Action Plan in Support of Annual Health and Safety Targets 2010/11 7

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1 Report title Agenda item Action Plan in Support of Annual Health and Safety Targets 2010/11 7 Meeting Finance and Personnel Committee 8 November 2010 Date Report by Document Number Head of Health and Safety FEP 1631 Public Summary In line with the Committee s decision of 6 September 2010 this paper presents a composite action plan detailing the activities that will be completed to improve performance against each of the London Fire Brigade Health and Safety targets. All of the activities in the composite action plan are monitored by Heads of Service and Directors. Progress and completion of the HSS action plans will also be monitored by the Finance and Personnel Committee. Recommendations: That this report is received and the Committee notes: (i) (ii) LFB s long term health and safety performance The range of existing planned actions from all departments (Appendix 1) and the discrete Health and Safety Services action plans (Appendices 2 and 3) that are in place to improve performance. INTRODUCTION/BACKGROUND 1. LFB s health and safety performance is measured against a 10% reduction target in three of the Brigade s performance indicators. This report provides information on the range of pro-active measures both in place and planned that will assist to improve LFB s performance against these targets. It also includes the management action being taken to bring about continuous improvement as a result of lessons learned from both personal health and safety events and vehicle events. 2. In 2009/10 LFB s performance against the targets was as follows- LI 81 Injuries, deaths and dangerous occurrences reported under RIDDOR 7% reduction; LI 80 Road traffic accidents involving appliances 9.5% reduction; LI 91 working days lost to sickness due to work-related injuries 13% increase. In quarter 1 of 2010/11 the performance against LI 91 has reversed and a 16% reduction has been achieved. 1

2 Health and Safety Targets 3. LFB has achieved the Government and the Health and Safety Executive s (HSE) revitalising target of a 10% reduction in fatal and Major Injury accidents over the ten year period which completed in These results are good evidence of the significant contribution of both long and short term action plans developed in Health & Safety to support LFB in reducing accidents at work. 4. One of the other key targets set by Government and HSE was the achievement of a 30% reduction in the rate of working days lost from work-related injury and ill health by 2010 from the baseline of 2000/01. LFB has also performed well against this target and achieved a 25% reduction in this rate. In the same ten year period LFB has achieved an 81% reduction in due to service (DTS) ill health retirements albeit some of this improvement is a reflection of the change in application of the rules with respect to ill health retirement. 5. The current LFB 10% reduction targets were set six years ago by the Deputy Commissioner and the H&S Liaison Member in place at that time. Stringent targets were required in 2004 as RIDDOR reported accidents were at a much higher level. A lead was therefore taken from the HSE targets set for other industries such as construction, mines and quarrying and waste management. The total RIDDOR events have now reduced by 42% over the last ten years, from 332 in 2000/01 to 192 in 2009/10 and it may now be timely to reconsider the Health and Safety targets as part of work planned for the end of this year when all performance targets will be reviewed. LI 81 Injuries, deaths and dangerous occurrences reported under RIDDOR 6. Accidents reported under RIDDOR are only those which result in more than 3 consecutive days sickness absence from work, accidents resulting in death or Major Injury, and Dangerous Occurrences, (the latter two categories are precisely defined under RIDDOR). The largest cause of RIDDOR reported accidents in the LFB remains slips, trips and falls albeit the numbers are declining. The principal location for slips, trips and falls remains staircases, appliance bays and station yards at fire stations. 7. The other significant cause of RIDDOR reported accidents is injuries caused by manual handling. In 2009/10 there was an increase in manual handling injuries. The increase was adversely affected by a change in the HSE reporting categories for manual handling injuries as two new categories were added increasing the catchment of injuries under the manual handling description. 8. LFB does not restrict its activities solely to the prevention of RIDDOR reported injuries. All accidents are investigated rigorously including near misses to ensure that prevention activity is maximised. LFB has a cohesive system in place for accident reporting and investigation which uses the Safety Event Recording Database (SERD). More serious accidents are also investigated by Senior Accident Investigators (SAIs) and these are reported regularly to the Operational Directorates Co-ordination Board (ODCB) where action plans are discussed and agreed at Director level to ensure that remedial and preventive measures are implemented. An SAI co-ordinator reporting to the Head of HSS monitors the accident reports and supports the SAI team. The HSS team ensures that accident reports are received on time from across LFB and reported consistently and within the correct timeframes to meet the regulatory requirements under RIDDOR. 9. Data from accidents caused as a result of operational activity and training is regularly fed back into the Dynamic and Intelligent Operational Training (DIOT) process which provides a range of interventions via the amendment and introduction of operational policy and training. Trends identified from SERD data that relate to other activities are highlighted in Safety Matters. Safety Matters is published by HSS and made available for all Authority staff. The articles in Safety Matters inform all employees on safety issues and require managers to take preventative action. Many of the interventions included in the composite action plan (Appendix 1) are a result of SERD analysis, Local and Senior Accident investigations, DIOT and Safety Matters. LI 91 Working days lost due to work-related injuries 2

