CAT 6 UTP Network Drops

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1 Data Wiring of Campuses (Network and Access Points Wiring) District Identifier: 319- ND & AP Wiring Posting Date: Background The Calcasieu Parish School Board (CPSB) is requesting proposals for the installation of data wiring within the listed school sites to provide network communications for Ethernet communications devices within the site. Successful bidder will provide all network equipment as well as installation. Description Listed below are the current specs for the needed solution. Rooms receiving network drops will be outfitted with a duplex network connections on walls as directed. Rooms receiving 130 AP drops will be outfitted with one (1) RJ-45 network connection in the specified location for each Aerohive 130 Access Point or equivalent. Rooms receiving 230 AP drops will be out fitted with two (2) RJ-45 network connection in each specified location for each Aerohive 230 Access Point or equivalent. Most rooms have tile ceilings which allow for overhead cable installations. Wall installations are to be installed within the walls at designated areas where possible or attached to surface of the wall within raceway. IDF wall racks are to be minimized as much as possible or use existing wiring racks for patch panels and switches. Any new purchase network racks must be black in color, double hung swing front if wall mounted. All connections must be patched into a patch panel to a provided network switch with 1000Mbps port link speed & PoE. Site Walk-Throughs can be scheduled by contacting the CPSB Technology Department via the attached Erate coordinator. The solution should integrate seamlessly into the existing district infrastructure. Locations & Room Quantities (drops only) Site Network 130 AP 230 AP A M Barbe High School Bell City High School College Oaks Elementary School Cypress Cove Elementary DeQuincy Upper Elementary DeQuincy High School DeQuincy Middle School DeQuincy Primary Dolby Elementary School F K White Middle School Frasch Elementary School Gillis Elementary School

2 Instructions Site Network 130 AP 230 AP Iowa High School J I Watson Elementary School LaGrange High School LeBlanc Middle School Jake Drost School for Exceptional Children 10 0 LeBleu Settlement Elementary Maplewood Middle Moss Bluff Elementary Moss Bluff Middle School A A Nelson Elementary School Prien Lake Elementary School R W Vincent Elementary S J Welsh Middle School S P Arnett Middle School Sam Houston High School St John Elementary Starks High School Sulphur High School T S Cooley Elementary Vincent Settlement Elementary Vinton High School Vinton Middle School W T Henning Elementary W W Lewis Middle School Western Heights Elementary Westlake High School Westwood Elementary Brenda Hunter Head Start Total Needed *Estimated total liner feet of CAT 6 Copper Cable is 388,680 Feet The proposed installation must meet the following minimum requirements: 1. ation, testing and labeling is to be done in a professional manner and must be in accordance with the current TIA/EIA Telecommunications Building Wiring Standards. Documentation must be provided. 2. The installer will test and certify existing data connections to 1000 Mbps. 3. All new cable, unless otherwise specified, is to be category 6; jacket is to be labeled as verified category 6. All patch cables are to be factory manufactured.

