Pre-Entry Assessment Program / Postgraduate Education

Transcription

1 Dear Applicant: The College is pleased to provide this application for a Pre-Entry Assessment Program / Postgraduate Education certificate of registration for International Medical Graduates (IMGs) with a confirmed Clinical Fellowship appointment. Note that this application package is specifically for IMG Clinical Fellows recognized as specialists outside Canada or the USA. Applicants lacking specialty certification must instead pass the Medical Council of Canada Evaluating Examination (MCCEE). Your Clinical Fellowship must be in the same discipline (or sub discipline) in which you are recognized as a specialist. This application package contains the following: Instruction Guide and Forms: Information about Exemptions and Specialty Certification Requirements Checklist Schedule of Requirements for Registration as a Clinical Fellow Information about Certificates Application, Credentialing, and Payment Forms Before you commence your Clinical Fellowship, you must complete successfully a Pre-entry Assessment Program (PEAP). During both the PEAP and Clinical Fellowship, you must be registered with the College and hold the appropriate type of certificate. The College issues separate certificates for the PEAP and the Clinical Fellowship. For issuance of both certificates, you must complete this application form and all requirements set out in this schedule. Issuance of the certificate for your Clinical Fellowship is automatic upon successful completion of PEAP. To ensure that your certificate is issued in time for your PEAP starting date, we recommend that you apply at least four months in advance and follow all instructions carefully. This recommendation ensures that supporting documentation is sent to the College in advance of your appointment. For detailed information relating to registration process and timelines, you must review the General Guidelines document available under Related Links on the Registration Applications and Forms page. Note that part of our application process requires you to complete source verification of your medical degree with the Physician Credentials Registry of Canada (PCRC). Instructions regarding PCRC are enclosed within this package. You should begin PCRC verification immediately. Should you have any questions, please contact the Inquiries Section in the Applications and Credentials Department at (416) , Monday to Friday 9:00 am to 5:00 pm. The College looks forward to receiving your application, and wishes you a successful and rewarding training experience in Ontario. Sincerely, Inquiries Section Applications and Credentials Department IMG Clinical Fellow Instruction Guide Page 1 of 11 Revised: May 2013

2 IMG Clinical Fellow Application EXEMPTIONS AND SPECIALTY CERTIFICATION Option for Exemption from PEAP The College does not require completion of PEAP if the Clinical Fellow has passed the certification examinations or completed all of the training requirements for certification by one of the following: (i) The Royal College of Physicians and Surgeons of Canada, (ii) The College of Family Physicians of Canada, (iii) A Board of the American Board of Medical Specialties in the United States of America. However, despite this option for exemption, the Ontario medical school may require the Clinical Fellow to enrol in PEAP. In that case, the Clinical Fellow must apply to the College for a PEAP certificate. If the medical school supports exemption, the Clinical Fellow must arrange for proof of Canadian or American certification to be sent to the College and must complete the rest of the requirements in this schedule. The College will then issue a Postgraduate Education certificate permitting direct entry into the Clinical Fellowship without completion of PEAP. Alternative to Speciality Certification The only acceptable alternative to this requirement is successful completion of the Medical Council of Canada Evaluating Examination (MCCEE). Despite this alternative for the College, the Ontario medical school may require the Clinical Fellow to hold speciality certification and recognition as a specialist outside Canada or the USA. Exemption from PEAP If you currently hold an Educational licence in another Canadian province or territory (except Nunavut) your application will be reviewed under the provisions in the Ontario Regulated Health Professions Act relating to the Agreement in Internal Trade (AIT). These provisions may exempt you from the usual requirement for PEAP. A letter from your current Program Director and a copy of your Educational licence will be required. Your licence must be current and valid up to your Ontario starting date. Clinical Fellows from the UK and Australia For Clinical Fellows from the UK, recognition as a specialist for the purpose of the requirement on page 5 means having the appropriate UK qualification (i.e. MRCP, FRCS, FRCA, FRCR or MRCOG) and having subsequently completed all or most of the higher training of the Joint Committee on Higher Medical Training. For Clinical Fellows from Australia, recognition as a specialist for the purpose of the requirement on page 5 means having passed the Fellowship examinations of the appropriate Australian specialist college (e.g. Royal Australasian College of Physicians) and having completed all but the Provisional Fellowship Year of the advanced training for admission to Australian Fellowship. The Provisional Fellowship Year is to be taken in Ontario in a clinical fellowship program. IMG Clinical Fellow Instruction Guide Page 2 of 11 Revised: May 2013

