EIGHT MEETING OF THE INTER-AMERICAN COMMITTEE ON PORTS FOUTHTEEN MEETING OF THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS

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1 EIGHT MEETING OF THE INTER-AMERICAN COMMITTEE ON PORTS FOUTHTEEN MEETING OF THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS Innovative and Competitive Ports for a Sustainable Economic Development with Social Inclusion in the Americas September 10 to 13, 2013 Cartagena, Colombia NEWSLETTER 1. The CIP: The Inter-American Committee on Ports (CIP) of the Organization of American States (OAS) has the objective to serve as a permanent Inter-American forum of the Member States of the Organization for the strengthening of hemispheric cooperation in the area of port sector development, with the active cooperation and participation of the private sector. To accomplish these objectives, the CIP holds regular meetings every two years. The main objectives of the 8th Meeting of the CIP include assessing compliance with the resolutions and mandates adopted at its 7th Meeting (Peru, 2012), approve the Action Plan of the CIP (to be presented), if necessary to elect members and authorities of the Executive Committee for the period, if approved, to establish the Technical Advisory Groups for the period, to approve the CIP budget for the period , among others.. Participation in the Meeting of the Inter-American Committee on Ports is open to representatives and advisors of the OAS Member States, Observer States, international, national, and regional organizations, associate members of the TAGs and guests. 2. The Executive Board of the CIP (CECIP): is responsible for executing the Committee's policies and resolutions. The Executive Board holds regular and special meetings and is comprised of one Chairman, two Vice Chairpersons and the chairpersons of the TAG are, elected for a two year period. The main objectives of the 14 th Meeting of the CECIP are to evaluate the accomplishments of the six existing TAG s that are an integral part of the CIP Action Plan , consider and approve the proposed CIP Action Plan and the proposed budget, approve a venue and date for the next CECIP meetings, among others. The CECIP Meeting will take place September 12, The Chairman of the CECIP is the delegation of Peru, the first Vice-Chair is Saint Vincent and the Grenadines and the second Vice-Chair is Colombia. The other delegations that are part of the CECIP are Argentina, Bolivarian Republic of Venezuela, Dominican Republic, Mexico, United States and Uruguay.

2 3. The Technical Advisory Groups (TAGs) are advisory groups of the Inter-American Committee on Ports (CIP), whose primary objective is to provide technical advice to the Committee on specific aspects of hemispheric port sector development. There are currently four TAGs: (i) Logistics, Innovation and Competitively TAG Chaired by Mexico Member States: Argentina, Bolivia, Ecuador, Colombia, Costa Rica, El Salvador, United States, Honduras, Paraguay, Panama, Peru, Dominican Republic, Uruguay and Venezuela. Associate Members: customs Broker Association (Uruguay), Institute of Marine Research and Development (INDESMAR, Peru), International Terminal South (TISUR, Peru), International Container Associates of Veracruz (ICAVE, Mexico) and PROINTEC (Chile). (ii) Corporate Social Responsibility and Women in Ports TAG Chaired by Dominican Republic. Member States: Argentina, Ecuador, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Suriname, Uruguay and the Bolivarian Republic of Venezuela (iii) Tourism, Ship Services and Navigation Safety TAG Chaired by Argentina. Member States: Dominican Republic, Ecuador, El Salvador, Honduras, Peru, Suriname and the Bolivarian Republic of Venezuela (iv) Public Policy, Legislation and Regulation TAG Chaired by Uruguay. Member States: Brazil, Chile, Colombia, Costa Rica, Ecuador, El Salvador, Honduras, Nicaragua, Paraguay, Peru and the Bolivarian Republic of Venezuela (v) Sustainable Management and Environmental Port Protection Tag Chaired by Venezuela. Member States: Argentina, Bolivia, Brazil, Dominican Republic, Ecuador, El Salvador, Honduras, Mexico, Nicaragua, Panama, Peru, Suriname, United States and Uruguay (vi) Port Protection and Port Security TAG Chaired by United States. Member States: Argentina, Bolivia, Ecuador, Colombia, Chile, Honduras, Mexico, Nicaragua, Panama, Peru, Saint Vincent and the Grenadines, Surinam, Uruguay and the Bolivarian Republic of Venezuela. Associate Members: Environmental Systems Research Institute (ESRI) The six TAGs will hold their meetings on Thursday, September 13, Participation in the Technical Advisory Group meetings is open to representatives and advisors of the OAS Member States, Observer States, international, national, and regional organizations, associate members of the TAGs and guests. 4. Place and date of the meetings: From Tuesday September 10 to Friday 13, The official hotel of the event is: Hotel Hilton. Address: Avenida Almirante Brion, El Laguito 1 No Cartagena de Indias, Colombia. Phone: +57 (5) , Fax: +57 (5) Draft agenda and rules of procedure of the meetings: The draft agendas for the meetings of the Executive Board were prepared by the Office of the Chair of the Executive Board, in coordination with the Host Country, and the CIP Secretariat. The Agendas of the TAG meetings have been prepared by their respective chairs. CIP Rules and Procedures will govern the meetings. 6. National Coordination: Juan Miguel Duran Prieto Superintendente Superintendencia de Puertos y Transportes Calle 13 No Piso 3, Bogotá, Colombia Telephone: +57(1) ext. 232 Fax: +57(1) juanduran@supertransporte.gov.co Web site: Y -2-

