BANKING & FINANCIAL RECORD-KEEPING Please keep this for your own reference.
|
|
- Frederick Carr
- 7 years ago
- Views:
Transcription
1 BANKING & FINANCIAL RECORD-KEEPING Please keep this for your own reference. 1. Troop funds must be held in a designated Girl Scout bank account. 2. All Troops are required to open a bank account with two authorized signers for the deposit and withdrawal of funds. They must be registered adults from the Troop/Group who are not related or sharing a home with each other. One signer must be a Service Unit Team member, usually the SU Money Manager. 3. The Troop Bank Account Information form is to be completed annually (regardless of whether or not there are any changes) and submitted to the Service Unit Money Manager by June 30 th of each year (or immediately after opening a new account or making changes to any existing account). 4. All bank accounts must be opened using the following account name: GSCNC Troop #### 5. All bank accounts must use Tax ID # GSCNC Troop bank accounts are recommended to have ATM/Debit cards. Credit cards are not permitted. Online banking is permitted. 7. Preprinted checks should include the Account Name as above (see 4). No volunteer s name should be printed on the checks 8. All checks written on Troop bank accounts must always be made out to the payee, never to Cash. Checks should not made out to the person signing the check; however, there are some small troops with only one adult. For these troops, the leader should submit a request for reimbursement to the SU Money Manager for approval PRIOR to writing a reimbursement check. 9. Authorized check signers are responsible for verifying itemized receipts for all Troop expenses, including reimbursements, and ensuring that receipts are kept with the corresponding bank statements. All records must be available to GSCNC Regional or Finance staff upon request, and retained for a minimum of three years (per IRS). 10. All Troops/Groups must submit the Troop Financial Report, accounting for all funds received and spent by the Troop/Group, to the Community Accounting Coordinator on or before December 31 st and June 30 th each year. The report must be verified and signed by all authorized signers on the bank account and accompanied by the most recent bank statement. 11. Random audits of Troop/Group and Community bank accounts will be conducted each year by GSGWM Finance staff. Selected Troops/Groups and communities will be required to provide all bank account statements with corresponding expense receipts, check registers and/or Detailed Cash Record forms within 30 days notice. 12. Failure to comply with these policies may result in appropriate Council action including, but not limited to, staff oversight, termination from the volunteer position, and/or restrictions on further Troop/Group fundraising activities. Revised March 2012
2 Position Description - Troop Money Manager ROLE: Accurately manage the financial activities of the troop, including writing checks for events and purchasing needed supplies, support for fundraising activities, reimbursement of troop expenses, and maintenance and reconciliation of the troop bank account. Regularly report to the troop parents on account status and balance. Provide consultation to troop Leaders on appropriate troop expenses. Track troop bank account activities. TYPICAL DUTIES AND RESPONSIBILITIES: 1. Accurately account for funds raised in the name of the troop and regularly report checking account activity and balances to the leaders and parents of the troop. 2. Reconcile bank statements with the checkbook and debit card and follow up with bank with questions and/or errors. 3. Provide semi-annual reports to SU Money Manager. Use the Troop Financial Report, reporting by December 31 st and June 30 th of each year. 4. Provide support for sound troop money management to the troop leaders: Provide consultation on appropriate troop expenses. Reimburse appropriate troop expenses with receipts only and ensure that all troop reimbursements are handled within guidelines given. Deposit money in the troop account and write checks for troop expenses. Help to resolve troop money related issues, including troop debt and bounced checks. Serve as liaison between the SU and the troop if financial issues occur. 5. Establish the troop account: Use Federal Tax ID# for free banking. Request authorization letter from council if necessary. Request troop debit card. Utilize the guidance of the SU Money Manager if needed. 6. Annually ensure and report that the following signatures are on the account: SU Money Manager and Troop Leader, Troop Co-Leader, and Troop Money Manager as applicable. 7. Coordinate the closing of the troop account and the disbursement of funds if the troop disbands or girls bridge to other levels. QUALIFICATIONS: (volunteers must be able to) 1. Register as an adult member the Girl Scouts of the USA. 2. Complete the Volunteer Position Application process. 3. Accept and adhere to the purpose and principles of Girl Scouting. 4. Show a willingness to work with diverse groups with varying lifestyles and cultures in a positive manner. 5. Recognize, understand, accept, interpret, and support all council goals, policies, guidelines, and objectives, including the Human Relations Policy Statement. 6. Complete required training. 7. Owe no outstanding debts to the council. 8. Understand basic money management skills. METHOD OF SELECTION: Selected and appointed by Troop Leader ACCOUNTABILITY: Accountable to the Troop Leader and SU Money Manager TERM OF POSITION: Appointed annually. Adapted from GSCNC Troop Money Manager Position Description to accurately reflect expectations within service unit.