3 10. The performance data reported to Members under this target always includes light duty days which usually represents around 25% of the lost working days in total. The ability to carry out light duties reduces the downtime from work and any associated costs as a result of sickness absence cover. There is a relationship between this indicator and the performance under RIDDOR i.e. it follows that performance under this target should improve as the number of accidents is reduced. However, this is not always a direct relationship. In 2009/10 the performance under this target deteriorated in spite of the fact that a 7% reduction in RIDDOR reported accidents was achieved. The reason for this is that the period of injury absence is a reflection of the severity of an injury and also of the arrangements in place to ensure that absentees are managed quickly and successfully back to work. The actions taken by the Brigade to reduce sickness absence, whether injury related or not, are reported quarterly to CMB and regularly to the Finance and Personnel Committee. The responsibility and accountability for managing absence rests with line managers and as such the achievement of sickness targets is a core PRDS and SOLACE objective for all managers. The actions in Appendix 1 reflect the need for the Authority to continue to apply rigorous managerial focus on the need to reduce sickness absence and manage absentees back to work with minimal delay. LI 80 Road Traffic Accidents involving fire appliances 11. The prevention of Road Traffic Accidents involving fire appliances continues to be a high priority for managers. The introduction of reinforced station based training, refreshed policy and guidance and targeted management action has helped to reduce reversing events in 2009/10 by 22% when compared with performance in 2008/ Since the success of the strategy to reduce reversing vehicle accidents Service Delivery managers have extended their approach to include all vehicle accidents. Each accident is subject to a local managerial investigation supported by advice from Health and Safety Services and the Training and Development departments. Where there are contraventions of policy managerial action ranging from further training and development to stage one discipline has been taken. 13. A cross directorate Vehicle Accident Reduction Group (VARG) has also been formed to develop revised driving policy to encompass all aspects of safe driving, identify trends and inform any necessary changes to driver training. Health and Safety Services are also investigating the potential of a behavioural safety intervention for Authority drivers and the use of technology is being explored to assist the accident investigation process. All of these future interventions feature in the action plans included in the appendices to this report. Health & Safety Services (HSS) Action Plans 14. The composite action plan (Appendix 1) has been assembled by listing all of the departmental activities in place to improve performance in relation to the three Health and Safety targets. These activities are drawn from departmental service plans, extant action plans, Senior Accident Investigations, and as a result of the dynamic processes in place to interrogate accident data and recommend improvements i.e. DIOT and Safety Matters. 15. In addition to the cross directorate activity listed in Appendix 1, Health and Safety Services also work to specific departmental annual and three-year Health and Safety Action Plans (Appendices 2 and 3). Progress on these action plans is reported to the Finance and Personnel Committee and both are proving to be successful with regard to accident reduction. 16. The substantial amount of targeted training including Induction, Hazard Awareness, Local Accident Investigation and Health and Safety courses for Strategic Managers (DACs) and Group Managers that is delivered by the HSS team also plays a major part in raising awareness and improving skills to enable staff to manage issues locally. HSS is currently in discussion with the Training and Development department to develop a station based training pack (using HSE material) aimed at preventing slips, trips and falls. Conclusions 3

