1 st Floor Training Room. Dance Floor. Conference Room. Small 4 th Floor Meeting Room. I.T. Suite

Transcription

1 Conference Room Dance Floor 1 st Floor Training Room Small 4 th Floor Meeting Room I.T. Suite

2 Dear Sir or Madam Re: Room Booking Hire We are currently sending information regarding room facilities that the Merseyside Youth Association provides. Please find enclosed details of rooms, hire charges and, if required, we do also offer catering facilities. If you require photographs of our rooms then these are available on our website, alternatively, you can me at and I will forward you the photographs of the room hire. If you have any further enquiries on this or our different youth projects, please do not hesitate to contact the reception team on Yours sincerely Louise Mogan Receptionist/Team Leader

3 HIRE OF FACILITIES FORM Contact Name: Organisation: Are you a registered Charity: Yes No Charity Reg. No. Address: Post Code: Tel No: Fax No: Purchase Order number, if applicable: Invoice address (if different from above) Contact Name: Organisation: Address: Post Code: Tel No: Fax No: Room Required Conference Room Small 4 th Floor Room I.C.T. Room 2 nd Floor Large Office 2 nd Floor Meeting Room Dance/Drama Studio 1 st Floor Training Room Date(s) Required: Time From: To: Total Numbers Attending: Number of wheelchair users: Tables Required? Yes No Number: Chairs Required? Yes No Number: Please specify how you would like the room set out: Equipment Required Computer/Projector 15 Hi-Fi System 10 (Dance Studio only) Flipchart & Pens 5

4 CATERING/REFRESHMENT BOOKING FORM Hirer s Organisation: Risk Assessor s Name: Room Hired: Task/Activity: Tel: PLEASE NOTE: All catering/refreshment charges will be invoiced separately from hire of facility fee Purchase Order number, if applicable: Refreshments required (Tea, Coffee, Juice, Biscuits): Yes No Minimum of 5 people required ( 2.50 per head) N.B. If booking venue for a half day, then 2 servings per person will be made available on arrival. For full day bookings an additional 2 servings will be made available during lunch break. Breakfast Yes No Please see attached menu for Breakfast Options and specify below: Breakfast Option 1 Breakfast Option 2 Breakfast Option 3 Optional Extras (per person): Glass of Fresh Juice Coffee or Loose Leaf Tea Fresh Fruit Skewers Lunch required: Yes No Please see attached menu for Buffet Options and specify below: Buffet Option 1 Sandwich options Buffet Option 2 Sandwich/side options Buffet Option 3 Main/side option Sandwich Platter Optional Extras (per person): Cake Platter Fruit Platter Selection of Pastries Any Special Dietary requirements: Please specify: Please specify time of lunch break: 12:00-1:00 12:30-1:30 1:00-2:00

5 Risk Assessment Number of adults: Date of booking: Number of children/young people: Date Risk Assessment completed: Terms of hire noted: Yes No Evacuation procedures noted: Yes No Are there any electrical appliances being brought into the building? Yes No If yes, please give description and date of last PAT test Will a First Aider be present? Yes No Description of Activity/any hazards associated: Consequence of hazard: Minor injury Major injury Disability or Death Persons at risk: Current control measure: Please mark appropriate number (1 very low, 5 = very high) and Risk Priority Rating Risk Likelihood: Risk Severity: Risk (Likelihood x Severity) = Risk Priority Rating: High (16-25) Medium (9-15) Low (1-8) Recommended Control Measures: Revised Risk Priority Rating: High (16-25) Medium (9-15) Low (1-8) (Likelihood x Severity) Signature of Assessor: Date:

6 Terms and Conditions of Hire Please tick each box to confirm you have read and understand each condition of hire then sign the agreement at the bottom of the page. Please remember to include time for setting up and clearing away within your hire time, as it will not be possible to access hired rooms until the agreed time unless previously negotiated. In addition, rooms must be vacated at the agreed time so that they are available for the next user. A charge will be levied for any time used over and above that previously booked. Hirers are responsible for the cost of any damage to the buildings, fixtures, fittings and contents incurred by their group members. MYA is covered by Public Liability Insurance, no liability is accepted by the management for personal accident or injury sustained by another person. HIRERS ARE REQUIRED TO CARRY THEIR OWN PUBLIC LIABILITY INSURANCE. A risk assessment should be undertaken for each new booking [see page 3 ] Hirers are required to pay a non-refundable 25% deposit before using the room. If a cancellation is made at less than 3 days notice then full payment will be required. MYA is designated as a non-smoking building. The hirer is to ensure that those who do smoke do so at the designated smoke area on School Lane. MYA operates a strict no alcohol/drugs policy. Anybody suspected of possession, or being under the influence of either will be asked to leave the building. Failure to leave when requested will result in the Police being contacted. In accordance with Health & Safety Regulations, group leaders are asked to ensure that all members sign in at Reception on arrival. Subsequently all members must sign in/out during breaks so that, in the event of an emergency, this register can be checked. Hirers are reminded that they and their group should be fully conversant with the procedures to be followed in the event of an emergency. At the sound of the fire alarm hirers/groups should immediately vacate the building by the nearest safest exit (do not use the lift) and assemble outside the BBC Radio Merseyside Gift Shop. Group leaders should assist all members of their group to vacate the building. A member of MYA or the Fire Brigade will inform groups when it is safe to re-enter the building. Hirers should remind their groups that we are unable to allow access to the hired rooms without supervision. Please ask group members to arrive on time to avoid waiting and overcrowding in reception. Hirers are asked to note that MYA facilities are not suitable for children under the age of 5 years. Hirers must not use any equipment suspected of being faulty and should report any faults to the reception staff User groups must tidy away all mess and leave rooms in the clean and tidy condition you found it. MYA will not tolerate abusive behaviour towards any if its staff members. Any such behaviour will result in the perpetrator being asked to leave the premises. Failure to leave will result in the Police being contacted. MYA reserves the right to cancel this agreement at the managers discretion I/We agree to abide by the conditions listed on this form, as set out by the management of MYA. Failure to comply with these terms will result in restricted access being ended early at MYA. In this event MYA will not be liable for any charges or losses imposed upon the user. Signed (the hirer) Date

7 MYA LIMITED FACILITY HIRE PAYMENT DETAILS PLEASE NOTE: Your booking cannot be confirmed until we have received your completed booking form together with a 50% non refundable deposit. Full payment is required at least 10 working days before your room hire/buffet. Failure to do this will result in room hire/buffet being cancelled. In the event of a cancellation by the hirer, we require a full 7 working days notice of such cancellation. Failure to provide 7 working days notice will result in the hirer being charged the full cost of the booking. In the event that there are any changes to buffet requirements we require 48 hours notice. PAYMENT METHOD BY BACS ROOM HIRE Account name: MERSEYSIDE YOUTH ASSOCIATION LTD Account No: Sort Code: REFRESHMENTS: Account name: MYA YOUTH LTD Account No: Sort Code: BY CHEQUE Please note that if you require refreshments a separate cheque is required. For room hire please make your cheque payable to Merseyside Youth Association Ltd For refreshments please make your cheque payable to MYA Youth Ltd Please send your payment to: Merseyside Youth Association Ltd Hanover Street Liverpool L1 3DY We look forward to seeing you on the day and hope you enjoy your time with us. If you do have any queries please inform reception staff so that the matter can be dealt with accordingly.

