PREAMBLE COMMON RESPONSIBILITIES FOR ALL BOARD POSITIONS

Transcription

1 PREAMBLE COMMON RESPONSIBILITIES FOR ALL BOARD POSITIONS Governed by the AMTA Articles of Incorporation, Bylaws, and Organizational policy, members of the AMTA National Board of Directors have authority to act on behalf of the membership, and have the following responsibilities: Leadership Direct the collective efforts of board members to advance the association s mission, values, envisioned future, and long term welfare. Set direction of the organization through establishment of core ideology, envisioned future, strategic plan, board-determined focus, and policy. Develop strategy, with staff leadership, to set priorities and course of action. Determine, measure, and monitor outcomes for organizational success. Establish organizational policy. Ensure resources are available and used efficiently to carry out the core ideology, envisioned future, strategic plan, board-determined focus, policies, ongoing products, programs, services, and structures, as set by the Board of Directors. Assess and improve board effectiveness. Address cutting-edge issues affecting the association. Operational Ensure structure and processes are in good working order for: stakeholders, products, programs, services, governance, workforce, finances, information, and knowledge. Ensure Executive Director effectiveness by supporting, evaluating, compensating, and when necessary, finding a successor. Annually review risks to the organization. Monitor and evaluate progress, performance and effectiveness of AMTA products, programs and services (PPS). Provide continuity and ensure resources for ongoing PPS. Establish the time and place of the annual Convention. Review applications for new Chapters, and consider causes for revocation of Chapter Charters. Cultural Promote a climate of trust, respect, and teamwork. Agree to abide by the AMTA Articles of Incorporation, Bylaws, Policies, Code of Ethics, Code of Conduct, and Rules of Engagement. Support the Board s decisions. Be available to receive direct feedback from members for input to the National Board of Directors. Communicate agreed upon information regarding actions of the Board of Directors, future directions, position statements, and core messages. Direct and refer members to appropriate volunteer and staff contacts as needed. Promote active participation in the affairs of AMTA. 1

2 PREAMBLE COMMON RESPONSIBILITIES FOR ALL BOARD POSITIONS Fiduciary Fulfill the duty of care, defined as being diligent and prudent in managing AMTA s affairs including direction setting, management oversight, and cultural improvement. Fulfill the duty of loyalty defined as the faithful pursuit of the interest of the AMTA over someone else s interest. Fulfill the duty of obedience defined as being forbidden to act outside the scope of corporate authority. Are stewards of assets, both tangible and intangible. Are legally responsible for all activities and decisions of AMTA. Provide for and review an annual audit by an external public auditing firm. Problem solving and critical and creative thinking Use knowledge-based decision making Frame issues - realize there are multiple interpretations and are able to make sense of what is really going on and what requires attention and resolution. Question assumptions. Probe feasibility. Identify obstacles and opportunities. Required Knowledge, Skills, Abilities and Behaviors: Have excellent written, oral, and presentation skills, including proficiency with word processing and software. Have strong consensus-building and diplomatic skills, with commitment to member service. Have good judgment and decision making abilities. Accept responsibility. Use constructive, independent thinking. Accept flexibility in assignments. Maintain positive attitudes. Relative to the position, must be readily capable of giving clear and audible oral presentations to the Board, members, community, government organizations, and others, in order to effectively promote and represent AMTA and its direction to interested parties. Will need the vitality and energy to effectively carry out the duties of the office. Must be physically present and mentally alert at all meetings, which may last several days at a time. Maintain professional images that include clean, neat, and professional attire, good personal hygiene, and cleanliness. 2

3 POSITION DESCRIPTION PRESIDENT-ELECT Eligibility for Candidate Application 1. In addition to holding Professional membership for three consecutive years immediately prior to the date candidate applications are due in the National Office and signing the Board Code of Conduct, she/he must meet one or more of the following requirements: Completed one fiscal year as AMTA Vice President within the last three years. Completed one fiscal year as AMTA National Member-at-Large within the last three years. Completed one fiscal year as National Standing Committee Chair within the last two years. Completed one fiscal year as AMTA Commission Chair within the last two years. 2. Ineligible if currently serving as President-Elect, President, Immediate Past President, Commissioner on Candidacy, or Commissioner of Elections; if removed from from position/office within the last fiscal year; or if currently serving the first year of a two-year term on the National Board of Directors. Authority The authority of the President-Elect is granted by the membership through election and as specified in the Bylaws. Accountability The President-Elect regularly reports to the President and the Board of Directors and is accountable to the membership for her/his responsibilities and performance by virtue of election. Upon election to the AMTA National Board, shall resign any elected or appointed, committee or staff position in AMTA and/or any other massage-related association or professional groups. This does not apply to volunteer positions that are required in the job description of the newly elected position, the Bylaws Standing Committee Chair and ownership of, or employment in, massage schools and programs. Term of Office Term of office is one fiscal year (March 1 through Feb 28/9); (the first year of a threeyear succession, through the offices of President-Elect, President, and Immediate Past President). Term Limits One (1) term as President-Elect, followed by succession to the Office of President the next term and Immediate Past President the term following. Purpose Originally approved by Board Motion #0307:06 3

