Community Event Application

Transcription

1 Community Event Application The Shire of Kalamunda s Events Team provides friendly, helpful guidance to organisers of community and public events. Your first point of contact for all event proposals, applications and advice should always be the Events Team. Contact us on or events@kalamunda.wa.gov.au. Fêtes, fairs, sporting events, concerts, festivals, market stalls and fund raising events must be approved by Council. The size and nature of your event will determine what issues need to be addressed. Importantly, you need to provide as much information as possible as this will help determine the approvals that may be necessary for your event to go ahead. A useful starting point is the Shire s Helpful Hints for Event Organisers. This user-friendly guide includes tips and guidance on all the things you might need to think about before you start organising an event. Then, either contact the Events Team if you have further questions or, start completing this Community Events Application. Please refer to the Guidance for Completion of Community Event Application handout to assist you in the completion of this application. NOTE: A Community Events Application is required for free or ticketed events that are open to members of the public. An Application is NOT usually required for events that are open to private members only such as weddings, family parties or events taking place at home, although there are exceptions. If you are unsure, please contact the Events Team. The Shire reserves the right to request a Community Event Application if they deem the event to have an impact on the surrounding community. Please complete and return this Application to the Events Team at: Shire of Kalamunda 2 Railway Rd Kalamunda WA 6076 PO Box 42, Kalamunda WA events@kalamunda.wa.gov.au Shire of Kalamunda Community Event Application / 1

2 Community Event Application EVENT ORGANISER DETAILS Name of Event: Applicant/Organisation Name: Contact Person: Address: Phone: Mobile: PROPOSED EVENT DETAILS Date/Duration: Start Time (including set up): Finish Time (including clean up): Time Event Open to Public: Closed to Public: Event Venue (name of venue, reserve or road): Will the event venue be: a) Indoor b) Outdoor c) Both indoor and outdoor Have you booked this venue? YES Event Description (eg. sporting, commercial, types of entertainment): Main Purpose of Event: Cost of Attendance: (Will you charge people to attend or be part of the event?) CATERING Will there be any sale or serving of food or drink items? YES Will there be any sale or serving of alcohol? YES NOISE Will you be using amplification? YES What noise sources are anticipated from the event? PRE-RECORDED CONCERT LIVE MUSIC/BAND ACOUSTIC PA SYSTEM OTHER ATTENDEES Expected daily attendance numbers: Expected maximum attendance at any one time: Shire of Kalamunda Community Event Application / 2

3 TRAFFIC MANAGEMENT ROAD CLOSURE: Will you require a road closure? YES Which road/s? Extent of road to be closed: Full carriageway Half carriageway Reason for road closure: Dates and times of proposed closure: PARKING: Are special parking provisions required to accommodate the anticipated attendance? YES ELECTRICAL A licensed electrical contractor must certify any electrical installations and complete the Certificate of Electrical Compliance and Certificate of Testing for Portable Electrical Equipment. ELECTRICAL POWER: Will you be arranging an electricity supply? YES (You must establish if the existing power facilities are suitable) What type of electrical appliances are you proposing to use? LIGHTING: (Night events must adequately illuminate all areas accessible to the public and provide an emergency lighting system in the event of a main source failure) Will you require lighting for your event? YES Will the main lighting be dimmed or turned off during event? YES (eg. stage show, movie etc.) STRUCTURES TENTS/MARQUEES: Will you be erecting tents or marquees? YES Number of marquees: Total area covered (m2): Is the floor size of any structure over 54m 2? YES OTHER: Will you be erecting any: stages lighting bars speaker stands Area of stage/s (m 2 ): Will you be erecting any spectator stands? YES Number of tiers/seats: Shire of Kalamunda Community Event Application / 3

4 WASTE SERVICES (Additional bins and rubbish collection can be supplied by the Shire for events held at Shire facilities or reserves. The following fees will be charged for this service: $100 per recycle bin, and $175 per standard bin, these fees also include delivery and pick up charges). Do you require litter bins? YES Number of bins required: ENTRIES & EXITS Will entry be controlled via fencing, gates or being indoors? YES AMUSEMENT RIDES Are you planning amusement rides for your event? FIREWORKS Are you planning a fireworks display? YES ON-SITE LIVING Will there be on-site living/camping during your event? YES PUBLICITY, SIGNAGE AND BANNERS Do you wish to erect signage or banners for your event? YES Type of signage or banners: Do you wish to use the community banner frames? YES (Community and non-profit organisations only.) Do you wish to have your event advertised on the Shire website? YES (This service is free of charge) Do you wish to attach signage or anything else to a Shire building? YES If yes, please provide details: PUBLIC LIABILITY AND PERSONAL ACCIDENT INSURANCE Have you investigated public liability and duty of care issues and obtained appropriate insurance? YES (a copy of the Certificate of Currency must be attached with the application) Shire of Kalamunda Community Event Application / 4

5 SITE PLAN Have you prepared a site plan for the event? (A site plan will be required) YES (a site plan is attached with the application) DECLARATION I/We,, as the event organiser seeking approval to host an event within the Shire of Kalamunda, acknowledge that the information submitted in this application is true and correct. I/We accept full responsibility for any damages incurred to the premises, land under the care and control of Council or reserves including reticulation and sprinklers, water mains, electricity, toilets and change rooms, fences and fixtures as a result of our activities during the specified hire period and will ensure compliance with the Shire s conditions of hire and local laws. I/We will indemnify the Shire against any action, suit or proceeding caused by my failure to observe all statutory and other requirements or as a result of my negligence or wilful actions. I/We will ensure that appropriate liability and other insurances are in place for the activities to be conducted. I/We understand that the Shire of Kalamunda Events Application and Helpful Hints for Event Organisers have been compiled according to statutory requirements. There may be additional requirements that exist and, as the event applicant/organiser, I am/we are responsible to ensure that I/we comply with all requirements. Signature: Date: Events run for profit and commercial purposes will be subject to an application fee. Please contact the Shire of Kalamunda for current charges. PLEASE RETURN THIS COMPLETED APPLICATION TO THE EVENTS TEAM AT: DISCLAIMER: Shire of Kalamunda 2 Railway Rd Kalamunda WA 6076 PO Box 42, Kalamunda WA events@kalamunda.wa.gov.au The information contained within this Events Application Form and Helpful Hints for Event Organisers has been provided as a guide only. Additional information or approvals may be required from other agencies and it shall be the sole responsibility of the Applicant, not the Shire of Kalamunda, to ensure all relevant approvals and information are obtained in relation to each particular event. Shire of Kalamunda Community Event Application / 5