Laboratory Audit Sheet Auditor s Name: Date of Inspection: / / Building Name: Room# Principal Investigator:
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1 Laboratory Audit Sheet Auditor s Name: Date of Inspection: / / Building Name: Room# Principal Investigator: 1. 0 GENERAL HOUSKEEPING PRACTICES Y/N N/A C REGULATORY GUIDANCE COMMENTS 1.1 Walkways in and around the lab are clear, with no chemical storage. Aisles and exits are also clear of obstructions NYS Fire Code 1003 OSHA 29CFR Laboratory is neat, clean with no excess accumulation of NYS Fire Code combustibles 1.3 Trash is emptied when full/appropriate containers are used NYS Fire Code Laboratory surfaces are clean and sanitary- no excess visible contamination Building Maintenance Code Proper disposal containers are available for sharps Prudent laboratory practices 1.6 Unrestricted access to eye washes, safety showers, and fire extinguishers NY State Fire Code OSHA 1910.ANSI Z Heavy items are stored on lower shelves Prudent laboratory practices 1.8 Experiments are conducted on stable non- moving surfaces Prudent Practice 1.9 Storage clearance from ceiling is a minimum of 24 NY State Fire Code Doors that may be confused as exit doors are clearly OSHA marked NO EXIT 1.11 Exit signs are clearly visible outside of lab (Facility) OSHA (Facility) 1.12 No un-plugged penetrations exist in fire walls (Facility) NY State Fire Code (Facility) 1.13 Chemicals not is use are stored in cabinets not on open benches 1.14 No food or drink is present in lab refrigerators or on benches 1.15 No chemicals or lab coats are present in designated eating areas or other non-lab areas 1
2 1.0 GENERAL HOUSKEEPING PRACTICES Y/N N/A C REGULATORY GUIDANCE COMMENTS 1.16 Sinks and Sink Traps look clean/free of chemical residue EPA Mercury thermometers are not in use Prudent laboratory practices 1.18 Unattended experiments are accompanied by signs indicating hazards and emergency numbers 1.19 Glassware is free of chips, cracks, sharp edges and other defects 2.0 CHEMICAL STORAGE Section N/A Y/N N/A C REGULATORY GUIDANCE COMMENTS 2.1 All chemicals are properly labeled/good condition/legible 2.2 Chemicals are stored and segregated properly NYS Fire Code Corrosives and other hazardous materials should be stored on shelves or in cabinets that are easily accessible 2.4 No more than 3 flammable cabinets in a single fire area NYS Fire Code Fire Area is designated by Fire rated structures 2.5 Chemicals which can degrade into explosives or otherwise create a hazard are not expired (Ether Ether,1,4 Dioxane, Tetrahydrofuran etc.) 2.6 Chemicals are dated upon opening and expired chemicals are removed from lab Prudent Laboratory Practices 4.E Chemical Inventory is limited to materials with a known use in the foreseeable future (2 years) 2.8 Flammable liquids are not be stored by sources of ignition NYS Fire Code Flammable materials are stored in labeled flammable NYS Fire Code (1) cabinets (if more than 10 gallons) 2.10 Refrigerators used for the storage of flammables are UL LISTING properly rated and explosion proof/intrinsically safe Lips/guards are installed on shelving containing chemicals NYS Fire code Container caps and lids are in good condition Prudent laboratory practices 2.13 An Up-to-date Chemical Inventory list is available OSHA (E)(1)(i) 2
3 3.0 PERSONAL PROTECTIVE EQUIPMENT/PRACTICES Y/N N/A C REGULATORY GUIDANCE COMMENTS Section N/A 3.1 Proper personal protective equipment is available for OSHA employees and visitors and in use/proper sizes 3.2 An assessment has been completed to determine the appropriate PPE and this equipment is provided (laser labs/lab OSHA safety PPE spreadsheet) 3.3 Laboratory workers are dressed properly 3.4 Laboratory Supervisor has completed EHS session curriculum assignments in Traincaster, EPA OSHA Laboratory Workers have completed appropriate EHS sessions (Min. Lab Safety-PPE-HW Satellite), EPA OSHA Personal are aware of MSDS OSHA (h) 3.7 Personal are aware of locations of safety equipment/eyewash/safety Showers/Evacuation routes etc. ANSI Z358.1 as enforced by 3.8 Respirators are not in use unless approved by EHS 0SHA Indirectly vented splash goggles are in use if chemicals are OSHA being used 3.10 A copy of Rensselaer s Laboratory Chemical Hygiene Plan is available with the lab specific appendices completed 4.0 GAS CYLINDERS Section N/A Y/N N/A C REGULATORY GUIDANCE COMMENTS 4.1 Gas cylinders are secured to a stationary object NY State Fire Code Gas piping appears gas tight NY State Fire Code Gas Cylinders are properly labeled NY State Fire Code Cylinders are stored properly (heat, compatible materials NY State Fire Code and distance from combustibles) 4.5 Gas lines are labeled with contents and flow direction if not clearly evident from the system characteristics NY State Fire Code ANSI A Gas cylinders valves are closed and safety cap is in place if NY State Fire Code not in use 4.7 Hoses and regulators are in good working condition Prudent laboratory practices 4.8 Fuel cylinders are stored at last 20 feet from O2 cylinders OSHA
