Dual Enrollment. Table of Contents. Program Handbook. Academic Year Program Overview... 2

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1 Dual Enrollment Program Handbook Academic Year Table of Contents Program Overview Student Selection Guidelines Approved Classes... 3 Academic Calendar Required Student Paperwork Required Instructor Information Sample Forms Dual Enrollment Application...13 Acceptable Use Policy Faculty Information System Important Contacts

2 Thomas College Dual Enrollment Program The Thomas College Dual Enrollment program offers a unique opportunity for high school students to gain early access to college courses at no cost to the students or their high schools. The program allows high schools to offer students a variety of college-level courses available through Thomas. In the program, students will gain valuable academic experience and, after completion, earn college credits that they can apply to any major at Thomas or at any college that honors Thomas transfer credits. Using the guidelines in this handbook, high schools will identify a course and work with the college to recommend students and qualified instructors for approval by the college. Throughout the course, instructors are encouraged to collaborate with the faculty at Thomas to ensure they have the tools, resources, and information needed to succeed. Program Benefits Some of the Dual Enrollment benefits include: Convenient and efficient way to provide early college access for high school students No costs for the high schools or students Instructors and students have access to Thomas College resources Instructors gain experience teaching a college course Students earn college credit High Schools are provided with one voucher for a single free graduate course for each semester that an institution particpates in the Dual Enrollment program 2

3 Thomas College Dual Enrollment Student Selection Guidelines The following guidelines are provided to assist high schools in the selection of students to recommend for paricpation in the Thomas College Dual Enrollment program. The College suggests that students who enroll in a Dual Enrollment course demonstrate the commitment to college level work through a combination of the following factors: Junior or Senior status Recommendation by high school guidance counselor or teacher Demonstrated aptitude for college level work Have a grade point average of 2.75 or higher Approved Thomas College Classes Business AC 111 Accounting I AC 112 Accounting II AC220 Financial Accounting CO111 Introduction to Communications CO215 Interpersonal Communications CO235 Journalism CO245 Public Speaking EC211 Microeconomics EC212 Macroeconomics MG224 Management Principles MG250 International Business MK116 Principles of Marketing SM125 Intro to Sports Management SM228 Sport History SM229 Coaching Arts & Sciences CJ 121 Introduction to Criminal Justice CS115 Introduction to Computer Applications CS140 Web Design ED122 Foundations of Education EH111 English Composition I EH112 Composition II (only when followed by EH111) HG221 United States History to the Civil War HG222 United States History since the Civil War HU214 Third-World Cultures HU230 Art Appreciation HU237 Essentials of Watching Films MS120 Foundations of Quantitative Analysis MS197 College Algebra MS205 College Math MS206 Math for Management and Economics MS231 Calculus I MS 301 Statistics PS111 Introduction to Political Science PS213 American National Government PS214 Rights and Roles of Citizens PH201 Philosophy PY111 General Psychology SC201 Environmentalism: Philosophy, Ethics, and History SC125 Explorations in Science SC204 Ecology SC215 Cellular Biology SC219 Environmental Science SC330 Physics SY113 Principles of Sociology SY125 Experiencing Diversity 3

4 Important Dates Fall 2016 Only Courses September 13 Last day for fall semester courses to drop with no record All registration paperwork must be in Last day to add a course November 11 Last day to drop with grade of W for Fall semester courses January 29 Final grades due for fall courses Spring 2017 Only Courses January 16 Initial spring class roster due All registration paperwork must be turned in 27 Last day for Spring semester courses to drop with no record April 10 Last day to drop with grade of W for Spring semester course June 23 Final grades due for Spring or yearlong courses Yearlong Courses September 13 Last day for yearlong courses to drop with no record All registration paperwork must be in January 23 Last day for yearlong courses to drop with grade of W June 23 Final grades due for Spring or yearlong courses Special circumstances regarding alignment of calenders must be communicated to Lindsey Nelson, Registar, and will be decided on a case by case basis. 4 4

5 Required Student Paperwork Students must complete a Dual Enrollment Application (see forms section). This application must be submitted to Brittany Newman (newmanb@thomas.edu). This form must include: Name Date of Birth Social Security Number Race (unknown is an option for those unwilling to disclose) Thomas College is required by law to report students to federal agencies. If the above information is not accurate, or is not complete, it may impact the student s ability to receive college credit. If, for some reason, a student can not disclose any piece of this information, please contact Brittany Newman directly. 5 5

