REQUEST FOR PROPOSALS DEMOCRATIC NATIONAL CONVENTION 2016 THE NAVY YARD, PHILADELPHIA, PA

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1 REQUEST FOR PROPOSALS DEMOCRATIC NATIONAL CONVENTION 2016 THE NAVY YARD, PHILADELPHIA, PA PIDC, Philadelphia s public-private economic development corporation, is accepting proposals to select an event marketing & management entity for The Navy Yard for the 2016 Democratic National Convention, July 25-28, A non-profit partnership between the City of Philadelphia and the Greater Philadelphia Chamber of Commerce, PIDC s mission is to spur investment, support business growth, and foster development that creates jobs, revitalizes neighborhoods, and drives growth to every corner of Philadelphia. The Navy Yard is a proud landmark of the Navy s history and heritage in Philadelphia. It has been revitalized as an urban business campus, offering the Philadelphia region a unique and centrally located waterfront business campus that is committed to smart growth, energy innovation, and sustainability. The 1,200-acre Navy Yard is currently home to more than 11,500 employees and 145 companies in the office, industrial/manufacturing, and research and development sectors, occupying 7 million square feet of real estate in a mix of historic buildings and new high-performance and LEED certified construction. PIDC serves as master developer of The Navy Yard on behalf of the City of Philadelphia, and oversees all aspects of The Navy Yard s management and development, including master planning, leasing, property management, infrastructure development, utility operation, and the structuring of development transactions. RFP Release Date Thursday, October 22, 2015 Questions Due Responses to Answers/Clarifications Proposals Due Shortlist Interviews Sunday, November 1, 2015 to [email protected] subject: The Navy Yard DNC RFP Friday, November 6, 2015; posted to Wednesday, November 18, 2015 by 12:00 PM Wednesday, December 2 Friday, December 4, 2015

2 Section 1: General Information 1. Background The Philadelphia Industrial Development Corporation ( PIDC ) is Philadelphia s publicprivate economic development corporation. A non-profit partnership between the City of Philadelphia and the Greater Philadelphia Chamber of Commerce, founded in 1958, our mission is to spur investment, support business growth, and foster development that creates jobs, revitalizes neighborhoods, and drives growth to every corner of Philadelphia. PIDC manages a family of organizations to accomplish our mission including the Philadelphia Authority for Industrial Development ( PAID ). PAID is the authority that owns The Navy Yard. PAID manages and develops The Navy Yard on behalf of PIDC. The Navy Yard is a modern and dynamic 1,200-acre urban development, offering the Philadelphia region a unique and centrally located waterfront business campus that is committed to smart growth, energy innovation, and sustainability. Since the U.S. Navy closed the historic Philadelphia Naval Shipyard complex during the 1990s, The Navy Yard has reemerged as a magnet for new businesses, employment, and investment in Philadelphia. PIDC serves as master developer and oversees all aspects of The Navy Yard s management and development, including master planning, leasing, property management, infrastructure development, utility operation, and the structuring of development transactions. CBRE, Inc. ( CBRE ) serves as PIDC s property manager at The Navy Yard. CBRE is responsible for maintenance of all the streets, landscaping, infrastructure, security, and other related property management initiatives. 2. Request for Proposals ( RFP ) PIDC is issuing this RFP in order to select an entity to provide all aspects of event marketing and management ( Event Manager ) as outlined in Section 3.2 at The Navy Yard in anticipation of the 2016 Democratic National Convention (the Convention ), occurring July 25-28, PIDC retains the rights to enter into other agreements for use of The Navy Yard, such as media relationships for broadcasting purposes. At this time, we do not expect this to impact Respondent s event marketing and management capacity. PIDC requests proposals from individuals and firms with the qualifications and capability to recruit, manage, and execute events at The Navy Yard leading up to and during the Convention. By selecting an entity and entering into an agreement, PIDC expects to attract events to The Navy Yard that fully utilize the available spaces, increase awareness of The Navy Yard as a sustainable urban business campus, and generate revenue to support PIDC s continuing mission at The Navy Yard. Each entity that submits a response to this RFP (the Proposal ), will be considered a Respondent. PIDC intends to enter into negotiations for a master written agreement (the Written Agreement ) with the Respondent whose Proposal PIDC determines best serves its objectives and best meets the criteria set forth in the RFP. It is expected that

