Mississippi Management and Reporting System
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1 Mississippi Management and Reporting System Department of Finance and Administration MMRS MASH/Training Materials 6276 SPAHRS HR WSF Salary Survey Revision Date: 01/20/2012 Version: 3
2 SPAHRS HR WSF Salary Survey Table of Contents Objective...3 Outcome...3 Overview...3 Maintain Salary Survey Information...3 Rollover Respondent File for Next Survey Fiscal Year...8 Browse Options...10 Browse Respondents by Name...10 Browse Respondents by Survey Year...11 Browse Occupation by Benchmark...13 Your Action...13 Browse Benchmark by Occupational Code...14 Salary Survey Reports...15 Detail Report of Survey by Occupational Benchmark...15 Benchmark Respondent Salary Survey Form...17 Summary of Benchmark Respondent Salary Survey...19 Respondent Salary Survey Address Labels Page 2 of 21
3 Objective Develop an understanding of the Salary Survey process Outcome Ability for SPB to conduct Salary Surveys Overview The State Personnel Board requires salary surveys to be conducted to document requests for new classes, realignments, and reallocations of job classes. These surveys request detailed information from the entity being surveyed to include type of entity (public or private), address, contact person, Standard Industrial Code for the type of industry being surveyed, and the geographical area of the labor market. Specific job information such as the benchmark occupation code and title, annual start salary, maximum salary, average salary, and number of employees is also obtained. SPB reviews the information gathered in the survey process and uses it to make decisions pertaining to compensation of state occupations. Maintain Salary Survey Information The salary survey information is recorded in SPAHRS using the screens discussed below. Information captured in this section is used to create browses, reports, or mailing labels. Additionally, SPAHRS provides a feature that enables the user to rollover the survey results from one fiscal year to another. This feature is discussed later in this section. 1. Choose PW (Propose Wage, Salary, and Fringe Benefits) from the Main Menu and The Propose Wage, Salary, and Fringe Benefits Menu will appear. Page 3 of 21
4 2. Choose SS (Salary Survey Menu) from the The Salary Survey Menu will appear. Propose Wage, Salary, and Fringe Benefits Menu and Page 4 of 21
5 3. Choose SS (Maintain Salary Survey Information) from the Salary Survey Menu and The Maintain Salary Survey Information screen will appear. Page 5 of 21
6 4. Enter the following required information: *Respondent: Name of entity responding to survey. *Survey FY: The fiscal year being surveyed. If left blank system will default to current fiscal year. 5. Press ENTER. 6. Enter the following information as desired: *Public: Enter Yes if respondent is a public entity and No if a private entity. Contact: Enter the name of the contact person. Contact Title: The job title of the individual responding to the salary survey Telephone: The telephone number of the contact person. Extension: The extension of the contact person. Fax Number: The fax number of the contact person. Page 6 of 21
7 Continue entering the following information: Extension: The fax number extension of the contact person. Address: The address of the contact person. Address: The mailing address of the contact person. *SIC Code: Enter the Standard Industrial Classification code for the type of industry. *Labor Market Code: Enter the two character code indicating the location of the labor market (i.e., in-state, contiguous Mississippi, etc.). Total Nbr of Employees: The total number of employees of respondent entity. Press F11 to access the next panel. The second panel of this screen will appear Page 7 of 21
8 7. Enter the following information: *Benchmark: The benchmark occupation code used in this survey. Respondent Title: The title for the benchmark occupation used in this survey. Annual Start Salary: The start salary for this benchmark occupation for this respondent. Annual Maximum Salary: The annual maximum start salary for this benchmark occupation for this respondent. Number of Employees: The number of employees of responding entity. *I: Indicator for inclusions in realignment. Seq. Number: Sequential line number of each benchmark. 8. Press ENTER. The following message will be displayed: Survey YYYY-XXXX added successfully. Rollover Respondent File for Next Survey Fiscal Year This feature of SPAHRS enables the user to rollover the survey information obtained in one fiscal year to the next fiscal year. 1. Choose PW (Propose Wage, Salary, and Fringe Benefits) from the Main Menu and 2. Choose SS (Salary Survey Menu) from the Propose Wage, Salary, and Fringe Benefits Menu and 3. Choose RO (Rollover Respondent File for Next Survey FY) from the Salary Survey Menu and The Propose Wage, Salary, and Fringe Benefits Menu will appear. The Salary Survey Menu will appear. The Rollover Respondent File for Next Survey FY screen will appear. Page 8 of 21
9 4. Enter the following information: *From (YYYY): Enter the beginning year date. To (YYYY): Enter the ending year date. 5. Press ENTER. A Batch Job Submission pop up window appears which directs the generation of the report. When ENTER is pressed, the system will display the following message: XXXXX XXXXXXX Has Been Submitted Successfully. Page 9 of 21
