SUDBURY CATHOLIC DISTRICT SCHOOL BOARD
|
|
- Lucy Ryan
- 7 years ago
- Views:
Transcription
1 SUDBURY CATHOLIC DISTRICT SCHOOL BOARD 165A D YOUVILLE STREET, SUDBURY, ONTARIO P3C 5E7 tel. (705) fax (705) ADMINISTRATIVE PROCEDURE AND GUIDELINE APG #CS21 CORPORATE CREDIT CARDS PREAMBLE The Sudbury Catholic District School Board is committed to an organizational culture that operates with integrity and promotes stewardship and accountability with respect to all decisions and practices. The Board recognizes the need to reimburse staff for expenses reasonably incurred while on approved Board business. This procedure applies to all Board personnel in their capacity as employees and covers expenditures from all sources of funding. Corporate credit cards are to be utilized for appropriate and reasonable expenditures as specified in board policies and administrative procedures. Corporate credit cards are to be used only for expenses incurred in relation to a cardholder s duties. Appropriate accounting procedures, reporting mechanisms and approvals are in place to ensure Corporate credit card expenditures are in compliance with established policies and procedures. References Education Act Ministry of Education Guidelines - Memo 2006:B15 Income Tax Act Effective Date: April 1, 2007 Revised Date: September 15, 2014 Reviewed Date: July 22, 2015 SCHOOLS TO BELIEVE IN Page 1 of 5 - APG #CS21
2 GUIDELINES 1. Card Security The responsibility for maintaining appropriate security of the card rests with the cardholder. 2. Card Limitations Cardholders must not use a corporate credit card in the following circumstances: a. to bypass Board purchasing policies and procedures; b. to obtain cash advance c. personal purchases d. alcohol 3. Issuance of Corporate Credit Cards and Credit Limits Issuance of corporate credit cards and limits are established by the Superintendent of Business and Finance and are in keeping with the duties and responsibilities of the employee. All credit cardholders must be approved centrally by the Superintendent of Business and Finance. Job Positions entitled to Corporate Credit Card Trustees Director of Education Superintendents Executive Secretaries Consultants Principals Managers Maintenance Supervisor Operations Foreman Tradespeople Internal Audit team Secondary Program Leads Communications Officer Examples of acceptable purchases on the purchasing card would include: -magazine subscription renewals -groceries and materials for family studies and technical studies programs -department store purchases for small toys and games for use in the classroom -one-time purchases from a new supplier not on the Board s vendor list -small purchases made from a US supplier -car rentals or hotel rooms for Board approved conferences or meetings Page 2 of 5 - APG #CS21
3 4. Personal Purchases Personal use may result in immediate cancellation of the card and disciplinary action as deemed appropriate. 5. Refunds No cardholder may accept cash or cheque from a vendor as a refund for a previous purchase. The vendor must in all cases issue a credit to the corporate credit card. 6. Responsibilities a. Cardholder The cardholder is responsible for: i. signing a Corporation Credit Card Agreement (acknowledgment of responsibilities); ii. ensuring each purchase remains within the individual s transaction limit and monthly credit limit; iii. ensuring all purchases are done following Board policies and procedures; iv. verifying the correctness of the monthly statements and taking appropriate action to identify and correct any errors; v. keeping all supporting documentation (i.e. corporate credit card receipt, credit notes, invoices, etc.) related to the purchase, for reconciliation and audit purposes; vi. photocopies of receipts or credit card slips are not acceptable as they do not show sufficient detail to authorize payment or meet audit requirements. Invoices or sales slips must be provided; vii. submitting the monthly statement and supporting documentation by the 15 th of the month to the individual s supervisor for authorization. In the case of the: Chair of the Board, authorization of the Superintendent of Business and Finance; Director of Education, authorization of the Chair of the Board; Superintendents, authorization of the Director of Education. viii. immediately notifying the company of the Corporate Credit Card and the Corporate Credit Card Coordinator in the event of a lost or stolen card; ix. ensuring any updates/modifications to the cardholder s name, address, department or area of responsibility is reported to their respective supervisor and the Board Corporate Credit Card Coordinator; x. ensuring budget funds are available prior to any purchase. b. Cardholder s Supervisor Page 3 of 5 - APG #CS21