3 the selected Respondent will enter into its own sublicensee agreement for any vendors, contractors, and/or event hosts. Due to evolving Convention security arrangements involving several external agencies, the final terms of the Written Agreement and anticipated sublicenses will need to provide that agreements for certain locations within The Navy Yard will be subject to amendment or termination at any time. 3. Selection Criteria Each Respondent must have substantial experience in professional event marketing and management and sufficient capabilities and resources to solicit, recruit, manage, and execute events while providing the highest level of customer service. PIDC will review and evaluate all complete Proposals received by the Due Date to select the most suitable Proposal based on the following factors (in no particular order): Quality and depth of specific relevant experience; Demonstration of ability to attract and execute Convention events that will generate revenue for PIDC and awareness of The Navy Yard as a compelling and sustainable urban business campus; Overall qualifications of Respondent; Responsiveness to this RFP; Commitment to economic opportunity and sustainability 4. Selection Process Following an initial review of all submitted Proposals, PIDC anticipates establishing a shortlist of Respondents that will be asked to make in-person, oral presentations between Wednesday, December 2, 2015 through Friday, December 4, PIDC reserves the right to request additional information at any time. Shortlisted Respondents will be selected by Tuesday, November 24, Questions Respondents wishing to see The Navy Yard are expected to visit The Navy Yard on their own time, during general public hours. The Navy Yard is accessible to the general public Monday through Saturday from 5:00 AM 8:00 PM and Sundays from 7:00 AM 6:00 PM. Any and all questions concerning this RFP are to be submitted in writing and sent via to Jennifer Tran at [email protected] no later than Sunday, November 1, Please refer to The Navy Yard DNC RFP in the subject line. All questions and answers will be made available to all potential Respondents. PIDC responses will be posted on the PIDC website at no later than Friday, November 6, 2015.

4 Section 2: Description of The Navy Yard 1. Location and Access Situated at the southern end of Broad Street, The Navy Yard is one of the region s most accessible destinations, particularly in relation to the Convention. It is an ideal location, with access to I-95, I-76, and South Broad Street, offering ample free parking, shuttle services connecting to Center City, and proximity to the Sports Complex, FDR Park, Center City, and Philadelphia International Airport. The Navy Yard is 0.4 miles (approximately 10 minute walk) from the Wells Fargo Center, the main location of the Convention. The Navy Yard is currently open to the public Monday through Saturday from 5:00 AM 8:00 PM and Sundays from 7:00 AM 6:00 PM. The Navy Yard has 24/7 on-site security provided by AlliedBarton Security Services, Inc. For additional information about The Navy Yard, please visit 2. Facilities The Navy Yard has over 20 acres of parks and a mile of waterfront trail. Typically these open spaces provide opportunities for employees and visitors to stretch their legs, expand their minds, and enjoy the outdoors. PIDC plans to make these outdoor spaces (the Available Spaces ) available for events during the Convention. Please see Appendix A for a map of these Available Spaces, including approximate dimensions. Available Spaces are controlled by PIDC, including but not limited to: Marine Parade Grounds, Central Green, Crescent Park, League Island Park, and Riverfront Greenway. No other spaces will be included as part of this RFP. More information can be found by visiting Since all of the spaces that PIDC plans to make available are outdoors, Respondents will have to anticipate that all electricity, water supply, sanitary and restroom, trash removal and other utilities will not be provided by PAID or PIDC, rather will have to be accommodated by selected Respondent or its sublicensees, with all proposed arrangements subject to PIDC s advance approval. 3. Current Use and Event Activity The Navy Yard is currently home to more than 11,500 employees and 145 companies in the office, industrial/manufacturing, and research and development sectors, occupying 7 million square feet of real estate in a mix of historic buildings and new high-performance and LEED certified construction. Last year, more than 100 events were hosted at The Navy Yard, bringing in nearly 100,000 visitors. The campus hosts many of the region s biggest public events, providing the finish line for the Broad Street Run, the nation s largest 10-mile road race, and the Susan G. Komen Philadelphia 3-Day Race for the Cure 60-mile walk. Also, The Navy Yard is the site of three beer festivals: Philly Craft Beer Fest, International Great Beer Expo, and Pour the Core; the Pennsylvania Horticultural Society s Fall Festival, and the Philadelphia Antique Show.

5 All events hosted on PIDC-controlled property at The Navy Yard are carefully selected by PIDC. The selected events bring awareness, publicity, and value to The Navy Yard. 4. Public/Private Operations As outlined above, The Navy Yard of today is first and foremost a business campus. As such, the needs of Navy Yard businesses, employees, and owners are of utmost importance when bringing events to the property. In opening The Navy Yard to events during the Convention, PIDC will work with the selected Respondent to ensure that any event does not significantly interfere with the regular operations of the campus and its businesses. Section 3: Respondent Requirements 1. Payments Payments to PIDC Each Respondent shall decide on its own proposed usage payments to PIDC. Payments to Respondent Each Respondent shall define how it plans to structure cost to users hosting events at the Available Spaces. 2. Event Marketing and Management Event Marketing The selected Respondent shall make its best efforts to book events at The Navy Yard with as much advance notice as practical, and in order to do so will use all commercially reasonable means, including but not limited to: Create and distribute marketing materials to advertise a diversity of rental options available at The Navy Yard; Respond to all inquiries regarding the rental availability of The Navy Yard; Provide site tours of the Available Spaces; Accept (with PIDC s approval), book, and confirm all rentals in a timely manner. PIDC retains the right to approve all of the selected Respondent s promotional activities for The Navy Yard. Event Management The selected Respondent shall provide all event logistics services, including but not limited to: Execute agreements with each renter to ensure proper contract terms to include legal protection for PAID, PIDC, and CBRE;

