ACE Nursing Student Information. Steph Harris Senior Recruitment Consultant, ACE

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2 ACE Nursing Student Information Steph Harris Senior Recruitment Consultant, ACE

3 Introduction What is ACE? Information Sources Eligibility Criteria Overview Application Process Application process Registering What documents you need Preferencing your Employer and Practice Setting Specialties Requesting References What happens after applications close Interviews Selection Criteria References ACE Match algorithm Mid-Year 2016 Timeline End of Year 2016 Timeline Q&A

4 What is ACE? Advanced Choice of Employment ACE is the ONLY way to apply for a Nurse Entry to Practice (NETP) or Nurse Entry to Specialist Practice (NESP Mental Health & Addictions) graduate training programme in NZ ACE is a single application tool that allows graduate nurses throughout the country to submit 1 application which is then disseminated to up to 3 employers that you have indicated you would most prefer to work with. Note that you can apply to both NETP and/or NESP through the ACE process ACE is tried and tested. The ACE system has been in place for RMOs for the last 13 years and has now been operating for nursing graduates since November 2012, successfully running through seven intakes so far. This is NOT the only way to apply for a Registered Nursing Job!

5 ACE Info ACE Website ( ACE Nursing Facebook Page Contact the ACE Centre: Kiwi Health Jobs Website (

6 ACE Application Process: Eligibility Criteria To be eligible applicants must meet the following basic criteria before applying through the ACE system: Be a New Zealand Citizen or have Formal New Zealand residency. AND Be in the final year of a Bachelor of Nursing degree approved by the Nursing Council of New Zealand as leading to registration as a registered nurse OR Be awarded a Bachelor of Nursing degree approved by the Nursing Council of New Zealand as leading to registration as a registered nurse, no longer than 24 months before starting on the NETP/NESP programme AND have not practised as a registered nurse for longer than six months before starting on the NETP/NESP programme Note: Australian Citizens can still apply!

7 Overview The ACE Process 4 weeks 10 days 6 weeks 2 weeks Day after state final New graduates submit application to ACE ACE assess applications and send to employers Employers interview and rank preferred new graduates Employers submit ranked list of preferred new graduates to ACE ACE complete national match Employers directly offer matched new graduates

8 ACE Application Process Go to to register. ACE serves as the application portal in exactly the same way as a standard recruitment application would be made via Seek. As the applicant, you will set up a log-in on the ACE application site and complete a series of application forms. This includes submitting the following documents: CV & Cover Letter(s) Residency documents Academic Transcript Health & criminal history declarations You will then nominate up to 3 employers and up to 3 Practice Settings (specialties) in preference order. You will also nominate two referees; 1 from a Clinical Tutor and 1 from your Nurse Preceptor.

9 Requesting References Make sure you ve OK d it with your referees BEFORE you send the ACE electronic reference request Nominate your 2 references one at a time:

10 Requesting References Once submitted, you will see the details appear for your referee INCOMPLETE COMPLETE

11 Uploading Documents Certified Documents: Residency Documents Note you MUST provide two forms of ID Official Transcripts Having these documents certified Other Documents: CV This is your chance to STAND OUT! Cover Letter(s) You must submit a minimum of 1 Cover Letter, but you have the option of writing separate cover letters for each employer you rank.

12 Selecting your preferences Choosing 3 employers Select minimum 1, maximum 3 You are able to change your employer preferences up until the Match date. All employers participate in the End of Year intakes, only 9-12 participate in the Mid-Year Choosing 3 Practice Settings Select minimum 1, maximum 3 After applications close you will not be able to change these preferences. Remember you can apply to both NETP and NESP programmes through ACE You can apply for Primary Care, Aged Residential Care and Community Care positions through ACE Remember: If interested in any subspecialties or if interested in a VLCA position, remember to mention this in your cover letter!

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14 Checklist/Submitting! Not sure if your application can be considered? Ensure it reads complete prior to applications closing.

15 After Applications Close Following the closure of the portal ACE creates an Excel spreadsheet listing all the applicants who ranked each employer as one of their preferred ones. Note that you will only be included in this spreadsheet if your application was Complete at application close time (5pm 12 th May) ACE then generates a ranked score by assessing your application against the nationally agreed criteria and adds this score to the excel spreadsheet. ACE then sends this spreadsheet to ONLY employers you had ranked as a preference. Remember, employers do not know where you ranked them. It is a BLIND match. Employers then review your application together with Primary Care, Aged Residential Care and Community Care facilities etc and create short lists based on their own local criteria and processes.