3 Troop Money Manager Checklist Contact your Service Unit Money Manager for assistance as needed. Name Assoc SU Service Unit Money Manager Telephone Field Director Telephone Place a check in the left column as you complete each task listed below: Beginning Paperwork Complete GSCNC Volunteer Position Application OnLine Submit GSCNC registration and $12 fee (financial aid available) Obtain a copy of Volunteer Essentials Sign the Appointment Letter from Troop Leader Bank Account Locate a bank with free non-profit checking Submit request for Letter of Authorization to open an account ( Establish bank account in the name of GSCNC Troop #### Ensure a SU signor is on the account as well as troop leader Request debit card and checks if desired Do not have address, telephone or name printed on checks Troop Review and understand financial and sales abilities of my troop level (see Volunteer Essentials). Ensure girls are part of decision process for dues, money-earning and uses of collective funds Keep parents informed of how troop money is spent Transactions Obtain Sales Tax Exempt card from SUM and use for all troop purchases Reimburse volunteer and parent within 2 weeks, receipts required Provide reports to Service Unit Money Manager as requested. Troop Bank Account Information by June 30 th, Troop Financial Report semi-annually, December 30 th and June 30 th.
4 VOLUNTEER APPOINTMENT LETTER TROOP MONEY MANAGER Having successfully met the position qualifications,, is appointed to the position of Troop Money Manager for the period of to. The volunteer agrees to fulfill the role, duties, and responsibilities of the position while working in conjunction with the Troop Leader and with accountability to the service unit money manager and field director. ROLE: Accurately manage the financial activities of the troop, including writing checks for events and purchasing needed supplies, support for fundraising activities, reimbursement of troop expenses, and maintenance and reconciliation of the troop bank account. Regularly report to the troop parents on account status and balance. Provide consultation to troop Leaders on appropriate troop expenses. Track troop bank account activities. On-Target Duties and Responsibilities: YES NO Accurately account for funds raised in the name of the troop and regularly report checking account activity and balances to the leaders and to parents of the troop. Reconcile bank statements with the checkbook and debit card and follow up with bank with questions and/or errors Provide monthly bank statements with receipts for all transactions attached to SU Money Manager at monthly SU meetings or quarterly. Provide support for sound troop money management to the troop leaders: Provide consultation on appropriate troop expenses Reimburse appropriate troop expenses with receipts only and ensure that all troop reimbursements are handled within guidelines given Deposit money in the troop account and write checks for troop expenses Help to resolve troop money related issues, including troop debt and bounced checks Serve as liaison between the SU and the troop if financial issues occur Establish the troop account: Use Federal Tax ID# for free checking Request authorization letter from council Request troop debit card Utilize the guidance of the SU Money Manager as needed. Annually ensure that the following signatures are on the account: SU Money Manager, Troop Leader, Troop Co-Leader, and Troop Money Manager Coordinate the closing of the troop account and the disbursement of funds if the troop disbands or girls bridge to other levels
5 VOLUNTEER APPOINTMENT LETTER: TROOP MONEY MANAGER (page 2 of 2) On Target QUALIFICATIONS: YES NO Register as an adult member of the Girl Scouts of the USA. Date: Complete the Volunteer Position Application process. Date: Accept and adhere to the purpose and principles of Girl Scouting Show a willingness to work with diverse groups with varying lifestyles and cultures in a positive manner Recognize, understand, accept, interpret, and support all council goals, policies, guidelines and objectives, including the Human Relations Policy Statement Complete required training. Date: Owe no outstanding debts to the council Understands basic money management skills I,, Troop Money Manager, agree to fulfill the duties and responsibilities as listed above and have met or will meet all qualifications as listed. I understand that failure to fulfill these responsibilities and/or qualifications could result in my not being re-appointed and/or dismissal from this position. Signature Date Number of Years in Position Signature: Troop Leader Date Signature: Service Unit Money Manager/Troop Leader Date The back of this form may be used to expand on the duties and responsibilities of this position and or the volunteer's role in meeting them.
6 TROOP BANK ACCOUNT INFORMATION Membership Year To be completed and submitted annually to Service Unit Money Manager by June 30 th of each year. Troop #: SU #: Date: Bank Name: Branch Location: Branch Telephone Number: Account Number: Closed? Date: SIGNERS There must be a minimum of two signers on the account, all of whom must be registered Girl Scout adults who are not related or in the same household. One signer must be a Service Unit Team Member. 1. Leader SIGNATURE Phone Numbers 2. Street Address Co-Leader SIGNATURE Town/State/Zip Phone Numbers 3. Street Address Service Unit SIGNATURE Town/State/Zip Phone Numbers Street Address Town/State/Zip The bank account must be opened in the name of: GSCNC Troop # or Group name Tax ID to be used on bank accounts is: Complete this form and mail immediately after opening, changing or closing an account. NOTE: When you are reporting a closed account with a remaining balance, the balance must be accounted for and reported to the Service Unit Money Manager with this form. As signers on this account, we authorize GSCNC to access any information about this account, and to initiate debit and /or credit entries to this same account. Please attach a voided check with this form upon opening a new account. Make a copy for your records
7 Troop Financial Report Contact your Service Unit Money Manager (SUMM) for assistance as needed. To be submitted to SUMM by December 31 st and June 30 th each year. Report for December or June of (year) Troop Assoc SU Account Name Account Number Bank Name and Address Branch Troop Income Amount Troop Expenses Amount Opening Balance $ $ GSUSA Registration # people x $ $ GSUSA Registration (paid to GSCNC) Troop Dues $ Program/Activity Costs $ Fall Product Sales $ Craft Supplies $ Cookie Sales $ Equipment Purchases $ $ Other Money Earning Events $ Recognition Expenses Girls $ Donations $ Recognition Expenses Adults $ $ $ Total Income $ Total Expenses $ Ending Balance = Total Income Total Expenses = $ Signature of Troop Money Manager or Preparer: Date: Approved:
At no time and under no circumstance should troop/group money be deposited into a personal bank account.
