EVENT APPLICATION FORM FOR CENTRE SQUARE

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Jeffry Strickland
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1 EVENT APPLICATION FORM FOR CENTRE SQUARE Data Protection and Sharing Information The information you provide will be used by Middlesbrough Council to ensure that your event is co-ordinated appropriately within the Council s Service Areas and the Emergency Services. Name of Event.. Event date.. Duration of Event Preferred location on the Square (see attached plan) SECTION ONE - ORGANISER DETAILS Name of organisation Events organiser/s. Contact Address Postcode.. Telephone No: Daytime Evening. Mobile. Fax Event Manager.. Site Manager.. Contact telephone number for public enquiries SECTION TWO - EVENT DETAILS Brief description of the proposed event Is this a (please tick one box only) Charity/Fundraising Event Community Event Non - commercial Religious event Commercial Civic event Other.. 1

. Duration of Event Preferred location on the Square (see attached plan) SECTION ONE - ORGANISER DETAILS Name of organisation Events organiser/s. Contact Address Postcode.

2 Name of Charity Charity Registration Number Will all the income raised go to charity YES NO If no, please give details Date/Time to enter for site preparation Date/Time of site clearance Start time each day Finish time each day Will you be selling anything at the event? YES NO If so Street Trading Consent will be required, please contact the Council s Licensing Section on Note: Any proposed entrance fees must be discussed with the Festival and Events Manager. Approximate number of people expected to attend Do you intend to use the following: Highway Directional Signs Banners/Posters (Written approval must be obtained from the relevant Council department) Please provide full details: Do you intend to utilise or permit any of the following infrastructure/attractions at the event? (If so, please tick the appropriate boxes) Marquees Mobile (trailer) stage Constructed stage Power supply Portable generator P.A system Water (limited supply) Barrier/Fencing Lighting Fireworks/pyrotechnics Laser/lighting effects Regulated Entertainment/facilities Live Music Street theatre Re-enactment groups Carnival/procession Horses/donkeys, other animals Toilets Security (professional) Lost Children Point Inflatables Fairground equipment Motorcycles/vehicles Hot Air Balloons Market Stalls Food/drink Concessions - See catering note below** Alcohol Raffle/Draw Telehandler Other, please specify: 2

YES NO If so Street Trading Consent will be required, please contact the Council s Licensing Section on 01642 728011 Note: Any proposed entrance fees must be discussed with the Festival and Events

3 Note: Please supply as much information as possible on all of the items above. After this application has been submitted, no additional items may be included without the express consent of the appropriate department. *No petrol-fuelled generators are permitted. Generators are generally not permitted on the highway unless authorised by Middlesbrough Council. *Regulated entertainment includes; the performance of a play, exhibition of a film, an indoor sporting event, boxing or wrestling entertainment, performance of live music, any playing of recorded music, performance of dance, or similar entertainment to live music, recorded music or dance. **If you are intending to provide your own catering facilities you must advise the Events Manager at least one month before the event takes place. There is permanent catering facilities available within MIMA, if you wish to use this facility please liaise directly with the Café Manager *The location and direction of any PA/sound systems should be highlighted and submitted on the site plan and Noise Management Scheme. CENTRE SQUARE FOUNTAIN Your event will be subject to a risk assessment in relation to the fountain which may be required to be fenced off, the charge for this will be approximately 600. BIG SCREEN MIDDLESBROUGH Middlesbrough has a Big Screen in Centre Square. Events can be linked to the screen either by showing films/stills or using the screencam. If this is something you would like to consider please contact the Events Team on Yes No PRE-PRINTED MATERIAL Do you intend to hand out free printed material of any nature i.e. leaflets, programmes, flyers, badges, etc? Yes No If so, you are required to obtain a Distribution of Free Printed Matter Consent form from the Licensing section on , a fine will be payable with failure to comply. TRAFFIC MANAGEMENT Do you anticipate a need for: Road Closures and/or Restrictions Traffic diversions and associated signing On Street parking facilities Car Parking/parking bay closures If the answer to any of the above is yes, organisers will need to contact Middlesbrough Councils Principal Engineer on A formal Traffic Regulation Order is required, then please allow at least three months notice. Please provide details of the number, weight and size of any delivery vehicles and/or participating vehicles:. Note: There is no car parking available in the Town Hall Quadrangle unless prior arrangements have been made. TOILET FACILITITES You will be required to ensure that the toilet facilities are adequate. Please submit details of your proposals to include method of disposal and if toilets are hired, the name and address of the hire company: CLEANSING Please identify the method to be used in order to maintain the area free of litter and refuse: Note: The event organiser should ensure that the site is regularly litter-picked during the event and at the end of each day to ensure that the council's obligations under the Environmental Protection Act Code of Practice on Litter and Refuse are discharged. If the event organiser fails to do this then the council reserves the right to carry out the works in default and charge the event organiser the cost incurred. 3