4 The supervisor is responsible for: i. ensuring each cardholder receives a copy of this APG and accompanying procedure from the Board s Corporate Credit Card Coordinator and is aware of their responsibilities regarding the use of the corporate credit card. It is the responsibility of the supervisor to inform the Superintendent of Business and Finance where the discrepancies occur; ii. reviewing and signing the corporate credit card monthly statement and supporting documentation; iii. monitoring and controlling the use of the corporate credit cards, to ensure that the use of the corporate credit card conforms to Board policies and procedures. c. Revocation i. Inappropriate use of the corporate credit card may result in disciplinary action by the Board. ii. Activities that contravene this APG and its accompanying procedure may result in revocation of the employee s corporate credit card. Page 4 of 5 - APG #CS21
5 SUDBURY CATHOLIC DISTRICT SCHOOL BOARD 165A D YOUVILLE STREET, SUDBURY, ONTARIO P3C 5E7 tel. (705) fax (705) CORPORATE CREDIT CARD EMPLOYEE ACKNOWLEDGEMENT This document outlines the responsibilities I have as a holder of the National Bank Corporate Master Card for procurement. My signature indicates that I have read and understand these responsibilities and agree to adhere to the policies and procedures established for the program. 1. The credit card is intended to facilitate the purchase and payment of materials and services required to conduct business as outlined in APG #CS21-P (see attached). 2. Unauthorized use of the card can be considered misappropriation of funds. This could result in immediate and irrevocable forfeiture of the card and/or disciplinary action which may result in termination of employment. 3. I understand that the card must be surrendered upon termination of employment, whether for retirement, voluntary separation, resignation, or dismissal. I may also be requested to surrender the card for reasons not related to my own personal situation, such as re-organization. 4. I will maintain the card with appropriate security whenever and wherever I may use the card. If the card is lost or stolen, I agree to notify the Finance Department ( ext. 284) and the Bank ( ) immediately. 5. The Corporate Credit Card is issued in my name. I will not allow any other person to use my card. 6. I understand that I will receive a monthly statement that will report all activity during the last cycle. I will resolve any discrepancies by either contacting the supplier or the Board s Finance Manager ( ext. 284) as appropriate. I understand that I will be required to obtain a copy of the cash register receipt or packing slip and reconcile them with the monthly statement. 7. I understand that all charges will be billed directly to and paid directly by the Board. I understand that the National Bank cannot accept payment from me directly. 8. I agree to charge only those purchases consistent with the type of materials and services authorized by management. Employee Signature Date Employee Name (Please Print): Please return signed form to Board Office, ATTENTION: Susan Anderson SCHOOLS TO BELIEVE IN Page 5 of 5 - APG #CS21
KENORA CATHOLIC DISTRICT SCHOOL BOARD
KENORA CATHOLIC DISTRICT SCHOOL BOARD 500 Business Administration Procedures AP 509: Board Credit Cards The Kenora Catholic District School Board is committed to an organizational culture that operates
More informationEarlham College - JPMorgan Chase MasterCard Policies and Procedures
1. Program Objective 2. Using the Card 3. Roles & Responsibilities 4. Spending Limits 5. Card Security 6. Lost or Stolen Cards 7. Travel Policy Statement 8. Purchase Ordering Procedures 9. Documentation
More informationLiberty County School District Purchasing Card Procedures
PURCHASING CARD POLICY All purchases made using the Purchasing Card must be for official school business and in accordance with the District procurement code. The card must not be used for personal expenditures
More informationTHE SCHOOL DISTRICT OF CHESTER COUNTY 109 HINTON STREET CHESTER, SOUTH CAROLINA 29706
THE SCHOOL DISTRICT OF CHESTER COUNTY 109 HINTON STREET CHESTER, SOUTH CAROLINA 29706 Credit Card Guidelines and Rules Introduction Chester County School District has entered into an agreement with First
More informationLIVINGSTON COUNTY CREDIT CARD PROCEDURES
LIVINGSTON COUNTY CREDIT CARD PROCEDURES INTRODUCTION Livingston County is introducing an alternative approach to purchasing products and services through the use of credit cards. A credit card purchase
More informationCOAL CITY PUBLIC LIBRARY DISTRICT CORPORATE CREDIT CARD POLICY APPROVED BY THE BOARD OF TRUSTEES ADOPTED MARCH 8, 2005 REVISED OCTOBER 14, 2014
COAL CITY PUBLIC LIBRARY DISTRICT CORPORATE CREDIT CARD POLICY APPROVED BY THE BOARD OF TRUSTEES ADOPTED MARCH 8, 2005 REVISED OCTOBER 14, 2014 COAL CITY PUBLIC LIBRARY DISTRICT CORPORATE CREDIT CARD POLICY
More informationMEMORIAL UNIVERSITY PURCHASING CARD REFERENCE GUIDE
MEMORIAL UNIVERSITY PURCHASING CARD REFERENCE GUIDE April, 2005 TABLE OF CONTENTS Introduction... 3 Your Visa Purchasing Team... 4 Summary Contact/Information... 6 Overview... 7 To Obtain A Card... 8 Supervisor
