Citibank Custom Reporting System (CCRS) Exporting and File Management

Transcription

1 GSA SmartPay Conference Citibank Custom Reporting System (CCRS) Exporting and File Management Aras Toker Analyst

2 Citibank Presents: Continue the Revolution Citibank Commercial Cards, Government Services The Ninth Annual GSA SmartPay Conference - Philadelphia, Pennsylvania

3 The Ninth Annual GSA SmartPay Conference Citibank Custom Reporting System (CCRS) Exporting and File Management Aras Toker August 21, 2007

4 Goals and Objectives To gain a better understanding of the process of exporting data from Citibank Custom Reporting System (CCRS) in to Microsoft Excel. To increase knowledge of Excel functionality to enhance data interpretation and analysis. 4 MM.DD.YY

5 Agenda Exporting from CCRS to Excel: Navigating the toolbar File format options Saving exported document Excel: Formatting Sorting Calculations Charting 5 MM.DD.YY

6 What is CCRS? Citibank Custom Reporting System (CCRS) is a robust, web-based reporting tool. CCRS provides Program Administrators with ability to access, navigate and explore relational data to make key business decisions and conduct program analysis. CCRS is an Internet-based tool that does not require installation of additional software. CCRS utilizes state-of-the-art data security. 6 MM.DD.YY

7 Key Features and Benefits of CCRS Over 650 data elements, including Level III and enhanced folio data, are available to create and customize reports. Pre-defined best-in-class report queries are available for the convenience of the client. Full ad-hoc reporting is available to enable the client to build their own report with their own selection of data elements, filters and sorting criteria. Reports available include Country Spending Report - lists all foreign charges in both US dollars and by foreign currency equivalent. Global, regional, and in-country reporting and drill down capability. Multi-language capabilities. 7 MM.DD.YY

8 CCRS Export Process

9 CCRS Toolbar Export Icon 9 MM.DD.YY

10 CCRS Export Menu Flexibility to select format that is most convenient for specific users Recommended format: Whole report Excel with formatting Export headers as text 10 MM.DD.YY

11 Excel with Plain Text Format 11 MM.DD.YY

12 Excel with Formatting 12 MM.DD.YY

13 Additional File Format Examples HTML Simple Text CVS

14 CCRS Export 14 MM.DD.YY Click to Export

15 Export Process CCRS screen will remain open Excel will open in a new window 15 MM.DD.YY

16 Saving Data Post-Export 1) Left click on File 2) Left mouse click on Save As 16 MM.DD.YY

17 Saving Data Post-Export (cont d) 3) Select Folder to save worksheet in 4) Name the file 5) Click Save in the lower right corner 17 MM.DD.YY

18 Excel Basics

19 Navigating the Excel Toolbar 19 MM.DD.YY

20 Formatting Resizing Selecting Font Fill color Hiding rows Freeze pane 20 MM.DD.YY

21 Formatting - Font Font Type Spell Check Alignment Fill Color Font Size Bold Italics Underline Font Color 21 MM.DD.YY

22 Hiding Rows and Freeze Pane 1. Select the row or column directly under or just to the right of the header row you would like frozen 2. Click on the Window Menu on the toolbar 3. Scroll down and highlight the Freeze Panes line 22 MM.DD.YY

23 Sorting Single sort applications Alphabetical Numerical Dual sort applications 23 MM.DD.YY

24 Steps to Sort 1. Highlight the information you would like sorted, including the headings you would like associated with that data 2. Click on the Data menu on the toolbar and select Sort 3. Determine the criteria by which you would like to sort the data and click OK 24 MM.DD.YY

25 Basic Calculations Sum Average Count % Change (Year-over-year Growth) = (x2-x1)/x1 25 MM.DD.YY

26 Steps to Perform Calculations 1) Select a blank cell 4) Type in function SUM 2) Insert the equal sign = 5) Select data range 3) Open parenthesis ( 6) Close parenthesis )

27 Overcoming Excel Pain Points Page set-up for printing Show formulas Find Tool Normalizing fonts/dates Select, copy, cut, and paste using keyboard rather than mouse Concatination Add page numbers Header and footer 27 MM.DD.YY

28 Page Set-Up 1) Click on the File menu on the toolbar and Select Page Set-up 2) Choose Portrait or Landscape 3) Fit to allows you to choose the number of pages you would like to see that data utilize 4) Print, Print Preview, or click OK to go back to normal view 28 MM.DD.YY