3 Rodrigo Isaza Bordamalo Asesor de Despacho Superintendencia de Puertos y Transporte rodrigoisaza@supertransporte.gov.co Telephone: +57(1) Extension: 121 Fax: +57(1) Extension: Secretariat of the Meeting: Jorge Durán Chief of the Secretariat Inter-America Committee on Ports (CIP) Organization of American States (OEA) 1889 F. Street, N.W. Washington, D.C., 20006, United States Telephones: +1 (202) /9706; Fax: +1 (202) s: jduran@oas.org y cip@oas.org Web site: 8. Participants: Representatives of the OAS Member States and Observer States, international organizations and guests interested in industrial and commercial topics, academic, and the public and private sectors. 9. Registration of participants: Representatives of Member States and Observer States before the OAS should register by note of accreditation from their Chancellery addressed to the Secretariat of the CIP/OAS. Their registration is free. In addition, they can also register at the site of the meetings beginning at 08:00 hours on Tuesday, September 10, In addition, every representative must fill out the attached registration form. Representatives of international organizations should register by a note of accreditation from their organization addressed to the Secretariat of the CIP/OAS. Their registration is free. In addition, they can also register at the site of the meetings beginning at 08:00 hours on Tuesday, September 10, In addition, every representative must fill out the attached registration form Special guests are representatives of the institutions that have signed cooperation agreements with the OAS, and associate members of the Technical Advisory Groups (TAGs) that are up to date with their annual contributions, as well as speakers, sponsors and other individuals that will support the meetings. Their registration must be completed by sending a written or electronic communication, in response to the invitation sent by the Secretariat of the CIP/OAS. Their registration is free. Special guests may register at the site of the meetings beginning at 08:00 hours on Tuesday, September 10, In addition, every guest must fill out the attached registration form and send it where instructed. Guests are individuals who do not qualify in the above noted categories but have a special interest in participating in the meetings, and have the right to attend all the social and technical activities. Their registration must be completed by filling out the attached registration form and sending it to the indicated recipient, by fax or 10. Languages: Simultaneous interpretation services into Spanish and English will be provided. 11. Hotel: As of today, there are no preferential rates (rates are given in Colombian pesos): -3-

4 HOTEL Hotel Hilton Avenida Almirante Brion, El Laguito, Cartagena, Colombia Tel: Fax: TIPO DE HABITACION HOTEL HILTON TARIFA PREFERENCIAL TARIFA REGULAR INDIVIDUAL* SENCILLA* DOBLE SENCILLA Superior $ 680,000 Ejecutiva $ 750,000 Junior suite $ 860,000 US Other hotels HOTEL Av san martin clle6a TIPO DE HABITACION HOTEL AlMIRANTE TARIFA PREFERENCIAL TARIFA REGULAR INDIVIDUAL* SENCILLA* DOBLE SENCILLA Standard torre A $ 438,240 $ 354,840 Estándar torre B $ 461,440 $ 378,040 Superior $ 536,840 $ 453,440 Junior Suite $ 612,240 $ 528,840 US HOTEL Cra TIPO DE HABITACION HOTEL CARIBE TARIFA PREFERENCIAL TARIFA REGULAR INDIVIDUAL* SENCILLA* DOBLE SENCILLA Superior $ 365,800 $ 325,000 Ejecutiva $ 389,000 $ 348,200 US 12. Communications: International calls and fax services will be available at the user s expense at the hotel. (57) Country code of Colombia. (5) Code of Cartagena de Indias D.T. y C. (1) Code of Bogotá D.C. (09/07/05) Selected prefixes to choose to make local phone calls. (009/007/005) Selected prefixes to choose to make international phone calls from Colombia. (03) Prefix to cellular phones in Colombia Examples: International phone calls to fix numbers: International prefix + country code + city prefix + telephone number. Local phone calls to fix numbers: country code + city prefix + telephone number. International phone call to cellular numbers: (+ sign) + country code + telephone number. Local phone call to cellular numbers: cellular number prefix + city code. 13. Arrival into the country: All foreigners must carry a valid passport upon entry to Colombia. Please consult the Consulate or Embassy in your country if a visa is required. For further information please visit the follow link: -4-