3 Notes 4. All outlets shall be marked and have the connection number listed on the outlet. I will be colored coded (black) to indicate ERATE year for tracking. 5. All Access Point locations shall be marked and have the connection number listed at the station end of the cable. 6. A site survey/walkthrough will be required to be completed with a member of the Calcasieu Parish School District s technology staff in order to confirm location and number of cables/jacks prior to installation. 7. Data and communications cabling shall not be exposed except for where they terminate to the MDF/IDF. All horizontal cables must be supported every 4-5 feet in accordance with TIA/EIA standards. 8. Each MDF/IDF must allow for 20% growth on the data connections. 9. ers will bid to supply all needed racks, patch panels, and network cables. The District will provide all switches needed for the completion of the project through other RFPs. 10. ers will bid to supply one Uninterruptible Power Supplies (UPS) to each site s one MDF. The District will work with the winning service provider to determine the quantity and type of UPS s needed. The District reserves the right to use existing UPS s in place of the proposed. 11. Patch panel and work area outlet (WAO) labeling scheme must be coordinated with the District. 12. All room/building penetrations must be sleeved and properly fire stopped. Fire stopping must be by certified fire stopping personnel. 13. Upon completion, the entire system must be certified to run from point to point. Electronic copy of test results is to be provided to the District. 14. er must provide District with schematic layout of all patch panel/switch connections and wireless access point locations. Any vendor submitting proposals on this request should be aware of the follow stipulations: CPSB reserves the right to adjust quantities depending on bid results and the amount budgeted. CPSB reserves the right to reject any or all proposals received in response to this RFP, or to cancel this RFP if it is in the best interest of CPSB to do so. Engaging into any formal agreements is contingent upon the appropriation of funds by CPSB and the Schools and Libraries Division (SLD), and approval by the Calcasieu Parish School Board. CPSB reserves the right to amend this RFP by an addendum issued up to five business days prior to the date set for receipt of proposals. Addenda or amendments will be mailed or faxed to all vendors who have procured copies of the RFP. If revisions are of such a magnitude to warrant, in CPSB s opinion, the postponement of the date for receipt of proposals, an addendum will be issued announcing the new date. It is the vendor s responsibility to notify the contact person of intent to bid so addendums can be distributed. The bidder must be registered as a service provider with the Schools and Libraries Division (SLD), have a Service Provider Identification Number (SPIN), and comply with all SLD service provider requirements. The bidder must provide the SPIN number in the bid. CPSB reserves the right to disallow any bid without a SPIN number included in the proposal. If the bidder is on the Louisiana State Contract then the State Contract number must also be provided. Proposals should use the district identifier throughout the submitted proposal and in all RFP correspondence.

4 All proposals should be submitted as a digital copy using the Portable Document Format (PDF) and ed to dana.swift@cpsb.org to meet the RFP deadline and follow up with a mailed hard copy. The file size of the PDF should not exceed 5MB, and the hard copy should be submitted with 8 ½ X 11 paper. The proposals must be in table format as shown below. This information must be included to avoid rejection of bid. Additional information can be included under separate cover or additional page. The following items needed be submitted and numbered accordingly in your bid packet along with the bid pricing in table format as shown below: 1. Provide information to show you have a minimum of three years experience in installation of data systems. 2. Provide a current Electrical Contractor s license Submit license number with bid 3. Provide proof of liability insurance and worker s compensation insurance 4. Provide references of three completed projects of similar size, time frame and complexity with bid Include contact person s name, address, and telephone number 5. Provide a Service Provider Information Number (SPIN) and agree to receive a portion of the payment from the Schools and Libraries E-Rate Funding program if such funding is awarded 6. Provide a completed table in format shown below: School Name Description of work Unit Price/ Drop Drop Qty Cost Unit Price/AP AP Qty AP Cost TOTAL Price of Proposal Deadline Timetable All proposals should be submitted electronically by the following date: , noon Central. Hardcopy should follow submission. Proposal Evaluation The proposals/bids will be evaluated on the basis of the following: Total price of eligible goods - 30% Reliability / financial history & stability of company bidding solution - 25 % Compatibility with existing district network and equipment - 25 % Availability of technical support Services within 100 miles - 10 % Technical telephone support - 10%

5 Communication & Submission Information Vendors interested in bidding on this RFP should notify the office of their intention using the contact information below. All questions regarding the RFP are to be submitted in writing via to All vendor questions received will be posted with CPSB s response and/or clarification for all participating vendors to view on the CPSB RFP website, www2.cpsb.org/rfp2016 under FAQs. Vendor is solely responsible for the timely delivery of its proposal. Failure to meet the proposal submission deadline will result in rejection of the proposal. CPSB is not responsible for any delays caused by the vendor s chosen means of proposal delivery. All proposals shall be submitted to: Dana Swift 1724 Kirkman Sreet Lake Charles, LA (337) ext dana.swift@cpsb.org Please refer to ERATE Year 19 Maps for proposal assistance if needed. E-Rate Year 19 Maps ERATE Year 19 Maps.pdf

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