3 IMG Clinical Fellow Application REQUIREMENTS CHECKLIST This checklist summarizes the schedule of requirements and is provided as a reference to organizing your application. Please follow the instructions in the schedule when completing each requirement. Part A: All Requirements in Part A must be Submitted to the College as a Complete Package 1. Application Form (Enclosed) Ensure all questions are answered and declaration on last page is properly completed. 2. Medical Degree from an Acceptable Medical School Photocopy of your medical degree. Official translation required if not in English or French. 3. Specialty Certification and Recognition as a Specialist outside Canada or the USA Photocopy of your specialist certificate. Official translation required if not in English or French. 4. Canadian Citizenship, Permanent Resident Status or Work Permit Photocopy of Canadian citizenship, permanent resident card, or valid Canadian Work Permit, when available. 5. Evidence of Name Change (if applicable) 6. Passport (if applicable) Copy of current passport required only if you are not a Canadian citizen or permanent resident. 7. Declaration for Breaks in Training or Practice History (Enclosed) Using the form enclosed, explain any breaks of six months or longer in your training or practice history. 8. Professional Liability Protection (Enclosed) Complete Undertaking or Declaration form. 9. Statement of Objectives (Obtained from Ontario Medical School) Statement of objectives of your Clinical Fellowship to be obtained from Ontario medical school. 10. Report from NPDB and HIPDB Data Banks If you have practised or trained in the USA, obtain NPDB & HIPDB report. 11. MINC Consent Form (Enclosed) Sign and return MINC Consent form to enable issuance of (or verification of existing) MINC number. 12. Curriculum Vitae Curriculum vitae must list all qualifications; dates/locations of all training and practice appointments. 13. Payment of Fees (Enclosed) Must be enclosed with your application. Personal cheques not accepted. Part B: All Requirements in Part B must be Sent to the College by Third Parties 14. Verification of Medical Degree by PCRC (Start Now) Your medical degree must be source-verified by the PCRC and shared with the College. 15. Medical School Transcript (If Applicable) If PCRC is not completed before your appointment begins, arrange for your medical school to send official academic transcript directly to CPSO as a temporary alternative. 16. Disclosure of Criminal Record Information Arrange your own CPIC check valid for 6 months from date of issuance; Applicants residing outside of Canada must take into consideration the CPIC processing time of a minimum of 14 business days. 17. Letter of Appointment to Clinical Fellowship Letter of Appointment to be sent to CPSO from Postgraduate office of Ontario medical school. 18. Evidence of Standing (Enclosed) Send CPSO form to licensing authority in every jurisdiction where you have practised or trained. 19. Verification of Non-Clinical or Non-Medical Employment Reference letters for any observerships, research or health-related employment since medical school. 20. Inquiry Form for Board Action Search by the Federation of State Medical Boards (FSMB) (Enclosed) If you have practised or trained in the USA, send Board Action Inquiry form to the FSMB. IMG Clinical Fellow Instruction Guide Page 3 of 11 Revised: May 2013

4 IMG Clinical Fellow Application SCHEDULE OF REQUIREMENTS This schedule contains detailed information regarding the requirements for registration: PART A - The requirements to be returned by you in a complete package. PART B - The requirements you must arrange to be completed by third parties. All requirements in this schedule must be completed. Please follow instructions carefully. PART A: REQUIREMENTS TO BE SENT BY APPLICANT AS A COMPLETE PACKAGE 1) Application Form Your application form must be fully completed and the declaration on the last page must be signed and sealed by a commissioner for oaths, notary public, or lawyer. If the lawyer does not use a seal, a business card must be attached. An incomplete form or a form not properly notarized will be returned. An application stamped by a Canadian embassy overseas is also acceptable. Ensure that your photograph is full face, of passport size and quality, and taken within 6 months of completing the form. A photograph not meeting these specifications will be returned. In part 10 of the application form read the instructions and answer each question carefully. Every yes response must be explained in writing and supported by the required background documents or third-party reports. Any missed questions or incorrect responses will require correction and may delay your application. Any conflicting or false responses will require written explanation. Applications not completed after one year will be considered withdrawn. 2) Medical Degree from an Acceptable Medical School Photocopy of your medical degree from an acceptable medical school outside Canada or the United States of America. For the purpose of application for a certificate of registration in Ontario, a graduate from an acceptable unaccredited medical school means a person holding an M.D. or equivalent basic degree in medicine, based upon successful completion of a conventional undergraduate program of education in allopathic medicine that: (i) (ii) (iii) teaches medical principles, knowledge and skills similar to those taught in undergraduate programs of medical education at accredited medical schools in Canada or the United States of America, includes at least 130 weeks of instruction over a minimum of thirty-six months, and was, at the time of graduation, listed in the World Directory of Medical Schools published by the World Health Organization (WHO). In 2007, the World Directory of Medical Schools was transferred to the AVICENNA Directory of Medical Schools. If a medical school was added to the AVICENNA Directory of Medical Schools after the transfer or was not listed in 7th Edition of the Directory of Medical Schools published by the WHO in 2000, your application must be reviewed by the Registration Committee. With exception of medical degrees issued in Latin, all documents not written in the English or French language must be accompanied by certified English or French translations. Please refer to the General Guidelines document for information on acceptable translations. IMG Clinical Fellow Instruction Guide Page 4 of 11 Revised: May 2013