Generators are generally not permitted on the highway unless authorised by Middlesbrough Council.

4 It is the event organiser s responsibility to arrange removal of all rubbish from the site. You will not be permitted to use any council skip/litter bins etc for disposal. The Council reserves the right to remove any unauthorised advertising and to recover the cost incurred from the events organisers. SECTION THREE - INSURANCE Event Organisers are required to hold a current policy of Insurance in respect of Public Liability or Third Party risks (including products liability where appropriate). The relevant limit of indemnity shall be an amount approved by the council s Risk and Insurance Section and Legal Section. Under no circumstances shall this be less than 5 million and the Council reserves the right to require a higher limit if deemed necessary. Organisers are to be responsible for ensuring that any individual participant in the event has an adequate up to date Public Liability Insurance Policy. COPIES OF RELEVANT INSURANCE DOCUMENTS MUST BE SUBMITTED TO THE FESTIVALS AND EVENTS TEAM PRIOR TO THE EVENT TAKING PLACE. SECTION FOUR - NOISE At least 28 days before the scheduled event, the applicant shall submit a noise management scheme indicating how noise from the event and preparations and ancillary activities surrounding the event, will be controlled to meet the following guidance. The noise management scheme shall be based on the Noise Council Guide "Code of Practice on Environmental Noise Controls at Concerts". The music noise level (MNL) shall not exceed the designated level, when measured over at 1metre from the facade of the nearest noise sensitive premises, in accordance with the Noise Council's Guidance, 'Code of Practice on Environmental Noise Controls at Concerts'. The designated level shall be determined by the total number of annual events held at each location in accordance with the following table: Concert Days per year Venue Category Designated Level 1 to 3 Urban stadia or The MNL shall not arenas exceed 75 db(a) over 1 to 3 Other urban or The MNL shall not rural venues exceed 65 db(a) over 4 to 12 All venues The MNL shall not exceed the background noise level by more than 15 db(a) over The applicant shall keep a detailed log of all events held at each venue, to include as a minimum: Details of any noise complaints received, investigations carried out, results obtained and any action taken. Details of the times of rehearsals, sound checks, performances etc and any other activities likely to generate noise. SECTION FIVE - EMERGENCY SERVICES Depending on the size of the event, you are required to inform various emergency services 28 days in advance of the event, if it is a licensable event. Some useful local contact details are listed below: Cleveland Police: Cleveland Fire Brigade: Note: All documentation must be produced at least 6 weeks before the Event. Booking of the event will not be confirmed until all relevant information has been received, including insurance documents as required, any changes prior to the confirmed event must be agreed with the Festivals and Events Team. Failure to comply may result in the council refusing to grant permission for the holding of the event. 4

SECTION THREE - INSURANCE Event Organisers are required to hold a current policy of Insurance in respect of Public Liability or Third Party risks (including products liability where appropriate).

5 CENTRE SQUARE EVENTS TERMS & CONDITIONS DECLARATION (Please return this page with your application to the Festivals and Events Team, Middlesbrough Council, PO Box 99a, Town Hall, Middlesbrough TS1 2QQ or I have read and understood the attached terms & conditions, I agree to be bound by them Signature Date Print Name.. Name of Organisation or Company Address Contact Number. Address.. Position within the Organisation or Company Name of Event.. Date of Event.. 5

uk) I have read and understood the attached terms & conditions, I agree to be bound by them Signature Date Print Name.

event application form

event application form Name of event Event location Event date Official use only Event reference number Date Department reference Section One - Organiser Details Name of organisation Event organiser/s