4 17. LFB has performed well against the Government and HSE s ten year targets to reduce the rate of fatal and major injury accidents and the rate of working days lost from work related injuries. LFB has also reacted well to its own specific Health and Safety targets and achieved a 42% reduction in RIDDOR reportable injuries over the last ten years. 18. Although the LFB targets were not achieved in 2009/10 reductions were achieved in the targets for Road Traffic Accidents involving appliances and injuries and deaths and dangerous occurrences reported under RIDDOR. This report demonstrates the wide range of cross directorate actions that are in place to effect continuous improvement. Specific Health and Safety Services action plans are also in place and monitored by the Finance and Personnel Committee. 19. Accident statistics are an important component of performance management for any organisation and the extant targets have proved extremely useful in focusing managerial attention on health and safety at a point when LFB s performance required improvement. It may now be beneficial to reconsider the Health and Safety targets as part of work planned for the end of this year when all performance targets will be reviewed. 20. Compliance with statutory provisions is also critical within LFB as it engages in high risk work activities. Much work has been done in Health and Safety over the last three to five years to ensure compliance with a wide range of work, such as work at height, manual handling, noise and vibration and lifting operations to ensure that LFB can deliver its service safely and that HSE understands the need for proportionality of enforcement. The compliance work is clearly visible in the Health and Safety Services action plans in appendices 2 and 3. AUTHORITY S STRATEGIC OBJECTIVES 21. This report supports and delivers the following Authority Strategic Objectives: Response Planning and preparing for emergencies that may happen and making a high quality effective and resilient response to them. Resources - Managing risk by using our resources flexibly, efficiently and effectively, continuously improving the way we use public money. People Working together to deliver high quality services and create a safe and positive environment for everyone in the organisation Principles Operating in accordance with our values and ensuring that safety, sustainability, partnership and diversity run through all our activities. LEGAL AND DEMOCRATIC SERVICES COMMENTS 22. The health and safety initiatives described in this report are consistent with the Authority s duties under the Health and Safety at Work etc. Act 1974 and the regulations made pursuant to that Act. ACTING DIRECTOR OF FINANCE AND CONTRACTUAL SERVICES 23. The Acting Director of Finance and Contractual Services has reviewed this report and has no comments. CONSULTATIONS UNDERTAKEN 24. No staff side consultation was undertaken in the preparation of this report. ENVIRONMENTAL IMPLICATIONS 25. There are no environmental implications in this report. EQUALITIES IMPLICATIONS 26. There are no equalities implications in this report. 4

5 List of Appendices to this report: 1. Health and Safety Composite Action Plan 2. Health and Safety Rolling Three Year Action Plan 2008/ /11 3. Health and Safety Action Plan 20010/11 LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985 List of background documents Proper officer Contact officer Telephone <Brenda Weir> Brenda Weir x

6 APPENDIX 1 COMPOSITE ACTION PLAN LI 81 Injuries, deaths and dangerous occurrences reported under RIDDOR Source Action Completion Target Responsible Person SD 3 Reduced number of Health & Safety Incidents SD 3 Reduced number of Health & Safety Incidents SD 3 Reduced number of Health & Safety Incidents HS 18 Reduce accidents and improve standards in kitchens HS 5 Review Health & Safety input within Integrated Personal Development System HS 7 Investigate all accidents in the workplace to an agreed and appropriate standard TD 21 Integration of computer based training to support Authority staff All staff to be trained within 3 months of recruitment in manual handling. All staff who fall within the definition to complete a DSE assessment. Reduce slips trips and falls on premises. New kitchen safety policy and associated training to be developed. Develop cross cutting H&S input that uses case history to enable officers to recognise hazards and risk assessment in the work place and on the incident ground. Make improvements to accident investigation processes to ensure effective information provision to ODCB to identify any failings in equipment or procedures. Manual Handling, DSE, packages available. Station training packages to be developed as a result of DIOT and ODCB direction. 31/03/2011 AC (SD) 31/03/2011 AC (SD) 31/03/2011 AC (SD) 31/03/2011 Head of H&SS 31/03/2011 Head of H&SS 31/03/2011 Head of H&SS 31/03/2011 AC (T&D) 6