6 Required Instructor Paperwork For your employee file: Transcript of highest degree Resume Signed Acceptable Use Policy (enclosed) SSN Required for your class: Copy of final syllabus sent to Thomas (Brittany Newman) Class Roster Other Obligations Some of the Dual Enrollment requirements include: Dual Enrollment Instructors must log in to the Faculty Information System (FIS) at least one time per month in order to check course roster for accuracy. When a student drops your course, make sure the change reflects on your course roster in the FIS. If a student drops the course for any reason, please communicate this to Brittany within one week of drop. Please, provide the date in which the student dropped, and the reason for which they dropped the course. Check their Thomas College addresses regularly for announcements. 6 6

7 Required New Instructor Checklist Instructor s Name: School Name: Send to Brittany Newman Transcript of highest degree Resume Signed Acceptable Use Policy SSN Copy of Syllabus Class Roster Added Class: 7

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9 Required Returning Instructor Checklist Instructors Name: School Name: Send to Brittany Newman Copy of Syllabus Class Roster Added Class: 9

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11 Memorandum of Understanding between Thomas College and High School Dual Enrollment Program Thomas College and provide educational opportunities for High School agree to enter into an agreement to High School students. Students accepted into the program by the College with the advice and recommendation of the school will be eligible to participate in a program which allows for the accumulation of credits at a college level. Instructors will be selected and approved by the College. The instructor will remain an employee of the High School. At no time will any such instructor be considered to have any form of employment relationship with Thomas College. Any instructor selected by the College will adhere to Thomas College academic policies with respect to the delivery and award of college credits. The instructor will provide Thomas College with a syllabus that meets Thomas College standards as outlines in the Faculty Handbook. Any such syllabus will meet the requirements of the appropriate academic department within Thomas College. The instructor shall provide Thomas College with a resume and an official transcript of the highest degree earned for review by the appropriate Department Chair and Provost. 11

12 The instructor will cooperate with the appropriate department chair and/or academic affairs department of Thomas College with respect to the resolution of any academic or student issues as outlined in the Faculty Handbook and College Catalog. Thomas College will provide one voucher to be used for one graduate course per semester for which the dual enrollment plan is offered. The High School may determine which High School employee will be the recipient of the voucher. Thomas College will provide the High School with any necessary instructional support to facilitate the administration of this program. This agreement will be reviewed and confirmed annually on or before August 15 by both the High School and the College. In the unlikely event that a dual enrollment agreement between a High School and the College must be terminated prior to the end of a term when students from the High School are enrolled in a course, the College assumes the responsibility for completing the delivery of the course for the students who are enrolled at the time such termination becomes effective. We are pleased that you are a participant and believe this program could be of significant benefit to you and your students. Please confirm your acknowledgement of this agreement be signing and dating this letter where indicated. On behalf of, I agree to the terms and conditions of this letter of this letter agreement. Signature Principal Date 12

13 Dual Enrollment Application Form Name: Male Female First Middle Last Date of Birth: Social Security #: Mailing Address: City, State, Zip Telephone: ( ) Address: High School: Guidance Counselor or Advisor: Graduation Year: Courses to be Enrolled: Semester (circle one): Fall Spring Full Year Family Educational Rights and Privacy Act (FERPA) Release: I hereby authorize High School and College/University to release my academic records to my high school counselor. All permissions granted will stay in effect until revoked in writing. Student Signature Date Student Name (printed) Parent/Guardian Signature (If student is under age 18) Date 13

14 What is FERPA? The Family Educational Rights and Privacy Act of 1974 (Buckley Amendment) prohibits access to, or release of, educational records or personally identifiable information contained in such records without the written consent of the student. Background questions 1. What is the highest level of education completed by your mother or Guardian? Less than a high school diploma High school diploma Some college, but no degree Associate (two-year) college degree Bachelor s (four-year) college degree Advanced degree (Master s,l.d, Ph.D ) I don t know 2. What is the highest level of education completed by your father or Guardian? Less than a high school diploma High school diploma Some college, but no degree Associate (two-year) college degree Bachelor s (four-year) college degree Advanced degree (Master s, L.D, Ph.D ) I don t know 3. Which of the following best describes your plans for after high school? Go to two-year college full-time Go to four-year college full-time Work full-time Take college classes part-time & work part-time Undecided Other (please describe): 4. What is the highest education degree you eventually hope to complete? High school diploma Associate (two-year) degree Bachelor s (four-year) degree Advanced degree (Master s, Ph.D ) Undecided Are you hispanic or Latino? Yes No In addition, please select one or more of the following racial categories to describe yourself. American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White 14 14