5 IMG Clinical Fellow Application SCHEDULE OF REQUIREMENTS PART A 3) Specialty Certification and Recognition as a Specialist outside Canada or the USA Photocopy of a certificate or letter confirming that you currently hold specialty certification by an organization outside of Canada and the United States of America that certifies medical specialists. If you do not yet have specialist certification but will obtain it before your clinical fellowship begins, send a copy of your certificate as soon as it is available. Without satisfactory proof of current specialist certification the College cannot issue your certificate of registration. Applicants who are certified by the Royal College of Physicians and Surgeons of Canada or by an American Specialty Board may submit evidence of this certification. All documents not written in the English or French language must be accompanied by certified English or French translations. Please refer to the General Guidelines document for information on translations. 4) Canadian Citizenship, Permanent Resident Status or Work Permit One of the following is required: a) Proof of Canadian citizenship (photocopy of birth certificate, passport or citizenship card). Date of birth must be shown. b) Proof of Permanent Resident status under the Immigration and Refugee Protection Act (photocopy of both sides of your Permanent Resident card issued by Citizenship and Immigration Canada). c) Photocopy of a Canadian Work Permit under the Immigration and Refugee Protection Act which permits you to take the residency program specified in your Letter of Appointment. Your work permit will be issued upon your arrival in Ontario and should be submitted to the College at that time. For most applicants, submission of the work permit is the final requirement. Once your application is complete, the College will require at least two to three business days for processing and issuing the PEAP certificate. 5) Evidence of Name Change (if applicable) Evidence of all official name changes must be submitted with your application (i.e. marriage certificate, official court order). In entering your name on the register, the College will use the name provided on your medical school documentation and supported by other identification documents unless you have officially changed your name. 6) Copy of your Current Passport (if applicable) If you are not a Canadian citizen or permanent resident, you must submit a copy of your current passport. Ensure that your copy includes the pages containing your photograph, personal details, issuing country and passport expiry date. 7) Declaration for Breaks in Training or Practice History Using the Declaration form provided by the College, you must declare every break of six months or longer in your postgraduate medical training or practice history. Be sure to include any delays occurring between the date of your graduation from medical school and commencement of your postgraduate training. Time spent in research and observerships should be declared. Please ensure the dates provided are correct and match your application form and curriculum vitae. Missing periods or conflicting dates will require clarification and completion of a new form. Should you decide to apply for a new class of registration in the future, a new form must be submitted to the College. In the application form you must also disclose all breaks of six months or more. All medical leaves of absence must be disclosed, even those less than six months in duration. IMG Clinical Fellow Instruction Guide Page 5 of 11 Revised: May 2013

6 IMG Clinical Fellow Application SCHEDULE OF REQUIREMENTS PART A 8) Professional Liability Protection in Ontario Declaration or Undertaking All applicants must have adequate professional liability protection, either from the Canadian Medical Protective Association (CMPA) or an Ontario insurance company, or under the Treasury Board Policy for Indemnification of Crown Servants of Canada. (i) Using the Declaration: Professional Liability Protection form provided by the College, you must declare that you have professional liability protection that complies with the College s by-law. See the Declaration for further instructions. (ii) If you do not yet have professional liability protection in Ontario, complete the Undertaking: Professional Liability Protection form provided by the College. Applicants seeking CMPA coverage for the first time will need to complete the Undertaking. See the Undertaking form for further instructions. Although you can be registered by the College based on your Undertaking, you must not commence any medical practice until you obtain professional liability protection. After you obtain it, you must submit a Declaration by Member to the College within 30 days. The Declaration by Member will be mailed to you by the College with your certificate of registration. 9) Statement of Objectives Applicants will receive a Statement of Objectives prepared by the Postgraduate Medical Education office or Program Director in Ontario. You must submit to the College a signed copy of the Statement of Objectives, which sets out the nature and purpose of your Clinical Fellowship. The Statement of Objectives must include your name, start date, and specific objectives of your fellowship. 10) Report from the National Practitioner Data Bank (NPDB) and Healthcare Integrity and Protection Data Bank (HIPDB) If you have practised medicine or taken postgraduate medical training in the United States, a Self-Query of NPDB-HIPDB is required. You must submit to NPDB-HIPDB a Self-Query request for information disclosure, and then forward to the College the report you receive from NPDB-HIPDB. If you receive a rejection notice from NPDB- HIPDB, do not forward it to the College. Instead, re-submit your Self-Query to NPDB-HIPDB. Note that the Self-Query must be submitted through the NPDB-HIPDB website. For further instructions and to start the Self-Query process, go to 11) MINC Consent Form The MINC number is a national identifier unique to each physician in Canada, but contains no encoded personal information. It is used by approved Canadian medical regulatory, administrative and research bodies. See enclosure for further information. Your completed MINC Consent form will enable the CPSO to arrange for issuance of your MINC number. If you already have a MINC number or are not sure whether you have one, please provide your MINC Consent. Only with your Consent can we check for your existing MINC number. IMG Clinical Fellow Instruction Guide Page 6 of 11 Revised: May 2013

