Equality Impact Assessment (EIA) Report
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1 Equality Impact Assessment (EIA) Report This form should be completed for each Equality Impact Assessment on a new or existing function, service, policy, procedure, strategy, plan or project, which has been screened and found relevant to Equality and Diversity. Please refer to the Equality Impact Assessment Guidance while completing this form. If you would like further guidance please contact the Access to Services Team (see Guidance for details). Where do you work? Service Area:Corporate Building & PropertyServices Directorate:Resources (a) This EIA is being completed for a Service/ Policy/ Function Procedure Project Strategy Plan (b) Please name and describe below Support Services - To provde a service for Corporate Building & Property Services and City & County of Swansea in various areas including: Asbestos, Waste & Sustainability, PVCu, Elections, Joiners/Welding/Plant Shops, Transport, CDM, Clearance of Void Properties and Cleaning Contracts and Facilities to the Depot. (c) It was initially screened for relevance to Equality and Diversity on (dd/mm/yyyy) (d) It was found to be relevant to Different racial groups... People with disabilities... Different age groups... Different religions or beliefs... Different genders... Different sexual orientations... Welsh language speakers... (e) Lead Officer (f) Approved by Head of Service Name: Emma Lewis Name: Martin Nicholls Job title: Corporate Policy Officer Date (dd/mm/yyyy): Date (dd/mm/yyyy): 9 March
2 Section 1 Aims Briefly describe the aims of the function, service, policy, procedure, strategy, plan or project: What are the aims? To deliver a support service to City & County of Swansea tenants in the areas stated previously and also to other departments within the Authority Who has responsibility? Group Leader, Senior Section Leader Who are the stakeholders? Council Tenants, Departments within City & County of Swansea, Sections within CB & PS, other Authorities, General Public (Elections). on 2 Information about Service Users Please tick what information you know about your service users and provide details/ evidence of how this information is collected. Race... Age... Gender... Welsh Speaker... Disability... Religion or Belief... Sexual orientation... Any Actions Required? No Actions Section 3 Impact on Equality groups Please provide details/ evidence of how this information is collected Information in relation to council tenants is held by The Housing Department. If any information is required contact is made with this Department. The Asbestos Register provides details of any information required for tenants & other users. The transport system keeps details of all legal requirements. Secti Please consider the possible impact on the different equality target groups. This could be based on service user information, data, consultation and research or personal experience (e.g. comments and complaints). Positive Negative Neutral Needs further investigation 2
3 Different racial groups Different age groups Different genders Welsh language speakers Disabled people Different religions or beliefs Different sexual orientations Thinking about your answers above, please explain in detail why this is the case including details of any consultation (and/or other information), which has been undertaken to support your view? As all information in relation to tenants is held by the Housing Dept we would have to consult with them to ascertain what information is held and how this would impact on the equality groups Any actions required (to mitigate adverse impact or to address identified gaps in knowledge) A lot of the work carried out by the section is a legal requirement. Any gaps are filled through annual training and briefings. Other Impacts Please consider the possible impact on the following. This could be based on service user information, data, consultation and research or personal experience (e.g. comments and complaints). Sect ion 4 Community Relations Promotion of Equality of Opportunity Elimination of discrimination Reduction of Social Exclusion/Poverty * *See Definition of Social Exclusion/Poverty in guidance Please explain any possible impact on the above. If there was any non-compliance of legal requirements, service users would have difficulty in accessing the services due to no provision. What work have you already done to improve any of the above? All information relating to asbestos, waste & sustainability, transport is available on the intranet or the shared drive (for those with access). Annual training is carried out through ARCA for the asbestos section. Sharing of good practice with other Authorities. Part of the resilience group combined with Neath & Port Talbot. Part of the election group. Attend Construction Wales meetings. Straplines on documents. Actions (to mitigate adverse impact or to address identified gaps in knowledge) See action plan Section 5 Monitoring arrangements Please explain the arrangements in place (or which will be put in place) to monitor this function, service, policy, procedure, strategy, plan or project: PI's, Customer Satisfaction Surveys, Audits - Green Dragon and ISO9001, articles in Open House magazine, Depot Statutory Inspections, Asbestos Licences, 3
4 Asbestos Register and Asbestos Survey Register, Transport Monitoring System. Section 6 Publication arrangements On completion, please follow this 3-step procedure: 1. Forward this EIA report and action plan to the Access to Services Team for feedback and approval accesstoservices@swansea.gov.uk 2. Make any necessary amendments/additions. 3. Provide the final version of this report to the team for publication, including approval of the EIA from your Head of Service. 4
5 Action Plan What are we going to do and why? Keep up to date with training due to legal requirements (Asbestos) Who will be responsible for seeing it is done? When will it be done by? How will we know we have achieved our objective? Section Leader The course will be passed and knowledge of the legal requirements will be up to date. 5
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