For the. Bank Negara Malaysia FMAG Project. Practical Interactive Tender. Financial Museum and Art Gallery. Kuala Lumpur, Malaysia TENDER DOCUMENT

Transcription

1 Practical Interactive Package TENDER DOCUMENT For the Bank Negara Malaysia FMAG Project Practical Interactive Tender At Financial Museum and Art Gallery Kuala Lumpur, Malaysia CLIENT Bank Negara Malaysia Jalan Dato Onn Kuala Lumpur Malaysia DESIGNER Jasper Jacob Associates 26 Abbeville Mews 88 Clapham Park Road London SW4 7BQ QUANTITY SURVEYORS KPK 18-6 &18-7, Block B 18 th Floor Megan Ave II 12 Jln Yap Kwan Seng Kuala Lumpur CONSTRUCTION MANAGERS Fraser Randall Productions Limited The Ship 228Long Lane London SE1 4QB

2 Practical Interactive Package Contents FMAG Tender Contents Part One A Pre-Qualification Pre Qualification Questionnaire Part One B Package Specific Information Introduction Contract Schedule A Fee and Payment Schedule Schedule B Tender Pricing General Requirements & tes Schedule C Tender Pricing Schedule Schedule D Detailed Briefs Schedule E Approvals Procedure Schedule F Statement of Contractor s Personnel Schedule G Package Specific Drawings (drawings attached as hard copies) Part Two General Information Schedule S Site Location Schedule T Special & Particular Conditions Schedule U Environment, Health & Safety Plan Schedule V Fit-Out Programme Schedule W Drawing Register (drawings issued on CD)

3 Practical Interactive Package Pre-Qualification Part One - A Pre-Qualification As stated in the Invitation to Tender letter, the Tenderer is required to complete, sign and return the Qualification Questionnaire offered as part of this tender.

4 Bank Negara Malaysia Financial Museum and Art Gallery (FMAG) Project Pre Qualification Questionnaire Practical Interactive Production and Supply All correspondence should be addressed to: Fraser Randall Ltd c/o HAPM Consultants Sdn. Bhd. Level 11, Menara SME Bank, Jalan Sultan Ismail Kuala Lumpur, Malaysia P: (60) F: (60) E: tenders.fmag@fraserrandall.co.uk 1

5 Contents Section Topic Page Introduction & Instructions to Applicant 3 Fraser Randall 4 Project Description 5 1 Applicant Information Mandatory criteria 7 2 Applicant Status Financial Information Environmental Health and Safety 14 5 Organisation Resources 18 7 Approach 19 8 References 20 9 Applicant s Undertaking 21 2

6 Instructions to Applicant Fraser Randall Ltd (FR), on behalf of Bank Negara Malaysia, intend to award a contract for Practical Interactive Production and Supply package of works which will form part of the interior fit out of new exhibition galleries within a new Financial Museum and Art Gallery (FMAG), in Kuala Lumpur. The contract will be let for the period from award of Contract to Delivery date, both to be advised in tender documents, but with a work start date in early 2007 and completion and delivery in early The pre-qualification questionnaire will be used to determine whether your company is suitable to tender for the works. Should your company fail to meet a satisfactory level of pre-qualification your tender will not be considered. To enable FR Ltd on behalf of Bank Negara Malaysia to assess your production company s suitability to become a prospective contractor, it is important that you provide all the information as outlined in this application form. Failure to complete this form in full or to provide any of the documents requested will result in your tender rejected. Please make a special note of the mandatory requirements of your company. (Section 1.5) Where insufficient space has been provided in this document please append additional pages. Any information submitted will be treated in confidence. All information must relate to the applicant only. The applicant is the organisation that it is proposed will enter into a formal contract with Bank Negara Malaysia. All responses and submissions provided by the applicant will form part of the contract should the applicant subsequently be successful. Applicants may apply on a consortium basis as long as one member takes the lead. Bank Negara Malaysia will only enter into contract with the lead member of the team. This application should be filled in as if for the lead person with the exception of the sections re work references and previous projects. The response must clearly identify as to which member of the consortium these references and projects are relevant to. Preference will be given to consortia with a proven track record in the field. 3