7 IMG Clinical Fellow Application SCHEDULE OF REQUIREMENTS PART A 12) Curriculum Vitae Your curriculum vitae must provide, at a minimum: (i) Undergraduate medical education information and date of graduation (ii) A listing, in chronological order (month/year) of all your postgraduate training appointments including, durations and level of training in every jurisdiction since graduation (iii) A listing, in chronological order (month/year) of all your professional appointments and type of practice including names of hospitals and/or clinics, discipline, duration and location (please specify the city, province/state, country) (iv) A listing of all your previous and current medical licences including type, duration, licence number and jurisdiction (v) A listing of specialist and other postgraduate examinations and qualifications Any significant gaps in your training and practice history must be explained in the curriculum vitae. 13) Payment of Fees ($470.00) Application Fee (non-refundable): $ Membership Fee: $ Fees must be submitted with your application. No assessment of your application will be made until the application fee is received. The application fee is non-refundable regardless of whether your application is incomplete, withdrawn or refused. Payment must be made using Visa, American Express, MasterCard, money order or certified cheque (payable to the College of Physicians and Surgeons of Ontario). Please use the form provided by the College to authorize payment of fees by Visa, American Express or MasterCard. Personal cheques are not accepted. Receipt of your payment of fees by the College does not confirm that you are eligible for registration nor does it confirm that your certificate of registration has been issued. The application fee also includes Ontario Fairness Commissioner Registration Audit Recovery fee of $5. Fees are subject to change. Applications are subject to fee amounts in effect at time of submission. IMG Clinical Fellow Instruction Guide Page 7 of 11 Revised: May 2013

8 PART B: REQUIREMENTS TO BE SENT BY THIRD PARTY ORGANIZATIONS You must arrange for the documents below to be sent directly to the College by third party organizations. Source documents sent by you or via a third party will be rejected. They must arrive by mail in an official, sealed and stamped envelope directly from the third party. Courier delivery is acceptable, but the documents inside the courier package must be in an official envelope that has been sealed by the source organization. Courier packages must be sent directly to the College. For all documents received by the College, not written in the English or French language, i.e. medical school transcript or evidence of standing, you will be asked to arrange for translation. Please refer to the General Guidelines document for information on acceptable translations. 14) Verification of Medical Degree by the Physician Credentials Registry of Canada (PCRC) Your medical degree must be source-verified by the PCRC and shared with the College: Step 1: Register with PCRC at Step 2: Complete the procedures for PCRC to carry out source-verification of your medical degree. Step 3: Share your document(s) with the College. PCRC source-verification takes several months to complete. You should start the process now. If source verification of your medical degree credentials is not completed before your training appointment begins, the College will not hold up issuance of your certificate provided we can confirm that source verification is underway and we have received your medical school transcript (see below). All other requirements in this schedule must also have been completed. If you have already completed source verification through PCRC (for purpose of licensure elsewhere in Canada) ensure that you share your verified credentials with the College by following the steps below: 1. Log into your PCRC account and click on Document Sharing in the Main Menu on the left. 2. Click Modify next to the College of Physicians and Surgeons of Ontario (CPSO) in the list. 3. Select the documents to share with the CPSO. We recommend selecting all documents. 4. The Personal Information box must be one of the selected boxes in order for the CPSO to view your documents. 5. At the bottom of the page, read the consent form and agree by checking the two consent boxes. 6. Click the Save button to activate the sharing. Once document sharing is activated, the selected documents and information can be viewed by the CPSO at any time. 15) Medical School Transcript Verifying Degree in Medicine (if applicable) If verification of your medical degree through PCRC is not complete before your appointment start date, you must arrange for an official sealed transcript verifying conferral of degree in medicine to be sent directly to the College from your medical school. If you attended more than one medical school, an official transcript will be required from each school. You must also arrange for a letter from the first school confirming that your transfer was voluntary and that you were in good standing at the time of transfer. IMG Clinical Fellow Instruction Guide Page 8 of 11 Revised: May 2013