Helping girls decide what they want to do, and coaching them as they earn and manage money to pursue their goals, is an integral part of the Girl Scout Leadership Experience (GSLE). Your Girl Scout troop/group
More informationMONEY MANAGER for CO-SIGNERS SELF STUDY Girl Scouts of Central Texas
MONEY MANAGER for CO-SIGNERS SELF STUDY Girl Scouts of Central Texas MANAGING TROOP FINANCES This training includes the procedures for: Opening Girl Scout bank accounts Changing banks or account signers
More informationSteps to Opening a Key Bank Account
Steps to Opening a Key Bank Account Key Bank and Girl Scouts of Western Washington have joined together in partnership to offer GSWW troops & service units the option to open and maintain a traditional
More informationNOTE: The Council will fund each new troop account with $20 which will be deposited into the account at the time the account is opened.
The Council abides by the policies and standards of Girl Scouts of the USA and complies with applicable IRS requirements. As such, the Council s Board of Directors has adopted the following policies: Each
More informationSteps to Opening a Bank of America Deposit & Debit Card Account
Steps to Opening a Bank of America Deposit & Debit Card Account Bank of America has tailored a unique volunteer bank account card banking system just for Girl Scouts of Western Washington as an alternative
More informationDepartment of Human Services Client Trust Fund 7290 Trust Accounting System Procedures
Human Services Client Trust Fund 7290 Trust Accounting System Procedures 03.004.00 Effective Date: September 12, 1997 Revised: December 28, 2015 Department of Human Services Client Trust Fund 7290 Trust
More informationCouncil Federal ID # 39-1016314
Quick Reference: Open a troop bank account following the processes outlined in this packet. Make sure all troop funds and expenses are handled through this account. Never use the troop account or any troop
More informationWorkbook. Managing Troop Finances
Workbook Managing Troop Finances Table of Contents Troop Treasurer's Position Description 2 Volunteer Essentials 2 Troop/Group Finances and Troop/Group Account 3 Use of Debit Cards 3 Troop Bank Charges.
More informationEVERYTHING YOU WANTED TO KNOW ABOUT MID-YEAR & YEAR- END FINANCIALS
EVERYTHING YOU WANTED TO KNOW ABOUT MID-YEAR & YEAR- END FINANCIALS Rev. 11/2015 1 of 7 TABLE OF CONTENTS Introduction... 3 Getting Started. 3 Filling out the Troop/Group Finance Report... 4 Submitting
More informationSTANDARD FINANCIAL REPORTING MANUAL
STANDARD FINANCIAL REPORTING MANUAL Dear Guider, Here is our Standard Financial Reporting Manual. The purpose of this manual is to assist Guiders to manage and account for the funds with which they are
More informationGirl Scouts of Central Maryland
COUNCIL POLICIES Girl Scouts of Central Maryland 4806 Seton Drive Baltimore, Maryland 21215-3247 T 410.358.9711, 800.492.2521 F 410.358.9918 00-221 Includes (00-219 &00-200) 4/09 revised Girl Scouts of
More informationBUTTE COUNTY 4 H YOUTH DEVELO0PMENT PROGRAM FINANCIAL FORMS
4 H Financial Forms These forms were revised from the California State 4 H Treasurer's Manual (4H1035, rev 5/2003). Please note this workbook contains the below worksheets without formulas. Form 5.1 Mid
More informationOHIO STATE UNIVERSITY EXTENSION
Clark County 4-H Clubs and Committees Financial Management Binder Be transparent regarding your 4-H Club or Committee finances. Everyone needs to know as much about your club or committee s finances as
More informationGirl Scouts of Northern New Jersey Volunteer Leadership Policies
Girl Scouts of Northern New Jersey Volunteer Leadership Policies The Girl Scouts of Northern New Jersey (GSNNJ), chartered by the Girl Scouts of the United States of America, has been given the authority
More informationGirl Scouts of Central Maryland Online Membership Registration Frequently Asked Questions
Girl Scouts of Central Maryland Online Membership Registration Frequently Asked Questions Computer Access Q: How will we address the needs of troops and families with limited access to computers? A: The
More informationOnline Membership Registration Frequently Asked Questions
