The Graduate School. Budget & Resource Committee April 21, 2016

Transcription

1 The Graduate School Budget & Resource Committee April 21, 2016

2 Graduate Education Part of the College s storied tradition (1 st master s degree awarded in 1950) Core to the College s academic mission Means for the College to fulfill its obligation to New York constituents Important pillar of institutional vitality Imperative that institutional investment in graduate education is matched by sufficient and sustainable enrollment

3 Graduate Education Owing to a decline in graduate enrollment after Swanson Report 2009 Graduate Education Vision and Action Plan (GEVAP) report 2011 Structure Report for Graduate Education 2016 external review by team from Council of Graduate Schools (CGS) Brockport changed the name of the Office of Graduate Studies to The Graduate School in July 2012 to increase awareness and enhance the reputation of graduate education on campus and beyond. The Provost invested in needed staff so that it could better conduct its core functions.

4 The Graduate School Dean The Graduate School and Assistant Provost Research and Scholarship Program Agency Aide/ Secretary SG-13 Executive Director The Graduate School Graduate Admissions Counselor SL-3 Assistant Director SL-4 Systems Analyst SL-2 (.5 FTE) Secretary 1 SG FTE

5 Integrated Enrollment and Academic Success Functions The Graduate School works with graduate students, faculty, program directors, and professional staff across the College as it: provides centralized marketing and recruitment for >50 degree programs, certificates, and certificates of advanced study develops and processes applications and facilitates review by faculty orients graduate program directors and supports faculty advisors serves as a center for new and continuing student success facilitates graduate student retention and completion initiatives manages data reports and annual national graduate education surveys

6 In addition, the Graduate Dean administers Graduate Assistantships, SUNY Graduate Diversity Fellowships, and SUNY Graduate Opportunity Program convenes the Graduate Council (faculty representatives from every graduate program) works with departments and school deans to develop new academic offerings and graduate student programming provides support for graduate program assessment serves as member of the Academic Affairs Leadership Team and several college committees oversees the Center for Scholarship and Creative Activity/Grants Development Office

7 Graduate Student Enrollment Graduate Student Enrollment Summary by Academic Year Head Count Matriculated Non-Matriculated Total Total Cr Hours Avg Cr Hours Head Count Total Cr Hours Avg Cr Hours Head Count Total Cr Hours Avg Cr Hours ,712 20, , ,084 22,184 6 Data taken from third week event Last Updated: Feb 29, ,580 18, , ,930 20, ,487 18, , ,796 19, ,563 19, , ,818 20, ,504 19, , ,724 20, ,459 18, , ,675 19, ,338 17, ,491 18, ,236 15, ,374 16, ,283 16, ,413 17, ,333 17, ,466 18,534 7 Notes: Total Academic Year student headcount is an unduplicated count of graduate students. The sum of student headcounts by degree/non-degree program over an academic year could represent a duplicated count of students. Total Credit Hours represents the sum of Graduate Student credit hours 1 Document for the College at Brockport, State University of New York - Internal Use Only Office of Research, Analysis and Planning

8 All Matriculated Application Data Academic Year Description Applications Accepts Deposited Semester Term Year Applications Accepts Deposited Accept % Deposit % 1 Summer Su % 91% Su % 92% Su % 93% Su % 95% Su % 94% Su % 95% Su % 77% Su % 82% Su % 67% Su % 79% Su % 60% 1 Summer Total % 84% 2 Fall Fa % 84% Fa % 86% Fa % 88% Fa % 87% Fa % 91% Fa % 85% Fa % 76% Fa % 71% Fa % 68% Fa % 70% Fa % 73% 2 Fall Total % 79% 3 Spring Sp % 91% Sp % 95% Sp % 97% Sp % 91% Sp10* % 92% Sp % 80% Sp12** % 83% Sp % 84% Sp % 83% Sp % 79% Sp % 85% 3 Spring Total % 87% * Advanced Deposits begins ** E-Commerce begins

