viewable to make the presentation available to others.

110 Click Save.

111 5. View results Once your presentation has been online for a while, you will be able to results from it through My Mediasite. If you enabled polls, you ll be able to see the results of those polls, and you will in any event be able to review data about how often your presentation was viewed.

112 5. View results 5.1 Poll results

113 Click Watch in New Window.

114 Click the Polls icon.

115 Click View Results to expand the results for each question.

116 This is what a results overview might look like.

117 5. View results 5.2 Analytics

118 Click Analytics and select Dashboard.

119 This will show you an overview of data about your presentation.