Computation Advisory Committee

Transcription

1 Computation Advisory Committee AGENDA January 14, 2016 Business Meeting 1. Call meeting to order; seating of substitutes 2. Approvals a. Agenda b. Minutes from last regular meeting, November 19, 2015 c. Financial Reports 3. Old Business a. Microscope Upgrade for Vet Student Lab Techstarter-Formal Proposal 4. New Business a. IT Update b. Techstarter New Prescreen Proposals c. Pearson Hall Techstarter d. Unusual Expense - CHS e. Unusual Expense - CBE 5. Good of the Order 6. Adjourn

2 Student Technology Fee Income - FY Computer Fee Income Summary FY15 (Summer & Fall 2014; Spring 2015) FY16 (Summer & Fall 2015; Spring 2016) 1/7/2016 Computer Fees Free Balance Additional Fees* Engineering & ,943, ,057 Computer Science ,745 73,237 Business ,818 47,035 Subtotal - Units 2,169,573 1,117,330 - Units Central Pool/CAC Initiatives ,512, ,897 1,291,143 IT Services ,093, , ,835 Library , , ,505 Subtotal - Units 2,958,921 1,451,785 1,684,483 Colleges: Agriculture & Life Sciences , , ,962 Business , , ,952 Design , , ,482 Engineering , , ,993 Human Sciences , , ,326 Liberal Arts & Sciences ,466, ,733 1,530,553 Veterinary Medicine ,946 45,769 (6,261) Subtotal - Colleges 4,639,661 2,182,644 4,306,007 College Pool (pending SCH distribution) ,649 11, ,957 Total Fees Paid 9,976,803 4,763,067 6,210,447 *Computer Fee balance for additional fees is incorporated with standard feel in "Colleges" list Technology Fees Fee/Semester Standard Fee $ Graduate Students Standard Fee $92.00 Computer Science $ Engineering $ Business $ Graduate Students Business Fee $112.00

3 Central Pool Budget - FY16 1/7/2016 FY16 Budgeted FY16 Actuals through 1/7/16 FY16 Current Balance FY15 Balance Forward/FY16 income 1,344,798 1,344,798 1,344,798 FY16 Income Distribution 1,587, , ,897 Revenue 2,932,453 2,086,695 2,086,695 General Commitments: Office Support (Miscellaneous) 5, ,398 Student Network Access Program 55,000 32,224 22,776 Student Printing Subsidy 195, ,061 91,939 PaperCut Support 25,000 2,357 22,643 Administrative salary support (Swanson) 9,500 4,748 4,752 Enterprise Initiatives: FY15 and FY16 Wireless Initiative 477,457 9, ,641 Techstarter Initiatives: FY15 - Pearson Hall Renovation 325, ,000 FY15 - ITS Student Laptop Checkout 74,196 72,238 1,958 FY15 - Campus Wireless Expansion 1,000, , ,498 FY16 - KURE Production Upgrade 13,409 9,514 3,895 FY16 - Game Development Club 1, ,960 FY16 - Fall Techstarter Uncommitted Proposals 84, ,631 FY16 - Spring Techstarter Uncommitted Proposals 100, ,000 Expenses - Commitments & Initiatives: 2,366, ,063 1,572,090 Computer Fee Print Income - Pass Through 0 5,182 3,683 FY16 Balance 566,300 1,292, ,605

4 Microscope Upgrades for Veterinary Student Pathology Laboratories PROPOSERS: Austin K. Viall, DVM, MS, DACVP Heather Flaherty, DVM, DACVP Matthew Brewer, DVM, PhD Joseph Haynes, DVM, PhD, DACVP PROPOSING UNIT: Department of Veterinary Pathology, College of Veterinary Medicine, Iowa State University PROJECT LEADER: Austin K. Viall, DVM, MS, DACVP Assistant Professor 1790A Lloyd Veterinary Medical Center Department of Veterinary Pathology College of Veterinary Medicine Iowa State University (E) (P) CONTENTS: Page 1: Cover Page Page 2-3: Project Method and Plan Page 4-5: Budget and Justification Page 6: Olympus Quote for Microscopes Page 7: Letter of Support from Dean of College of Veterinary Medicine Page 1