More informationThe purpose of Mohawk College s Purchasing Card Policy ( policy ) is to:
Policy Number: CS-1002-2009 Policy Title: Purchasing Card Policy Policy Owner: Chief Financial Officer Effective Date: December 2, 2009 Revision Date: April 17, 2013 1. PURPOSE The purpose of Mohawk College
More informationPURCHASING CARD POLICY AND PROCEDURES
PURCHASING CARD POLICY AND PROCEDURES 1. PURPOSE To establish policies and procedures for procuring goods and/or services using a Purchasing Card. Purchasing Cards are referred to throughout this policy
More informationWheaton College. Updated November 2012. Park Hall, Room 205 Park Hall, Room 202 Phone: 3433/3438 Phone: 3439
Wheaton College Corporate Credit Card User Guide Updated November 2012 For General Information Contact: For Accounting/Reconciliation Info Contact: Business Services Office Accounts Payable Office Park
More informationAP 571 PURCHASING CARD COMMERCIAL CREDIT CARD PROGRAM
AP 571 PURCHASING CARD COMMERCIAL CREDIT CARD PROGRAM BACKGROUND This procedure is for the use and control of purchasing cards (a commercial credit card) for the purpose of obtaining goods and services
More informationTOWN OF BANFF POLICY. Corporate Credit Card Policy ==========================================================================
TOWN OF BANFF POLICY POLICY # POLICY TITLE AUTHORITY AUTHOR C092 Corporate Credit Card Policy COU02-280 Maier/CORP ========================================================================== 1. POLICY STATEMENT
More informationPurchasing Card Procedures
Purchasing Card Procedures City of Clermont, Florida Table of Content A. Purpose... 3 B. Scope... 3 C. Responsibility... 3 D. Card Issuance... 3 E. Card Training... 4 F. Card Usage... 4 G. Spending Limits...
More informationMUNICIPALITY of COLCHESTER PURCHASING CARD POLICY. January 2006
MUNICIPALITY of COLCHESTER PURCHASING CARD POLICY January 2006 Purpose: Purchasing card programs are designed to provide an efficient and lowcost method of purchasing and paying for small dollar and high
More informationTulane Purchasing Card Policies and Procedures
Tulane Purchasing Card Policies and Procedures I. Purpose The Purchasing Card program was established to provide a more efficient and cost-effective method for purchasing and paying for small dollar transactions,
More informationWhite River School District. Procurement Card Procedures
White River School District Procurement Card Procedures REVISED 2/2011 PROCUREMENT CARD OPERATING GUIDELINES White River School District No. 416 PAGE I. BOARD POLICY 3 II. INTRODUCTION 4 III. OBTAINING
More informationAnthony ISD Bank of America and American Express Card Program Policy and Procedures Manual
P a g e 1 Anthony ISD Bank of America and American Express Card Program Policy and Procedures Manual Table of Contents: PURPOSE. 1.1 CARD DESCRIPTION 1.2 BILLING CYCLE 1.3 POLICY 2.1 PROCEDURES 3.1 P a
More informationCompany-wide Credit Card Policy
Company-wide Credit Card Policy Department: Corporate Finance Policy Number: CW-FIN-001-2008-11 Subject: Corporate Credit Cards Effective Date: 11/05/2008 Document Owner: Drew Hurt Title: Corporate Credit
More informationAustin Independent School District
2011 Austin Independent School District American Express Travel Related Services Company, Inc. has been contracted to provide services under the American Express Corporate Purchasing Card Account program.
More informationLOCK HAVEN UNIVERSITY PURCHASING CARD POLICIES AND PROCEDURES
I. Introduction Purchasing cards are Lock Haven University credit cards used to purchase selected goods and services costing $1,500 or less. Purchases made with purchasing cards do not require approval
More informationTITLE C193 BUSINESS CREDIT CARDS POLICY AND PROCEDURES DEPARTMENT POLICY
TITLE C193 BUSINESS CREDIT CARDS POLICY AND PROCEDURES DEPARTMENT Corporate Services POLICY DIRECTIVE To provide internal control procedures to ensure proper use and authorisation of Credit Card transactions.
More informationPURCHASE CARD POLICIES AND PROCEDURES MANUAL
PURCHASE CARD POLICIES AND PROCEDURES MANUAL Effective July 1, 2010 Alma College Purchase Card Policies and Procedures Manual 1.0 INTRODUCTION Alma College has established a Purchase Card (PCARD) Program
More informationTravel and Purchasing Card (TAP Card) Program Guidelines
Travel and Purchasing Card (TAP Card) Program Guidelines The University Travel and Purchasing Card (TAP Card) offers an efficient and cost effective method to pay for goods and services required for University
More informationMASTERCARD CREDIT CARD PROGRAM
Intermediate School District #917 MASTERCARD CREDIT CARD PROGRAM Policy & Procedures Manual October 2012 Table of Contents Overview 1 General Guidelines 1 To Obtain a Credit Card Lost or Stolen Cards Card
More informationThe one card program is controlled internally for travel/entertainment and/or procurement capabilities.