Online Membership Registration Frequently Asked Questions Welcome to the online membership registration Frequently Asked Questions pages. These pages will assist you in finding answers to common questions
More informationGSOC Money-Earning Guidelines for Troops, Groups and Individual Girls
GSOC Money-Earning Guidelines for Troops, Groups and Individual Girls Helping girls earn and manage money is an integral part of the Girl Scout Leadership Experience; your Girl Scout troop, group and/or
More informationCARRIAGE MUSEUM OF AMERICA ACCOUNTING POLICIES AND PROCEDURES MANUAL. February 2014
CARRIAGE MUSEUM OF AMERICA ACCOUNTING POLICIES AND PROCEDURES MANUAL February 2014 I. Introduction The purpose of this manual is to describe all accounting policies and procedures currently in use at The
More informationGirl Scouts of Northern Indiana-Michiana. Procedures to Open a Not-for-Profit Checking Account. **Review prior to going to the bank**
GROUP/COMMUNITY CHECKING ACCOUNT PACKET INFORMATION Congratulations! You are now ready to open your checking account! The following will help guide you through the process. Girl Scouts of Northern Indiana-Michiana
More informationNAPERVILLE CENTRAL HIGH SCHOOL ATHLETIC BOOSTER CLUB FINANCIAL GUIDELINES
The following list of guidelines is meant to be a blueprint for good financial reporting for the Naperville Central High School Athletic Booster Club (the Club). It is not meant to be an all-inclusive
More informationTROOP BANK ACCOUNTS AND FINANCING TROOP ACTIVITIES
TROOP BANK ACCOUNTS AND FINANCING TROOP ACTIVITIES August 2015 Your Complete Guide to Troop Finances This manual will help you to understand the steps, processes and guidelines of managing your troop s
More informationBurleson Independent School District
Burleson Independent School District PTO/Booster Club Guidelines 11/1/2014 The following guidelines are to be used for student support activity groups (Parent Teacher Organizations, Booster Clubs, etc.)
More informationACH Frequently Asked Questions
ACH Frequently Asked Questions What is an ACH? ACH stands for Automated Clearing House. This process is an easy way to transfer funds electronically between financial institutions. Why is the council switching
More informationCHECKLIST FOR OPENING YOUR GROUP S ACCOUNT
CHECKLIST FOR OPENING YOUR GROUP S ACCOUNT STEP 1: Contact your service unit The service unit is always the first point of contact. Practices such as having service unit team members as signers vary by
More informationOhio 4-H Treasurer s Handbook
Ohio 4-H Treasurer s Handbook Name of Treasurer Year Age as of January 1 County Name of Club 4-H Advisor Signature Make it a Project (optional activity) Your efforts in this officer position can be turned
More informationSchool & District Funds Policies & Procedures Manual
School & District Funds Policies & Procedures Manual Contents Why Become a Fund of the Foundation of OCPS... 2 Purpose... 3 Objectives... 3 Policies... 3 Procedures... 5 Creating, Changing, and Closing
More informationMoney-Earning Made Easy
Money-Earning Made Easy Always Remember: Girl Scouting is about giving girls opportunities to build leadership qualities and develop the courage, confidence and character to make the world a better place.
More informationF r e q u e n t l y A s k e d Q u e s t i o n s
F r e q u e n t l y A s k e d Q u e s t i o n s 1. General SDF Info What is the contact info for SDF? All mail should be sent to: Southern Documentary Fund 762 Ninth St #574 Durham, NC 27705 The SDF office
More informationCalifornia Creativity Regional Accounting and Banking Policy and Procedures Version 1.0 Effective: 9/1/2014
California Creativity Regional Accounting and Banking Policy and Procedures Version 1.0 Effective: 9/1/2014 PURPOSE In recent years, the increased requirements of Nonprofit GAAP (Generally Accepted Accounting
More informationLoyal Order of Moose Fraternal Education
Loyal Order of Moose Fraternal Education This booklet presents accounting and tax information that may or may not be right for your specific Fraternal Unit. In view of the complex, individual, and specific
More informationMake the right move.. and let A.J. Smith Federal Savings Bank... Make it Easy for You!