15 IT Services Acceptable Use Policy As a member of the Thomas College community, I realize that the computer resources are available to me to pursue academic requirements. This includes course work and research. I realize these resources are made available to me provided I do not violate the College s policy regarding the ethical and academic use of these resources. The College has provided me with access to the THOMAS COLLEGE IT ACCEPTABLE USE POLICY. This policy may be revised by the Academic Computing Committee as necessary. This committee is comprised of Thomas College faculty, staff, and students. I will be responsible for periodically reviewing the policy. The policy is available to me online and there are printed copies in the library. In signing this agreement, I acknowledge that I have read the above named policy. If I violate any area of the above policy I may forfeit the right to use my account and computer facilities at Thomas College, pending review by the Director of IT Services. If suspension or termination occurs, I understand that I am still expected to pay any technology fees. High School Name: Print Your Name: Student ID Number ( or last 4 of your SSN ): Signature: Date: Your username is typically your last name and first initial (example: smithj), your password is initially the last six digits of your SSN. Please try this and if it isn t working for you, check here to get your username and password ed to you. Parent/Guardian Signature: (If student is under age 18) Date: 15

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17 Faculty Information System The Faculty Information System (FIS) provides instructors with access to administrative tools that manage their courses. The Faculty Information System allows faculty to: Access course schedules and directories Place and track book orders Access advising and registration tools Enter warnings, grades and absences Access Moodle Review Faculty Senate & Academic Affairs information your entire class Access student information To Access FIS: Access the Thomas College Homepage ( Scroll to the bottom of the page. Click on the link entitled Information for: Students_ Faculty-Staff Select Intranet from the list of web links. Under the heading Faculty, Staff, and Trustees, select the link entitled Faculty Information. Page (FIS). Enter you username Thomas/username Enter your password If you experience technical problems logging into the Intranet, please contact I.T. Services at or 17

18 Instructions for Entering Grades Online The first step to enter grades is to login to the Faculty Information Systems (FIS) page on the Thomas College Intranet: When asked for username type THOMAS\yourusername and then enter the password. If that doesn t work try yourusername@thomas.edu instead of THOMAS\yourusername. If that doesn t work, use the remote desktop link: If you experience technical problems logging into the Intranet, please contact I.T. Services at or servicedesk@thomas.edu. Once logged into the Intranet, on the bottom left of the page you will see a heading entitled Grades and Evaluations. Choose #1 [Enter Grades]. Enter your course number, term, year and select find classes For each student on the class list, use the drop down box to select the final grade. Faculty cannot enter a grade of Incomplete. If you wish to assign a grade of Incomplete, leave the space for the grade blank and submit a completed and signed Incomplete Request Form to the Registrar. Upon receipt of the form, the Registrar will enter the grade of Incomplete in the system and the student will receive a copy of the form. Incomplete Request Forms are available on the Faculty Information Systems page. Refer to number 2 in the Grades and Evaluations section. Policy of Issuing a grade of Incomplete An Incomplete normally applies to work of acceptable quality in a course when the full requirements have not been met due to illness or other unusual or extenuating circumstances. The grade of Incomplete should not be assigned unless there is a specific agreement reached between the faculty member and the student regarding the remaining work for the course. Grades of Incomplete automatically revert to a failing grade 45 days after the end of the semester. Once submitted, grades can only be changed by the Registrar. Once you have verified the grades click on the Submit icon. A screen is displayed notifying you that grades have been saved. Have questions about entering grades? Please contact Lindsey Nelson at registrar@thomas.edu or

19 Important Contacts Brittany Newman Admissions Counselor (207) Tom Edwards Provost (207) Lindsey Nelson Registrar (207) Jonathan Kent VP for Enrollment Management (207) Melissa Rice Office Assistant to the Registrar (207) Lisa Auriemma Director of Library Services (207)