117 Policy 8: ONU CREDIT CARD POLICY 8.01: PROGRAM OVERVIEW Title of Policy: Program Overview Ohio Northern University provides qualified employees with a University Credit Card at University expense for
More informationSamford University Purchasing Card (PCARD) Program Policy and Procedures May 1, 2016
Samford University Purchasing Card (PCARD) Program Policy and Procedures May 1, 2016 1 Table of Contents I. Overview A. Introduction..3 B. Definitions.... 3 II. Card Issuance A. Cardholder Eligibility...4
More informationAdministrative Policies and Procedures Manual 801 PURCHASING GOODS AND SERVICES
VER: 1.0 CSA Review Date: 12/2008 Revised: 12/2008 Administrative Policies and Procedures Manual 801 PURCHASING GOODS AND SERVICES POLICY Purchases shall be made by: a purchase order issued by the Administrative
More informationIssue and Use of Corporate Credit Cards Policy
Issue and Use of Corporate Credit Cards Policy Responsible Directorate Responsible Business Unit/s Responsible Officer Affected Business Unit/s Corporate Services Finance Services Manager Finance Services
More informationOverview A. What is the Visa Purchasing card?
Overview A. What is the Visa Purchasing card? The Purchasing Card is a Visa Card used by The University of Winnipeg employees to purchase materials and services up to $999.99 per item (excluding sales
More informationPERALTA COMMUNITY COLLEGE DISTRICT CAL CARD VISA PROGRAM ADMINISTRATIVE GUIDELINES
PERALTA COMMUNITY COLLEGE DISTRICT CAL CARD VISA PROGRAM ADMINISTRATIVE GUIDELINES WHAT IS CAL CARD? The Department of General Services, Procurement Division (DGS PD) entered into a Participating Addendum
More informationCORPORATE PURCHASE PUR
Trent University Subject: Number: POLICIES and PROCEDURES CORPORATE PURCHASE PUR 075 CARD Effective Date: Issued by: Contact: October 1999 Financial Services Purchasing Services Ext. 7216 Supersedes: NEW
More informationTitle: Vendor Credit Card Implementing Procedure For Policy # N/A Division: Business Affairs/Purchasing
LAKE-SUMTER STATE COLLEGE ADMINISTRATIVE PROCEDURE Title: Vendor Credit Card Page 1 of 5 Date Approved: Implementing Procedure For Policy # N/A Division: Business Affairs/Purchasing Section I General A
More informationWPI Procurement Card Guide
WPI Procurement Card Guide Introduction The Procurement Card Guide provides cardholders information about the WPI Procurement Card ( P-Card ) program and is intended to familiarize them with their responsibilities
More informationLEETON SHIRE COUNCIL POLICY CORPORATE CREDIT CARDS
LEETON SHIRE COUNCIL POLICY CORPORATE CREDIT CARDS POLICY SCOPE This policy applies to all Council employees and Councillors issued with a Corporate Credit Card. POLICY OBJECTIVE To ensure that all purchases
More informationUniversity Credit Card Policies and Procedures Index
University Credit Card Policies and Procedures Index I. Background II. III. Policies A. Authorized Purchases B. Unauthorized Purchases C. Applying for a Card D. Expiration and Reissuance of Cards E. Changing
More informationQld Association for Healthy Communities Inc. Credit Card Policy
1.0 Introduction The Queensland Association for Healthy Communities Inc (QAHC) provides credit card facilities to support the work of staff, especially those in regional areas. The use of QAHC s credit
More informationDIOCESE OF PENSACOLA-TALLAHASSEE
DIOCESE OF PENSACOLA-TALLAHASSEE Wells Fargo Bank WellsOne SM Comm mercial Card Program Policy and Procedures Manual July 20111 Table of Contents Introduction Page 2 General Guidelines..Page 3 - Card Issuance
More informationAgency Fund Charge Card Policies and Procedures
Agency Fund Charge Card Policies and Procedures Table of Contents Introduction.Page 1 General Guidelines..Pages 2-3 - Card Issuance - Account Maintenance - Card Usage - Limitations and Restrictions - Lost
More informationRecommendations for Improving Purchasing Card Procedures
Recommendations for Improving Purchasing Card Procedures I. Cardholder Issues: 1. Receipts are not provided for all card charges. A. Current Policy Statement: The Cardholder must: Obtain all sales slips,
More informationInterim Date: July 31, 2015 Revised: July 1, 2015
Page 1 of 14 Interim Date: July 31, 2015 Revised: July 1, 2015 Approved by: James E. K. Hildreth, Ph.D., M.D. President and Chief Executive Officer PURPOSE: The purpose of this policy is to provide guidelines
More informationINDEPENDENT SCHOOL DISTRICT 518 CORPORATE CREDIT CARD POLICY. Procedures Manual Independent School District 518