7 TD 33 Provide Quarterly Station Training Support Packages in maintenance of the DIOT process and as required by the ODCB. As a result of feedback through the DIOT process, the work of ORT and ODCB targeted areas for training packages are identified and commissioned. 31/03/2011 AC (T&D) LI 91 Working days lost to sickness due to work related injuries Human Resources Departmental Plan Complete a comprehensive review of the processes contributing to the management of sickness absence to improve clarity and emphasise management/individuals responsibilities in minimising absence and achieving the earliest return to work. Key points include: Amalgamation of key sickness policies into one document Reduction of LTS from 28 to 21 days, referring staff to OH at day 21 Removal of base postings at 3 months for station based operational posts Introduction of a case management approach for the management of LTS cases Introduction of individual rehabilitation plans for all staff who are off sick for more that 21 days 1 June 2010 Head of HR 7

8 Finance & Personnel Committee Paper September 2010 More prescriptive application of the disciplinary process, through introducing a robust and measurable approach to action being taken Enhance the current trigger points used to escalate sickness to discipline from the existing 2 periods in 4 months, 3 periods in 12 months to incorporate the Bradford factor Enforce objectives linked to PRDS/Solace ratings for management of sickness through linking appraisal ratings to management and levels of sickness absence Revisit the targets for absence set in the LSP4, introducing a more demanding target for the 3 year period Implement a process where individuals failing to report in line with the notification procedures have sick pay suspended whilst an investigation is convened to ascertain the reason in line with national conditions of service Implement a process where individuals failing to attend a medical appointment or cancel an appointment without sufficient notice have sick pay suspended whilst an investigation is convened to ascertain the reason in line with national conditions of service 31/03/2013 Head of HR Amend the existing process for Operational staff to move from full pay to half pay, so that the reduction becomes automatic, unless the 8

9 individual/line manager appeals, notifying the Brigade of any mitigating circumstances that may justify an extension Agree in principle to dismiss individuals at the stage 3 hearing, if that is the outcome, even where there is an outstanding FPS appeal for ill-health retirement (subject to the Government providing for strict timescales for the hearing of appeals and/or a change in the section 5B, paragraph 3 1 of the grey book) Withdraw Trainee Fire Fighters from the Grey book for the duration of the initial training period in relation to sick pay provisions Withdraw occupational sick pay from Operational individuals who fail to adequately uphold their personal responsibility in relation to their sickness levels/condition in line with national conditions of service Withdraw FRS individuals option to work compressed hours or accrue additional leave days where sickness is deemed unsatisfactory Introduce a work back pay back scheme for sickness 9

10 LI 80 Road traffic accidents involving appliances Activity Action Completion Target Responsible Person MB 15 Reduction in the number of road traffic accidents involving brigade vehicles, both on and off emergency calls SD 3 Reduced number of Health & Safety Incidents TD 21 Integration of computer based training to support Authority staff HS 25 Advise Assistant Commissioner (SD) on a strategy to reduce accidents Procurement Departmental Plan Achieve a 5% reduction in RTA involving brigade vehicles used by CMC on and off emergency calls. Reduce reversing incidents through management action and training. Appliance Commander (driver supervision) packages available for development candidates. Work ongoing on a package for all station based staff. Investigation of an appropriate methodology for behavioural safety intervention. Develop solutions based on findings. Support SD service plan to reduce accidents and provide advice as part of the Vehicle Accident Reduction Group (VARG). Roll out and fitting of phase 1 of the MFLOW black box vehicle data recording system. The system will provide highly accurate incident data recording (IDR) to aid major road traffic collision investigations and a basic journey data/vehicle tracker system that LFB will be able to access via a secure web link. 31/03/2011 AC (SD) 31/03/2011 AC (SD) 31/03/2011 AC (T&D) 31/03/2011 Head of H&SS 31/03/2011 Head of Procurement 10

11 Senior Accident Investigation 269 Review and revise the content of policy on use of audible warning devices. (VARG) 31/12/2010 AC (SD) Review the content of the Emergency Fire Appliance Driver course Completed AC (T&D) Provide guidance and policy on the minimum familiarisation periods between LGV and EFAD components of driver training Completed AC (T&D) 11