10 Browse Options Several browse options are provided to include browsing survey respondents by name and by fiscal year in which they responded, and by browsing occupation by benchmark title. Browse Respondents by Name The Browse Respondents by Name screen is used by SPB to browse and maintain the salary survey respondents by name. 1. Choose PW (Propose Wage, Salary, and Fringe Benefits) from the Main Menu and 2. Choose SS (Salary Survey Menu) from the Propose Wage, Salary, and Fringe Benefits Menu and Press ENTER. 3. Choose BN (Browse Respondents by Name) from the Salary Survey Menu and Press ENTER. Selection criterion includes Respondent Name. The Propose Wage, Salary, and Fringe Benefits Menu will appear. The Salary Survey Menu will appear. The Browse Respondent by Name screen will appear. Information is displayed by Respondent Name, Survey FY, Phone Number, Extension, Public Indicator, and Market Code. Panel 1 Page 10 of 21
11 Panel 2 Browse Respondents by Survey Year The Browse Respondents by Survey Year is used to browse and maintain the respondents of the salary survey by survey year. Your Action 1. Choose PW (Propose Wage, Salary, and Fringe Benefits) from the Main Menu and 2. Choose SS (Salary Survey Menu) from the Propose Wage, Salary, and Fringe Benefits Menu and Press ENTER. 3. Choose BF (Browse Respondents by Survey Year) from the Salary Survey Menu and press Enter. Selection criteria include Fiscal Year and Benchmark Occupation Code. System Response The Propose Wage, Salary, and Fringe Benefits Menu will appear. The Salary Survey Menu will appear. The Browse Respondents by Survey Year screen will appear. Information is displayed by Survey FY, Respondent Name, Public Indicator, Benchmark Occu Code, Benchmark Occu Title, Annual Minimum Salary, Annual Maximum Salary, and Number of Employees. Page 11 of 21
12 Panel 1 Panel 2 Page 12 of 21
13 Browse Occupation by Benchmark The Browse Occupation by Benchmark screen allows the user to browse occupations by the benchmark occupation. Your Action 1. Choose PW (Propose Wage, Salary, and Fringe Benefits) from the Main Menu and 2. Choose SS (Salary Survey Menu) from the Propose Wage, Salary, and Fringe Benefits Menu and Press ENTER. 3. Choose BB (Browse Occu by Benchmark) from the Salary Survey Menu and press ENTER. Selection criteria include Occu Benchmark Parent and Occu Code. System Response The Propose Wage, Salary, and Fringe Benefits Menu will appear. The Salary Survey Menu will appear. The Browse Occu by Benchmark screen will appear, Information is displayed by Benchmark, Benchmark Title, Occu Code, and Occu Title. Page 13 of 21
14 Browse Benchmark by Occupational Code The Browse Benchmark by Occupational Code screen allows the user to browse benchmark titles by the occupation code. Your Action 1. Choose PW (Propose Wage, Salary, and Fringe Benefits) from the Main Menu and 2. Choose SS (Salary Survey Menu) from the Propose Wage, Salary, and Fringe Benefits Menu and Press ENTER. 3. Choose BO (Browse Benchmark by Occu Code) from the Salary Survey Menu and Selection criterion includes Occu code. System Response The Propose Wage, Salary, and Fringe Benefits Menu will appear. The Salary Survey Menu will appear. The Browse Benchmark by Occu Code screen will appear. Information is displayed by Occu Code, Occu Title, Benchmark Occu and Benchmark Title. Page 14 of 21
15 Salary Survey Reports Detail Report of Survey by Occupational Benchmark The Detail Report of Survey by Occupational Benchmark is used to request a report of salary survey information by occupational benchmarks. 1. Choose PW (Propose Wage, Salary, and Fringe Benefits) from the Main Menu and 2. Choose SS (Salary Survey Menu) from the Propose Wage, Salary, and Fringe Benefits Menu and 3. Choose SB (Salary Survey Report Menu) from the Salary Survey Menu and press ENTER. The Propose Wage, Salary, and Fringe Benefits Menu will appear. The Salary Survey Menu will appear. The Salary Survey Report Menu will appear. Page 15 of 21
16 Your Action 4. Choose B1 (Detail Report of Survey by OCCU Benchmark) from the Salary Survey Report Menu and System Response The Detail Report of Survey by OCCU Benchmark screen will appear. Your Action 5. Enter the following information: *Fiscal Year: (YYYY): The year that represents the agency's specific 12-month future, current or past financial period. ALL Occupational Benchmarks :( Y/N); Enter "Y" to select all entries in a particular category. If you enter "N", then you will be required to enter in another field the specific entries that you do wish to select. *Occupational Benchmark: Enter the specific entries that you do wish to select. System Response The Detail Report of Survey by OCCU Benchmark screen will appear. 6. Press ENTER. A Batch Job Submission pop up window appears which directs the generation of the report. When ENTER is pressed, the system will display the following message: XXXXX XXXXXXX Has Been Submitted Successfully. Page 16 of 21