721 CREDIT CARD POLICY INDEPENDENT SCHOOL DISTRICT 518 CORPORATE CREDIT CARD POLICY Procedures Manual Independent School District 518 Credit Cards were issued to the following Administrators Title - Superintendent
More informationTRAVEL CREDIT CARD PROGRAM SCOTIABANK VISA CARDHOLDER INFORMATION PACKAGE
TRAVEL CREDIT CARD PROGRAM SCOTIABANK VISA CARDHOLDER INFORMATION PACKAGE ***** Please read the entire information package to understand all obligations as a Credit Card holder under this University Program
More informationMASTERCARD PROCUREMENT PROGRAM Cardholder s Guide
MASTERCARD PROCUREMENT PROGRAM Cardholder s Guide MASTERCARD OVERVIEW Welcome to Illinois Institute of Technology s implementation of the JP Morgan Chase Bank MasterCard Procurement Program. This procurement
More informationNever Use Your Mastercard For Purchasing Importance
Procurement Card Agreement Last Revised: 12/06 GRAND RAPIDS COMMUNITY COLLEGE MASTERCARD PROCUREMENT PROGRAM 1.0 OBTAINING A MASTERCARD PROCEDURES Call your GRCC Mastercard Program Administrator (listed
More informationCleveland State University Purchasing Card Policy and Procedure Revised June 2014. Program Overview
Cleveland State University Purchasing Card Policy and Procedure Revised June 2014 Purpose This policy describes the proper use of a Cleveland State University (the University) purchasing card. It is in
More informationMANSFIELD UNIVERSITY PURCHASING CARD POLICIES AND PROCEDURES GUIDE FOR CARDHOLDERS
MANSFIELD UNIVERSITY PURCHASING CARD POLICIES AND PROCEDURES GUIDE FOR CARDHOLDERS Updated July, 2015 A. General Overview Mansfield University s Purchasing Card is an internationally accepted Mastercard
More informationPurchasing Card General Policy and User s Manual
Purchasing Card General Policy and User s Manual Welcome to the Valley City State University Purchasing Card Program. The purchasing card is meant to replace the current purchase order or voucher (request
More informationPURCHASING CARD MANUAL
PURCHASING CARD MANUAL A Guide for Cardholders, Designated Users, Supervisors and PaymentNet Software Users Purchasing Card Administration: Leota Arsenault University of Maine 5765 Service Building Orono,
More informationWINONA STATE UNIVERSITY TRAVEL CREDIT CARD PROGRAM USERS GUIDE
WINONA STATE UNIVERSITY TRAVEL CREDIT CARD PROGRAM USERS GUIDE 1 WSU TRAVEL CARD PROGRAM Part 1. Authority MnSCU System Procedure 7.3.3 Credit Cards, provides authority for a college, university or office
More informationProcurement Card Policy and Procedures Manual
Department of Administration Procurement Card Policy and Procedures Manual DOA Card Administrators: Office of Fiscal Management 919-807-2458 919-807-2444 Main - 919-733-0021 Fax 1 Revised 04/29/2011 Contents
More informationKnox College PNC BANK PNC PURCHASING CARD. Policy and Procedures Manual
Knox College PNC BANK PNC PURCHASING CARD Policy and Procedures Manual March 1, 2014 Table of Contents Introduction General Guidelines..Page 4-5 - Card Issuance - Account Maintenance - Card Usage - Preferred
More informationCORPORATE PURCHASING CARD User Guidelines
CORPORATE PURCHASING CARD User Guidelines Appleton, Wisconsin Policy and Procedures For use with the Comdata Corporate MasterCard Lawrence University Cardholder Assistance Julie Berken Liz Miller x6544
More informationUSE OF BUSINESS CARDS FOR PURCHASING
POLICY STATEMENT USE OF BUSINESS CARDS FOR PURCHASING POLICY ADOPTED: 8 MARCH 2000 RATIONALE Considerable time and effort is expended in the processing of requisitions, purchase orders and invoices that
More informationPURCHASING CARD PROGRAM
PURCHASING CARD PROGRAM CARDHOLDER PROCEDURES MANUAL TABLE OF CONTENTS Revised July 6, 2012-1 1 OVERVIEW & INTRODUCTION SECTION 1.0 CARD MANAGEMENT 1.01 Card Use 1.02 Restrictions & Control 1.03 Application
More informationPurchasing Card (P-Card) Policy and Procedure Frequently Asked Questions
Purchasing Card (P-Card) Policy and Procedure Frequently Asked Questions 1. Q: What is a Purchasing Card and why would I want a card? A: A Purchasing Card is basically a credit card that can be used to
More informationVictorian Allied Health Professionals Association. Finance Policy and Procedures. Annexure D: Corporate Credit Card Policy and Procedures
Rule 90 Policy Victorian Allied Health Professionals Association Finance Policy and Procedures Annexure D: Corporate Credit Card Policy and Procedures This is the Corporate Credit Card Policy adopted on
More informationFinance and Administration Cabinet Manual of Policies and Procedures. Agency Head means an individual who oversees the operations of the agency.