12 APPENDIX 2 HEALTH & SAFETY ROLLING THREE YEAR ACTION PLAN 2008/ /11 Priority Deliverable Tasks Lead Officer Target date Monitoring position at end September Review and revise H&S policy 1. Review and revise policy statement and arrangements. Head of H&S End December 2010 In progress. 1 Review organisational learning process 1. Publish Safety Matters twice a year in April and October. Head of H&S/ /Group Manager October 2010 Complete: Articles being drafted for fifth edition of Safety Matters. 1. Review reports from SAI, Operational Review Team (ORT) and Performance Review of Command (PRC). Head of H & S March 2011 (on-going) Process complete: Continue to provide advice and information to ORT. 2. Selected information used to support Ops News articles and included in Dynamic Intelligent Operational Training (DIOT) subjects. March 2011 (on-going) Process complete: Inputs agreed. Articles regularly drafted for Ops News, e.g. Loose cabling and managing asbestos during operations. 3. Publish reports to communicate safety event trends in SD from SERD. March 2011 (Quarterly review) Review completed. Revised Monthly reports now provided to SD. Borough report format also revised.. 1 Provide advice and guidance to ensure the maintenance of safe systems of working in all our activities to secure the health and safety of our staff 1 Monitor all our activities and workplaces 1. Monitor and review safe systems of work to ensure compliance with H&S Policy and arrangements. 1. Complete second cycle of audit programme and ensure all targeted LFB premises have been visited. Head of H & S March 2011 The Work-related Violence Policy was completed and submitted for staff side consultation at BJCHSW in September / Group Manager March 2012 Programme on schedule with 12 audits completed in Q2. 2. Compile final report of findings and identify areas of good practice and those requiring further improvements / Group Manager March 2012 Programme on schedule. Findings subject to constant monitoring. 12

13 Priority Deliverable Tasks Lead Officer Target date Monitoring position at end September Review health and safety input in Integrated Personal Development System (IPDS) 1. Ensure health and safety element included in IPDS/Personal Review Development System (PRDS). Senior H&S /Group Manager Ongoing Meeting with HR agreed further development of H&S element in IPDS 2. Discussions required with Head of HR regarding H&S as a stand alone element in IPDS. Senior H&S /Group Manager Ongoing Discussions with HR in progress to identify which managers are required to include a meaningful H & S objective in individual PRDS. 1 Promote visible leadership in health and safety management 1. Develop Health and Safety management training for HoS. Head of H & S March 2010 Completed. Commissioner, Lead H&S Member, all Directors and HoS successfully completed Safety for Senior Executives (IOSH accredited) courses. 2. Support Health and Safety qualifications for managers. Group Manager March 2010 Completed. Paper developed proposing the revised standards for each level of H&S training, as part of an overall training strategy. 1 Investigate all accidents in the workplace to an agreed and appropriate standard 1. Review and revise the SAI/LAI process to establish a more objective approach and facilitate greater management control. Head of H & S March 2011 SAI process review underway. SAI Manual under review. Succession planning for new SAIs in progress. 13

14 Priority Deliverable Tasks Lead Officer Target date Monitoring position at end September Reduce safety events by positively influencing existing work practices within LFB through workforce participation 1. Carry out pilot study to determine scope of an intervention on selected activities and locations. 2. Undertake research into the safety related critical behaviours that link to performance. Head of H & S Head of H & S December 2009 March 2010 Completed. Meeting with consultant on 9 November and 21 December Vetting visits proposed to assist Dir OP & T and Head of HSS in decision on suitability for LFB. Alternative providers considered. Consultants made a training presentation to the DACs on the concept of behavioural safety and how targeted initiatives could improve overall safety performance in LFB. 3. Analyse findings of study to identify key issues and potential interventions. Head of H & S September 2010 Suitable topics and Areas in Service Delivery being considered for a pilot exercise, e.g. driver behaviours.. 4. Develop and deliver pilot interventions. Head of H & S March 2011 This task is dependant on the completion of Part 3, above. 1 Identify H&S information needs for all levels in the Brigade 1. Develop Safety Awareness campaigns from statistical information. On-going Articles being prepared for fifth edition of Safety Matters. 1 Provide a lead on best practice in noise and vibration assessment issues within the National Fire and Rescue Services (NFRS) 1. Deliver further noise and vibration workshops to other NFRSs as required. /Group Manager September 2009 Completed. Meeting attended with HSE Noise and Vibration Specialist to receive feedback on seminar provided for other FRSs. 14