Make the right move.. and let A.J. Smith Federal Savings Bank... Make it Easy for You! Make the right move Switch your checking account to A. J. Smith Federal Savings Bank! We know that switching your
More informationHOW TO DO AN INTERNAL AUDIT COMPONENT ASSOCIATION FINANCES
HOW TO DO AN INTERNAL AUDIT OF COMPONENT ASSOCIATION FINANCES Prepared by Lisa Farragut 2000/2001 CAMT Treasurer (California) What is an internal audit? An internal audit is a formal examination of the
More informationACCOUNTING POLICIES AND PROCEDURES SAMPLE MANUAL
(Name of Organization & logo) ACCOUNTING POLICIES AND PROCEDURES SAMPLE MANUAL (Date) Note: this sample manual is designed for nonprofit organizations with the following staff involved with accounting
More informationPrince Hall Grand Chapter, Order of the Eastern Star, Rite of Adoption, Hawaii and its Jurisdictions Inc. Basic Audit Procedures for All Chapters
Prince Hall Grand Chapter, Order of the Eastern Star, Rite of Adoption, Hawaii and its Jurisdictions Inc. Basic Audit Procedures for All Chapters Audit Committee The Audit Committee requires three members
More informationqualified Checks Guaranteed Service Charge Sharing Guarantee Requirements MUST Implementation
Girl Scouts of Southern Illinois has a great opportunity that we would like to extend to all Service Units and Troops. We are now using services provided by CHECKredi as part of our collections process.
More informationTroop Checking Account Procedures
Troop Checking Account Procedures Any troop that is managing money (earning, receiving, and spending) is required to maintain an active account at one of Girl Scouts of Western Ohio s identified banking
More informationElementary School Student Activities Guidebook
Elementary School Student Activities Guidebook Updated July 1, 2015 Table of Contents 1. Student Activities Funds.. 3 2. Definitions.... 3 3. Administration...3 4. Stewardship and Custodial Responsibility....4
More informationNorth Georgia Community Foundation FUNDRAISING ACTIVITY POLICY
FUNDRAISING ACTIVITY POLICY Thank you for establishing a fund with the North Georgia Community Foundation (NGCF). We value your confidence and partnership and always endeavor to provide you with the very
More informationMEMORANDUM INTERNAL CONTROL REQUIREMENTS FOR NON-PROFITS
DIVISION OF CHILD CARE AND EARLY CHILDHOOD EDUCATION HEALTH AND NUTRITION UNIT P O BOX 1437, SLOT S 155 501-320-8982 FAX: 501-682-2334 TDD: 501-682-1550 TO: NON-PROFIT INSTITUTIONS FROM: HEALTH AND NUTRITION
More information1. Stop using your old account. 2. Move your direct deposits to your new ESSA checking. account.
5 easy steps to moving your checking to ESSA Bank & Trust Once you ve opened your new ESSA checking account: 1. Stop using your old account. Don t close it right away allow two months for checks to clear.
More informationPullen Memorial Financial Policies, Forms, & Procedures. (As of June 18, 2012)
Pullen Memorial Financial Policies, Forms, & Procedures (As of June 18, 2012) Bank Accounts Policy 1. Pullen Memorial Church maintains one primary checking account. Both budget and nonbudget funds shall
More information4-H Leader s Guide to Handling Funds in the 4-H Youth Development Program
C1059E 4-H Leader s Guide to Handling Funds in the 4-H Youth Development Program WSU EXTENSION 4-H YOUTH DEVELOPMENT PROGRAM EXTENSION 1 TABLE OF CONTENTS Introduction...3 Section 1 Framework...4 Preparing
More informationInternal Controls: Best Practices for Political Campaigns in New York City
Internal Controls: Best Practices for Political Campaigns in New York City This document describes standard financial controls and procedures that can help you protect and manage your campaign s assets
More informationREVOLVING FUND CHECKING ACCOUNTS. Revolving fund checking accounts are authorized with payments not to exceed $75.00 per purchase.
BUSINESS SERVICES DIVISION PROCEDURES MANUAL REVOLVING FUND CHECKING ACCOUNTS REVISED DATE 8/03 INTRODUCTION Revolving fund checking accounts are authorized with payments not to exceed $75.00 per purchase.
More informationTEXAS TRAIL BLAZERS BASKETBALL ORGANIZATION
TEXAS TRAIL BLAZERS BASKETBALL ORGANIZATION The Texas Trail Blazers Basketball Organization (TTBBO) exists to offer basketball training, advanced playing opportunities, and to teach good sportsmanship
More informationCDBG Proposal Non-Profit Best Practices. Workshop AGENDA. Questions and Answers. CDBG RFP Best Practices. Group Exercise
CDBG Proposal Non-Profit Best Practices Workshop AGENDA CDBG RFP Best Practices Group Exercise Questions and Answers CDBG RFP Best Practices How to Make Your Proposal Stand Out Make a compelling and logical
More informationFINANCIAL CONTROLS POLICIES AND PROCEDURES FOR SMALL NONPROFIT ORGANIZATIONS
By Cindy Cumfer NOTE: These policies and procedures are designed for small nonprofits that do not have an administrator with financial expertise. They are set up to divide the fiscal control roles between
More informationThe Girl Scout Silver Award. Girl Scout Council of Orange County P.O. Box 3739 Costa Mesa, CA 92628-3739 (714) 979-7900
The Girl Scout Silver Award Girl Scout Council of Orange County P.O. Box 3739 Costa Mesa, CA 92628-3739 (714) 979-7900 1 2 What is the Girl Scout Silver Award? The Girl Scout Silver Award is the highest
More informationNRP Training Series 2001 Financial Record Keeping
NRP Training Series 2001 Financial Record Keeping Copyright 2001 Minneapolis NRP - All Rights Reserved What is the role of the Treasurer? Generally, the treasurer is responsible for compiling and keeping
More informationDivision of Substance Abuse Department of Psychiatry Yale School of Medicine. Abstinence-Linked Money Management Program Management of Patient Funds
Division of Substance Abuse Department of Psychiatry Yale School of Medicine Abstinence-Linked Money Management Program Management of Patient Funds Policy The Abstinence-Linked Money Management Program
More informationIthaca College Accepting Cash and Checks Procedures
Ithaca College Accepting Cash and Checks Procedures I. Procedure Statement To minimize institutional risk, Ithaca College discourages individual departments from accepting cash and checks on its behalf.