4 5.0 HOODS Section N/A Y/N N/A C REGULATORY GUIDANCE COMMENTS 5.1 Hoods are in good working condition and inspection is All hood related codes are found (Facility) current (Facility) in ANSI Z Flow rate is sufficient cfm (use velometer) 5.3 Hood sash is not open beyond the optimal level 5.4 Hood is not crowded or used for storage 6.0 HAZARDOUS WASTE Section N/A Y/N N/A C REGULATORY GUIDANCE COMMENTS 6.1 Containers are clearly marked with the words Hazardous EPA Waste. Wastes requiring special symbols are labeled appropriately (biological, radiological) 6.2 Contents are clearly listed in words not chemical formula EPA Container is sound and of correct construction for waste inside and around it. EPA ,EPA (C), EPA Containers are closed with properly fitting threaded lid EPA Container is in lab of origin EPA Full containers are dated and arrangements for disposal NYS DEC 6 NYCRR 372 have been made 6.7 Less than 55 gals of waste in lab (less than 2 pounds acute) EPA Waste is located away from floor drains and sinks EPA SAFETY EQUIPMENT Section N/A Y/N N/A C REGULATORY GUIDANCE COMMENTS 7.1 Eye washes and safety showers are within 10 seconds ANSI Z358.1 (Facility) walking time of laboratory. (Facility) 7.2 Proper fire extinguishers are within 50 feet of laboratory. OSHA (Facility) (Facility) 7.3 All safety equipment is properly maintained with proper ANSI Z358.1 (Facility) inspection tags attached. (Facility) 7.4 First aid kit is available and maintained Non mandatory OSHA first aid kits should be constructed following ANSI Z
5 8.0 Electrical Safety Section N/A Y/N N/A C REGULATORY GUIDANCE COMMENTS 8.1 Electrical equipment is in good condition All Electrical Guidance found in 8.2 Electrical cords are not frayed OSHA 1910 Subpart S and 8.3 All electrical equipment is properly grounded NYS Fire Code Electrical outlets are not overloaded 8.5 Circuit breaker panels are unobstructed and closed NY State Fire Code out X78highX36across 8.6 Extension cords are used only in temporary applications 8.7 Cords in the work area do not represent trip hazards 8.8 Multi Plug adapters are not in use 8.9 Electrical connections are made in approved junction boxes. All wiring utilizes appropriate materials and adequate workmanship NFPA 70 Requirements per NYS Fire code (electrical) OSHA Y/N N/A C REGULATORY GUIDANCE COMMENTS 9.0 HAZARD COMMUNICATION/SIGNAGE Section N/A 9.1 Signs are posted detailing special hazards NFPA Signs are consistent with hazards within NFPA Restricted areas are marked as such and reasonably secured 9.4 MSDS are readily available NY State Fire code Special hazards are identified NY State Fire Code No signs of eating in laboratory. Chances of contamination through ingestion are kept to a min. (Labeling of ice machines) 9.7 Emergency phone numbers are posted at each exit and phone. 9.8 Areas requiring the use of Eye Protection are posted as such OSHA Laser systems have been evaluated by EHS and appropriate ANSI Z136.1 engineering controls/signage are in place 5
6 10.0 BIOHAZARD SAFETY Section N/A Y/N N/A C REGULATORY GUIDANCE COMMENTS 10.1 Biohazard areas are labeled as such (BSL-2 Mandatory) NY State Fire Code Proper PPE is available and is in use OSHA Work surfaces are properly decontaminated after use (non mandatory) 10.4 Materials to be autoclaved are labeled as such 10.5 Biohazard waste is stored in a biohazard bag EPA Lab coats are in use (BSL-2 Mandatory) BMBL 10.7 Biological Safety Cabinets have been certified BMBL 10.8 A copy of Rensselaer s Biosafety Plan is available with the BMBL lab specific appendices completed 10.9 If work with human derived materials, all requirements of Rensselaer s Bloodborne Pathogens Program have been met BMBL, OSHA RADIATION SAFETY Section N/A Y/N N/A C REGULATORY GUIDANCE COMMENTS 11.1 Radiation use areas are labeled as such NY State Fire Code Proper PPE is available and is in use OSHA Survey equipment is available and in use (non mandatory) 11.4 Radioactive waste is labeled appropriately EPA
7 HASP Designations (See Definitions) HAZARD TYPE LOW MODERATE HIGH NOT APPLICABLE Biohazards Carcinogens Chemical Storage Compressed Gases Corrosives Electrical Hazards Explosive Materials Flammable Gases Flammable Liquids Reactive Chemicals Lasers Oxidizers Poisonous Gases PIH Poison Liquids/Solids Ionizing Radiation Water Reactive Overall Lab Hazard Rating: HIGH Low- Annual Inspection Schedule-no follow up required Moderate- Annual Inspection Schedule- follow up required MODERATE High- Six Month Inspection Schedule- follow up required LOW 7
8 Additional Notes/Comments: 8
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