Request for Information #: Description: COTS Maintenance Management Software

Transcription

1 Request for Information #: Description: COTS Maintenance Management Software Information Due Date: NOVEMBER 18, 2015 Time Due: 11:00 A.M. (NO EXCEPTIONS) Return Information to: Indiana Department of Transportation Procurement Section 100 N. Senate Ave., Room N731 Indianapolis, IN Buyer: Kelly Land Fax: (317) Date of Request for Information Release: October 28, 2015 NOTE: If you have any questions pertaining to the enclosed RFI, you must direct them to this office at the number listed above. Only answers provided by the Procurement Manager or designee will be considered official and valid by the State. Revised 10/2005

2 General Information This is a Request for Information (RFI) issued by the Indiana Department of Transportation (INDOT). This RFI requests responses for COTS Maintenance Management Software. There will be no contract resulting directly from this RFI; however, respondents to this RFI will be placed on the list of potential respondents and receive an announcement if a competitive sealed bid may arise from this RFI. BACKGROUND INDOT is especially interested in procuring a software solution that will facilitate the management of highway maintenance and operations' activities and assets. This RFI, the first step in the procurement process, has two key objectives: 1) Provide prospective respondents with an opportunity to view and inspect the software and 2) Solicit respondent information that will help INDOT prepare a competitive sealed bid. OBJECTIVE INDOT is seeking feedback on the information in this RFI. INDOT will consider any information received in response to this RFI in the construction of an RFP or competitive sealed bid soliciting these products and/or services. PRESENTATIONS Respondents whose responses appear to substantially meet INDOT s specific requirements may be invited to present their solution(s) in person at the INDOT offices in Indianapolis. While INDOT is interested in learning of expanded functionality offered by respondent s product offerings, every effort should be made to remain focused on addressing the specific requirements of this RFI. If a respondent s product does not presently meet a specific requirement and the respondent has plans to meet this need in the near future; the expected data that this functionality will be available shall be stated. RESPONSES Vendors interested in providing information to INDOT should submit an original and three ( 3 ) copies of the written response to: Kelly Land, Buyer Indiana Department of Transportation Procurement Section 100 N. Senate Ave., Room N731 Indianapolis, IN Responses must be received no later than 11:00 a.m. on November, 18, The outside of the package (envelope or box) should be clearly marked: RESPONSE TO REQUEST FOR INFORMATION #

3 RFI RESPONSES The RFP/competitive sealed bid process will be open to all respondents regardless of their decision to participate in this RFI. Responses will be considered public information once a competitive sealed bid is complete. Please note that the usual and customary procedures for selecting a vendor (issuance of a competitive sealed bid) may follow this RFI. The process will be open to all providers regardless of their participation or noninvolvement in this information gathering process. STATE OF INDIANA OBLIGATIONS Costs for developing and delivering responses to this RFI are entirely the responsibility of the vendor. INDOT is not liable for any expense incurred by the vendors in the preparation of their responses. RESPONDENT INFORMATION Company Name Mailing Address City, State and Zip Contact Name Phone Number Fax Number Website Address 3

4 Appendix A Background INDOT s division of Maintenance Management presently uses AgileAssets asset management system (AMS) to manage operations and resources. The system aids the divisions in creating, managing and reporting maintenance and operations activities, assets and plans. The system, centralized in Indianapolis is used daily by 300+ users across the state of Indiana through a web interface. INDOT is interested in learning of COTS solutions presently available that meet the following Maintenance Management requirements: Specific Requirements The proposed system will at a minimum: Demonstrate its ability to manage a millions of asset and work activity records. Demonstrate its ability to record and manage data temporality Demonstrate its ability to manage many types of activities, assets, inventories, conditions and states of asset deployment Demonstrate its ability to track labor, equipment, materials and other types of resources Demonstrate its ability to facilitate short, mid and long term planning Demonstrate its ability to facilitate cost accounting Demonstrate its ability to facilitate project and resource scheduling Demonstrated two-way Integration with ESRI s roads and highways solution, INDOT s authoritative network Demonstrate its ability to Map assets, activities and plans on INDOT s authoritative network Demonstrate its ability to manage asset and other data in the field using mobile applications Demonstrate its ability to produce both prepared and ad-hoc reports Demonstrate its ability to create and maintain data entry forms Demonstrate its ability to integrate with other business systems such as Oracle s People Soft, Bentley s InspectTech and Lockheed Martin s Intranet Quorum (IQ) Demonstrate high quality Application Programming Interface (API) documentation Demonstrate the solution deployed as a web based user interface 4

5 Demonstrate the ability to meet INDOT s present architecture: Oracle 11g, Windows Server 2012 R2 (load balanced), IIS Describe the vendor s management of: Level of service Quality of service Ticket escalation and resolution times Provide contact information for 3 customers with similar system implementation(s) 5