Main Street. For city officials and staff

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1 Texas Muniipal Retirement System Main Street For ity offiials and staff Volume 17 Number 1 September 2015 TMRS in 2015 In it for the Long Run In July the TMRS Board of Trustees voted to hange the System s strategi investment target alloation as well as its atuarial investment return assumption. The atuarial funding poliy, investment poliy, and plan design are the three key ingredients to a sound retirement program, and all three elements should be examined and adjusted regularly to keep the System strong. Following the advie of investment onsultant RVK, the TMRS Board adopted a new strategi investment target alloation with a more widely diversified portfolio (see illustration, page 2). Based on this alloation and reommendations by our onsulting atuary, the Board also adopted a new atuarial investment return assumption of 6.75%. TMRS is also urrently undertaking an atuarial experiene study that will examine all of the eonomi and demographi assumptions. The experiene study and the atuaries reommendations to the Board for any hanges will be onsidered later this year for use in future atuarial valuations of the System. Atuarial douments and presentations are posted on the TMRS website and will be inluded in the e-bulletins following eah Board meeting. TMRS has made many hanges to the System sine 2007, and adjusting investment alloations and atuarial assumptions and methodology are important to our overall goal of ensuring longterm seurity and keeping ity ontribution rates as stable as possible over time. Cities onsidering plan hanges may wish to wait until the results of the Deember 31, 2015 valuation are reontinued on page 2 Contents Features TMRS in 2015 In it for the Long Run... 1 File Payroll Eletronially... 2 The World of TMRSDiret... 3 TMRS Annual Training Seminar The Diret Approah... 5 Departments From the Exeutive Diretor... 1 Board of Trustees... 2 Legislative Summary... 3 Reminders for Cities... 4 TMRS Terms Authorized Contat... 4 GASB Resoures... 4 Calendar... 8 From the Exeutive Diretor Dear City Correspondents and Offiials, Main Street is sent to keep you informed about what s been happening at TMRS over the past year. Our front page story summarizes reent hanges approved by the Board of Trustees to help the System stay atuarially strong. Other initiatives important to our ities inlude finanial reporting under the new GASB standards (page 4) and our projet to move TMRS from paper-based work to straight through proessing, TMRSDiret (page 3). One important step in this transformation has reently been put into plae and many of your ities are now using the TMRS City Portal to enroll new members. More funtionality for ities and members will be rolled out soon. We re exited to be holding our 2015 TMRS Annual Training Seminar in San Antonio this year. This issue has a shedule and registration form, so be sure to send in your form and join us on the Riverwalk in early November. This year s theme is The Diret Approah, and we hope you an attend the seminar to learn about the issues surrounding pensions and urrent news about your retirement plan. Thanks for being a part of TMRS, and for your role as an authorized ity ontat (see TMRS Terms, page 4). We appreiate the partnership we have with our member ities and are grateful for your role in ommuniating information about TMRS to your employees, retirees, and eleted offiials. Stay in touh! Sinerely, David Gavia Exeutive Diretor 1