9 IMG Clinical Fellow Application SCHEDULE OF REQUIREMENTS PART B 16) Disclosure of Criminal Record Information A criminal record check using the Canadian Police Information Centre (CPIC) database is required. Make your own arrangements to obtain a valid CPIC check from a municipal or provincial police service in Canada. A vulnerable persons check is also acceptable. Checks by third-party commercial vendors, including online vendors, are not accepted. Ensure your CPIC check covers: a) Current and all previous names; b) Convictions and current charges both are required. Please check this with the police service. Some police services (e.g. London police service) do not report current charges in their basic CPIC check, in which case you must ask for a vulnerable persons check or use a different police service. Once obtained, please forward your criminal record check results to the College in a sealed envelope. If your check indicates a possible match in the CPIC system, fingerprint verification from the Royal Canadian Mounted Police (RCMP) will be required to complete the screening process. You will be notified if this applies to you. Note: When planning their arrival to Ontario, applicants residing outside of Canada must take into consideration the CPIC processing time of a minimum of 14 business days. Once processed, CPIC checks are valid 6 months from the date of issuance. 17) Letter of Appointment to Clinical Fellowship A signed and dated Letter of Appointment issued by the Postgraduate Medical Education office of the Ontario medical school at which you have an appointment as a Clinical Fellow. The Postgraduate office will send the Letter of Appointment to you for your signature. You must return it to the Postgraduate office, not the College. The Postgraduate office will then forward it to the College on your behalf. Your Clinical Fellowship must be in the same discipline or subdiscipline of the discipline in which you are recognized as a specialist. The Letter of Appointment might not be available until later in the application process. Applicants should continue with completion of other requirements while waiting for the Letter of Appointment. 18) Evidence of Standing Using the Confirmation of Standing form provided by the College, you must provide evidence of standing from the medical licensing authority in every jurisdiction where you have practised medicine, or have taken postgraduate training since graduating from medical school. If the form received does not cover your full period, a revised form will be required. The evidence of standing from the jurisdiction where you are currently practising must also confirm your recognition as a specialist. If specialist confirmation is missing, a revised form will be required. A certificate of standing is acceptable in lieu of a completed Confirmation of Standing form only if the licensing authority will not complete the Confirmation form and only if the certificate of standing attests to the same information as required on the Confirmation form. If you were not required to hold a licence to practise or train medicine in a jurisdiction, you must arrange for a letter from your Program Director or Supervisor. It must be sent directly to the College in an official, sealed and stamped envelope. It must confirm the dates of your appointment, type of position, satisfactory performance and conduct and that no registration or licensure was required. For applicants who have trained in the United Kingdom, please ensure that the General Medical Council includes evidence of your Limited Registration. Copies of your Limited Registration certificates are also acceptable. If you were issued a certificate following successful completion of internship by your medical school, please provide a photocopy with your application. IMG Clinical Fellow Instruction Guide Page 9 of 11 Revised: May 2013

10 IMG Clinical Fellow Application SCHEDULE OF REQUIREMENTS PART B 19) Verification of Observerships, Research, Health-Related Employment, etc. After graduating from medical school, if you have undertaken any medicine observerships, shadowing or research positions, or if you have been employed in health fields other than medicine (nursing for example), arrange for your supervisor or employer for each position to send a letter to the College confirming the dates of your position, duties, and satisfactory performance. A letter is not required for any such positions that were less than one year in duration. 20) Inquiry Form for Board Action Search by the Federation of State Medical Boards If you have practised medicine or taken postgraduate medical training in the United States, a board action search by the Federation of State Medical Boards of the United States is required. You must complete an Inquiry Form: Federation of State Medical Boards Action Data Bank form provided by the College and send it directly to the Federation of State Medical Boards at the address indicated in the form. The Federation will in turn send the Inquiry form directly to the College. You may fax the Inquiry form to the Federation at (817) IMG Clinical Fellow Instruction Guide Page 10 of 11 Revised: May 2013

11 IMG Clinical Fellow Application INFORMATION ABOUT CERTIFICATES Pre-entry Assessment Program (PEAP) Certificate of Registration All IMGs with appointments to a clinical fellowship in Ontario must complete a Pre-entry Assessment Program (PEAP). The PEAP must be taken at the Ontario medical school offering the clinical fellowship. The holder of a PEAP certificate of registration may practise medicine only: (a) in a clinical teaching unit that is formally affiliated with the Ontario medical school and only as part of a system in which postgraduate trainees are regularly assigned by the program to that clinical teaching unit; (b) to the extent required to complete the pre-entry assessment program to which the holder is appointed; and (c) under a level of supervision that is determined to be appropriate for the holder and the program of medical education and assessment, by a member of the College designated by the director of the program; and (d) may not charge a fee for medical services. The PEAP must be a minimum of four and a maximum of twelve weeks in duration. The PEAP certificate expires immediately upon completion of PEAP. The trainee must then cease practice and wait for the College to review the PEAP Final Assessment. If PEAP is completed successfully, the College will issue a Postgraduate Education certificate for the clinical fellowship. Issuance of this certificate will normally occur on the next business day after the College receives the successful PEAP Assessment. However, the trainee must not begin the clinical fellowship until the College has officially notified the trainee that the Postgraduate Education certificate has been issued. If PEAP is not completed successfully, the PEAP certificate immediately expires and cannot be re-issued. Enrolment is a subsequent PEAP in the same discipline is not permitted. Postgraduate Education Certificate of Registration Following successful completion of PEAP, the College will issue a Postgraduate Education certificate of registration authorizing practice as a clinical fellow. This certificate will carry the following standard terms, conditions and limitations: 1. The holder of this certificate shall practise medicine only as required by the postgraduate medical education program in which the holder is enrolled at [Ontario medical school]; 2. The holder shall prescribe drugs only for in-patients or out-patients of a clinical teaching unit that is formally affiliated with the department where he or she is properly practising medicine and to which postgraduate trainees are regularly assigned by the department as part of its program of postgraduate medical education; 3. The holder shall not charge a fee for medical services; 4. The certificate expires on the earlier of the following times: a. When the holder is no longer enrolled in a program of postgraduate medical education provided by a medical school in Ontario; or when b. When the holder no longer holds Canadian citizenship, permanent resident status or a valid employment authorization under the Immigration Act (Canada). c. When three years have elapsed from the date the certificate is issued. The certificate authorizing practice as a clinical fellow can be issued for a maximum of three years. Those wishing to extend their appointment beyond three years must apply to the College s Registration Committee for a new certificate of registration. Such applications must be submitted several months in advance to allow for scheduling of Registration Committee review. Transfers between Clinical Fellowships and Subsequent Clinical Fellowships Your certificate of registration is valid only for the Clinical Fellowship indicated on the certificate. If you wish to transfer to a different Clinical Fellowship, either at the same Ontario medical school or at a different Ontario medical school, you will need to apply for a new certificate of registration. Your application will require review and approval by the College s Registration Committee. If you have previously completed a Clinical Fellowship in Ontario and wish to take another, your application will require review and approval by the Registration Committee. To avoid delays in starting your new appointment, your application to the Registration Committee must be made several months in advance of your anticipated start date. Renewal of Postgraduate Education Certificate Upon issuance of a certificate of registration, the applicant becomes a member of the College. Every Postgraduate Education certificate carries an expiry date, which is usually based on the academic year-end. If the training appointment is extended, it is the member s responsibility to renew the certificate. It is an offence to practise with an expired certificate. IMG Clinical Fellow Instruction Guide Page 11 of 11 Revised: May 2013