29 Concatenation 1) Select a blank cell 2) Enter the = sign 3) Type in CONCATENATE or use the function wizard 4) Open parthenthesis ( 5) In Text 1 field, select the first string 6) Click on Text 2 box and select second string 7) Closed parenthesis ) 8) Enter or click OK 29 MM.DD.YY

30 Find and Replace 1) Select a Column 2) Click Edit in the toolbar and select Replace 3) In the Find what field, type in the values you would like to locate 4) In the Replace with field, type in the new values you would like to see 5) Click Replace or Replace All 30 MM.DD.YY

31 Summary Covered the CCRS Export Process Reviewed how to save a new document Discussed formatting, calculations, and common pain point 31 MM.DD.YY

32 Questions? 32 MM.DD.YY

33 Reminders Thank you for attending this session! Visit the Citibank Welcome Center Room 104 A/B, 1 st Floor National Industries for the Blind will have a display of products Conference Slide Show come see yourself shine! Visit the Citibank Technical Demonstration Center Room 106 A, 1 st Floor Please take a moment to complete your GSA survey for this session! Citibank party is tonight! Convention Center, Great Hall, Level 3 at 7:00 PM! 33 MM.DD.YY

34 IRS Circular 230 Disclosure: Citigroup Inc. and its affiliates do not provide tax or legal advice. Any discussion of tax matters in these materials (i) is not intended or written to be used, and cannot be used or relied upon, by you for the purpose of avoiding any tax penalties and (ii) may have been written in connection with the "promotion or marketing" of the Transaction. Accordingly, you should seek advice based on your particular circumstances from an independent tax advisor. Any terms set forth herein are intended for discussion purposes only and are subject to the final terms as set forth in separate definitive written agreements. This presentation is not a commitment to lend, syndicate a financing, underwrite or purchase securities, or commit capital nor does it obligate us to enter into such a commitment, nor are we acting as a fiduciary to you. By accepting this presentation, subject to applicable law or regulation, you agree to keep confidential the existence of and proposed terms for any transaction contemplated hereby (a Transaction ). Prior to entering into any Transaction, you should determine, without reliance upon us or our affiliates, the economic risks and merits (and independently determine that you are able to assume these risks) as well as the legal, tax and accounting characterizations and consequences of any such Transaction. In this regard, by accepting this presentation, you acknowledge that (a) we are not in the business of providing (and you are not relying on us for) legal, tax or accounting advice, (b) there may be legal, tax or accounting risks associated with any Transaction, (c) you should receive (and rely on) separate and qualified legal, tax and accounting advice and (d) you should apprise senior management in your organization as to such legal, tax and accounting advice (and any risks associated with any Transaction) and our disclaimer as to these matters. By acceptance of these materials, you and we hereby agree that from the commencement of discussions with respect to any Transaction, and notwithstanding any other provision in this presentation, we hereby confirm that no participant in any Transaction shall be limited from disclosing the U.S. tax treatment or U.S. tax structure of such Transaction. We are required to obtain, verify and record certain information that identifies each entity that enters into a formal business relationship with us. We will ask for your complete name, street address, and taxpayer ID number. We may also request corporate formation documents, or other forms of identification, to verify information provided. Any prices or levels contained herein are preliminary and indicative only and do not represent bids or offers. These indications are provided solely for your information and consideration, are subject to change at any time without notice and are not intended as a solicitation with respect to the purchase or sale of any instrument. The information contained in this presentation may include results of analyses from a quantitative model which represent potential future events that may or may not be realized, and is not a complete analysis of every material fact representing any product. Any estimates included herein constitute our judgment as of the date hereof and are subject to change without any notice. We and/or our affiliates may make a market in these instruments for our customers and for our own account. Accordingly, we may have a position in any such instrument at any time. Although this material may contain publicly available information about Citi corporate bond research or economic and market analysis, Citi policy (i) prohibits employees from offering, directly or indirectly, a favorable or negative research opinion or offering to change an opinion as consideration or inducement for the receipt of business or for compensation; and (ii) prohibits analysts from being compensated for specific recommendations or views contained in research reports. So as to reduce the potential for conflicts of interest, as well as to reduce any appearance of conflicts of interest, Citi has enacted policies and procedures designed to limit communications between its investment banking and research personnel to specifically prescribed circumstances Citibank, N.A. All rights reserved. Citi and Citi and Arc Design and Citibank are trademarks and service marks of Citigroup Inc. or its affiliates and are used and registered throughout the world.