8 Facilities Available For Hire At MYA Hanover Street, Liverpool L1 3DY Tel: /Fax: / Dance Studio This room, based on the first floor is used for dance/drama. However we can offer the space as a conference facility and it has a seating capacity of up to 100 if required. Youth Group And Charity Hire Day Hire: Half Day Hire: Adult Hire Day: Half Day Hire: Conference Meetings In Dance Room Day Hire: 265 Half Day Hire: 150 Conference Room This room, based on the fourth floor has a seating capacity of 15 with board table. Without the board table the room will hold up to people Youth Group And Charity Hire Day Hire: Half Day Hire: Adult Hire Day Hire: Half Day Hire: Small 4th Floor Meeting Room This room, based on the fourth floor has a seating capacity of 6 to 8 people. Youth Group And Charity Hire Day Hire: Half Day Hire: Adult Hire Day Hire: Half Day Hire: st Floor Training Room This room based on the third floor has a seating capacity of people Youth Group And Charity Hire Day Hire: Half Day Hire: Adult Hire Day Hire: Half Day Hire: Refreshments, sandwiches and buffets can be organised and will be costed separately. Equipment is available for hire with an additional charge. All Floors and rooms are fully accessible. I.C.T Room This room, based on the second floor has 12 computers with internet access. Presentation facilities are also available and the room has a seating capacity of up to 20 people Youth Group And Charity Hire Day Hire: Half Day Hire: Adult Hire 30 per hour

9 How To find Us BY RAIL The easiest way is by rail. We are situated a short walk away from both Lime Street Station and Central Station. From Lime Street, leave via the exits close to the platforms 7-9. Turn right, and then take the next left. Follow road along to Ranleigh Street (Lewis s on corner). Turn right, past Central Station on your left (If coming from Central, when leaving station, via left). Follow road down onto Hanover Street and you will find MYA situated on the right hand side of the road. FROM THE M6/M62 Take the M62 off the M6 and stay on the M62 until the very end. Follow the signs for City Centre. When at Coppers Hill, follow to end of road, turn left, continue onto Renshaw Street, (Rapid Hardware is on your left). At traffic lights turn onto Berry Street, take second right onto Wood Street. Continue all the way down and turn left onto Hanover Street. MYA, The Door is on the right hand side of the road. CAR PARKING There are numerous car parks situated within working distance.

10 Photocopying Available Here

11 LOX & CAPER SANDWICHES EXTERNAL MENU Hanover Street Tel: Opening times: Mon Sat Buffet per head (including VAT) Choose 4 from the following sandwich selection served with house potato salad: Smoked salmon Smoked salmon, black olive tapenade Slow roast beef Oven dried tomatoes, baby leaf spinach & house made pickle Sugar and spice glazed ham Sliced dill pickle, Dijon mustard & mayonnaise B.L.T Smoked bacon, lettuce, oven dried tomatoes Cheshire & Lancashire Cheese House made pickle, red onion (v) Free Range Egg Mayonnaise Rocket & chives (v) Roast Chicken Rocket, red onion, mayonnaise & oven dried tomatoes Hummus Roasted beetroot, toasted pumpkin seeds and rocket (v) (vv) Tuna Pickled carrot, radishes, toasted sesame seeds & mayonnaise

12 Buffet per head (including VAT) Same as buffet 1 with a choice of either roast beetroot, goat s cheese and basil quiche or caramelised red onion and parmesan tart. Buffet per head (including VAT) Select 1 from the following options. Ham & Peas Slow cooked ham hock, peas, pearly barley and mint dressing Chicken cacciatore Roast chicken, red pepper and tomato stew (v) Scouse Slow cooked beef and lamb, with root vegetables Mexican Bean Chilli Haricot, pinto and black bean Mexican spiced chilli (v) (g) Thai chicken or Vegetable Curry Chicken or vegetables served in a fragrant coconut & thai broth (v) (g) Select 1 from the following options: Roasted new potatoes (v) (g) Basmati rice (v) Lemon and fresh herb cous cous Roasted seasonal vegetables (v) (g) Optional Extras Cake platter 2.50 (Including VAT) Fresh fruit platter 1.80 (Including VAT) Selection of pastries 1.20 (including VAT All prices include VAT