Deleting and Updating Calendar Appointments (MS Outlook, IBM Lotus Notes, etc) Directly from ABAP Applications

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1 Deleting and Updating Calendar Appointments (MS Outlook, IBM Lotus Notes, etc) Directly from ABAP Applications Applies to: SAP ECC 6.0, ABAP. For more information, visit the ABAP Home Page. Summary This article explains how to delete or update calendar appointments directly from ABAP applications. It is applicable to all calendar products that support the icalendar standard, including MS Outlook 1, IBM Lotus Notes, Google Calendar, and many others. It assumes that the appointments to be deleted or updated already exist in a SAP System, as well as in an external calendar application, such as MS Outlook. A detailed explanation of how appointments are created and sent to external calendar applications can be found in the article Sending Outlook Appointments and Meeting Requests Directly from ABAP Applications by Martin Lang (30 July 2009), which is freely available as a SDN contribution on the internet. Author: Alexander Mintchev Company: BIAC Created on: 22 December 2010 Author Bio Alexander Mintchev is a SAP FS-CM Workflow Application Manager at BIAC Ltd, a company of Vienna Insurance Group implementing SAP for Insurance within the corporation. He has been working as a SAP developer, insurance consultant, and innovator and is currently responsible for ensuring the faultless running of SAP FS-CM Workflow applications on production systems of the corporation. 1 MS Outlook only partially supports the standard, source Wikipedia: SAP AG 1

2 Table of Contents Summary... 3 Appointments in SAP and in External Calendar Applications... 3 Problems with Deleting or Updating an Appointment... 3 Solution Proposal... 3 Finding the Appointment to be Deleted... 4 Composing the Appointment Deletion in an.ics format... 5 Deleting the appointment from the SAP System... 8 Sending a notification containing the appointment deletion as an attachment... 8 Related Content... 9 Disclaimer and Liability Notice SAP AG 2

3 Summary This article explains how to delete or update calendar appointments from ABAP applications by building appointment cancellations / updates in an.ics (icalendar) format. It assumes that the appointments to be deleted or updated already exist in a SAP system, as well as in an external calendar application, such as MS Outlook, IBM Lotus Notes, etc. supporting the icalendar standard. By building an appointment cancellation / update on their own, ABAP developers have a full control over its content, and they can handle situations, in which external calendar applications do not fully conform to the icalendar standard. This is the case with appointment cancellations with Microsoft Outlook 2003, for example 2. Appointments in SAP and in External Calendar Applications In a SAP system, appointments are represented by the class CL_APPOINTMENT and are stored in the table SCGENAPPT. The class CL_APPOINTMENT should exist and work on systems SAP NetWeaver 6.20 and higher. External calendar applications, such as Google Calendar, Apple ical GoDaddy Online Group Calendar, IBM Lotus Notes and partially also Microsoft Outlook implement the icalendar format to send meeting requests and tasks to other Internet users. Each creation or deletion of an appointment in a SAP system can be synchronized with an external calendar application by sending an containing an attachment in the specified.ics (icalender). Problems with Deleting or Updating an Appointment We have identified the following two problems: Appointments are deleted using the method CL_APPOINTMENT->delete(). This method deletes the appointment from the SAP System and sends a notification to its participants to inform them about the deletion. This contains an attachment of type.ics that is interpreted by the external calendar application in a way that allows the user to remove the appointment from their calendar with just a single click on a dedicated icon in the . As MS Outlook users receive the notification e- mail, but it does not provide them the option to remove the appointment from their calendar, so they must manually locate the entry in their Outlook calendar and remove it. In fact, the MS Exchange server does not seem to recognize appointment cancellations sent form SAP using the method CL_APPOINTMENT->delete(), although they represent valid.ics (icalender) attachments 3. There is not a method update() in the CL_APPOINTMENT class, which makes it difficult to reschedule an existing appointment at another time. One option would be to delete the appointment and schedule it anew, but since deletion using the method CL_APPOINTMENT->delete() has the disadvantage mentioned above, this is not a reliable solution. Solution Proposal The solution to the outlined problem encompasses the following steps: - finding the appointment to be deleted - composing the appointment deletion in an.ics format - deleting the appointment from the SAP System - sending a notification containing the appointment deletion 2 As also mentioned in Wikipedia: 3 We have used the icalendar validator located on the following URL: SAP AG 3

4 Finding the Appointment to be Deleted Appointments are stored in the table SCGENAPPT and are internally identified by the field GENAPPT_ID, which, together with the field CLIENT, constitute the primary table key: Let us have the following variable declaration: DATA: lo_appointment TYPE REF TO lcl_appointment, lv_internal_id TYPE SC_GENAPPT. We create an appointment in memory by an existing GENAPPT_ID as shown below: "Obtain the internal ID of the existing appointment: " lv_internal_id = '02_u4JO57YNVF6{tG1GLgnX7W'. create object lo_appointment EXPORTING internal_id = lv_internal_id. Further, we need to obtain the worldwide unique identifier of the appointment. This is the identifier, which is used by external calendar applications to identify and refer to an appointment: DATA: lv_appt_guid TYPE SC_APPGUID. CALL METHOD LO_APPOINTMENT->GET_GUID RECEIVING GUID = lv_appt_guid SAP AG 4

