Dear board members of the European Society for Research in Mathematics Education (ERME)

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1 ***Please use an official University letter and send it as a pdffile (with signature/s) and as a word-file, and submit your application (letter plus enclosure) by the end of January, 2013 *** From: University of Name and title/function of official representative Address Phone fax website To: Secretary of ERME board: Nada Vondrova (Stehlikova), cc: President of ERME: Ferdinando Arzarello, Subject: Application letter for hosting CERME 9 (2015) Dear board members of the European Society for Research in Mathematics Education (ERME) Herewith, the University of., Department of, applies to host the next Conference of European Research in Mathematics Education in our country. In the attachment (same file), we include all necessary information about the hosting University and the local organization. We are looking forward to getting the decision of the ERME board by May Best wishes Signature Signature (Official representative of University) (Chair of prospected Local Organizing Team)

2 APPLICATION FOR HOSTING CERME 9 IN General conditions The university is willing to host CERME 9 and YERME day in February 2015 and accepts the aims and vision of the European Society for Research in Mathematics Education (ERME, see Our application refers to the following general conditions: - Time: February 2015 (give idea of weather and conditions for transportation). - Place: The Local Organizer (LO) offers a place with good and cheap flight connections and with good working facilities at the conference venue. - Accommodation: It has a good standard with inexpensive options and is close to the conference place. It includes inexpensive Internet connection. - Duration: five days (including the night between Saturday and Sunday). - Participants: up to 500. All researchers in math education are welcome, no exclusion of people with regard to age, gender, minority, race, etc.; participants can apply for financial support after consideration of funding conditions and engagement in the conference. - Programme: It is decided by a Programme Committee. The programme includes in particular plenary lectures and up to 20 parallel working groups. - Budget: The Local Organisers submit a calculation in which all costs are listed (expected incomes = expected expenses). - the preparation of the conference includes setting up a web site in coordination with the ERME web site, with all information about the scientific program, the venue and the accommodation, and on line submission and registration. - In Antalya we will nominate also the new members of the EC. The EC is constituted by 9 members; according to the Bye-Laws "Two-thirds of the membership of the Executive Committee should be based regionally. The division of Europe into regions suitable for the Society is the prerogative of the Executive Committee who will take their recommendation to the General Meeting. The current regional representations are : Eastern Europe 1 representative Germany and Austria 1 representative Mediterranean region 2 representatives Nordic countries 1 representative UK and Ireland 1 representative. There are three non-regional representatives on the Executive Committee". The members of the EC are elected for three terms and at each be-annual General Meeting one third of the EC is renewed. Also written nominations for members of the Executive Committee must be in the hands of the Secretary not less than four weeks before the General Meeting in Antalya (Feb 6, 2013). Any nomination must be supported by a seconder and have the agreement of the nominee.

3 In attachment you find the form for the nominations, both of the President and of the new members of the Executive Committee. In the future months you will find futher details on the new EC members elections in the ERME Web ( 2. The Hosting University and the Local Organizing team Please insert here a) a short description (about 15 lines) of the Hosting University including its contribution to mathematics education (please indicate also the web site). b) a short description (about 15 lines) of the LO team (chair, members) and the responsibility that each member of the team will take. 3. Time and place Please insert here information about a) the suggested days in February and comment on their advantages and disadvantages, particularly possible overlapping with other events. b) the suggested place (including distance to airports, flight connections with fares, transport to the venue, and other information that might be useful) and comment on its advantages and disadvantages (the possibility of providing rooms for all activities, the equipment of the rooms, and the general conditions including the web connection) c) the accommodation and meals (all-inclusive full board, possibility of vegetarian food) d) the facilities at the venue (plenary room, working rooms, technology, computer- and internet access, ) e) the possibility of social events. f) the possibility of eventually having a larger number of participants; indicate the absolute upper limit of participants. g) the climate. h) the opportunity to have a visibility of research in math education and possibility of reaching local educators and educational institutions. 4. Budget There need to be two different budgets, one for CERME and the other for the YERME day. The budget should include -receipts Fees from participants (including accommodation, registration and ERME membership of 40 Euros) Support from institution and companies -expenses Hotel and meals Proceedings Social event Organisation

4 5. Time plan Rooms and equipment Support to participants ERME membership (to be paid to ERME) Invitations to speakers (2/3 persons) Please comment on the following time plan: 2014 January/February Pre-announcement March/April First Announcement July/August Second Announcement 1 August Pre-registration form available on-line 30 September Deadline for: Pre-registration Paper and poster submissions Request for financial support 25 November Return paper review forms to group leaders. 5 December Resolutions to papers, posters and financial support sent. 20 December Reduced fee registration deadline January Modification for presentation must take place between 25th November and 10th January 20 January Papers for presentation at the congress should be placed on the congress website 31 January Increased fee registration deadline. February Congress APPENDIX: Some further comments that should be taken into consideration in the application: Basic requirements for the conference venue (=must have): - 1 auditorium (seating capacity for about 400 people) - 25 seminar rooms (seating capacity 25 people each), all equipped with a data projector and overhead projector. - Computer access for the participants. If a wireless network is available, the number of terminals that can be used does not need to be so high. - Working space for participants, especially if the hotel is not very close. - Offices for scientific program committee, the ERME board and the organizers. - Cafeteria and/or vending machines available.

5 Additional requirements (=good to have): - Second auditorium additional seminar rooms additional portable data projectors (just in case) - Laptops for the seminar rooms Suggestions to Local Organizers and Program Committee: - The conference venue should preferably be close to the hotels and to the place where participants have lunch and dinner. An ideal conference location (including accommodation, School venue and meals) would be situated with good facilities in the same location within a short (max 10 minutes) walking distance from a lively town with, for example, shopping possibilities. - The scientific program committee and the working group coordinators should let the local organizers know WELL IN ADVANCE their needs regarding seminar rooms and the equipment in the rooms. - Certificates and receipts: These should be given to all participants. It is advisable to prepare the receipt of the registration fee for all participants in advance. - The applicant should compare the advantages of self-organising with those coming from using the facilities of a professional agency and explain the reasons of their choice.

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