FAP 111-58-00 PROCUREMENT CARD PROGRAM PROCUREMENT CARD PROGRAM DEFINITIONS Agency means a spending unit. Agency Head means an individual who oversees the operations of the agency. Agency Site Administrator
More informationXavier University. Policy and Procedure Purchasing Card Program. Purchasing Card Program Policy and Procedure
Xavier University Policy and Procedure Purchasing Card Program Table of Contents 1.0 Introduction 1.1 Purpose of this Policy and Procedure 1.2 Program Vision 1.3 University Credit Card Partner 1.4 Constituents
More informationThis policy is supplemented by the Purchasing Card User's Manual that gives detailed PCard operating and processing procedures.
Procedure No. 31.604 Purchasing Card (PCard) Policy Date Issued: 9/9/04 Date Effective: 9/9/04 Issued By: Finance & Administration Division Purpose: The Clarion University Purchasing Card (PCard) Program
More informationCardholder Guide. Applying for a Card
Cardholder Guide Applying for a Card Corporate Purchasing Card Cardholder New Account Form needs to be filled out for every candidate with the appropriate department manager as well as the Comptroller's
More informationUSE OF BUSINESS CREDIT CARDS FOR PURCHASING
POLICY STATEMENT USE OF BUSINESS CREDIT CARDS FOR PURCHASING POLICY ADOPTED: 15 July 2014 Policy Objective: The objectives of the Use of Business Cards for Purchasing Policy is to; Achieve significant
More informationPURCHASING CARD POLICIES AND PROCEDURES
PURCHASING CARD POLICIES AND PROCEDURES Part 1. Authority System Procedure 7.3.3, Purchasing Cards, provides authority for a college, university or system office to establish a credit card program for
More informationSt. Edward s University Purchasing Card Manual. July 1, 2013
St. Edward s University Purchasing Card Manual July 1, 2013 Table of Contents Contents GENERAL INFORMATION... 4 INTRODUCTION... 4 OVERVIEW... 5 CARD ISSUANCE... 5 CARD CONTROLS... 5 CARD TYPE... 5 TRANSACTION/CREDIT
More informationTEXAS CHRISTIAN UNIVERSITY. Purchasing Card Program Policies and Procedures
TEXAS CHRISTIAN UNIVERSITY Purchasing Card Program Policies and Procedures This Policies and Procedures Guide provides the general guidelines for using your Purchasing Card. Please read it carefully. Your
More informationCorporate Credit Card Procedures October, 2015
Corporate Credit Card Procedures October, 2015 SECTION 1: APPLICATION FOR A CORPORATE CREDIT CARD 1.1 University administrators and academic departments may apply for a Corporate Credit Card by Completing
More informationCredit cards must only be used for GLA business, they should not be used for private expenditure
Guidelines for Corporate Credit Cards The GLA has a limited number of corporate credit cards to facilitate the purchasing of goods and services in emergencies and when travelling abroad. All cardholders
More informationTravel Card Policy and Procedure Manual
Policy and Procedure Manual Table of contents 1. Introduction... 3 2. Reason for Policies and Procedures... 3 3. Who Needs To Know the Policies and Procedures... 3 4. Definitions... 3 5. Contact Information...
More informationCORPORATE PURCHASE CARD PROCEDURE January 2016
Category: Finance Approval: AVP Finance Responsibility: Manager, Purchasing Date: January 2016 Date initially approved: October 1999 Revised: January 2016 INDEX... 1 1. Definitions:... 1 2. Background:.