15 Priority Deliverable Tasks Lead Officer Target date Monitoring position at end September Revise Governance arrangements for Health and Safety 1. Review structure and relationships of health and safety specific committees within the Brigade. Head of H & S Ongoing H&S governance discussed with Heads of Service for Property Services Department, Procurement and AC Ops Policy. New Heads of Service to be consulted. Focus also on partnerships. Joint work with consultant in Procurement on H&S governance in the LFB/AssetCo interface with particular reference to safety events. Draft Safety Committee procedure continues to be trialled in SD. 1 Raise awareness and improve understanding of the risk assessment process 1. Implement new policy for general H&S risk assessment. 2. Deliver presentation to reflect HSE and EU safety and health at work risk assessment campaign. Group Manager Group Manager July 2009 August 2009 Completed. Completed. Presentations delivered to all 4 SD Areas. 3. Develop a system to retain risk assessments. Group Manager December 2009 Completed. Storage system created on Brigade-Wide Library. 15

16 APPENDIX 3 HEALTH & SAFETY ANNUAL ACTION PLAN 2010/11 Priority Deliverable Tasks Lead Officer Target date Monitoring position at end September Review the Manual Handling Operations element of the safety management system 1. Co-ordinate manual handling assessments and prioritise for MH Assessors; publish completed assessments. /Group Manager March 2011 Completed. Co-ordination on going. 2. Carry out manual handling assessments for priority equipment that is currently in service. 3. Deliver Manual Handling Assessor training/refresher training for all staff involved in the provision of equipment. /Group Manager March 2011 March 2011 Completed Further Manual Handling risk assessments for new equipment progressing. Completed - Further Manual Handling Assessor training on demand for new staff. Two GMs nominated for external Assessor training as part of succession planning. 2 Compliance with Display Screen Equipment (DSE) Regulations 4. Develop a system to provide basic manual handling refresher training. 1. Review and revise the upgrade to the Cardinus software package. 2. Explore the possibility of linking the Cardinus package directly with STEP. Group Manager Group Manager Ongoing March 2010 March 2010 Discussion continued with T & D reference Basic Manual Handling refresher training. Project plan to be confirmed. Completed. Completed. 1 Compliance with Control of Substances Hazardous to Health (COSHH) Regulations 3. Review and revise the existing policy. 1. Review and revise COSHH procedure. 2. Review and revise COSHH risk assessments. Heath and Safety Heath and Safety Heath and Safety March 2010 June 2009 December 2009 Completed. Completed. Policy issued 24 November Project completed on target. Radio workshop and Protective Equipment Group risk assessments and POMS risk assessments all completed. 1 Compliance with Control of Noise at Work Regulations 1. Review and revise noise risk assessments. /Group Manager December 2011 No new risk assessment requests in Q2. 16

17 Priority Deliverable Tasks Lead Officer Target date Monitoring position at end September Compliance with the Provision and Use of Work Equipment Regulations 1. Implement new policy to ensure compliance. 2. Review and revise as appropriate PUWER risk assessments. March 2011 March 2011 Ongoing liaison with Ops Policy New Dimension PUWER risk assessments. Ops Policy continued delivery of PUWER Risk assessment Project Plan during Q2. 1 Compliance with the Lifting Operations Lifting Equipment Regulations 1. Implement new policy to ensure compliance. Group Manager July 2010 Completed. Policy issued 18 September Reduce accidents and improve standards in kitchens 1. Implement new policy to ensure compliance. December 2010 Still in discussion with staff side. Comments on the draft policy now received from Londonwide EHO group. Further discussions planned with Food safety Specialist at LACORS. 1 Effective selection and control of contractors and compliance with Contractor (Design and Management) Regulations 2. Deliver workshops to provide guidance and information for all fire stations. 1. Review and revise the existing Contractor policy in conjunction with Property Services to ensure compliance and consistency with other departments. December 2010 December 2009 Progress delayed due to task is dependant on the completion of Part 1 above Completed. Policy published. 1 Review training content and delivery for SAIs 1. Review SAI process. 2. Revise requirements for SAI training. Group Manager Group Manager December 2011 December 2011 SAI process review underway. Training programme proposal currently in discussion. Interim programme implemented for newly appointed SAIs as part of succession plan. 3. Introduce SAI selection process. Group Manager December 2011 SAI selection process review underway. Currently in discussion with HR and Fire Investigation. 17

