JOB DESCRIPTION. Fundraising Administrator. Job Title. Report To Fundraising Manager Region All Grade 7 Band C. Experience Preferred

Transcription

1 Job Title Fundraising Administrator Report To Fundraising Manager Region All Grade 7 Band C Experience Preferred Demonstrable experience of working in a fundraising administration (or similar) role. Qualifications Preferred Educated to Higher Grade level or equivalent. Database administration experience (preferably Raisers Edge) Overview of Role To provide administrative support for the Fundraising team and to ensure donations are administered in a timely and effective manner. You should have excellent interpersonal as well as written and verbal communication skills; you will be responsible for supporting the full range of fundraising activities carried out by Cornerstone. In particular, you will be responsible for the integrity of the fundraising database and ensuring accurate recording of all donations and supporter correspondence. You should have experience of working with databases, including generating reports and exporting data, be fully computer literate, have excellent organisational and time-management skills and be able to work accurately and on your own initiative whilst managing multiple priorities and deadlines. Above all, you must be enthusiastic, warm and a real people person, with the ability to work well on your own and as part of a team. The successful candidate must also have attention to detail and the ability to work with high volumes of information and data. Key Tasks 1. Provide administration and database support to the Fundraising team 2. Be the first point of contact for enquiries to the fundraising team, providing administrative duties such as answering telephone calls, opening fundraising mail and minuting meetings etc. 3. Liaise with relevant departments to provide appropriate information for fundraising mailings, events and campaigns. 4. Collaborate with other staff members to analyse fundraising trends/results and provide related analysis. 5. Deal with day-to-day correspondence via telephone and efficiently and in a timely manner. 6. Assist with gathering appropriate content for Cornerstone s fundraising media including newsletter, social media, annual report, website and other publications. 7. Handling and processing all fundraising income, entering donations onto the Raisers Edge (RE) database, exporting data to provide to Finance, ensuring consistency and accuracy of records and collating weekly banking. 8. Responsible for capturing all donor information including data input and output using RE. Page No. 1

2 9. Ensure that accurate financial and analytical reports are prepared using the database and provided to the Fundraising Manager. 10. Be responsible for the day-to-day administration of all fundraising initiatives on behalf of the fundraising team. 11. Ensure that thank you letters are sent out in a professional and timely manner. 12. Provide administration support to all fundraising initiatives including providing mailing data lists via Raisers Edge database, checking online fundraising pages and logging data on Raisers Edge, liaising with event participants, assisting, attending and supporting fundraising events. 13. Prepare and submit claims to HMRC for Gift Aid. 14. Provide basic fundraising advice and support to staff and supporters as appropriate. 15. Liaise with finance colleagues to ensure that all monies are banked and that accurate financial records are maintained. 16. Attend and contribute to Fundraising team meetings. 17. Work flexibly as part of the Fundraising team. 18. Continually seek ways to ensure the smooth running of the fundraising team 19. Provide research to support fundraising activity. 20. Continually look for ways to maximise fundraising income and productivity using Raisers Edge database. 21. Participate in maintaining a library of background information and research for the Fundraising department. 22. Be fully responsible for the fundraising database including input and output of all data, including providing accurate statistical reports. 23. Be responsible for delivering agreed objectives within set timescales. 24. Contribute to the wider team and all aspects of Cornerstone s fundraising. 25. Promote Cornerstone s aim and objectives continually through working practice. 26. Carry out any other relevant duties as required. Values Caring That you feel and exhibit concern and empathy for others including people we support and colleagues. Customer Focussed You offer a truly personalised service. Professional You offer a high standard of service that meets all requirements including regulatory and legislative. Pioneering You strive to be innovative in your thinking and to lead the way in your role in the care sector. Page No. 2

3 Competencies Communication Effective communication is at the heart of what we do, and covers a very wide spectrum. We are required to be specialised in our areas of discipline ensuring we communicate in the most appropriate way with people both inside and outside the organisation whichever is appropriate to the situation. Teamwork and Working Relationships To ensure the best teamwork we recognise that no one must work in isolation and we must all be working in partnership. Having professional working relationships is instrumental in our approach to working with partners including the people we support, their families, local authorities, health services or other professionals and all of our colleagues. Innovation and Responding to Change In the current social care environment, Cornerstone has to be able to respond flexibly and quickly to changes in order to ensure we not only thrive but stay in business. Ideas about what is best practice also change, and whatever our job, we all need to play a key role in ensuring we always strive for continuous improvement by introducing innovation where appropriate and responding to change to give us a competitive edge. Improving efficiency, effectiveness and creativity are at the heart of this competency. Leadership and Taking Responsibility We are all leaders in our roles and need to demonstrate a confident and responsible approach to convey a positive image of individuals and of Cornerstone. Leading by example and realising that your role has an impact on your customers and partners as well as the reputation of the organisation. Internal and external customers need to be at the forefront of everything we do. You will ensure you deliver a customer service that lives up to the Values of the organisation. Problem Solving and Decision Making We are faced with the need to solve problems and make decisions. The exact nature of the problems that arise is unpredictable but we can all learn from experience, training, coaching and become more competent in this competence. Planning and Organising As well as being excellent communicators and great networkers we also need to be very competent at planning and organising. There will always be a variety of different tasks and key skills and you will identify what needs to be done first and what can wait. Recognition that teamwork in paramount and no-one works in isolation. If one piece of the jigsaw is not in place then the task cannot be competently completed. Other Responsibilities Health and Full knowledge of all health Legislation and Awareness and Safety and safety policies and Regulation adherence to all procedures. Undertake all legislation and health and safety training regulation relevant relevant to role. to role. Line Management Not applicable Financial Liaise with the Fundraising Manager for any expenditure which is in accordance with fundraising budgets Page No. 3

4 Person Specification Educational Qualifications Essential Educated to Higher Grade level or equivalent. Desirable Holder of or willingness to work towards Fundraising qualification. Member of the Institute of Fundraisers. Skills, Knowledge and Experience Essential Demonstrable experience of working in a fundraising administration (or similar) role. Database administration experience (preferably Raisers Edge). Degree educated Desirable Database management experience. Experience of fundraising finance and gift administration. An understanding of finance and gift administration. Competent with MS Office particularly Word, Excel and Powerpoint Good written and verbal communication skills. Good organisational, project management and time management skills. Ability to accurately handle data entry. Able to produce high quality accurate work with meticulous attention to detail. Ability to work on own initiative with minimum supervision. Willingness to travel. Page No. 4

5 Date Last Reviewed 29 August 2015 Reviewed By Date Approved Fundraising Manager Page No. 5