17 Your Action 7. Information on the report is displayed by Benchmark Classification, Start Salary, Respondent, Respondent Title Start Salary, Number of Employees, Maximum Salary, Include in Average, Number of Survey Sources, Average Start Salary, Salary Difference, and Weighted Average Starting salary. System Response Benchmark Respondent Salary Survey Form The Benchmark Respondent Salary Survey Form is used to print a copy of the salary survey form. 1. Choose PW (Propose Wage, Salary, and Fringe Benefits) from the Main Menu and 2. Choose SS (Salary Survey Menu) from the Propose Wage, Salary, and Fringe Benefits Menu and 3. Choose SF (Benchmark Respondent Salary Survey Form) from the Salary Survey Menu and The Propose Wage, Salary, and Fringe Benefits Menu will appear. The Salary Survey Menu will appear. The Benchmark Respondent Salary Survey Form screen will appear. Page 17 of 21
18 Your Action 4. Enter the following information: System Response *Fiscal Year: (YYYY): The year that represents the agency's specific 12-month future, current or past financial period. Select all Respondents: Enter "Y" to select all entries in a particular category. If you enter "N", then you will be required to enter in another field the specific entries that you do wish to select. *Respondent Name: Enter the specific entries that you do wish to select. MS Contact Person: Enter Mississippi State Contact. MS Contact Phone Number: Enter the Mississippi State Contact person phone prefix. 5. Press ENTER. A Batch Job Submission pop up window appears which directs the generation of the report. When ENTER is pressed, the system will display the following message: 6. Information on the report is displayed by Statement of Request, Name of Person, Completing Survey, Title of Person Completing Survey, Name of Organization, Mailing Address, Phone Number, Fax Number, Address, Return Address, Phone Number, Fax Number, Mississippi occupation Title, Mississippi Occupation Number, Your Occupation Title, Reported FY Starting Salary, FY Salary Range, and Number of Employees. XXXXX XXXXXXX Has Been Submitted Successfully. Page 18 of 21
19 Summary of Benchmark Respondent Salary Survey The Summary of Benchmark Respondent Salary Survey screen is used to request a summary of the respondent salary survey. 1. Choose PW (Propose Wage, Salary, and Fringe Benefits) from the Main Menu and 2. Choose SS (Salary Survey Menu) from the Propose Wage, Salary, and Fringe Benefits Menu and 3. Choose SS (Summary of Benchmark Respondent Salary Survey) from the Salary survey Menu and The Propose Wage, Salary, and Fringe Benefits Menu will appear. The Salary Survey Menu will appear. The Summary of Benchmark Respondent Salary Survey screen will appear. Page 19 of 21
20 Your Action 4. Enter the following information: System Response *Fiscal Year: (YYYY): The year that represents the agency's specific 12-month future, current or past financial period. Select all Respondents: Enter "Y" to select all entries in a particular category. If you enter "N", then you will be required to enter in another field the specific entries that you do wish to select. *Respondent Name: Enter the specific entries that you do wish to select. 5. Press ENTER. A Batch Job Submission pop up window appears which directs the generation of the report. When ENTER is pressed, the system will display the following message: 6. Information on report is displayed by Survey Respondent, Number of Survey Occupation, Number of Survey Returned, Survey Return Percent, and Number of Salary Survey Forms. XXXXX XXXXXXX Has Been Submitted Successfully. Respondent Salary Survey Address Labels The Respondent Salary Survey Address Labels screen is used to request address labels for salary survey respondents. 1. Choose PW (Propose Wage, Salary, and Fringe Benefits) from the Main Menu and 2. Choose SS (Salary Survey Menu) from the Propose Wage, Salary, and Fringe Benefits Menu and 3. Choose AL (Respondent Salary Survey Address Labels) from the Salary Survey Menu and The Propose Wage, Salary, and Fringe Benefits Menu will appear. The Salary Survey Menu will appear. The Respondent Salary Survey Address Labels screen will appear. Page 20 of 21
21 Your Action 4. Enter the following information: System Response *Fiscal Year: (YYYY): The year that represents the agency's specific 12-month future, current or past financial period. Select all Respondents: Enter "Y" to select all entries in a particular category. If you enter "N", then you will be required to enter in another field the specific entries that you do wish to select. *Respondent Name: Enter the specific entries that you do wish to select. 5. Press ENTER. A Batch Job Submission pop up window appears which directs the generation of the report. When ENTER is pressed, the system will display the following message: 6. Information on report is displayed by Respondent Name, Respondent Contact Name, Name and Respondent Address, Number of Records Read, Number of Labels Printed and Number of labels Not Printed. XXXXX XXXXXXX Has Been Submitted Successfully. Page 21 of 21
Mississippi Management and Reporting System
Mississippi Management and Reporting System Department of Finance and Administration 6218 SPAHRS MAINTAIN EMPLOYEE PAYROLL INFORMATION MMRS MASH/Training Materials Date Revised: 12/30/2014 Version: 8 Table
STATE OF MISSISSIPPI GOVERNOR PHIL BRYANT DEPARTMENT OF FINANCE AND ADMINISTRATION KEVIN J. UPCHURCH EXECUTIVE DIRECTOR
STATE OF MISSISSIPPI GOVERNOR PHIL BRYANT DEPARTMENT OF FINANCE AND ADMINISTRATION KEVIN J. UPCHURCH EXECUTIVE DIRECTOR To: From: Payroll and Human Resource Departments, SPAHRS and SAAS Agencies Jenny
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