12 DECLARATION: To Account for Breaks in Training or Practice History I nstructions to Applicant: Use this fo rm to declare and account for a ll periods, since your graduation from medical schoo l, during which you did not practise medicine either as a postgraduate clinical tr ainee or as a clinical practitioner in any capa city (observerships and research a ppointments included). Declare only those periods of six continuous months or more. Once comp leted, enclo se with application for m and ret urn to th e College s Registration Department. Do not return form if you have no breaks to declare. Applicant s Declaration: I declare th at after I gr aduated from medical school, I ceased practising medicine for six cont inuous months or more on the following occasions: Dates Reason for Break (mo./yr. to mo./yr.) (explain why you took a break, e.g. maternity leave, vacation, immigration; attach additional pages as necessary) I make this declaration conscientiously believing it to be true, and knowing that it is of the same legal force and effect as if made under oath. Applicant s Signature Print Name Date Rev. Jan/11

13 Declaration by Applicant: Professional Liability Protection Under the College s registration regulation, applicants for registration must have professional liability protection in compliance with the College s by-laws. Applicants are required to sign a declaration that they comply with s of the by-law, as follows: Each member shall obtain and maintain professional liability protection that extends to all areas of the member s practice, through one or more of, (a) membership in the Canadian Medical Protective Association; (b) a policy of professional liability insurance issued by a company licensed to carry on business in Ontario that provides coverage of at least $10,000,000; (c) coverage under the Treasury Board Policy on Legal Assistance and Indemnification (for Crown servants of Canada). Complete and return this Declarati on to the College as evidence of your professional liabilit y protection. This form must be signed, dated and returned to the College no more than six months in advance of expected date of registration. An incomplete or outdated form will not be accepted. Mail or fax completed form to: Registration Department College of Physicians and Surgeons of Ontario 80 College Street, Toronto, ON, Canada M5G 2E2 Fax: (416) IMPORTANT! Do no t com plete this fo rm if you do not yet have profession al liabilit y pr otection and are applying to the Canadian Medical Protective Association. Instead, complete the form Undertaking by Applicant: Professional Liability Protection. See over for Declaration Page 1 of 2

14 Declaration by Applicant: Professional Liability Protection I,, hereby declare Full name of person applying for College registration to the College of Physicians and Surgeons of Ontario ( the College ) as follows: 1. I currently have professional liability protection that extends to all areas of my practice in Ontario. 2. My professional liability protection is provided through: a) membership in the Canadian Medical Protective Association ( CMPA ), under membership no.:, or b) a policy of professional liability insurance issued by a company licensed to carry on business in Ontario that provides coverage of at least $10,000,000, namely, or name of company and your policy number c) coverage under the Treasury Board Policy on Legal Assistance and Indemnification (for Crown servants of Canada). 3. I understand that after I am registered with the College and have identified the provider of my professional liability protection, the College may inquire with the provider regarding whether I have professional liability protection in compliance with s of the College by-law, and I hereby consent to disclosure of this information to the College by the provider of my professional liability protection. 4. I understand that I must have available in my office, in written or electronic form, for inspection by the College, evidence that I have professional liability protection. 5. I understand that my registration with the College will expire when I no longer have professional liability protection. 6. I understand that before each annual renewal of my College registration, I must sign a declaration that I have professional liability protection. 7. I understand that it is an offence under s. 92 of the Health Professions Procedural Code to make a false representation for the purpose of having a certificate of registration issued. 8. I understand that I will be deemed not to have satisfied the requirements and qualifications for a certificate of registration if I have made a false or misleading representation in this Declaration. Signature of applicant Date Print name of applicant College reference number (if known) Mail or fax this completed form to: Registration Department College of Physicians and Surgeons of Ontario 80 College Street, Toronto, ON, Canada M5G 2E2 Fax: (416) Note: Incomplete forms cannot be accepted and will be returned. CPSO Registration Dept. April/09