5 PROJECT METHOD AND PLAN Purpose Microscopy is an integral component of student education in the Doctorate of Veterinary Medicine Program at the College of Veterinary Medicine. From an instructional perspective, many courses employ microscope-based materials for teaching. Professionally, microscopy is a required clinical competency for newly graduated veterinarians. As such, use of microscope technology throughout our curriculum simultaneously facilitates student education whilst providing an opportunity for veterinary students to develop this important clinical skill. The Department of Veterinary Pathology teaches six courses in animal pathology and parasitology to approximately 600 veterinary students annually. Our central focus is helping students develop a solid working knowledge base of animal diseases. In particular, we emphasize the pathophysiology behind these disorders, as well as the appropriate techniques to diagnose them. As many animal illnesses are caused by microbes, we frequently use microscopic specimens of disease in our classroom instruction. Additionally, microscopic study allows students to appreciate the histopathologic and cytologic changes that occur in disease states. Currently we have 40 microscopes for veterinary student use in our two teaching laboratories. Twenty-six of these scopes were purchased in 1996, with the others being acquired before this time. Despite routine service of our microscopes, the optical components of many scopes have degraded such that visualization of microscopic samples is greatly compromised. To replace our aging collection of scopes, we hope to purchase a new set of teaching microscopes for our veterinary students. In particular we would like to acquire 40 new Olympus CX23 microscopes, a scope designed for student education in biological specimens. Each CX23 comes equipped with 4X, 10X, 40X, and 100X objective lenses. The microscopic field-of-view is approximately 20% larger than our current scopes. The CX23 uses an energy efficient LED light source with an estimated lifespan of 20,000 hours. With routine maintenance, these microscopes have an estimated lifespan of years of instructional use. Cumulatively, we believe the CX23 will be an excellent successor microscope and enable us to continue teaching with microscopic specimens in our pathology courses. Impact on Student Experience We believe the addition of these new microscopes to our teaching laboratories will positively impact the professional development of many veterinary students for numerous years to come. From an instructional perspective, these microscopes will be used in six required courses for our veterinary students. These classes are taught by over a dozen faculty members annually throughout all four years of the veterinary student curriculum: Page 2

6 Year in Veterinary Curriculum Year 1 Year 2 Year 3 Year 4 Course VPTH 342 Anatomic Pathology I VPTH 372 Anatomic Pathology II VPTH 376 Veterinary Parasitology VPTH 409 Introduction to Veterinary Cytology and Laboratory Techniques VPTH 456 Necropsy VPTH 457 Clinical Pathology In our courses we use a variety of microscopic samples to help our students truly learn the nature of animal diseases. These samples include tissue biopsies, blood smears, cytology specimens, and fecal preparations. Nearly 600 veterinary students each year will use these new microscopes to visualize our teaching materials. Assuming an operational lifespan of 15 years, these microscopes may help educate nearly 2,250 future veterinarians. Microscopy is also considered a necessary clinical competency for newly graduated veterinarians. Microscopes are frequently used in clinical practice for disease diagnosis and treatment monitoring in animal patients. In a single day a practicing veterinarian may evaluate numerous biologic samples, ranging from blood to urine to fecal material. With any professional skill, the best way to become proficient with a technique is practice. As we routinely use microscopes in our courses, we instruct students how to properly use this diagnostic technology. More importantly, our microscopic teaching materials effectively become opportunities for students to practice and hone their microscopy skills. These CX23 microscopes will ensure our students can continue developing their microscopy abilities, whilst using newer generation microscopes that will be similar to the microscopes they will use as practicing veterinarians. With regards to access, all veterinary students in the College of Veterinary Medicine will have controlled access to these microscopes. The microscopes will be housed in our pathology teaching laboratories, 1778 and 2780 Vet Med. With permission from faculty, veterinary students may access these microscopes during non-instructional periods to evaluate teaching samples or practice their microscopy skills. Integration with Current University Infrastructure The CX23 microscopes can be seamlessly integrated into our teaching laboratories. No physical modifications to our laboratory spaces or classroom technologies will be needed. Eight microscopes will be used in 1778 Vet Med with the remaining scopes utilized in 2780 Vet Med. Concerning security, both teaching laboratories are routinely locked following classroom instruction. Access during noninstructional periods requires faculty permission. Additionally, locked storage cabinets for the microscopes are present in 2780 Vet Med. To ensure there is space for the CX23 scopes, many of our current teaching microscopes will be placed in departmental storage, offered to other departments in the college, or sent to university surplus. Page 3

7 BUDGET AND JUSTIFICATION Funding Sources The Department of Veterinary Pathology is willing to cover 20% of hardware costs and all shipping charges associated with purchase of the microscopes. $9,505 of departmental funds has been allocated for the purchase. We have requested, but were denied, funds from the College of Veterinary Medicine Computer, Library, and Information Management committee for acquisition of these microscopes. Hardware Maintenance The Department of Veterinary Pathology is willing to cover all annual upkeep and repair fees for these microscopes, and thus is not requesting any ongoing funding for hardware maintenance. Budget Item Number Unit Cost Total Cost by Funding Course Hardware CAC Initiatives Department of Veterinary Pathology Olympus CX23 Microscope 40 $1,139 $36,448 $9,112 Hazardous* Materials Surcharge $638 $159 Software N/A Personnel N/A Other Shipping N/A N/A $0 $234 Subtotal $37,086 $9,505 Total $46,595 *Hazardous materials surcharge of 1.75% included per CAC TechStarter Proposal guidelines. Page 4