9 Table 1: Fall 2015 Preliminary Headcount by Student Type with Historical and Projection Comparisons COLLEGE TOTAL Fall 2015 Fall 2015 Enrollment Difference Fall 2014 Fall 2013 Fall 2012 Fall 2011 End of 3rd Week Preliminary Projection Model* End of 3rd Week minus Projection End of 3rd Week Preliminary End of 3rd Week Preliminary End of 3rd Week Preliminary End of 3rd Week Preliminary 8,171 ( 19)** 8, ,106 (+43) 8,128 (+27) 8,271 (+34) 8,413 (+44) Undergraduate Total First time Transfer High School Readmits Continuing Students UG Non degree/unknown Graduate Total New Graduate Students New Graduate Students (Summer) Continuing Students Continuing Non degree/unknown 7,077 ( 52) 6, ,040 ( 14) 7,090 ( 25) 7,133 ( 9) 7,166 ( 34) 1,155 ( 9) 1, ,090 ( 12) 1,081 ( 24) 1,085 ( 18) 1,050 ( 12) 1,009 ( 26) ,012 ( 36) 976 ( 31) 971 ( 29) 961 ( 40) 62 (0) ( 4) 61 ( 1) 68 (0) 61 ( 3) 60 ( 5) (+3) 81 (0) 75 ( 4) 66 ( 4) 4,783 ( 6) 4, ,792 (+35) 4,879 (+31) 4,914 (+35) 5,003 (+23) 8 ( 6) (0) 12 (0) 20 (+7) 25 (+2) 1,094 (+33) 1, ,066 (+57) 1,038 (+52) 1,138 (+43) 1,247 (+78) 330 (+11) (+19) 288 (+20) 313 (+8) 374 (+26) 74 (0) ( 2) 53 ( 4) 83 ( 1) 92 (+2) 682 (+25) (+40) 689 (+38) 727 (+36) 755 (+44) 8 ( 3) (0) 8 ( 2) 15 (0) 26 (+6) Visiting Students** 109 (+11) N/A N/A 137 (+10) 110 (+4) 95 ( 1) 97 ( 5) Source: Preliminary SIRIS data submission as of the end of the third week; Datamart as of the end of the third week data capture. Date: 9/18/2015 *NOTE: Projected figures come from an enrollment flow projection model used in Enrollment Management. **NOTE: The numbers in parentheses represent the difference between the end of the third week numbers and the beginning of the first week numbers. ***NOTE: Visiting students are not included in total headcount; SUNY does not count these students as home institution students. Table 2: SUNY 5yr Enrollment Plan vs. Preliminary Enrollment Comparison Table 3: Fall to Fall Retention Rates of First time, Full time Students; Full time Transfers; and New Graduate Students (FT Matriculated) Fall 2015 End Fall 2015 Difference of 3rd Week Headcount SUNY 5yr Plan Headcount** First time, Full time Full time Transfers New G raduate Stude nts (FT M atriculated) Total* Returning Returning Returning Undergraduate N 2nd Year % % N 2nd Year N 2nd Year Full time % First time Fall 2014* % % % Transfer Fall % % % Contin/Retrn Fall % % % Part time Fall % % % Graduate Fall % % % Full time Fall % % % New Fall % % % Contin/Retrn Part time *NOTE: 2014 figures are preliminary; all other figures are actual. Source: Datamart as of End of 3rd Week data capture. Date : 9/18/2015 *NOTE: Visiting students are not included in total headcount; SUNY does not count the se students as home institution students. **NOTE: The se figures come from a five year enrollment plan submitted to SUNY on an annual basis.

