DATA Act Oversight. Presentation before the DATA Act Interagency Advisory Council Main Treasury Building May 4, 2016
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1 Presentation before the DATA Act Interagency Advisory Council Main Treasury Building May 4, 2016 DATA Act Oversight Presenters: Jim Lisle and Bob Taylor on behalf of the Federal Audit Executive Council DATA Act Working Group Slide 1
2 What We ll Talk About Today DATA Act Purposes Oversight Requirements IG Community DATA Act Working Group Addressing the IG Date Anomaly and Readiness Reviews Developing the IG Required Review Methodology Preparing for the IG Required Reviews Looking Beyond the First IG Review Slide 2
3 DATA Act Purposes Digital Accountability and Transparency Act of 2014 Purposes, in part: expand FFATA by disclosing direct Federal agency expenditures and linking Federal contract, loan, and grant spending information to programs of Federal agencies establish Government-wide data standards for financial data and provide consistent, reliable, and searchable Government-wide spending data that is displayed accurately on USASpending.gov (or a successor system) improve the quality of data submitted to USASpending.gov by holding Federal agencies accountable for the completeness and accuracy of the data submitted Management/SAOs, Inspectors General, GAO Slide 3
4 Key Dates May 2015 Treasury/OMB to Issue Guidance on Government-wide Financial Data Standards May 2017 Treasury/OMB to Ensure Financial Data Is Posted on USASpending.gov (or a successor system) May 2018 Treasury/OMB to Ensure Standards Are Applied to Data on USASpending.gov (or a successor system) Slide 4
5 Oversight Requirements Agency Inspectors General 3 reviews In consultation with GAO, review a statistically valid sampling of the spending data submitted by the Federal agency Submit to Congress and make publically available, a report assessing completeness, timeliness, quality, and accuracy of the data sampled implementation and use of Data Standards by the Federal agency Reviews due November 2016, November 2018, November 2020 Slide 5
6 GAO 3 Reviews After a review of IG reports, submit to Congress and make publically available, a report assessing and comparing data completeness, timeliness, quality, and accuracy of the data submitted by Federal agencies implementation and use of Data Standards by Federal agencies Reviews due November 2017, November 2019, November 2021 Slide 6
7 DATA Act Enacted May 9, 2014 Federal Agencies Start Using Data Standards By May 2017 Treasury/OMB Issue Data Standards By May st GAO Report By Nov st IG Report By Nov 2016 Treasury/OMB Ensure Data Standards Applied By May nd IG Report By Nov nd GAO Report By Nov rd IG Report 3 rd GAO Report By Nov 2020 (IG) By Nov 2021 (GAO) Slide 7
8 Mission IG Community DATA Act Working Group Assist the IG Community in understanding and meeting its DATA Act oversight requirements by (1) serving as a working level liaison with Treasury, (2) consulting with the Government Accountability Office, (3) developing a common review approach and methodology, and (4) coordinating key communications with other stakeholders. Stood up January 2015 Over 90 members from 29 OIGs Accomplishments to date Established consultative protocol with GAO (e.g., meet monthly) Defined and communicated strategy for IG reporting anomaly Developed common methodology for readiness reviews Next steps Update common methodology for readiness reviews Develop common methodology for required reviews Slide 8
9 Addressing the IG Date Anomaly and Readiness Reviews CIGIE Letter to Congress (December 22, 2015) First agency IG report pushed back 1 year, to November Subsequent reports to follow in November 2019 and November 2021 Encourage IGs to perform DATA Act readiness reviews Slide 9
10 Readiness review common methodology Issued early December 2015 Focus on agency implementation plan that was to be submitted to OMB in September 2015 o 8-step DATA Act Playbook Consideration of shared services users and providers Progress towards planned milestones Over 10 OIGs have started readiness reviews Slide 10
11 Developing the IG Required Review Methodology Principal Working Group focus We are consulting with GAO Considerations Treasury/OMB guidance recently issued Broker still a work-in-process Reliance on management s internal controls Data from systems outside of agency (FPDS-NG, SAM, FSRS) Leveraging financial audit test work Statistical sampling approach Transaction level testing and source documentation how far do we need to go? Summary financial data testing Slide 11
12 Preparing for the IG Required Reviews IGs will be looking for: A description of the design, and documentation of the regular execution, of the control procedures and systems through which agency management gains assurance that the data submitted by the agency under the Act is complete, timely, accurate, and compliant with applicable data standards; and A description of how systems and processes interact to provide an auditable record of the data submitted under the Act In other words document, document, document We encourage agencies to share information with their IG about plans and processes as they are developed and implemented Slide 12
13 Management, not the IGs, are responsible for completeness, timeliness, quality, and accuracy of spending data How are SAOs getting happy with their agencies data submissions? Slide 13
14 Looking Beyond the First IG Review The DATA Act allows for the 2 nd (November 2019) and 3 rd (November 2021) required IG review to be part of the annual financial audit report This approach, if elected by the IG, will likely entail amending contracts Slide 14
15 Questions?
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