5 Composing the Appointment Deletion in an.ics format Let us have the following variable declaration: DATA: lt_attachment TYPE soli_tab, "SAP table type for attachments lo_appointment type ref to cl_appointment, "See the previous section lv_appt_guid type SC_APTGUID. "See the previous section The following code fills in the internal table lt_attachment with a text containing the appointment deletion in a.ics format: FORM add_attachment TABLES lt_attachment USING lo_appointment type ref to lcl_appointment lv_appt_guid type SC_APTGUID. DATA: lv_row TYPE SO_TEXT255, lv_cnt_nn type n LENGTH 2, lv_blank_tt type c LENGTH 2 VALUE '', lx_exception TYPE REF TO cx_bcs, lv_date_from TYPE SC_DATEFRO, lv_time_from TYPE SC_TIMEFRO, lv_date_to TYPE SC_DATETO, lv_time_to TYPE SC_TIMEFRO. CALL METHOD LO_APPOINTMENT->GET_DATE IMPORTING DATE_FROM = lv_date_from TIME_FROM = lv_time_from DATE_TO = lv_date_to TIME_TO = lv_time_to. " TIMEZONE = lv_row = 'BEGIN:VCALENDAR'. lv_row = 'VERSION:2.0'. lv_row = 'PRODID:-//SYFADIS//PORTAIL FORMATION//FR'. lv_row = 'METHOD:CANCEL' SAP AG 5

6 lv_row = 'BEGIN:VEVENT'. "lv_row = 'UID:E009E0E7344BA2F1BEDD005056AC611E@saphwdf.sap.corp'. data lv_appt_guid_str type String. lv_appt_guid_str = lv_appt_guid. "append the address domain to the GUID! CONCATENATE lv_appt_guid_str '@saphwdf.sap.corp' into lv_appt_guid_str. lv_row = 'UID:'. CONCATENATE lv_row lv_appt_guid_str into lv_row. lv_row = 'SEQUENCE:1'. lv_row = 'DTSTAMP: T132517Z'. data lv_org_mail type ADR6-SMTP_ADDR. lv_org_mail = lo_appointment->get_organizer_ ( ). CONCATENATE 'ORGANIZER:' lv_org_mail into lv_row. " lv_row = 'DTSTART: T110000Z'. lv_row = 'DTSTART:'. CONCATENATE lv_row lv_date_from 'T' lv_time_from 'Z' into lv_row. lv_cnt_nn = strlen( lv_row ). lv_row = 'DTEND:'. CONCATENATE lv_row lv_date_to 'T' lv_time_to 'Z' into lv_row. lv_cnt_nn = strlen( lv_row ). lv_row = 'SUMMARY:SMI Duty cancellation' SAP AG 6

7 lv_row = 'STATUS:CANCELLED'. lv_row = 'END:VEVENT'. lv_row = 'END:VCALENDAR'. call function 'SO_RAW_INT_TO_RTF' TABLES objcont_old = lt_attachment objcont_new = lt_attachment. ENDFORM. "add_attachment 2010 SAP AG 7

8 Deleting the appointment from the SAP System We now need to delete the appointment from the SAP System. As we will notify the user about the deletion in a separate (containing the appointment deletion as an attachment), the deletion from SAP system itself is done without a notification. lo_appointment->delete_without_notification( delete_all_following_too = 'X'). Where DATA: lo_appointment TYPE REF TO lcl_appointment. Sending a notification containing the appointment deletion as an attachment At this step, we notify the parties taking part in the appointment, that it has been deleted, so they have to remove it from their calendar. The notification is sent as an containing the attachment we have composed in Section Composing the appointment deletion in an.ics format. Calendar applications supporting the ICS standard provide Remove form calendar button directly in the received notification. We compose the attachment in such a way, that it is also completely compatible with MS Outlook: form send_delete_appointment USING lo_appointment type ref to lcl_appointment lv_appt_guid type SC_APTGUID. DATA: lv_message TYPE bcsy_text, lv_send_result TYPE c, lo_receiver TYPE REF TO if_recipient_bcs, lo_ TYPE REF TO cl_bcs, lt_attachment TYPE soli_tab, lo_document TYPE REF TO cl_document_bcs, lx_exception TYPE REF TO cx_bcs. clear lv_message. TRY. lo_ = cl_bcs=>create_persistent( ). "See section Composing the appointment deletion in an.ics format : PERFORM add_attachment TABLES lt_attachment USING lo_appointment lv_appt_guid. lo_document = cl_document_bcs=>create_from_text( i_text = lt_attachment I_DOCUMENTTYPE = 'ICS' i_subject = 'Cancellation of an appointment' ). lo_ - >set_document( lo_document ). data lv_org_mail type ADR6-SMTP_ADDR. lv_org_mail = lo_appointment->get_organizer_ ( ). lo_receiver = cl_cam_address_bcs=>create_internet_address( lv_org_mail ). lo_ ->add_recipient( i_recipient = lo_receiver ). lo_ ->set_send_immediately( space ). lo_ ->send( EXPORTING i_with_error_screen = 'X' RECEIVING result = lv_send_result ). COMMIT WORK. CATCH cx_bcs INTO lx_exception. " WRITE:/ 'Message sending failed:', lx_exception->error_type. ENDTRY. endform SAP AG 8

9 Related Content Sending Outlook Appointments and Meeting Requests Directly from ABAP Applications For more information, visit the ABAP Home Page 2010 SAP AG 9

10 Disclaimer and Liability Notice This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document SAP AG 10

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