Section 1 - IT Systems for Solicitors

Transcription

1 Section 1 - IT Systems for Solicitors Section 1 - Supplier Details Company name Trade or product name CRO Reg. No. Address Contact person Telephone How long in business How many solicitors firms currently use your service? Target firm size (in number of fee-earners) Supplier response: expd8 expd Unit 3c,Swords Business Park, Swords, Co Dublin Suzanne Stevenson suzanne.stevenson@expd8.com 12yrs Reference firms. Please list names, addresses and contact person of five firms who use your product or serice. Note: This information is for reference by the compilers of the report. The names of the referenced firms will not be published as part of the report but may be given to others with the consent of the firm concerned. Solicitors accounts system Yes Time recording Yes Full practice management Yes Case/workflow management Yes Document management Yes Digital dictation Yes Knowledge/library management Yes - 8 Do you supply hardware (PC's, printers etc? Yes - 9 Summary of Products/Service offered. Note: This is a summary for categorisation only. General systems & network support, including word processing, and internet access & security. 0 Telephone systems No 1 Payroll No 2 Consultancy (unrelated to products you supply) No Yes

2 Section 2 - Practice Managment Systems & Solicitors Accounts Systems - details Section 2 - Product Details A Client data: Full Contact Details For Client Recorded? Supplier response: Multiple Contacts For Same Client Recorded? Client Type Designation? (Ltd Co, Male/Female, Club Etc) Introduction Source Recorded? d) Not available Anti Money Laundering Compliance Check? - 8 Antimoney Laundering Data (To Compliance Standard) Stored? Record Terms Of Engagement For Client? Last Contact Date Automatically Stored? B Risk management Conflict Of Interest Checking? Client Identification Due Diligence Checking? Section 68 Letter Check? Undertakings Register? Critical Dates Register? Critical Dates Reminder? C Access security: All access restricted to authorised persons? All actions traceable to specific operator? d) Not available Can a full audit trail of all actions taken on the system be reviewed? d) Not available D Matter data: Automatically generate S.68 letter? Select & record work type? d) Not available Record terms of engagement for each matter?

3 Time recording? Record fee earner dealing? Record control partner? d) Not available Record anticipated fees or fee quote? E Matter Accounting Client/Matter accounting complying with regulations? Nominal ledger? Full audit trail? Profit & loss account? Bank reconciliation automatic? Bank reconciliation manual? d) Not available Can bank reconciliations be reversed / reprinted? - 8 Retention tax handling? - 9 Third party payment returns? d) Not available 0 Purchase ledger? Outlay accounting by matter? Outlay accrual by matter? Invoicing, including VAT? Invoice printing? VAT reporting and VAT3 preparation? Online cheque requisition/posting? 7 Can cheque requisitions be searched historically? d) Not available Cheque printing? 8 9 Online bill drafting? Statements showing unpaid invoices? Archival and retrieval of completed matters and documents? Wills & deeds register? F Reports Aged debt analysis?

4 Work in Progress time & outlay? Client account balances? Undertakings outstanding? Office/outlay account balances? Inactive/dormant matters? Client listing? Auto output of reports to spreadsheet? Peer review diary report? Case action diary/reminder? Ability to restrict access to some reports? G System Integrity & support Automatic backup or mirroring? b) Optional at cost Rollback facility? (in event of system crash) Remote online support? On site support? H Case management / work flow Receive and store incoming & outgoing s? Integrate with standard package. If so, which one? Outlook Produce standard letters and s from stored client & matter data? Produce documents from stored client/matter data and precedents? Have workflow facility enabling the automatic or semi automatic progression of the d) Not available If you have work flow / case management, does it allow for mandatory steps, d) Not available Ability to store different matter information for different case types? Yes - 8 Do you have the ability to schedule a call, meeting or task through work flow? No - 9 Is all data stored in one data base? Yes I Document management Organised scanning of incoming documents? Document management indexing and storage? d) Not available Image scanning and indexing? OCR facility? b) Optional at cost

5 Full document and (inc attachments) text search? Do you have a "brief builder" / document building facility? Yes Can you output documents to PDF format? Yes - 8 Do you have version control on documents? No J Precedents Are precedents included? d) Not available How many are included? Please Select: Do you sell precedents separately? b) Optional at cost K External Access Please Select: Secure external access by clients? b) Optional at cost Secure external access by PDA / Blackberry / iphone? b) Optional at cost Secure external access by remote home or second office user? Secure external access by your IT support supplier?