2 TMRS in 2015 In it for the Long Run ported in May If you have questions about your individual ity s plan, please ontat your area Regional Manager or TMRS Atuarial Servies department. Real Estate 10% Private Equity 5% Absolute Return 10% Real Return 10% Non-Core Fixed Inome 20% US Equities 17.5% Non-US Equities 17.5% Core Fixed Inome 10% Strategi asset alloation adopted July 2015: 17.5% US Equities, 17.5% Non-US Equities, 10% Core Fixed Inome, 20% Non-Core Fixed Inome, 10% Real Return, 10% Absolute Return, 5% Private Equity, 10% Real Estate. Important TMRS Fats TMRS is a long-term investor. Reent volatility in the stok market has generated questions and onerns from members, ities, and retirees. It is important for retirees to understand that their benefit is not affeted by urrent investment performane and for members to realize that their individual aount balane annot be redued. Ative TMRS members are guaranteed by law to reeive at least a 5% interest redit on their aounts every year. When an employee retires, he or she hooses a lifetime annuity; that amount is guaranteed for life and annot be dereased. TMRS is a ash balane defined benefit plan. Instead of providing a traditional defined benefit based on a perentage of salary, the TMRS benefit is based on eah member s aount balane at retirement. The benefit is funded through mandatory employee deposits, plus the mathing amount agreed to by the ity, plus interest inome redited to the employee s aount over his or her areer. Cash balane plans are inreasingly gaining favor as an alternative for providing retirement benefits. TMRS offers flexibility. Eah TMRS ity designs its own plan benefits from a menu of available options, hoosing its employee deposit rate and ity math, and optional provisions suh as COLAs and Updated Servie Credit. Cities an ontrol the ost of their TMRS benefit program by the plan options they hoose. Funding disipline is a requirement. State law requires every TMRS ity to pay the full atuarially required ontribution eah year. Benefits are advane-funded over the employee s ative working areer, with any unfunded liability amortized over a maximum of 25 or 30 years. Conservative assumptions, long-term, diversified investments, benefit flexibility, and a strong struture of legal protetions all help ensure the seurity of TMRS for ities and members. File Payroll Eletronially and Reeive FREE TMRS training! In order to improve payroll proessing, TMRS is giving away free registration to either our 2015 or 2016 Annual Training Seminar or any Correspondent Certifiation ourse through 2016 for ities that sign up and submit their payroll eletronially. Why submit your payroll eletronially? It s: Faster Easier More seure Money-saving Fewer errors (from retyping) TMRS will provide free registration for one employee from your ity to one of our training events (a $50 or $125 value). To take advantage of this offer, your ity only needs to sign up to send us your payroll eletronially. We will also provide quik and easy training on how to eletronially submit your payroll. To sign up, Chris Gillis at gillis@tmrs.om or Chad Nihols at nihols@tmrs.om, or all our offie at and ask to speak to Chris or Chad. After you are set up and have submitted your first payroll, you may hoose whih free TMRS event you wish to attend! 2015 Board of Trustees Julie Oakley, CPA, Chair Diretor of Finane, Lakeway Jim Parrish, Vie Chair Deputy City Manager Administrative Servies, Plano James Jim Paul Jeffers City Manager, Naogdohes David Landis City Manager, Perryton Bill Philibert Human Resoures Diretor, Deer Park Roel Roy Rodriguez, PE City Manager, MAllen 2

3 Seure On lin ea mbers and Cit r Me ies s fo s e TM The World of TMRSDiret TMRSDiret is the TMRS initiative to move paper-based proesses to a seure online environment to give members and ities the ability to make diret hanges. This straight-through proessing not only redues paperwork but improves data auray while enhaning the seurity and timeliness of our systems. TMRSDiret enompasses our two online programs, MyTMRS and the City Portal. To highlight these improvements, the theme for this year s Annual Training Seminar, The Diret Approah, fouses on TMRSDiret, and inludes tutorials for online features in the seminar sessions (see shedule and registration form on pages 6 and 7). For Cities The City Portal Aessed through a seure web URL, the City Portal gives TMRS ities self-servie apabilities for both employee and ity data. The most reent feature is online employee enrollment. To use the City Portal, eah ity must first designate a City Portal Administrator (usually the City Correspondent), who then adds and IMPORTANT! As more online apabilities are manages Authorized Users. Currently, Authorized added, TMRS needs to have persistent Users may: addresses for ity ontats AND members and Submit the ity s monthly payroll files retirees. For example, City Portal Authorized Run ity reports (so you an trak things suh Users should always enter employee as vested employees and retirement-eligible addresses when enrolling a new member online. employees) Enroll new members NEW! Make inquiries for members (suh as aount balanes, payroll information, address on file) Run retirement estimates for members In addition to these apabilities, the City Portal is a seure area where TMRS an post non-publi douments for ities, suh as the TMRS SOC-1 Audit Report and your ity s ensus data (see GASB story, page 4). For Members MyTMRS MyTMRS is the online tool that allows members to view their personal aount data, hek on their servie redit and benefiiary information, and run retirement estimates. The newest feature in MyTMRS is the ability for members to hange addresses online. Legislative Summary The 84th Legislative Session ended on June 1, None of the bills that proposed hanges to the TMRS plan design passed the Legislature. In the interim period before the next legislative session, the Lieutenant Governor and Speaker of the House will determine what ritial issues need to be studied by the standing ommittees prior to the next session. The TMRS Advisory Committee is also expeted to meet in 2016 to help provide input to the TMRS Board. 3