15 Undertaking by Applicant: Professional Liability Protection Under the College s re gistration re gulation, applica nts for re gistration mu st have profe ssional liability protection in compliance with the College s by-laws, as follows: Each member shall obtain and maintain professional liability protection that extends to all areas of the member s practice, through one or more of, (a) membership in the Canadian Medical Protective Association; (b) a policy of professional liability insurance issued by a company licensed to carry on business in Ontario that provides coverage of at least $10,000,000; (c) coverage under the Treasury Board Policy on Legal Assistance and Indemnification (for Crown servants of Canada). This Undertaking must be completed if y ou do not yet have professional liability p rotection in Ontario and need to be register ed w ith the College in order to qualif y for pro fessional liabilit y protection. For example, if you are applying to the Canadian Medical Protective Association for the first time, you will need to complete this Undertaking. This fo rm m ust be signed, dated a nd returned to the Coll ege no mo re tha n six month s in advan ce of expected date of registration. An incomplete or outdated form will not be accepted. Mail or fax completed form to: Registration Department College of Physicians and Surgeons of Ontario 80 College Street, Toronto, ON, Canada M5G 2E2 Fax: (416) Note: You will need to submit a Decl aration to the College within 30 days of obtaining your professional liability prote ction. A fo rm for this p urpose will be e nclosed with your certificate of registration. See over for Undertaking Page 1 of 2

16 Undertaking by Applicant: Professional Liability Protection I,, hereby undertake, Full name of person applying for College registration agree and consent to the College of Physicians and Surgeons of Ontario ( the College ) as follows: 1. Before I provide any medical service in Ontario to any person, I will obtain professional liability protection that complies with s of the College by-law. Specifically, my professional liability protection will extend to all areas of my practice and be provided through one or more of, (a) membership in the Canadian Medical Protective Association ( CMPA ); (b) a policy of professional liability insur ance issued by a compan y licensed to carry on business in Ontario that provides coverage of at least $10,000,000. (c) coverage under the Treasury Board Policy on Legal Assistance and Indemnification (for Crown servants of Canada). 2. Within thirty (30) days of obtaining such professional liability protection, I will sign and submit to th e College a d eclaration to t hat effect, using the Colle ge form Declaration by Member: Pro fessional Liability Protection. 3. I understand that after I am r egistered with the College an d h ave identified the provid er of my professional l iability protection, the Coll ege may inq uire with the provide r rega rding whether I have professional liability protection, and I hereby consent to disclosure of this information to the College by the provider of my professional liability protection. 4. I understand that I must have availabl e in my office, in written or electronic form, for inspection by the College, evidence that I have professional liability protection. 5. I understan d that my regi stration with the Coll ege will expire when I no l onger h ave p rofessional liability protection. 6. I understand that before each annual renewal of my College registration, I must sign a declaration that I have professional liability protection. 7. I understand that a breach of this undertaking is an act of professional misconduct which may result in referral of a specified allegation against me of professional misconduct to the Discipline Committee of the College. Signature of applicant Date Print name of applicant College reference number (if known) Mail or fax this completed form to: Registration Department College of Physicians and Surgeons of Ontario 80 College Street, Toronto, ON, Canada M5G 2E2 Fax: (416) Note: Incomplete forms cannot be accepted and will be returned. Reg Dept April 2009

17 Consent for Release of Information to Medical Identification Number for Canada (MINC) To receive your Medical Identification Number for Canada (MINC), you need to complete this consent. Please read the details about the MINC system and answer the question below. A not-for-p rofit corporatio n, Medi cal Identificatio n Number for Canada, known as MINC# NIMC, ha s b een incorporated by the F ederation of Medical Regulatory Authorities of Canada (FMRAC) and the Medical Council of Canada (MCC) for the sole purpose of administering the MINC number system. This number will be issued to all health care professionals who consent in writing. Once assigned, an individual s MINC nu mber will rem ain unchan ged throu ghout his/her entire medical ca reer. Assi gned numbe rs a re never reused a nd i ndividuals wil l carry the same num ber even if they leave Cana da and return, move betwee n jurisdictions or change registration status. The only information encoded in an individual s MINC is a country code (CA for Canada) and a profession code (MD for Medicine). The MINC number does not imply any special privilege, rights or status; it is simply a serie s of letters and numbers for identification purposes. When you consent, the College of Physicians and Surgeons of Ontario will submit your personal informati on to MINC#NIMC as follows: name(s) (and previous name(s) if applicable), gender, date of birth, country of birth and year and university of graduation, collectively referred to as the Core Information. MINC#NIMC will use Core Information to either generate or confirm an existing MINC and will retain the Core Information and its associated MINC in its system for the purposes of identifying individuals and ongoing identity confirmation by Prime and Licensed Users of the MINC system. Prime Users are tho se organizations t hat are auth orized to request i ssuance of a MI NC (the M CC a nd th e twelve Canadian medical regulatory authorities). Licensed Users are those organizations that have contracted with MINC#NIMC to use these numbers. Not-for-profit and publi c sector o rganizations that are in volved in the edu cation, ce rtification, licen sure or professional practices of physicians in Canada may apply to MINC#NIMC for a license to use the MINC system as a means of: (i) Accurately identifying individuals with whom they have dealings, (ii) Processing information relating to those individuals, and (iii) Linking or exchanging physic ian information with other Licens ed or Prim ary Users for Approved Purposes such a s the compilation of statistics, th e develop ment of profile s, the admini stration of programs or benefits, the management of the health system and research. Licensed Users agree to comply with MINC# NIMC s Priv acy Code, with p rivacy, se curity and confid entiality provisions, and with applicable privacy legislation as part of their licensing agreements. The only information that shall be di sclosed to Licen sed Users shall be the medica l identification numbers for their own membe rs. Prime Users will have controlled access to both the MINC number and Core Information to facilitate the performance of their regulatory responsibilities. For a more complete description of MINC#NIMC, including its Privacy Code and a complete list of all Prime and Licensed Users and their approved uses, consult the MINC#NIMC website at Consent I have read and understand the above information, and consent to the College of Physicians and Surgeons of Ontario s release of the Core Information to MINC#NIMC for the purpose of generating a MINC number that will be permanently assigned to me or checking my existing Core Information with MINC#NIMC. I further consent to MINC#NIMC storing the MINC number in its database and disclosing the MINC number to Prime and Licensed Users, as outlined above. I also understand that I may withdraw my consent to MINC at any time, by written notice to MINC#NIMC. Yes No Print Full Name Signature Date CPSO Registration or Reference Number (if known): April 9, 2010

