SAP PPM as the standard for Portfolio and Project Management at NRB.

Transcription

1 SAP PPM as the standard for Portfolio and Project Management at NRB. Wim Hertenweg Luc Marin David Seifert SAPience.be User Day 15 1

2 Agenda Introduction NRB & Expertum Introduction PPM PPM Proof of concept PPM Implementation Lessons Learned & Conclusion Questions? SAPience.be User Day 15 2

3 TO: M TO: 25 M TO: 25.5 M TO: 28.1 M TO: 4.8 M Start Up FTE: 542 FTE: 141 FTE: 183 FTE: 198 FTE: 10 Finance & Insurance Public & Social (Reg. & Fed.) Health care Public & Social (Prov. & Loc) Brussels & South Public & Social (Prov. & Loc) North B2B Mobile & Web Development Utilities Industry CA: 208 million - EBIT : 7.7% - FTE : 1074 collaborators SAPience.be User Day

4 Presenting NRB SAPience.be User Day 15 4

5 Expertum +60 Functional SAP Experts 825 years of SAP experience Market Leader for GRC, PPM, PLM & ALM Market Maker for Big Data Analytics (HANA), Cloud for Customer Passionate about SAP and business processes Outstanding client satisfaction Committed to excellence consulting Nurturing personal development Trusted advisor for a long term journey SAPience.be User Day 15 5

6 Expertum Solution Portfolio SAPience.be User Day 15 6

7 Agenda Introduction NRB Introduction PPM PPM Proof of concept PPM Implementation Lessons Learned & Conclusion Questions? SAPience.be User Day 15 7

8 SAP s Enterprise Portfolio and Project Management - Solution Manage investment opportunities Govern execution of projects Monitor portfolio performance Portfolio Management

9 Portfolio Management

10 SAP s Enterprise Portfolio and Project Management - Solution Manage investment opportunities Govern execution of projects Monitor portfolio performance Execute projects in time, budget, and scope Detailed project planning Portfolio Management Project Management

11 Project Management

12 SAP s Enterprise Portfolio and Project Management - Solution Manage investment opportunities Govern execution of projects Monitor portfolio performance Execute projects in time, budget, and scope Detailed project planning Portfolio Management Resource Management Project Management Staff projects Manage project resources and utilization Align demand and supply

13 Resource Overview

14 Enterprise Portfolio and Project Management - Building Blocks Portfolio Management Analytics Initiate Aggregate Managing and monitoring Portfolio & Programs Strategic Level SAP Commercial Project Management SAP Project Management Others Financial Planning Workspace Issue and Change Mngmt PPM Projects Projectsystem Project Connection Project Management and Execution Tactical Level Integrate Sales & Logistics R&D Resources Financial Data SD / CRM PP / SCM MM / SRM PLM DMS EHS HR Time (CATS) MRS Project System FI/CO Core enterprise processes & Activities Operations - Level

15 Agenda Introduction NRB Introduction PPM PPM Proof of concept PPM Implementation Lessons Learned & Conclusion Questions? SAPience.be User Day 15 15

16 Proof of Concept POC Goal: A standardized and integrated Project Management tool. A tool for detailed resource planning. A user-friendly environment which project managers want to use. Portfolio management for important clients and internal use. POC Activities: Configuration of a PPM SAP RDS for IT projects. 7 workshops. Knowledge transfer. Define Implementation Plan, Gap List and Estimation. Documentation of the result of the POC. RDS = A complete solution Deployed in weeks

17 POC Workshops Workshop 1: Workshop 2: Workshop 3: Workshop 4: Workshop 5: Workshop 6: Portfolio & Project Structures Portfolio Items & Arbitrage process Operational project planning and execution. Resource Management Accounting Integration Reporting Workshop 7: Project implementation plan & TO-BE validation Goal Work shops To demonstrate the capabilities of SAP PPM RDS IT. To decide how the system will be NRB. To acquire the necessary input for configuration. To define Gaps between the RDS PPM IT and NRB needs. SAPience.be User Day 15 17

18 Key succesfactors for the POC Use of SAP Rapid Deployment solution Huge accelerator. To the point discussions. Basis for Documentation. Configuration done for POC = done for Implementation. Complete User population represented in workshops. Definition of Processes during POC. Result POC = Blueprint for implementation. SAPience.be User Day 15 18

19 Agenda Introduction NRB Introduction PPM PPM Proof of concept PPM Implementation Lessons Learned & Conclusion Questions? SAPience.be User Day 15 19

20 Implementation Responsibilities Realization Final Preparation Go-Live NRB Development, Test scenario s. User Acceptance Test, Cut-over Activities, Transition of ongoing projects, Configuration after knowledge transfer. Training + Training Material. Key user training, Adaptations for Integration with PS Expertum Start Configuration, Assistance on Cut-over. Go-Live Support. Functional Specs, Documentation, Unit Testing. SAPience.be User Day 15 20

21 SAP PPM Features for NRB Resource overview with adapted Traffic lights Benefit: Over or under staffing of Employees is directly visible. SAPience.be User Day 15 21

22 SAP PPM Features for NRB Staffing overview with adapted Traffic lights Benefit: Over or under staffing of Projects is directly visible. SAPience.be User Day 15 22

23 SAP PPM Features for NRB Standard Fact-Sheet for NRB Projects Benefit: Standard Report for all Projects to management SAPience.be User Day 15 23

24 SAP PPM Features for NRB PPM Project Templates. Project structures Represented in templates to increase standardisation and user-friendliness Benefit: Standard Project structure in SAP PPM and PS. SAPience.be User Day 15 24

25 Agenda Introduction NRB Introduction PPM PPM Proof of concept PPM Implementation Lessons Learned & Conclusion Questions? SAPience.be User Day 15 25

26 Conclusion NRB is enabled by SAP PPM to: Plan Projects in a standard manner. Plan Resources on a weekly basis. Monitor Project activities closely. Report on Project Performance on a standard manner. Let Project Managers work in a User Friendly environment. Integrate Project Management directly with SAP ERP. SAPience.be User Day 15 26

27 Lessons Learned POC provided clarity on business requirements and scope Involvement and stability of core project team and business key-users throughout project life cycle is a key success factor Standardized PMO and PM process was not in place. Obvious but never repeated enough: the tool will not solve process issues Management commitment is an absolute need when deploying a PPM solution through transversal populations Immature understanding of the PPM system complicates requirements analysis SAP PPM is not efficient for rather detailed project scheduling level It is key to have all stakeholders (PMO, PM, Finance) agreeing on the same process and targets from the start SAPience.be User Day 15 27

28 SAP PPM as the standard for Portfolio and Project Management at NRB. Thank you! SAPience.be User Day 15 28