4 4 REMINDERS FOR CITIES Keep City Contat Names and s Up-to-Date! It s very important for TMRS to have orret information, inluding addresses, for your ity s TMRS ontats and City Portal authorized users. We are providing more and more information eletronially, so it is ruial, partiularly when people resign or retire and replaements are named, to notify TMRS of any address or other hanges. Please let your employees, authorized ontats, and City Portal users know of the importane of keeping this information up to date. Finanial Publiations Available The 2014 TMRS Comprehensive Annual Finanial Report, or CAFR (157-page pdf) is available on the TMRS website. Note that the Shedule of Changes in Fiduiary Net Position for eah ity (54-page pdf) is a separate doument starting this year. The fourpage 2014 TMRS Summary Annual Finanial Report, sent to all members and retirees in the summer issues of INSIGHT and RetirementWise, is also available. Finanial publiations are grouped under the Publiations/Finanial Reports tab. Upoming Training Events Two important training opportunities for ities take plae in November. Our largest training event, the TMRS Annual Training Seminar, will be held November 9 and 10 at the San Antonio Marriott Riverenter, 101 Bowie St. As in past years, we will be offering two training traks one for TMRS administrators and one for ity finane personnel. The registration form and seminar flyer for The Diret Approah are inluded in this issue. On September 30 and Otober 1, we ll be offering our last City Correspondent Certifiation Course of the year. This one is in Plano, so Metroplex-area City Correspondents will find it easier to attend. Be sure to sign up right away! Chek the alendar for the remaining Regional Pre-Retirement Conferenes and let your employees know if they re in your area. All registration forms are available on the TMRS website. If you have questions about any of these events, send a note to ommuniations@tmrs.om. TMRS TERMS Authorized Contat A ity employee who is an authorized ontat may perform one or several different roles. TMRS maintains ontat information for these key ity personnel: City Correspondent a key employee designated by eah ity to be responsible for the ity s administration of TMRS benefits. The orrespondent generally is in management, HR, or payroll. Authorized City Contat a ity employee kept as a ontat in the TMRS database to provide and/or reeive important information to/from TMRS. These ontats an inlude (in addition to City Correspondents) ity managers, finane offiers, HR personnel, and others. City Portal Administrator the ity s offiial designee (suh as the City Correspondent or HR diretor) who handles the sign up, training, and administration of the City Portal. One a ity is set up on the Portal, the Administrator assigns roles on the Portal for eah of the ity s authorized users. City Portal Authorized User employees of the ity designated and trained to perform tasks on the City Portal. It is important that you let TMRS know when TMRS ontats or City Portal users are no longer with your ity. For hanges in authorized ontats, please send an to ommuniations@tmrs.om. City Portal administrators should remove terminated users to prevent their aess to the City Portal, and immediately notify TMRS at ityportal@tmrs.om. GASB Resoures More Materials Available The TMRS Eye on GASB web page is a repository of materials you need for your finanial statement audit and your finanial reporting. The page ontains links to douments, inluding your ity s individual GASB Employer Reporting Pakage, a doument prepared by TMRS external atuary that will be posted eah year. In addition, the page links to a manual, the GASB Employer Reporting Guide, that inludes a GASB 68 timeline, AICPA Audit Guidane, information about the new GASB Employer Reporting Pakage, Pension Dislosure Requirements Table (a ross-referene tool), and sample GASB 68 Pension Note Dislosures and RSI. TMRS will ontinue to keep ities informed about GASB implementation under the Eye on GASB page. Speifi questions from Finane personnel and ity auditors an be ed to pensionaounting@tmrs.om.

5 TMRS 2015 Annual Training Seminar The Diret Approah Seure On lin ea November 9 10, 2015 San Antonio Marriott Riverenter mbers and e M Cit for ies s s e TM 5

6 Seure On lin ea TM The Diret Approah TMRS 2015 Annual Training Seminar November 9 10, 2015 San Antonio Marriott Riverenter 101 Bowie Street San Antonio, Texas Make your hotel reservation online at or all by Otober 25, 2015 TYPE OR PRINT ALL INFORMATION ONLY ONE REGISTRANT PER FORM Name Title (Your Employer) City of Mailing Address City State Zip Phone Registration fee (payable to TMRS) is $125 Send TMRS this registration form with fee by 10/26/2015. Spae is limited to the first 250 registrants. Method of Payment: q Chek q Money Order q EFT (see below) Return this form with your payment to the address below. Sorry, we annot aept redit ards. Please hek the events you will attend your registration fee inludes one guest for the Monday evening events. q Monday breakfast and lunh (registrant only) q Monday evening buffet reeption... q Monday evening boat ride... q Guest Guest Name q Guest (Rio San Antonio Cruises; board near the hotel) q Tuesday breakfast (registrant only) If you are paying with EFT Identify your City as the Originator to ensure your registration. For Payee, speify this TMRS aount: JP Morgan Chase Bank Routing Number: Aount Number: Then mail, fax, or this form to: 6 TMRS Annual Training Seminar ATTN: Aounting Department P.O. Box Austin TX Fax: ommuniations@tmrs.om Please all Angela Deats at (ext. 3715) or ommuniations@tmrs.om if you have questions. Guest Name We look forward to seeing you in San Antonio! mbers and Cit r Me ies s fo s e