4 The primary role of the President-Elect is to prepare to assume the office of President. The President-Elect functions as a representative of the entire membership, acts on their behalf and represents the best interests of the organization. Relationship The President-Elect works most closely with the President, Immediate Past President, Executive Committee, and the Executive Director. Other responsibilities require the President-Elect to interact with the membership, elected and appointed national and chapter volunteers, and to supervise and guide her/his assigned volunteer chairs. The President-Elect may also be called upon to interact with the media and other outside organizations as delegated by the President. Responsibilities Within the limitations of the AMTA Articles of Incorporation, Bylaws, and Policies established by the Board of Directors, the President-Elect is responsible for and has commensurate authority to carry out the following: 1. Prepares to assume the office of the President. 2. Works closely with the Immediate Past President to fully understand the purpose, responsibilities and accountability of the Presidency, and to ensure a smooth transition and continuity in the direction of the association. 3. Represents the President or serves as spokesperson for AMTA as requested by the President. 4. Assists the President in the performance of her/his duties. 5. Supports and provides continuity to the President s work of fulfilling the core ideology, envisioned future, strategic plan, board-determined focus, and policies established by the Board of Directors. Brings staff-generated business to the Board or Executive Committee. 6. Serves as a member and attends the meetings of the following committees: Executive Committee, Finance, and (Year) Convention Planning Committee (for the national meeting occurring the year this individual serves as President). 7. Will manage the processes, procedures and relationships necessary in the supervision of the Executive Director as an employee of the AMTA. Responsibilities include: Objective Setting and Performance Evaluations Merit Increases Bonuses Employment Contracts Succession Planning Disciplinary Action Recommendations and Presentations to the National Board of Directors as it concerns any of the responsibilities listed above. 8. Must be capable of frequently traveling to all meetings pertinent to the position including but not limited to: CEO Symposium, President Elect Orientation, National Board and Leadership Orientation, meetings of the National Board of Directors, Board retreat and work sessions; Executive Committee, Finance and Originally approved by Board Motion #0307:06 4

5 the Three- Presidents meetings, and the AMTA Annual Convention, in order to carry out her/his roles as facilitator and spokesperson. 9. Must attend volunteer related events, during the AMTA National Convention, at a minimum to include, Chapter Presidents Council, House of Delegates meeting, 1 st Timers luncheon, Annual Business Meeting, Awards Ceremony and Keynote address, and report back to the Board via report form provided, unless otherwise required, and approved by the President, to be in another meeting that is in conflict with one of these events. 10. Becomes familiar with the work of all committees through reviewing committee documentation and participating in quarterly updates. 11. Serves as a Board supervisor for volunteer/committee activities as assigned. Responsibilities include: Ensures deadlines are met. Receives volunteer/committee activity reports. Ensures that action plans are prepared, submitted, updated, and followed. Ensures volunteer activities are completed within budget. Ensures volunteer performance is on target. Communicates activities and changes as necessary to the Executive Committee. Brings motions to the Board of Directors upon the request of the committees which she/he supervises. Reports to the President and the Executive Committee on the work of the assigned committees. If deemed necessary, will act as Conflict Resolution Facilitator-coaching and counseling committee/workgroup chairs/members. 12. Advises the President regarding assignment of volunteers. 13. Succeeds to the office of President in the event of a vacancy in both the offices of President and Immediate Past President. 14. Consults with the President, Immediate Past President, and the Executive Director in matters related to the effective execution of the duties of the President-Elect. 15. Prepares and reviews all necessary materials prior to meetings. 16. Performs additional duties as delegated or authorized by the President. 17. Travels and/or attends additional meetings or events as requested/authorized by the President. 18. Presides over meetings as delegated by the President. Time Commitment The time commitment is a minimum of 15 hours per week. The time commitment can be expected to double eight months after assuming office as the time approaches to assume the role of President. No unexcused absences are allowed for any face-to-face meetings (Board retreat, work sessions and meetings, and Board and National Orientation) and no more than one unexcused absence for regularly scheduled Board conference calls. Use of Organizational Resources Originally approved by Board Motion #0307:06 5

6 Expenses related to carrying out the duties of this office are reimbursable per AMTA Finance Policy. A stipend is disbursed in accordance with AMTA Finance Policy. May use Assistant to the Executive Director to produce correspondence in carrying out the duties of this office. Training for the President-Elect position includes, but is not limited to, CEO Symposium training, President-Elect training, Board and Leadership Orientation, e-learning courses, and National spokesperson training. The AMTA membership renewal fees for the individual in this position will be waived for the term year that they serve AMTA, per AMTA Policy. Vacancy and Succession In the event of a vacancy, the office shall be filled by Board election. Candidates will include any person, if willing, who ran for this position in the most recent election, and candidates nominated by Board members. All candidates must meet eligibility criteria for the position of President-Elect. Any member filling a vacancy shall not currently be on the ballot for the current general election.. A two-thirds vote of the entire National Board is required. The elected candidate will continue through the succession of President, Immediate Past President, and chair of the Commission on Candidacy. If both the offices of President and Immediate Past President are vacant, the President- Elect shall assume the office of President. Removal from Office An officer may be removed from office for failure to: 1. Fulfill her/his duties and responsibilities (dereliction of duties). 2. Abide by AMTA Articles of Incorporation, Bylaws, Policy, Code of Conduct, Rules of Engagement, or position Job Description. Removal shall occur upon recommendation from a Board member with a two-thirds vote of the entire National Board or if the Grievance Commission finds sufficient dereliction of duties or failure to abide by the Articles of Incorporation, Bylaws, Policy, Code of Conduct, Rules of Engagement, or position Job Description. Originally approved by Board Motion #0307:06 6