6 Act as the on-site contact and coordinator for event bookings to ensure all rules and regulations are adhered to (examples: vendor oversight, janitorial/cleaning services, supplemental security and parking attendants, setup/breakdown); Act as PIDC s representative in coordinating with property management, security, and local and national Convention host committees as necessary. 3. Economic Opportunity Diversity and inclusion are important values to PIDC and the Philadelphia 2016 Host Committee for the Convention. We are committed to diversity in practice by all vendors and contractors being considered and we encourage diverse business owners including those owned by minorities, women, veterans, and members of the LGBT and disabled communities to submit a Proposal for consideration. In accordance with our mission to support business growth in Philadelphia, PIDC is particularly interested in identifying a qualified Event Manager within the City of Philadelphia. 4. Sustainability PIDC, its tenants, and partners have undertaken a number of sustainability-related initiatives at The Navy Yard to create a progressive and green work environment. Therefore, PIDC encourages the selected Respondent to employ eco-friendly practices and products in its fulfillment of its agreement, evidence of such practices of which will be considered in evaluating each Respondent s Proposal. 5. Insurance The selected respondent will be required to have insurance in amounts and types that are acceptable to PAID. 6. Subcontracting PIDC will enter into a master Written Agreement with selected Respondent. While the selected Respondent may elect to have some services and supplies performed or provided by a subcontractor, this does not relieve the selected Respondent of any of its obligations under its agreement with PIDC. PIDC encourages partnerships with minority-, women-, veteran-, and disabled-owned firms. Section 4: Submission Requirements/Submission 1. Structure and Content Proposals should be structured and set forth all such relevant information as follows: Cover letter summarizing key points of the Respondent s Proposal; Detailed information identifying the Respondent, including name of firm (if applicable), name of principal(s), all persons or entities with ownership, primary office address, phone and fax numbers, and address(es), and primary point of contact with PIDC; Brief (1,000 words or less) narrative description of the Respondent s ability to provide the required services;

7 Comprehensive staffing/subcontractor plan and general timeline which describes Respondent s recommended plan to efficiently market and manage events at The Navy Yard leading up to and during the Convention; Description of Respondent s intended event program for some or all Available Spaces; Proposed payment structure to PIDC; Descriptions of a minimum of three (3) past and/or current assignments by Respondent of similar scale and character. Each description should include details as to: 1) the scope of Respondent s services provided for each assignment, 2) the physical characteristics of the space/venue for each assignment, 3) eco-friendly and green practices deployed as part of Respondent s sustainability plan, and 4) key challenges, objectives and accomplishments of the assignment; Additional information, at Respondent s discretion, not specifically listed above which demonstrates the qualifications of the Respondent; Respondent, inclusive of all of subcontractors, must complete the Certificate of Non- Indebtedness and submit such certificate along with the Proposal. A copy of this Certificate is attached as Appendix C to this RFP. 2. Submission Four (4) hard copy originals and one electronic file (.PDF) of the Proposal identified as The Navy Yard DNC RFP must be received by 12:00 p.m., Eastern Standard Time on Wednesday, November 18, 2015* (the Due Date ). Send Proposal to: PIDC The Navy Yard 4747 South Broad Street Building 101, Suite 120 Philadelphia, PA ATTN: Jennifer Tran *Facsimile or electronically transmitted ( ed) Proposals will not be accepted. Postmarks will not be accepted in lieu of actual receipt. Late or incomplete Proposals will not be considered. This RFP is not a legally binding document, but an invitation to submit proposals on the terms and conditions described in this RFP. The Respondent shall be solely responsible for all such costs, expenses and fees. PIDC reserves the right, at any time prior to the full execution of an Agreement, to modify the schedule and scope of this solicitation process, to terminate the RFP process, and to reject or not consider all or any part of any proposal submitted in response to this RFP for any reason or no reason. Further, after review of the proposals, PIDC reserves the right to request additional or clarifying information from any or all of the parties who submit proposals in response to this RFP.

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