Sheryl M. Snitkin Virtual Assistant Business Strategy Support Virtual Business Manager
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1 Sheryl M. Snitkin Virtual Assistant Business Strategy Support Virtual Business Manager Website: LinkedIn: Facebook: Urban Admin: Virtual Assistant Phone:
2 Time Management is a Skill That You Can Master! Make time to plan your day, week, month even your year. What projects and events are coming up? Prepare a project timetable; but work backwards instead of forwards. What needs to be done? What materials do you need? What resources do you need? Now increase your timetable by 15-25% for each step in your project! Allow for the unexpected.
3 What Are You Focused on Today? Important Not Important I Urgent Stay On Top Of Client work Crises Pressing problems Deadline-driven projects III Avoid Interruptions Responding to non-urgent inquiries Some meetings II Not Urgent Keep On The Radar Preparation Filing (digital and hard copy) IV When You Have Time Some mail and phone calls Trivial/ busy work Adapted from Stephen Covey s Time Management Matrix
4 Let s Talk Strategies: and Voic Check and voic at scheduled times during the day. Let calls go to voic if you re working on a time-sensitive project. If you do need to keep an eye on and voic , use your smartphone to do that while you re working. This way your workflow won t get interrupted. Do you get a lot of s that you need to filter? Get the s that you need to see first by setting up rules for s. Most systems have the settings already in your . Use a second account (yahoo, outlook.com, gmail) to receive non business-related s. You can do that on their websites or
5 Let s Talk Strategies: Meetings Schedule back-to-back meetings at the same coffee shop. It will save you time and keep you on schedule! Use a program such as so that you can automatically schedule meetings. Let the attendee(s) know up-front that you have a busy day. They ll be more respectful of your time. Use travel time to and from meetings to dictate your to-dos into a tape recorder, or use the voice record feature on your cell phone. (Do not text while driving, please ) Bring a tablet or smartphone with you to meetings. You never know when someone will be running late. Make those few minutes productive time.
6 Let s Talk Strategies: Calendaring Schedule time on your calendar for business infrastructure tasks and personal time. Treat that time as if you re meeting with the most important person in the world because you are! Color code or categorize your calendar time. It will help you to see where most of your time is going. Do you need to re-prioritize? Allow extra time for snafus. Remember the 15 25% rule!
7 Let s Talk Strategies: Facebook** Let s face it we all like Facebook. We like to like Facebook. And if you re like most people, you squander a lot of time on Facebook. But I have to be on Facebook! I have a business page. Some of my friends are business associates. Everybody else is always posting on Facebook. I have to keep up! Of course, a social media presence is necessary to manage a business. But do you really need to view the YouTube video of the cow doing somersaults, and then share the video? Schedule your Facebook time, just as you would any other task. Consider it another tool to manage your business. And use a program such as to pre-schedule your posts. Bonus Hootsuite can post to many social media platforms at once! ** Yes, Facebook deserves its own strategy page
8 Let s Talk Strategies: Downtime This strategy is so simple, yet it s the one that most small business owners ignore. Your clients need you now! Your potential clients need to hear from you. You plan on attending a networking event. And don t forget about that meeting tomorrow! The Professional You Your kids have soccer practice tonight. Your spouse/partner needs just a few minutes of your time. You re having a dinner party this weekend, and you have no idea what you ll be serving. The Personal You BREATHE! Do you build exercise and/or meditation into your day? Your sanity will thank you. And so will your network and loved ones. Nobody wants to be around someone who is super-stressed.
9 An Instant Time-Saver (available for a limited time only!) One of the best ways to stay top-of-mind with your business network is to send out a newsletter on a regular basis. But that can be a timeconsuming task (taking you away from your clients); even after implementing your new time management strategies. Good news! For a limited time, As a skill-certified Constant Contact partner, I m offering you newsletter support at a substantial discount, just for downloading my presentation today. Just give me your talking points, and I ll insert them into your custom-designed template. I do the work; you stay in front of your network. Here s how it works: Time = Money!
10 My E-newsletter Offer to You! I offer comprehensive packages designed to get your newsletter in front of the people that matter to you. I have three packages designed to free up your time and save your energy. Which package is right for you? Basic Deluxe Grande Newsletter template & design consultation Graphics consultation (type, placement, graphic content sites) Template creation All of the above, PLUS! Newsletter consultation & brainstorming Monthly Twice-Monthly Insert content, including proofing for both content & format Posting newsletter to the social media sites of your choice (up to three) Posting to your blog And once your newsletter has been read: Tracking your opens, forwards, unsubscribes, and link opens and generating custom metric-based reports Monthly Monthly Two weeks in a month Weekly Twice-Monthly Twice-Monthly Four weeks in a month Weekly
11 How Does A Virtual Assistant Help Me Manage My Time? Working with a Virtual Assistant (VA) allows you to spend more time growing your business, enjoying family/social time, and spending time in your community. Oftentimes, you as a business owner - spend a lot of time running or managing your business. You re caught up in the day-to-day tasks and not able to focus on your clients or your business/marketing plan those projects that you should be focused on. You re stressed, tired, overwhelmed, and are wondering how you became your own administrative assistant. A good VA can handle most of your non-billable tasks. Wouldn t it be great to just hand all these tasks off to your VA and not have them on your plate? You ll have more time to focus on your business and increase your sales! How can a Virtual Assistant make a difference in your business? Read on
12 The Top Ten Signs You Need An Assistant Have you found yourself saying any of the following? 10. I m sorry; I haven t gotten to it yet. I ve been swamped with other tasks, but I ll get to it soon. 9. I need to find a good consultant, but I haven t had time to look into it. 8. I know I had it here somewhere. My office is a mess; I spend more time looking for things than handling them. 7. I spent last evening/weekend responding to s and voic s. 6. I got so busy at the office I missed the first half of my child s. 5. Honey, I m sorry, but I have to postpone our Date Night. 4. I have to set aside a day to handle my office tasks. 3. I ve got a million things to do and no time to do them. 2. We were going to see that play that was here last month, but I never got around to ordering the tickets. And the number one sign you need a Virtual Assistant I didn t go into business to be my own administrative assistant!
13 Want More Information? Contact me for a complementary 30 minute consultation! In this consultation, I will give you some tips and tricks designed uniquely for you to help increase your productivity and profitability! Sheryl M. Snitkin Virtual Assistant Business Strategy Support Virtual Business Manager Website: Sheryl@urban-admin.com LinkedIn: Facebook: Urban Admin: Virtual Assistant Phone:
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