16 DHB Interviews Applicants who meet the locally applied criteria are interviewed and employers can then use their own interview or assessment process to determine which graduates to employ from each of these sub sets. Please note Not Everyone will be interviewed. If you are not interviewed please do not call the ACE Consultant to ask why. They do not have this information. The ACE Consultant is not privy to the shortlist of applicants. This is an employer process. Employers confirm their selections & rankings of applicants back to ACE along with a confirmed number of vacancies. Remember, you have right up until 4 th July, 9am to change the order of your employer preferences if you wish.

17 Current Selection Criteria Current ACE selection criteria: References (max 70 points each) Fit to practice references (max 5 points) Would you employ references (0 points) Grades (3 points) Scholarship (3 points) Overall score out of 151 points (converted into a percentage) Don t worry, it s not all about the score!

18 ACE Scoring of References We use a standardised reference check form. Questions are divided into the 4 RN competencies (professional responsibility, management of nursing care, interpersonal relationship and inter-professional) and these questions were constructed by the DON s Each question is graded on a likert scale of 1 5 across nationally agreed ratings of performance for a 3 rd year student N/O Professional knowledge (knowledge of professional responsibilities, policy, legal aspects understanding of RN role) Reliability (demonstrates punctuality, reliability, honesty, fulfils obligations, meets deadlines) Professional responsibility Self-awareness (accurate assessment of own skills & knowledge and actively seeks feedback & assistance to improve) Work organisation (organises and prioritises nursing practice in an effective manner, works under pressure) Willingness to learn ( self directed learner, able to pick up new technical and nursing practice skills )

19 ACE Match ACE then (using an iterative algorithm ) provides a single National Match The Match algorithm operates based on the following principles: 1. The employer ranking of applicants takes highest priority. This way, the employer s highest ranked applicants have the best chance of being matched to a position. 2. The applicant s employer preference takes second priority. This way, if an employer prefers an applicant, the algorithm favours the applicants choice of employer from 1 st to 2nd to 3rd. 3. The algorithm will only match applicants employers preferred for NESP positions to NESP positions and applicants employers preferred for NETP positions to NETP positions. This way only applicants that the employers preferred for NESP can be matched to NESP = positions. Please note applicants who rank Mental Health and Addictions as their 1 st choice practice setting have the best chance of being considered for NESP positions. 4. Each applicant can only be matched to 1 employer/position

20 ACE algorithm How it works Applicant A Applicant B Applicant C Applicant D Hospital 1 Hospital 2 Hospital 1 Hospital 2 Hospital 2 Applicants Hospital A and 3 B have been Hospital matched 3 to their The red line indicates the quota boundary. Hospital 3 Hospital 3 1 Applicants preferred Hospital 1 employers, ranked above the Hospital Hospitals red 2 1 and 2 line who have respectively. Applicant also ranked D was the not hospital matched and as their hospital first 1 has preference Applicant will an C has unfilled be matched been matched position.. to that to hospital their 2 nd and be taken preferred out of DHB, the Hospital matching 3. pool. Hospital 1 Hospital 2 Hospital 3 (2 positions) (1 position) (1 position) Applicant B Applicant B Applicant C Applicant A Applicant A Applicant B Applicant C Applicant C Applicant A Applicant D

21 Post-Offer: What happens next What to do if successfully matched: Receive notification from ACE Receive offer letter from employer Go back to employer with acceptance/decline Start work on programme Start Date (August 2016) What to do if not initially matched: Receive notification from ACE Go on to talent pool sent to all employers your expressions of interest to employers Submit updated CVs, Cover Letters or Practice Setting preferences direct to the NETP/NESP coordinator(s) If still eligible re-apply in next intake (see Kiwi Health Jobs website for information on next intake application dates)

22 Mid-Year 2016 Timeline Milestone Date Applications open on ACE website Applications Close ACE applicants sent out to employers. Short-listing and interviewing process starts Nursing Interviews finish and number of hires and applicant rankings made via ACE administration website Match and Audit Completed Nursing ACE match completed and sent to employers Nursing State exams Wednesday 13 th April Tuesday 12 th May Friday 20 th May Monday 23 rd May Friday 1 st July From Monday 4 th July to Friday 15 th July From 8 th July Tuesday 19 th July Nursing Offers sent out to successful graduates Wednesday 20 th July Students accept offers Wednesday 27 th July

23 End of Year 2016 Timeline Milestone Date Applications open on ACE website Applications Close ACE applicants sent out to employers. Short-listing and interviewing process starts Nursing Interviews finish and number of hires and applicant rankings made via ACE administration website Match and Audit Completed Nursing ACE match completed and sent to employers Nursing State exams Wednesday 10 th August Tuesday 6 th September Friday 16 th September Monday 19 th September Friday 28 th October From Monday 1 st November to Friday 11 th November From 4 th November Tuesday 15 th November Nursing Offers sent out to successful graduates Wednesday 16 th November Students accept offers Wednesday 23 rd November

24 Q&A Any Questions?