More informationLODGE AUDIT PROGRAM. A guide to conducting an audit of Lodge and Building Association Financial Records. Prepared by
LODGE AUDIT PROGRAM A guide to conducting an audit of Lodge and Building Association Financial Records. Prepared by Committee on Finance & Update by the Grand Secretary 2009 Most Worshipful Grand Lodge
More informationSAMPLE FINANCIAL PROCEDURES MANUAL
SAMPLE FINANCIAL PROCEDURES MANUAL Approved by (organization s) Board of Directors on (date) I. GENERAL 1. The Board of Directors formulates financial policies, delegates administration of the financial
More information[LSC Name] Items Needed for Internal Audit [Audited as of Date]
Items Needed for Internal Audit [Audited as of Date] The following items should be available in preparation for your internal audit: 1. General ledger for the last complete fiscal year and year to date
More informationUpdated as of October 15, 2008 Page 1
Unit Treasurer s Handbook Unit Treasurer s Handbook... 1 1.0 Introduction... 2 1.1 General... 2 1.2 A word to Independent Units... 2 1.3 TEAM Training... 2 2.0 What does the Unit Treasurer Do Anyway??...
More information2. The provisions of this chapter do not apply to payroll cheques, which shall be processed as outlined in Chapter 20.
ACCOUNTS PAYABLE AND DISBURSEMENTS INTRODUCTION 1. This chapter contains the policy and procedures relating to accounting and control for Accounts Payable and Disbursements. For ABACIS procedures, see
More informationUnit 2 The Basic Accounting Cycle
Unit 2 The Basic Accounting Cycle Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Business Transactions and the Accounting Equation Transactions That Affect Assets, Liabilities, and
More informationHow To Manage A Corporation
Western Climate Initiative, Inc. Accounting Policies and Procedures Adopted May 8, 2013 WESTERN CLIMATE INITIATIVE, INC ACCOUNTING POLICIES AND PROCEDURES Adopted May 8, 2013 Table of Contents I. Introduction...
More informationAccounts Payable. Best Practices: Existing Control: Control Gap: Controls Evaluation and Gap Analysis. Purchasing
Accounts Payable Gap Analysis: POS identifies the following Best Practices as efficient and effective control processes for the above risk. Listed for comparison are the controls currently in place, if
More informationFREQUENTLY ASKED QUESTIONS ABOUT ACCOUNTS PAYABLE WHEN DOES THE STATE OF MARYLAND PAY MY VENDORS?
FREQUENTLY ASKED QUESTIONS ABOUT ACCOUNTS PAYABLE WHEN DOES THE STATE OF MARYLAND PAY MY VENDORS? The state attempts to pay all vendors within 30 days of the Service Date. This is defined as the later
More informationPTA Treasurer s Training. Being Accountable and Transparent
PTA Treasurer s Training Being Accountable and Transparent Duties of the PTA Treasurer Maintain accurate, detailed financial records Help prepare the PTA Budget Receive & disburse funds Present a Treasurer
More informationLetter of Intent (LOI) Application
United Way of El Dorado, Kansas, Inc. Letter of Intent (LOI) 2014 Letter of Intent (LOI) Application Contact Information: Chelsea Satterfield Executive Director 316.322.6200 unitedwayofeldorado@outlook.com
More information[Company Name] Accounting Policies and Procedures Manual
[Company Name] Accounting Policies and Procedures Manual [Company Name] Accounting Policies and Procedures Manual Table of Contents Introduction 1 Division of Duties 2 Cash Receipts Procedures 4 Cash Disbursements
More informationVance County Schools Individual School Accounting
Individual School Accounting Internal Controls and Responsibilities Individual School Accounting Internal Controls and Responsibilities Contents Page Principal Statement of Understanding 3 Treasurer Statement
More informationAccount number: 12345678
Form 1: Account switch checklist Get Organized Gather all pertinent information about your existing account(s) such as account number(s), bank routing number and recent statements. How to identify your
More informationREAL ESTATE AGENCY DIVISION 25 PROPERTY MANAGEMENT
REAL ESTATE AGENCY DIVISION 25 PROPERTY MANAGEMENT 863-025-0005 Application and Purpose (1) OAR 863-025-0010 to 863-025-0080 apply to the activities of a real estate property manager in the management
More informationPurpose of a Checking Account- Money is deposited into an account and checks or drafts can be written to withdraw money from the account.