8 Budget Justification Hardware Olympus CX23: The per unit cost for the Olympus CX23 microscope, following a 15% academic discount from Olympus, is $1,139. Each CX23 is equipped with an LED light source and 4X, 10X, 40X, and 100X objective lenses. We are requesting $37,086 for the purchase of these scopes, accounting for 80% of hardware costs. The Department of Veterinary Pathology has allocated $9,112 of departmental funds for the purchase of these scopes, representing the remaining 20% of the cost. For more information on the CX23, please follow this link: gda = _c4d7a61ca96065b bb1327d d Hazardous Materials Surcharge: The hazardous materials surcharge of 1.75% was added, per the CAC TechStarter Proposal guidelines. The total hazardous materials surcharge is $797; we are requesting $638 from CAC to cover this fee and the Department of Veterinary Pathology will cover the remaining $159. Other Shipping: No funds are requested to cover shipping fees for the microscopes. The Department of Veterinary Pathology has allocated $234 of departmental funds to cover the shipping cost. Page 5

9 Quotation Expires Customer Ref # Contact Name Contact Phone Contact Customer Fax Ship Via Payment Terms Incoterms Currency Sales Rep Sales Rep Phone Sales Rep Second Sales Rep TBD EXW-ORIGIN U.S. Dollar Scott Carpenter (319) Scott.Carpenter@olympus.com CX23LFS1K 40 CX23LEDRFS1; CX23SET,BI,4/10/40/100XOB,EYEP,RTSTG,PWR,CVR Y 1, % 1, , Unit Price Discount 1 Other Shipping Charge Y % Total Unit Price: $53, Total Savings: $8, Subtotal : $45, Tax (6%) : 2, Grand Total (USD) : $48, Estimated tax of $2, will be removed at time of purchase due to ISU tax exempt status. Page 6 Olympus America Inc Corporate Pkwy Center Valley PA, 18034, United States Tel: (800) seg.orders@olympus.com Quotation # Quote title QT-US-M Olympus CX23 LED Student Microscopes Date Dec 31, 2015 Bill to: Iowa State University Mary Hull Veterinary Pathology 2764 Vet Med Ames`, IA 50011, United States Ship to: Iowa State University Mary Hull Veterinary Pathology 2764 Vet Med Ames`, IA 50011, United States Mar 29, 2016 Joseph Haynes jhaynes@iastate.edu P/N Qty Description Tax Net Unit Price Extended Price The quotation has been prepared by Scott Carpenter. Phone: (319) Scott.Carpenter@olympus.com If you wish to place an order, please send your Purchase Order to seg.orders@olympus.com For Credit Card orders, please call and select option #6. Price Quotes and Total Package Prices are for listed items only and valid for 90 days Changes, Ad ditions or Deletions are from this package quotation may cause pricing adjustments Prices quotes are FOB Origin and in USD unless otherwise stated in this quotation. Shipping charges will be added to your invoice at the time of shipment. Olympus will prepay and add shipping costs unless your carrier collect account number is provided. Orders and Warranty for Olympus Equipment are accepted based on Olympus Scientific Solutions Americas Terms and Conditions. You can view these terms at Orders received and confirmed for custom manufactured products may not be cancelled or returned without written authorization from Olympus Scientific Solutions Americas. Olympus Scientific Solutions Americas reserves the right to charge a restocking fee if confirmed order is cancelled or returned. Your quotation may be prepared as taxable due to the financial obligations for the state you are located in. If you are tax exempt and need to have tax removed from your quote, please provide your tax exempt form along with your purchase order. We invite you to share your opinion about our products and service. Please customerfeedback@olympus-ossa.com with your feedback regarding Olympus Page 1 / 1

10 College of Veterinary Medicine Office of the Dean 2508 Veterinary Medicine P.O. Box 3020 Ames, Iowa FAX January 5, 2016 To: ISU CAC Committee From: Lisa K. Nolan, DVM, PhD Dr. Stephen G. Juelsgaard Dean of Veterinary Medicine RE: Department of Veterinary Pathology Student Light Microscope Request I highly support the request by the Department of Veterinary Pathology for a grant to purchase 40 new student light microscopes. Microscopy is an essential function in the College of Veterinary Medicine s Doctor of Veterinary Medicine program with a large number of required and elective courses utilizing microscope-based materials for classroom instruction. In order to continue to offer a high-quality education to our current and future DVM students, the department needs to replace their aging microscope inventory. The new teaching microscopes requested in the department s proposal are specifically designed for student education in biological specimens and will be used on a daily basis by students for the next two decades. Thank you for your consideration. Page 7

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