Guidance for Use of the On-line Reporting Tool in the Clearing- House Mechanism (CHM) of the Convention on Biological Diversity

Transcription

1 Guidance for Use of the On-line Reporting Tool in the Clearing- House Mechanism (CHM) of the Convention on Biological Diversity Draft Version // March 21, 2016 Latest version can be found at the following link:

2 Background In decision VIII/14 the Conference of the Parties decided to establish an on-line facility to support national reporting, through the clearing-house mechanism, for use by Parties on a voluntary basis as a planning tool. COP 12, in its decision XII/29, requested Parties to make information available on a voluntary basis concerning progress in the implementation of the Strategic Plan for Biodiversity and progress towards the Aichi Targets including through the on-line reporting system to enable each meeting of the Conference of the Parties through to 2020 to review their implementation. Following the request in the same decision, the Executive Secretary has further developed the on-line reporting system and made it available at Production and Test website The test website has orange headers to help distinguish it from the production website containing real data. PRODUCTION WEBSITE TEST WEBSITE This guide can be used as well to enter official data in the production website (green header).although most of the following screen shots are from the test website (orange header). Note: In this document, screenshots are taken from a computer screen. Look and feel could be different if accessed from a tablet or mobile phone. The content though remains the same and is just adapted for viewing on smaller screens.

3 The on-line reporting tool in the CHM is allowing Parties to report progress towards each of the Aichi Targets and/or national targets set in line with the Strategic Plan for Biodiversity and the Aichi Targets as well as indicators or other tools developed for measuring progress towards these targets. The CHM also allows for Parties to submit online, among other categories of records, National Reports, National Biodiversity Strategies and Action Plans (NBSAPs), National Targets and National Indicators. To enter official data, please go to To test the reporting tool, please go to

4 STEP 1: Signing in Sign In by entering your registered address and password into the Sign In form on the homepage. Then, click on the address and pass Once the system authenticates your credentials it will automatically take you to the MANAGEMENT CENTER. You will know you are signed in when your name is displayed in the top right corner of the page. Note that you can sign in as well from any page by clicking sign in at the top right corner. Note: If you do not have an account or have forgotten your password you can reset your password or register a new account by clicking on the Forgot password? or Sign up? link/button or by going to

5 The Management Center Once you have signed in you will reach the Management Center page. This page can be reached as well by following the SUBMIT INFORMATION on top menu. On this page you will be able to handle submission of various CBD related records and information. It is divided into 2 sections 1 : National Strategies and Reports: where Parties can submit their NBSAPS, National Reports and Financial Reporting Framework, provide their set national targets and indicators, and where they can inform the public on progress made. This section addresses as well data related to the Nagoya Protocole (ABS Clearing-House) and the Cartagena Protocole (Biosafety Clearing-House). Reference Records: where public can propose Library Records and Case Studies for submission. 1 A third section on SCBD Managed Records is available to CBD staff only. It allows the submission of particular records like Ecologically or Biologically Significant Marine Areas (EBSA) or information not specific to a national entity.

6 Register a new record After signing in and reaching the Management Center (see procedure above), depending on your user rights 2, you should be able submit new records. In the Management Center, the National Records part contains several sections. This document will address the National Strategies and Reports section and the Progress in achieving national and/or Aichi Biodiversity Targets section. Section: National Strategies and Reports This section allows for the submission of information related to the following categories of reports: a) National Biodiversity Strategies and Action Plans (NBSAPS); b) National Reports; c) Other National Reports; and d) Financial Reporting Framework By clicking on the By clicking on the button you may begin adding new records. button you may list and edit an already published record. 2 CBD National Focal Points (CBD NFP) have full rights to publish national information. They can assign other users to fill draft records or publish records. If you cannot register records for your government, it is possible that you have not the correct rights to do so. Contact CBD at accounts@cbd.int if you encounter some issues. Only CBD NFP can request additional rights for users.