18 READ INSTRUCTIONS CAREFULLY: DO NOT SEND INCOMPLETE FORM BACK TO THIS COLLEGE. IT IS YOUR RESPONSIBILITY TO HAVE THIS FORM COMPLETED BY ALL MEDICAL LICENSING AUTHORITIES WHERE YOU HAVE BEEN REGISTERED. INFORMATION PROVIDED ON THIS FORM IS VALID FOR SIX MONTHS ONLY. UPDATED INFORMATION WILL BE REQUIRED IF YOUR CERTIFICATE OF REGISTRATION IS NOT ISSUED WITHIN THAT PERIOD. CONFIRMATION OF STANDING by Medical Licensing Authority Consent to Release Information to the College of Physicians and Surgeons of Ontario - This section to be completed by the Applicant - To the Medical Licensing Authority in: (province, state, territory or country) I am applying for a certificate of registration to practise medicine in the province of Ontario, Canada, and before my application can be assessed, information relating to my qualifications and medical practice activities in your jurisdiction is required. I hereby authorize your releasing to the College of Physicians and Surgeons of Ontario all information requested below and any other information respecting me which you deem relevant to my present application for a certificate of registration to practise medicine in Ontario, Canada. I request the completed form and any appended information to be forwarded directly to: The College of Physicians and Surgeons of Ontario Registration Department 80 College Street Toronto, Ontario, Canada M5G 2E2 I understand you may require a fee for this service. Full Name of Applicant (Print or Type) Signature of Applicant Applicant s Address Licence Number Date *Note to Applicant: A completed form is required from the medical licensing authority in every jurisdiction where you have practised medicine, postgraduate training appointments included. Photocopy this form if you need additional copies. Page 1 of 3

19 2 of 3 - This section to be completed by the Medical Licensing Authority - 1. This is to verify that, Dr. Full Name of Applicant a) Graduated From: Name of Medical School b) Has been issued the following licence(s) by this medical licensing authority: Type of Licence Licence Number Date Issued Date Expired or Cancelled month / year month / year / / / / / / / / c) Has the following specialty qualification(s) which is recognized by this medical licensing authority: Specialty Granted By Date month / year / / / d) Undertook the following postgraduate training appointment(s) in the jurisdiction governed by this medical licensing authority: Type of Program Hospital/University From/To month / year / / /

20 3 of 3 2. Has the above-named physician ever been the subject of an inquiry or an investigation by this licensing authority involving an allegation of professional misconduct, incompetence, incapacity or any like allegation? Yes No 3. Is the above-named physician currently the subject of an inquiry or investigation by this licensing authority involving an allegation of professional misconduct, incompetence, incapacity or any like allegation? Yes No 4. Does the above-named physician appear in the records of this licensing authority as having been subject to reduced, suspended or cancelled privileges by a hospital due to incompetence, negligence, incapacity or any form of professional misconduct? Yes No 5. Have there ever been any disciplinary or fitness to practise findings, or any like findings, made by this licensing authority against the above-named physician? Yes No If yes has been answered to question 2, 3, 4 or 5 please provide all relevant information and documentation. Name and Title of Official for Medical Licensing Authority Name of Medical Licensing Authority Signature of Medical Licensing Authority Official Date Mailing Address Address Seal or Stamp of Medical Licensing Authority to be Affixed Here Telephone Number Fax Number *Note to the Licensing Authority: You may fax the completed form to the Registration Department, College of Physicians and Surgeons of Ontario. Please ensure the original is mailed promptly. Rev. July 2008