More information1. STATEMENT OF POLICY:
LOYOLA MARYMOUNT UNIVERSITY POLICIES AND PROCEDURES MANUAL DEPARTMENT: CONTROLLER S OFFICE SUBJECT: UNIVERSITY PURCHASING CARD (P-CARD) POLICY Page 1 of 6 Policy Number: B&F Supersedes: April 2005 Effective
More informationOtsego Northern Catskills BOCES Payment Card Program
Otsego Northern Catskills BOCES Payment Card Program (p-card Program) Cardholder Procedure Manual Table of Contents Page A. Introduction 1 B. p-card Overview 1 C. Personal Liability and Your Credit Rating
More informationPurchasing Card Cardholder Handbook
Purchasing Card Cardholder Handbook Purchasing Card Program 2500 University Drive NW Calgary, Alberta, CANADA T2N 1N4 Telephone: (403) 220-5611 Email: cardhelp@ucalgary.ca Web: http://www.ucalgary.ca/finance
More informationPurchasing Card Policies and Procedures
Purchasing Card Policies and Procedures I. PURPOSE To set forth the Policies and Procedures for the New Jersey City University Purchasing Card Program. II. POLICY 1. INTRODUCTION The New Jersey City University
More informationCHICAGO PARK DISTRICT EMPLOYEE REIMBURSEMENT AND CREDIT CARD POLICY
CHICAGO PARK DISTRICT EMPLOYEE REIMBURSEMENT AND CREDIT CARD POLICY July 31, 2011 Employee Reimbursement and Credit Card Policies & Procedures Training is mandatory for all Park District employees who
More informationGRANITE SCHOOL DISTRICT PURCHASING CARD PROGRAM POLICIES AND PROCEDURES MANUAL
GRANITE SCHOOL DISTRICT PURCHASING CARD PROGRAM POLICIES AND PROCEDURES MANUAL Revised 11/11/2014 Overview The purpose of the Purchasing Card is to establish a more efficient, cost-effective method of
More informationSAMPLE FINANCIAL PROCEDURES MANUAL
SAMPLE FINANCIAL PROCEDURES MANUAL Approved by (organization s) Board of Directors on (date) I. GENERAL 1. The Board of Directors formulates financial policies, delegates administration of the financial
More informationModule 1 Quiz: Procurement
Module 1 Quiz: Procurement Instructions: Module 1 Quiz: Procurement Please complete the following questions. For multiple choice questions, check all that apply. The PCard has what type of dollar limits
More informationPurchasing Card Program
Purchasing Card Program User Guidelines University of North Alabama Procurement Department Created: March 2008 / Updated 7/16/2015 University of North Alabama Purchasing Card Program 1 Table of Contents
More informationUI Purchasing Card Program USBANK. User Manual
UI Purchasing Card Program USBANK User Manual Accounts Payable PO Box 444244 709 Deakin Street Rm042 Moscow, ID 83844-4244 Revisions in Progress November 2010 UI PURCHASING CARD USER MANUAL TABLE OF CONTENTS
More informationMANUAL OF PROCEDURE. Miami Dade College Purchasing Card Program. VI-2 Bidding for Commodities and Services VI-3A Minority Business Enterprises
MANUAL OF PROCEDURE PROCEDURE NUMBER: 6520 PAGE 1 of 12 PROCEDURE TITLE: Miami Dade College Purchasing Card Program STATUTORY REFERENCE: FLORIDA STATUTES 1001.65(1) AND 1010.04(2) BASED ON POLICY: VI-2
More informationPOLICIES AND PROCEDURES MANUAL
PURCHASING CARD POLICIES AND PROCEDURES MANUAL June 2013 TABLE OF CONTENTS 1. PROGRAM OVERVIEW......3 1.1 Purpose..3 1.2 Program Benefits..3 1.3 Credit Card Company..3 2. PURCHASING CARD CONTROLS.. 3 2.1
More informationBerea College Purchasing Card Policy. Adopted November 1, 2003
Berea College Purchasing Card Policy Adopted November 1, 2003 Revised March 1, 2016 Introduction This program has been established to provide a more efficient method for purchasing small dollar items (under
More informationALBUQUERQUE INSTITUTE FOR MATH & SCIENCE GOVERNING BOARD POLICY PURCHASING CARD POLICY & PROCEDURE
ALBUQUERQUE INSTITUTE FOR MATH & SCIENCE GOVERNING BOARD POLICY PURCHASING CARD POLICY & PROCEDURE Effective August 13, 2015 Introduction and Overview The Albuquerque Institute for Math & Science Purchasing
More informationCORPORATE CREDIT CARD POLICY & PROCEDURE. To regulate the use of Shire of Dowerin Council Credit Cards held by Council employees.
Policy Owner: CEO Distribution: Management Person Responsible: Finance Manager Date of Approval: 17 November 2015 File Reference: ADM CORPORATE CREDIT CARD POLICY & PROCEDURE Objective To regulate the
More informationState of Minnesota Minnesota State Colleges and Universities Pine Technical College Purchasing Credit Card Policy and Procedure Page 1 of 5
Page 1 of 5 Policy Number: 413 Date: April 25, 2005 Division/Department: Business Office Revision Date: N/A Author: Ron Scherman 413.1 AUTHORITY: System Procedure 7.3.3, Credit Cards, provides authority
More informationSavannah State University TRAVEL CARD POLICY FOR EMPLOYEES A UNIT OF THE UNIVERSITY SYSTEM OF GEORGIA
Savannah State University TRAVEL CARD POLICY FOR EMPLOYEES A UNIT OF THE UNIVERSITY SYSTEM OF GEORGIA TABLE OF CONTENTS Travel Card Policy Purpose and Enforcement...1 Card Issuance and @Work Setup...1
More informationArkansas Tech University Procurement Card (P-Card) Program Policies and Guidelines Manual
Arkansas Tech University Procurement Card (P-Card) Program Policies and Guidelines Manual March 5, 2013 (revised) Policies and guidelines will be changed to meet the needs of the Procurement Card (P-Card)
More informationDIXIE STATE UNIVERSITY PURCHASING CARD GUIDE
DIXIE STATE UNIVERSITY PURCHASING CARD GUIDE Introduction U.S. Bank VISA Welcome to the Dixie State University Purchasing Card Program. This program has been designed to allow for the direct procurement
More informationCORPORATE CREDIT CARD
CORPORATE CREDIT CARD CEO Directions CEO Directions define specific responsibilities of Comcare staff and others engaged to assist the organisation meet its objectives. They may also establish a set of
More informationAll questions or concerns should be addressed to the Program Administrator: Lisa Landry at ldlandry@louisiana.edu.