5 14. Currency and exchange rate: Most used currency can be exchanged at the International Airport Rafael Núñez, Cartagena de Indias and any financial institution, exchange offices and The Banco de la República. The exchange rate to August 2, 2013 is $ 1896,65 Colombian pesos per dollar of the United States. Note: The exchange rate may vary every day. 15. Travel arrangements: Participants travel expenses are responsibility of their governments, organizations, or the participant, as the case may be. 16. Airport in Colombia: It is recommended to arrive at the International Airport Rafael Núñez, Cartagena de Indias. 17. Customs: Every participant must clear customs at the first point of entry into the country. 18. Climate: Cartagena is 3 meters above the see level. The average temperature is 28º C (80º F). The precipitation index is 88.1 cubic centimeters and the humidity is 81%. 19. Attire: For the working sessions and protocol receptions business casual attired is advised. 20. Electricity: The electrical current is 110 V 60Hz, it is recommended to bring adaptors and transformers as appropriate. 21. Local time: Time zone, UTC/GMT -5. Same as Washington D.C. 22. Taxes: All purchases in Colombia are taxed with the 16% of value added tax (VAT) 23. Tips: In Colombia tipping is voluntary. Normally the rate is 10% of the total consumption value in bars and restaurants. These establishments normally include this percentage in all bills, prior consent with the costumer. 24. Tourist Information: -5-

6 ORGANIZATION OF AMERICAN STATES Inter-American Council for Integral Development Inter-American Committee on Ports VIII SEVENTH MEETING OF THE INTER-AMERICAN COMMITTEE ON PORTS (CIP) XIV MEETING OF THE EXECUTIVE BOARD OF THE CIP (CECIP) MEETING OF THE TECHNICAL ADVISORY GROUPS (TAGs) INTER-AMERICAN FORUM ON PORTS INTER-AMERUCAN FORUM ON SUCCESFUL PRACTICES Cartagena, Colombia September 10 to 13, 2013 REGISTRATION FORM I. TO BE COMPLETED BY ALL PARTICIPANTS: Country: First and Last Name: Job Title: Institution: Telephone: Fax: Number and Name of companion(s): Date Signature Please send to the CIP Secretariat: Fax (202) and/or -6-

7 VII RE ORGANIZATION OF AMERICAN STATES Inter-American Council for Integral Development Inter-American Committee on Ports VIII SEVENTH MEETING OF THE INTER-AMERICAN COMMITTEE ON PORTS (CIP) XIV MEETING OF THE EXECUTIVE BOARD OF THE CIP (CECIP) MEETING OF THE TECHNICAL ADVISORY GROUPS (TAGs) INTER-AMERICAN FORUM ON PORTS INTER-AMERUCAN FORUM ON SUCCESFUL PRACTICES Cartagena, Colombia September 10 to 13, 2013 HOJA RESERVATION FORM Name: Address: PERSONAL INFORMATION City: Phone: Country: Fax: Credit Card: No. Expiration Date: Name on Card HOTEL Name of Hotel Room Type Check in date Check out date FLIGHT INFORMATION Arrival date Airline Flight No. Arriving from Other information Departure date Airline Flight No. Departing to Other information Please complete this form and send to the contact person of your hotel of choice: (information to be provided) And a copy to the national coordination, Rodrigo Isaza Bordamalo. rodrigoisaza@supertransporte.gov.co Telephone: +57(1) Extension: 121. Fax: +57(1) Extension:

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