18 Priority Deliverable Tasks Lead Officer Target date Monitoring position at end September Improve management leadership in Health & Safety 1. Co-ordinate delivery of further sessions of Safety for Senior Executives for HoS. Head of H & S March 2010 Completed. Commissioner, Lead H&S Member, all Directors and HoS successfully completed Safety for Senior Executives (IOSH accredited) courses. 2. Work with T & D to include role specific H & S as part of all development programmes. GM input delivered and DAC and SM inputs being developed. 1 Review Accident (Safety Event) Investigation process 1. Review existing Policy following Senior Accident Investigator (SAI) review. Head of H & S December 2010 Policy review in progress. 2. Review and revise, where necessary, the SERD database in line with proposed regulatory changes along with upgrades offered by the supplier. /Group Manager On-going Updates identified, some completed in house. Discussions with software provider and IT ongoing. 1 Review Organisational learning process 1. Review reports from SAI, Operational Review Team (ORT) and Performance Review of Command (PRC). Head of H & S On-going Continue to provide advice and information to ORT with GM in attendance at weekly ORT meetings. 2. Selected information used to support Ops News articles and included in Dynamic Intelligent Operational Training (DIOT) subjects. On-going Inputs agreed. Articles provided for Q2, 2010/11 Ops News., e.g. Loose cabling and managing asbestos during operations. 3. Publish reports to communicate safety event trends in SD from SERD. On-going (Quarterly review) Completed. Revised format for Monthly report agreed for both vehicle and personal injury events. Borough report format also revised. 18

19 Priority Deliverable Tasks Lead Officer Target date Monitoring position at end September Continue to monitor health, safety and environment performance at Brigade premises 1. Conduct remaining premises visits as part of the third phase of the health, safety and environment audit process. 2. Review the current audit system and determine new priority and frequency of future audits. Group Manager March 2010 March 2010 Completed. Completed. 3. Review and revise the Management Health and Safety Inspection programme to include a more user-friendly monitoring tool. July 2009 Completed. 1 Raise the level of understanding of health and safety regulatory requirements for contractor management of construction/refurbishment of Brigade premises 1. Provide Property Services department with information and training in relation to contractor management and the Construction (Design and Management) Regulations Reduce accidents 1. Investigate an appropriate methodology for a behavioural safety intervention. Group Manager Ongoing Support continues to be provided for PFI projects. Evaluation of the H&S elements of 3 submissions completed in September Head of H & S December 2009 Completed. A draft strategy document for improving overall performance and enhancing effective safety leadership through a behavioural safety initiative has been reviewed by Head of HSS and Dir OP & T. 1 Advise Assistant Commissioner (Service Delivery) in a strategy to reduce accidents 2. Develop a methodology based on the findings of the research. 1. Support AC (SD) in addressing accidents as part of the SD service plan. Head of H & S /GM March 2010 March 2010 As above, draft strategy developed. Completed. Revised format for monthly report agreed for both vehicle and personal injury events. Borough report format also revised. 2. Participate in Working Group along with SD, Ops Policy, T & D and CMG, to identify strategies for reducing vehicle accidents. Head of H & S/ Senior H&S Ongoing Vehicle Accident Reduction Group (VARG) established to advise on suitable strategies. 19

20 Priority Deliverable Tasks Lead Officer Target date Monitoring position at end September Advise Contract Management Group (CMG) on health and safety regulatory requirements 1. Liaise with CMG on all new/ongoing projects where there may be health and safety issues. On going Meetings with CMG attended to progress vehicle projects that include Bulk Foam vehicle, DIM vehicle, Hose Layer vehicle and replacement Fire Boat. 2. Embed H&S as a control measure in all procurement actions rather than part of recovery activities. Head of H&S On going H&S governance discussed with Heads of Service for Property Services Department, Procurement and AC Ops Policy. New Heads of Service to be consulted. Focus also on partnerships. 1 Revise Governance arrangements for Health and Safety 1. Review structure and relationships of health and safety specific committees within the Brigade. Head of H & S Ongoing Joint work with consultant in Procurement on H&S governance in the LFB/AssetCo interface with particular reference to safety events. 20