7 Seure On lin ea mbers and Cit r Me ies s fo es TM TMRS 2015 Annual Training Seminar November 9 10, 2015 The Diret Approah Salon M Salon K General Sessions Monday Finanial Sessions 7:30 8:30 am Registration 7:30 8:30 Continental Breakfast 8:30 9 Welome and Opening Remarks :15 Salon I TMRS Training Trak Beginning at 9 am both days, the City Information Suite will be open for benefit information, City Portal assistane, plan hange questions, et. in Conferene Room 15 Cyberseurity Threats and Counter-measures John Sileo Seurity expert and author Break 10:15 11:15 GASB Standards Global Perspetive Bob Sott CFO, City of Carrollton Susan Warren Partner, KPMG Membership with TMRS Sean Thompson Travel Team, TMRS 11:15 12:15 pm GASB 68 Loal Perspetive Bob Sott CFO, City of Carrollton Rhonda Covarrubias Dir. of Finane, TMRS Retirement with TMRS Colin Davidson Travel Team, TMRS The Atuarial/Investment Partnership I Mark Randall CEO, Gabriel, Roeder, Smith & Co. Soial Seurity and Mediare Q & A Tom Clark Soial Seurity Consultant The Atuarial/Investment Partnership II TJ Carlson CIO, TMRS Solving Thorny Benefit Problems Shannon Luero Travel Team, TMRS Mihelle Mellon-Werh Legal Dept., TMRS Legislative and Pension Overview Leigh Snell Dir. of Federal Relations, NCTR Dan Wattles Dir. of Govt. Relations, TMRS Tales around the Campfire Anedotes from the Field 12:15 1:45 Lunh and Post-Lunh Remarks Hon. José Menéndez Texas State Senator 1:45 2:45 2:45 3 Break 3 4 5:30 7:30 Buffet Dinner followed by Rio San Antonio Cruises Tuesday 7 9 am Breakfast 8:30 9 Introdutory Remarks :15 10:15 11:15 Travel Team, TMRS Break Publi Pension Plans and the Uniqueness of TMRS Alison Cooke Mintzer Global Editor-in-Chief PLANSPONSOR/PLANADVISER 11:15 11:30 Farewell Remarks 7

8 Main Street For ity offiials and staff Texas Muniipal Retirement System PO Box Austin, Texas PRESORTED STANDARD US POSTAGE PAID AUSTIN, TEXAS PERMIT NO Calendar 2015 September 23 September 30 Otober 1 Otober 21 Otober Otober 29 November 9-10 November 11 November Deember 3-4 Deember January 1 January 18 February 15 TMRS Board of Trustees Meeting San Antonio City Correspondent Certifiation Course Plano Regional Pre-Retirement Conferene Midland TMRS Board of Trustees Meeting Austin Regional Pre-Retirement Conferene Lubbok TMRS 2015 Annual Training Seminar San Antonio (See registration form in this issue) Holiday (Veterans Day) Holidays (Thanksgiving) TMRS Board of Trustees Meeting Austin Holidays (Christmas Eve and Christmas Day) Holiday (New Year s Day) Holiday (Martin Luther King Jr. Day) Holiday (President s Day) How to Contat TMRS Toll-free Loal (in Austin) Website help@tmrs.om Fax Main Street is sent to TMRS ity ontats one per year. If you have questions or suggestions, ommuniations@tmrs.om. Issued September 2015 by the Texas Muniipal Retirement System. ISSN This newsletter is an informal presentation of information about TMRS and related issues. If any speifi questions of fat or law should arise, the statutes will govern. TMRS, MyTMRS, and the TMRS logo are registered trademarks of the Texas Muniipal Retirement System. TMRSDiret and the TMRSDiret logo are trademarks of the Texas Muniipal Retirement System.

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