CHAPTER 9 CHECKING ACCOUNTS AND BANKING SERVICES Purpose of a Checking Account- Money is deposited into an account and checks or drafts can be written to withdraw money from the account. Demand Deposit-
More informationOFFICE OF THE STATE COMPTROLLER
THOMAS P. DiNAPOLI COMPTROLLER STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER 110 STATE STREET ALBANY, NEW YORK 12236 GABRIEL F. DEYO DEPUTY COMPTROLLER DIVISION OF LOCAL GOVERNMENT AND SCHOOL ACCOUNTABILITY
More informationNew Account Conversion CHECKLIST
New Account Conversion CHECKLIST You may check the boxes next to the items you have completed (if any). And then print out and keep this checklist handy. As you continue completing items, simply check
More information4-H Youth Development. So you re the club treasurer... S S S S SSS S S S. 4H 71D Revised November 2008
S S S SSS S S S S S S SSS SS 4-H Youth Development So you re the club treasurer... 4H 71D Revised November 2008 Y. ou, and all 4-H officers, are representatives You represent not only the local group,
More informationAwards: Frequently Asked Questions
Awards: Frequently Asked Questions Q: Why are journeys prerequisites to earn the Girl Scout Bronze, Silver, and Gold Awards? A: The journeys give girls a full experience of what they will do as they work
More informationFiscal Procedure Sequence page number
Table of Contents Fiscal Procedure Sequence page number Treasurer Responsibilities Maintenance of General Ledger Financial Statements Financial Signature/Review Policy Insurance Protection Payroll Procedures
More informationDIXON MONTESSORI CHARTER SCHOOL FISCAL CONTROL POLICY
DIXON MONTESSORI CHARTER SCHOOL FISCAL CONTROL POLICY 1. Purpose The Dixon Montessori Charter School Board of Directors ( Board ) has reviewed and adopted the following policies and procedures to ensure
More informationGirl Scout Gold Award Proposal
Girl Scout Gold Award Proposal Valid for applications received during the 2015-2016 Girl Scout Membership Year for girls in the Girl Scout Heart of Central California council. You must be a registered
More informationPC Connect Agreement & Disclosure Receipt of Disclosures Equipment Requirements Definition of Business Day
PC Connect Agreement & Disclosure This agreement provides information about the Sutter Community Bank PC Connect Online banking service and contains the disclosures required by the Electronic Funds Transfer
More informationAccounts Payable Workshop. Boston University Office of the Comptroller
Accounts Payable Workshop Boston University Office of the Comptroller Accounts Payable Workshop Topics of Discussion Accounts Payable Organization Purchases Covered by University Purchasing Policy Receipt
More informationSECTION 2.05 IMPREST CHECKING ACCOUNTS Contact: Accounting @ Extension 4170
SECTION 2.05 IMPREST CHECKING ACCOUNTS Contact: Accounting @ Extension 4170 A. Overview Imprest checking accounts are District-owned bank accounts operated by schools and departments. These accounts are
More informationSwitch to Century Bank, we build relationships that last.
Switch to Century Bank, we build relationships that last. It s simple to switch to Century Bank Business Banking is about relationships and our focus is on you. Your Business Banker will work closely with
More informationCASH: CASH CONTROLS C-173 ACCOUNTING MANUAL Page 1. Contents. I. Introduction 2. II. General Description of Cash Operations 2
ACCOUNTING MANUAL Page 1 CASH: CASH CONTROLS Contents I. Introduction 2 II. General Description of Cash Operations 2 III. Bank Account Controls 3 A. Regulations Governing Bank Accounts 3 B. Establishment
More informationAccounting Policies and Procedures Manual (Sample)
Accounting Policies and Procedures Manual (Sample) Table of Contents Introduction General Business Office Staff Revenues and Cash Receipts Sources of Revenues Collecting Offerings Posting Revenues Cash
More informationADMINISTRATIVE PRACTICE LETTER
ADMINISTRATIVE PRACTICE LETTER SUBJECT: PETTY CASH Section I - E Issue 6 Page 1 of 2 Effective 7/10/07 GENERAL Each petty cash fund is in the sole custody of a business manager who is responsible to the
More informationChecking Account and Debit Card Simulation
Checking Account and Debit Card Simulation Student Instructions and Worksheets Introductory Level Take Charge Today May 2006 Checking Account & Debit Card Simulation Page 1 Checking Account Student Instructions
More informationArchdiocese of Chicago Parish Self-Assessment Checklist
Self-Assessment Questions 1. Are written Parish Finance Council guidelines and norms defined, documented, and available to all Parish Finance Council members? 2. Are Archdiocesan best practices communicated
More information4-H Bank Account & Treasurer s Record
4-H Bank Account & Treasurer s Record 4-H Club Club Leader Club Treasurer Club Account Number_ 4-H Club Year Issued in furtherance of Cooperative Extension work, Acts of May 8 and June 30, 1914, in cooperation
More informationHOW TO RECONCILE YOUR CASH ACCOUNTS
HOW TO RECONCILE YOUR CASH ACCOUNTS Monthly all accounts under 1000.00 must be reconciled (excluding the Petty Cash account or accounts where the statements may not be sent on a monthly basis in that case
More informationColorado 4-H Club Treasurer Book
Colorado 4-H Club Treasurer Book 90509A Club Treasurer Club Leader Year County This complete 4-H Treasurer Book and all the supplemental forms are available on the web at: www.colorado4h.org USDA requires
More informationImportant Disclaimer. Copyright Information
Important Disclaimer This checklist is provided to assist churches in fulfilling the requirement of Book of Order provision G-10.0400, 4, d. The Book of Order does not require that the annual review of
More informationSAFE Credit Underwriting Guidelines for Non-Profit Lending. Organization Type: NON-PROFIT ORGANIZATIONS. Bridge Loan Guidelines.