10 Table1: Spring 2016 Preliminary Headcount by Student Type with Historical and Projection Comparisons COLLEGE TOTAL Spring 2016 End of 3rd Week Preliminary Spring 2016 Enrollment Projection Model* Difference End of 3rd Week minus Projection Spring 2015 End of 3rd Week Preliminary Spring 2014 End of 3rd Week Preliminary Spring 2013 End of 3rd Week Preliminary Spring 2012 End of 3rd Week Preliminary 7,799 (+97)** 7, ,643 (+98)** 7,700 (+110)** 7,757 (+60)** 7,973 (+128)** Undergraduate Total First time Transfer High School Readmits Continuing Students UG Non degree/unknown 6,694 (+58) 6, ,570 (+49) 6,693 (+42) 6,651 (+4) 6,750 (+63) 19 ( 1) (0) 8 ( 1) 17 ( 1) 19 (0) 422 ( 5) ( 7) 409 ( 8) 378 ( 11) 406 ( 6) 59 (0) (0) 60 (0) 67 (0) 58 ( 1) 32 (+1) (0) 44 (+2) 33 (+3) 44 (+2) 6,149 (+57) 6, ,028 (+51) 6,157 (+44) 6,141 (+12) 6,201 (+64) 13 (+6) (+5) 15 (+5) 15 (+1) 22 (+4) Graduate Total New Graduate Students Continuing 1,105 (+39) 1, ,073 (+49) 1,007 (+68) 1,106 (+56) 1,223 (+65) Students Continuing 191 (+13) (+9) 178 (+9) 154 (+16) 179 (+16) Non degree/unknown 892 (+27) (+44) 803 (+55) 927 (+39) 991 (+44) 22 ( 1) ( 4) 26 (+4) 25 (+1) 53 (+5) Visiting Students*** 128 (+19) N/A N/A 127 (+23) 146 (+24) 120 (+1) 117 (+14) Source: Datamart as of the end of the third week data capture. Date: 2/12/2016 *NOTE: Projected figures come from an enrollment flow projection model used in Enrollment Management. **NOTE: The numbers in parentheses represent the difference between the beginning of the third week numbers and the beginning of the first week numbers. ***NOTE: Visiting students are not included in total headcount; SUNY does not count these students as home institution students. Table 2: Fall to Spring Retention Rates of First time, Full time Students; Full time Transfers; and New G raduate Students (FT Matriculated) First time, Full time Full time Transfers New Graduate Students Returning Returning (FT Matriculated) Returning Spring % N Spring % N Spring N Semester Semester Semester Fall 2015* % % 138 % % Fall % % % Fall % % % Fall % % % Fall % % % Fall % % % Fall % % % *NOTE: 2014 figures are preliminary; all other figures are actual.

11 The College at Brockport - Projected Enrollment for Fall 2016 Actual Actual Actual Actual Actual Projectio n Mar 8th Undergraduate Fall 2011 Fall 2012 Fall 2013 Fall 2014 Fall 2015 Fall 2016 First-time Students Transfer Sudents High School Continuing/Returning Students Undergraduate Non degree-seeking Total Undergraduate Enrollment Graduate Fall 2011 Fall 2012 Fall 2013 Fall 2014 Fall 2015 Fall 2016 New Graduate* Continuing Graduate* Total Graduate Enrollment Total Overall Enrollment * Degree-seeking & Non degree-seeking combined. Notes: These numbers reflect SUNY definitions, which primarily impacts the way graduate students are classified. The undergraduate enrollment projection is showing an increase for fall This is primarily due to a larger incoming class of firsttime students. The graduate enrollment projection for fall 2016 shows an increase of approximately 30 students compared to fall Increases are expected for both new graduate students and continuing graduate students.

12 Year to Date Applications, Admits, and Deposits Matriculated Applications Admits Deposits YTD results displayed are for each Academic Year from 2012 to Summer admissions cycle up to month 09 Fall admissions cycle up to month 09 Spring admissions cycle up to month 00

13 Marketing In addition to College marketing funds, The Graduate School invested $36,000: Dixon Schwabl- College s advertising consultant Print ads in regional city and college newspapers Google search engine marketing Digital ads including Facebook group and newsfeed ads; preroll video companion banner ads; local media sites Radio ads in Rochester and Buffalo Inclusion in online The Graduate Guide

14 Recruitment Attended 12 off-campus Graduate Fairs Hosted 4 Graduate Open Houses (2 at Brockport and 2 at MetroCenter) Attended 8 events at Brockport (e.g. Undergraduate Open House, Transfer Open House, Commencement Fair, Jobs and Internship Fair, etc.) Hosted 2 Graduate School Workshops for Brockport Undergraduate Students Fall and Spring Special Admissions Initiative for exceptional Brockport Undergraduates: ACCT, BIO, CMC, EDI, ENL, HLS, HST, MALS, MTH, PAD, SWK