7 Fraser Randall Ltd Bank Negara Malaysia has appointed Jasper Jacob Associates as Exhibition Designers for the scheme and Fraser Randall Ltd as Construction Managers for the works. All queries relating to the proposed contract should be directed to Fraser Randall Ltd only. Fraser Randall Ltd c/o HAPM Consultants Sdn. Bhd. Level 11, Menara SME Bank Jalan Sultan Ismail Kuala Lumpur, Malaysia P: (603) F: (603)

8 Project Description: A new Financial Museum and Art Gallery (FMAG) are to be built within a new Financial Services Resource Centre (FSRC) building for Bank Negara Malaysia in Kuala Lumpur. The FMAG will be a state-of-the-art facility for the general public. It will include a Children s Gallery, an Economic & Monetary Gallery, a Corporate Gallery, a Numismatic Gallery, an Islamic Finance Gallery, an Art Gallery, a Presentation Theatre, a Café, a Shop and a Conservation Centre. The Practical Interactive Production and Supply package is likely to consist of approximately 24 practical interactive games designed to provide the visitor with all forms of information. Some of the games deal with complex economics and finance related subjects. The producer will be expected to become familiar with these and be willing to develop ideas with the project s creative team whilst at the same time providing a high level of creativity. The requirement is for a full service production company to be totally responsible for all aspects of the PI production, including account management and liaison between the client, and museum design teams. Working from prepared briefs you will be expected to prepare creative treatments, designs, scripts and storyboards as required for presentation to the client. Following approval of these by the client, you will be required to create all the necessary production elements, such as cabinets, graphics, electro mechanical equipment, etc. Audio-Visual equipment will be supplied by others, and be subject to agreement with yourselves. Subsequently, you will be required to ship all the components to the FMAG site, assemble, test, commission, hand over to and train staff. You will be required to agree to the client s approvals process, to make presentations at agreed stages during production, and to conduct R&D testing where required. You will be expected to deliver display and archive copies of all games and databases to the required formats and standards. The contract will be inclusive of all rates, materials and expenses. This descriptor is offered for information only and is subject to change. 5

9 Applicant s Questionnaire: Please complete all section below and supply supporting documentation as instructed. Section 1.0 Applicant Information Response Internal Use 1.1 Registered Name of Company: 1.2 Trading Name, if different: 1.3 Address for correspondence relating to this application: Phone: Fax: Website Address: 1.4 Name of person who completed this form: Job Title: Landline telephone number: Handphone number: Fax: 6

10 Section 1.0 Continued Section 1.5 Applicant Information Continued Response Internal Use MANDATORY CRITERIA: Failure to complete this section satisfactorily will disqualify the application Do not use this box What is the company s paid up Capital (Malaysian registered companies must have a minimum paid up capital of RM200, 000) Has the company successfully completed similar works i.e: practical interactive production for a visitor attraction, museum, training facility, trade show or similar Can the company demonstrate comprehensive experience in carrying out the same or related work? 7

11 Section 2 Applicant Status Response Internal Use 2.1 Registered Address of Company: 2.2 Company Registration Number: 2.3 Date of Company formation: 2.4 Status of company (e.g. Partnership, Sole trader, Limited Company etc) Whatever the status of the company, you are required to provide a certified true copy of the company s Certificate of Registration. 2.5 If the company is publicly held, you are required to provide the list of names of all stockholders holding an interest of 5% or more in the company. If the company is not publicly held, you are required to list the names of all who hold an ownership interest in the company. 8

12 Section 2 Applicant Status Continued Response Internal Use Continued 2.7 Do not use this box. 2.9 Do not use this box. 9

13 Section 2 Applicant Status Continued Response Internal Use Continued 2.10 Are you applying as the lead company in a consortium of firms? 2.11 Are you intending to sub contract all or part of the works? 2.12 If YES to either or both, please detail the members of the consortium/subcontractors and the roles each party will undertake Are you or your consortium members/subcontractors registered with the Malaysian Ministry of Finance (MOF)? If YES, you are required to provide a certified true copy of the relevant certificate(s). If registered, are these Bumiputera status companies? If YES, you are required to provide a certified true copy of the relevant certificate(s). NOTE: This question is to be answered by Malaysian Companies/Consortia. International Companies/Consortia should confirm equivalent registrations and provide copies of certificates. 10

14 Section 2 Applicant Status Continued Response Internal Use Continued 2.14 Are you or your consortium members/subcontractors registered with the Multimedia Development Corporation (MDEC) as an MSC status company? If YES, you are required to provide a certified true copy of the relevant certificate(s). NOTE: This question is to be answered by Malaysian Companies/Consortia. International Companies/Consortia should confirm equivalent registrations and provide copies of certificates. 11