Introduction The Credit Underwriting Guidelines (CUG) manual is designed for use with products delivered to faith-based and non-profit organizations. The guidelines herein govern the granting of credit
More informationSwitch Kit. See the light and make the switch. Make us your number ONE.
Switch Kit See the light and make the switch Make us your number ONE. 843 40 th Ave NE Columbia Heights, MN 55421 11465 Robinson Dr. Coon Rapids, MN 55433 10210 Baltimore St NE Blaine, MN 55449 763-404-7600
More informationPOLICY MANUAL. Credit Card Policy (July 2015)
1. POLICY This policy is to ensure effective controls, policies and procedures are in place with respect to the use of corporate credit cards. 2. PRINCIPLES Ensure transparency in Council s operations
More informationSchool Accounting. Presentation. 2015 In-Service
School Accounting Presentation 2015 In-Service Request for Withdrawal This form must be completed BEFORE any expenditures have occurred. Reminders: An amount must be written in the Prior Approval Not to
More informationChecking Account and Debit Card Simulation
Checking Account and Debit Card Simulation Student Instructions and Worksheets Get Ready to Take Charge of Your Finances Family Economics & Financial Education May 2006 Get Ready to Take Charge of Your
More informationWALLA WALLA PUBLIC SCHOOLS ACCOUNTING GUIDELINES
Walla Walla Walla Public Schools Business Office 364 South Park Street Walla Walla WA 99362-3249 FAX (509) 529-7713 (509) 527-3000 WALLA WALLA PUBLIC SCHOOLS ACCOUNTING GUIDELINES Table of Contents I.
More informationStudent Organization Debit Card Guide Procedures as of Fall 2015
Student Organization Debit Card Guide Procedures as of Fall 2015 DEFINITIONS As pertains to the acquisition, use, oversight, reconciliation, and loading of debit cards issued by the Norris Cashier s Office
More informationASC Financial Policies Page i of 18 Originally Approved by BOT: November 2006 Revised: July 2014/Revisions approved by BOT
All Souls Church, Unitarian Financial Policies and Procedures Table of Contents Page A. Fiscal Year and Accounting System 1 B. Cash Management and Control 1 1. Types of Accounts 1 2. Opening/Closing Accounts
More informationChecking Account & Debit Card Simulation and Student Worksheet. Understanding Checking Accounts and Debit Card Transactions
Checking Account & Debit Card Simulation and Student Worksheet Understanding Checking Accounts and Debit Card Transactions What is a Checking Account? Common financial service used by many consumers Funds
More informationPolitical Committee and Political Fund Handbook Last Revised 7/2/2015
Minnesota Campaign Finance and Public Disclosure Board www.cfboard.state.mn.us (651) 539-1180 (800) 657-3889 Political Committee and Political Fund Handbook Last Revised 7/2/2015 Welcome... 3 Starting
More informationSwitching to Great Southern is quick and easy with our Switch Kit, and we will be glad to help.
Switching to Great Southern is quick and easy with our Switch Kit, and we will be glad to help. With the Great Southern Easy Switch Kit you will have all of the forms and information that you need to make
More informationWhat is a Checking Account? Checking Account & Debit Card Simulation. What is a Check? Bouncing a Check. Other Checking Components
Checking Account & Debit Card Simulation Understanding Checking Accounts and Debit Card Transactions What is a Checking Account? Common financial service used by many consumers Funds are easily accessed
More informationADAM H. PUTNAM COMMISSIONER
FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES ADAM H. PUTNAM COMMISSIONER SOLICITATION OF CONTRIBUTIONS REGISTRATION APPLICATION Chapter 496, Florida Statutes 5J7.004 Florida Department of Agriculture
More information