15 Admissions Develop, test, implement, and update on ongoing basis fully online application material for every graduate program online application review portals and processes Develop and use new CRM for prospect and applicant communications Continued development and use of Banner communications for accepted students Webpages and e-newsletters to students and faculty Incomplete Apps-to-Complete Apps initiative Accepted Applicants-to-Deposited Students initiative

16 Retention and Completion Efficient stewardship of GAships, fellowships, and research awards Communication and outreach daily student support and routine policy advisement e-newsletters to students and to faculty Reinstatement and Readmission processes and initiatives Return to Good Academic Standing initiative Withdrawal-to-L.O.A. initiative

17 Retention and Completion New Policies and Processes Academic Standing/Probation; Transfer Credits Full-Time Status; Undergraduates Taking Graduate Credits Graduate Academic Clemency; Consortium Agreement Minimum Number of Graduate Credits after Readmission or Program Change; Combined Degree Programs

18 New Graduate Programs 7 MSEd programs (30 credit, professional certification programs) available fully online Alternative MSEd Health Science (once a 45 credit program, now 33+ credit program) available fully online Advanced Graduate Certificate in Teacher Leadership (Educational Administration) Combined Degree in Psychology

19 Graduate Programs in Development MS Community Health- proposal in review by College Senate Approved Letter of Intent for MBA- online 36 credit program with executive-style residencies Impending external review for proposed Doctorate in Nurse Practice and associated Master Plan Amendment External review planning for TESOL- 30 credit MSEd, 18 credit certificate, 15 credit Intensive Teacher Institute Master s of Occupational Therapy- consultant review for curriculum development Combined Degree in Physical Education Teacher Certification/Health Science Teacher Certification Advanced Graduate Certificates Aging Studies -Disability Studies Women and Gender Studies -Healthcare Management Poverty Studies

20 Cost-Saving Initiatives Through administrative processes, The Graduate School saved the following in tuition scholarships to support additional students and/or cover unexpected obligations associated with out-of-state tuition scholarships: Graduate Assistants (59)- $27,633/61 credit hours Graduate Diversity Fellows (7)- $4077/9 credit hours Graduate Opportunity Program (6)- $6795/15 credit hours

21 Assistant Provost for Research and Scholarship Coordinate: Faculty Scholarship Account program Scholars Day Oversee Grants Development Office: Institutional Review Board (IRB) Pre-award grants services Administration of competitive college grants Faculty scholarship Graduate student research Student grants to present at conferences

22 Dean The Graduate School and Assistant Provost Research and Scholarship Grants Development Director Grants Development Office SL-4 IRB Compliance Officer Grants Development Office.5FTE SL-2 Secretary 1 Grants Development Office SG-11

23 Grants Development Office Institutional Review Board (9 members)- revised webpage, forms, and processes 10 IRB class presentations 110 IRB proposals reviewed Primary investigator: faculty (35); staff (4); student (71) Pre-Award Grant Support Services Grant writing instruction: 1 credit Grants Class (14 students) 1 Grants Workshop (23 faculty/staff) 4 Grants class presentations 2 CELT presentations External grant application support and submission: 61 external grants submitted to date for $12,668, applications for sponsored research for $2,161,796 Total awarded to-date $2,343,296

24 Assistant Provost Administered Programs College s Competitive Faculty Scholarship Grants Scholarly Incentive Award- 17 awards for $15,118 Pre-Tenure Grants Development Award- 7 awards for $14,000 Post-Tenure Provosts Fellowship-7 awards for $23,534 College s Competitive Student Scholarship Grants 11 Distinguished Professors Award for Graduate Student Research for $10, Academic Affairs/BSG funded Student Travel Grants for $29, BSG Funded Travel for Student Club Members Awards for $8292

25 Assistant Provost Administered Programs Scholars Day/Night April 8, 2015 (~$6000) 411 presentations by 709 student presenters 126 posters at Poster Palooza 106 faculty chairs and presenters Luncheon with faculty TED Talks - Jennifer Ramsay and Jim Haynes National Conference of Undergraduate Research (NCUR) April 5-9, UNC Asheville 37 NCUR Scholars CANCELLED SUNY Undergraduate Research Conference (SURC) April 15, SUNY Cobleskill ($2500) 25 Brockport student presenters and 2 fac/staff

26 The Graduate School April 16, 2015