15 Section 3 Financial Information Response Internal Use 3.1 Your company s Turnover and Profit, and Shareholders Fund 02/03 03/04 04/ Current / Forecasted Turnover and Profit 05/06 06/ Please provide copies of the last 3 years audited accounts certified by the company secretary. Accounts attached? Are you a member of a group of companies? If YES provide details of your group structure. Structure attached? If YES will your parent company provide a guarantee? Parent Company guarantee provided? 3.6 Has or is your company subject to a bankruptcy or insolvency proceeding or subject to assignment for the benefits of creditors? 12

16 Section 3 Financial Information Continued Response Internal Use Continued 3.7 Is your company subject to any current of outstanding claims or litigation? If YES please provide details. 3.8 Has your company ever had its employment terminated under the terms of a contract? If YES please provide details 3.9 If required, will your bank provide a banker s reference? 3.10 Please include your Company s tax registration number. Number 3.11 Insurance: Level of Cover Held Professional Indemnity? Employers Liability? Public Liability? Product Liability? Negative or Software Insurance? Performance Bond Capability? 13

17 Section 4 Environmental Health & Safety Response Internal Use 4.1 Please provide a current signed and dated copy of your Environmental Health & Safety Policy Statement. Attached? 4.2 Who is your manager responsible for health and safety? Phone Number: Address: 4.3 Has your Company ever had any health and safety enforcement action (i.e. prosecution or issue of Improvement or Prohibition tices) taken against you within the last 3 years? If YES please provide details. 14

18 Section 5 Organisation Response Internal Use 5.1 What do you consider to be your main disciplines, core skills and areas of expertise? 5.2 How long have you been providing these services? 5.3 Quality Management: Are you registered with an accredited quality management scheme? Details Are you seeking registration for an accredited quality management scheme? Do you operate an in-house quality system? 5.4 Are you a member of any professional associations or organisations other than those listed in Section 2.0 above? If YES please provide details. 15

19 Section 5 Continued Organisation Continued Response Internal Use 5.5 Contract values: Please provide approximate values for large and small contracts, past and current. Also indicate how many of each Number and value of contracts less than RM100,000 (Equiv USD30,000) Minimum Maximum Number and value of contracts between RM100,000 and RM500,000 (Equiv. USD30,000 and USD150,000) Number and value of contracts between RM500,000 and RM1,000,000 (Equiv. USD150,000 and USD300,000) Number and value of contracts more than RM1,000,000 (Equiv. USD300,000) Number and value of contracts more than RM3,000,000 (Equiv. USD900,000) 16

20 Section 5 Organisation Continued Response Internal Use Continued 5.6 Please provide brief details of your last five similar projects where you have provided Practical Interactive Production services, including the value of your specific works, the production programme of same, the client, project name & form of contract Confidentiality notwithstanding, please list all major current projects, indicating commencement date, duration, completion date, the value of the works, and the human resources assigned to the works. 17

21 Section 6 Resources Response Internal Use 6.1 Number of Employees: Direct Contract Temporary TOTAL 6.2 Please attach a company organisation chart. Included? 6.3 Please provide details of personnel likely to be involved with this contract, including: - Head of Client Servicing - Creative Director - Lead Designer/Chief Technology Officer. And attach copies of their CV s. 6.4 Please give details of production planning, production and programming resources that would be used on this project. Are these resources internal or external to your organisation? 18

22 Section 7 Approach Response Internal Use 7.1 Creative Approach: Please outline your experience in development of Practical Interactive production creative concepts, scriptwriting, directing, music composition, graphics generation, and animations, and the scale of projects and timeframes involved. 7.2 Technical Approach: Please outline your approach to the generation of graphics, special effects, user interfaces, control equipment, etc. 7.3 Production Planning: Please outline your approach to planning, budgeting, production schedules, etc. 19

23 Section 8 Client References Response Internal Use 8.1 List 3 client references, past and present, including contact name, address, contact number and project details

24 Section 9 - Applicant s Undertaking I certify that the information supplied is true and accurate to the best of my knowledge. To be signed by an authorised representative in his / her own name Signature: Full Name (According to I.C / Passport) : NRIC.: (Malaysia Only) Position: For and on the behalf of the Company: Date: 21