7 Section: Progress in achieving national and/or Aichi Biodiversity Targets This section allows for the submission of information regarding National Targets and National Indicators. These can be linked to Aichi targets and/or Global Indicators. Registered records are displayed in different ways according to: e) Targets f) Assessments g) Indicators Parties should first provide and register national targets set in line with the Aichi Biodiversity Targets. And then, at a next stage, Parties would provide assessments of progress made towards the entered Aichi Biodiversity Targets and/or related national targets. Note: Parties will have to publish targets before they can publish assessments. Draft assessments and link in the targets can be added in a second step after targets are published. Targets Under this sub-section, by clicking on the button on the targets line, you may view all the National Targets set for your country. If they are no targets set yet, the list will be empty.

8 By clicking on the button you may add a National Target. The National Target form allows you to enter a National Target. Under Target Type you can chose between creating you own National Target or using one of the Aichi Biodiversity Targets. Once you have filled the form, you can publish the record by clicking on. Once published, your National Target appears in the National Target matrix.

9 Note: The publishing process can take up to 1 minute before the new published target appears in the list. You can refresh the page by hitting the refresh button of your page.

10 Assessments Parties are invited to provide regular assessments of progress made towards the National Targets they have set. Assessments can be added in two different ways, either from the National Target matrix by clicking next to the national target they wish to assess; Or from the Management Center by clicking on next to the Assessment sub-section.

11 Once assessments are registered in the CHM, they appear in the National Targets matrix.

12 National Indicators The National Indicators sub-section lists all of your registered National Indicators. By clicking on the By clicking on the button you may begin adding new records. button you may list and edit an already published record.

13 Editing a common format Data is collected through the use of common formats that are specific for each category of information in the CHM. Whether you are registering a new record, editing a published record or working on a draft record, you will be editing a common format specifically designed to collect information relevant to the category you have selected. All common formats (e.g. NBSAP, National Report, National Target or Indicator, Assessment of a target, Implementation Activity, or Guidance and Support Tools) contain mandatory fields (marked by a red asterisk next to the field), and optional fields. The button Review, under the main title of the page, will show you the mandatory fields that have not been fully completed. Note that records cannot be published when mandatory information is missing. The language button (default: English ), at the top of the common format page, allows you to select one or more of the six official languages of the United Nations to complete the common format. While the use of one of the six official languages of the United Nations (Arabic, Chinese, English, French, Russian and Spanish) is mandatory, users are allowed to register their information in more than one language; the possibility to use additional languages (other than the official UN ones), will be available soon. The button Save Draft allows you to save the common format as a draft for further editing by you or your colleagues. The button Publish publishes the record on the CHM.

14 At the national level, a publishing authority is identified in each country for the authentication and publishing of national information. In addition, National Authorized Users may be appointed who can submit information to the CHM in the form of draft documents that can be viewed and edited only by the publishing authority and other authorized users from the same country. Once the record is complete, it is then brought to the attention of the national publishing authority, via an automatic , for final validation and publishing. A module for the online appointment of National Authorized User (NAU) is not yet available; for the time being the publishing authorities are kindly asked to communicate NAUs names and contact details via to the Secretariat secretariat@cbd.int Edit a published record To edit a record, click on the edit button (pencil and notepad icon) to the far-right of the screen. To delete a record, click on the delete button (trash can icon) to the far-right of the screen, beside the edit button. Edit a draft record To edit a record click on the edit button (pencil and notepad icon) to the far-right of the screen. To delete a record, click on the delete button (trash can icon) to the far-right of the screen, beside the edit button. Supporting the review of progress by SBSTTA/SBI and COP The data entry component of the tool has been completed. The next step will be to add the analytical capabilities and presentation of results to enable an analysis of progress at regional or global levels for each Aichi Biodiversity Target as well as other presentations aggregating information across individual countries. This component is yet to be implemented.

15 Need help? The Secretariat proposes a live help button that is available at the bottom right of each CHM pages. During office hours (9AM to 5PM in Montreal) a staff member will answer your questions live and guide you further. When the Secretariat is closed, the same live help button allows you to send an to relevant staff who will reply to you during office hours. The following address can be used as well to get further help: onlinereporting@cbd.int