Corporate Liability Travel Card Cardholder s Policy and Procedures The University of Louisiana at Lafayette will adhere to the Statewide State Liability Travel Card and CBA Policy which is located at:
More informationWells Fargo Bank WellsOne Commercial Card Program REED COLLEGE. Policy and Procedures Manual Date: 7/21/09
Wells Fargo Bank WellsOne Commercial Card Program REED COLLEGE Policy and Procedures Manual Date: 7/21/09 Table of Contents Introduction... 3 General Guidelines - Card Issuance... 4 - Card Usage... 4 -
More informationCORPORATE POLICY AND PROCEDURE
CORPORATE POLICY AND PROCEDURE POLICY CATEGORY Accounts Payable Policy and Procedure Finance AUTHORITY RELATED POLICIES APPROVED BY Finance Purchasing Policy Purchase Order Policy & Procedure Human Resources
More informationHenderson County BUSINESS CREDIT CARD USE POLICY
Henderson County BUSINESS CREDIT CARD USE POLICY 1 Henderson County Business Credit Card Use Policy Henderson County BUSINESS CREDIT CARD USE POLICY Effective March 1, 2012 Overview and Statement of Intent.
More informationThis directive establishes the Department of Homeland Security (DHS) policy for the Government travel charge card and travel advances.
Department of Homeland Security Management Directives System MD Number: 1520.1 Issue Date: 01/24/2003 GOVERNMENT TRAVEL CHARGE CARD AND TRAVEL ADVANCES I. Purpose This directive establishes the Department
More informationCALIFORNIA STATE UNIVERSITY, NORTHRIDGE UNIVERSITY STUDENT UNION FISCAL POLICY
Page 1 of 5 CALIFORNIA STATE UNIVERSITY, NORTHRIDGE UNIVERSITY STUDENT UNION FISCAL POLICY SUBJECT: REFERENCE: POLICY: California State University, Northridge-Procurement Card Program Title 5-42401 and
More informationCharleston County. Procurement Card Program. Policies and Procedures Manual
Charleston County Procurement Card Program Policies and Procedures Manual September 2014 PARTIES INVOLVED Card Program Administrator - The central Administrator located in the County of Charleston's Procurement
More informationPITT. Community College PROCUREMENT CARD POLICY PROCEDURES
PITT Community College PROCUREMENT CARD POLICY & PROCEDURES PCC Purchasing & Contracts Office 2064 Warren Drive Facility Service Complex Winterville, NC 28590 Phone (252) 493-7279 / Fax (252) 321-4214
More informationWellsOne Commercial Card Summary-Commercial Card Expense Reporting (CCER)
WellsOne Commercial Card Summary-Commercial Card Expense Reporting (CCER) Quick Reference of Resources for Your Purchasing Card: Business Purchasing Service Center 24-hour Customer Service Number 1 (800)
More informationGONZAGA UNIVERSITY PURCHASING CARD CARDHOLDER GUIDELINES. Purchasing Card Guidelines DATE 7/31/2012
GONZAGA UNIVERSITY PURCHASING CARD CARDHOLDER GUIDELINES Purchasing Card Guidelines DATE 7/31/2012 Table of Contents Introduction General Guidelines - Card Issuance - Account Maintenance - Card Usage -
More informationPURCHASING CARD - POLICY AND PROCEDURES SLIPPERY ROCK UNIVERSITY OF PENNSYLVANIA PA STATE SYSTEM OF HIGHER EDUCATION
PURCHASING CARD - POLICY AND PROCEDURES SLIPPERY ROCK UNIVERSITY OF PENNSYLVANIA PA STATE SYSTEM OF HIGHER EDUCATION 1.0 PURPOSE To establish a methodology for use and to define the limits of use of University
More informationW Y O M I N G D E P A R T M E N T O F CORRECTIONS Policy and Procedure #1.107 Purchasing Card
W Y O M I N G D E P A R T M E N T O F Page 1 of 8 Authority: Effective Date: September 15, 2015 Wyoming Statute(s): 9-1-403 (c); 25-1-104; 25-1-105 Revision/Review History: 09/01/14 06/15/13 06/15/12 ACA
More information