OnlineRecruiting for Employers

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1 OnlineRecruiting for Employers Table of Contents Creating an Employer Account Creating an Employer Account 2 Accessing your Optimal Employer Account Logging in at an Organization s OptimalResume Website 4 Posting/Managing Jobs and Campaigns How to Post a Job.. 5 Editing Job Postings.. 9 Extending Campaigns Cancelling Campaigns Viewing Applicants 10 Managing Employer Accounts Editing/Updating Profile.. 10 ResumeGPS Searching for candidates using ResumeGPS* 11 Creating a Resume Book.. 14 *The ResumeGPS feature will not be visible if the institution has not enabled this feature of OptimalResume. If the organization does not choose to enable this feature, there will be no ability to search resumes at that particular organization. Additional Questions Contacting Support. 14

2 Creating an Employer Account: An OptimalResume Employer Account can be created in one of two ways: 1. An Institution Admin Creates the Account for the Employer. 2. The Employer Creates the Account from the Institution s Optimal Homepage. Go to the domain of the particular institution at which you would like to post a job (for example, and click the Employers Click Here button. This brings you to the Employer homepage where you will click the New User button. The page will look very similar; however, upon closer examination you will see it is different and geared toward employers 2 P a g e

3 Completing Your Employer Profile: 1. Complete your Employer Profile, agree to the Terms and Conditions and click Create Account. Shortly thereafter you will receive an confirming the successful registration of your account. After submitting your profile, it will need to undergo a validation process by OptimalResume. IMPORTANT: Be sure to be as thorough as possible in your account profile to ensure being validated. 3 P a g e

4 For the safety of its subscribers, OptimalResume reviews new profiles to ensure the validity of potential employers. Among the things that may cause your account to be declined is any one or combination of the following: Incomplete profile Lack of corporate website Lack of corporate address Other OptimalResume understands that not all businesses have corporate websites and/or corporate e mails so it is important to be as specific as you can in your profile to mitigate any potential erroneous declining of validation. If you believe your account to have been declined erroneously, please contact or call (877) OptimalResume operates on standard EST business hours of Monday-Friday 9am-5pm and therefore validation can take anywhere between 24 and 72 hours depending upon when the account was created. Once you have received an with the subject line Your Employer Account Has Been Approved, you can login and begin posting! Logging In at an Organization s OptimalResume Website: 1. Go to the organization s OptimalResume website and click Employers Click Here. 4 P a g e

5 2. Click the Login Button; enter your and password and click Login. You are now logged in! Posting a Job at an Organization s OptimalResume Website: 1. Logging in brings up the Post Jobs wizard for that particular organization. You can copy an existing job (if you are a returning user) or create a new posting from scratch. To copy an existing job, select the job you want copied, and that data will be added for you on the next page, allowing you to edit where needed without having to enter everything from scratch. Then click Continue. If it is a new posting simply click Continue to begin the process. 5 P a g e

6 2. Enter Job Information and click Continue. Any fields with a * next to it are required before you can proceed to the next page. 6 P a g e

7 3. Add Job Location(s) using the drop down menu to select state, enter city name and click Add button. Repeat for multiple locations. Click Continue when ready. 4. Select the documents you require from a candidate to apply and click Continue. 7 P a g e

8 5. Indicate your Target Criteria by enabling the desired field, selecting the desired option from the list and clicking the >> button. Scroll down and click Continue. (Note: Target Criteria may not be available at all organizations) 6. Select a Duration of 30, 60, or 90 days, and click Continue. Congratulations! You have posted your job! 8 P a g e

9 Editing a Job Posting: Any information in a campaign may be directly edited within the first 12 hours after being submitted for approval. At that point, in order to edit a posting you will need to either: 1. Contact the organization at which the job was posted, or 2. Contact OptimalResume Support by e mail*at or by phone at (877) *NOTE: In addition to the edit(s) you want made, please be sure to include the name of the employer, the name of the posting and the organization at which you posted for us to locate and edit the correct posting Extending/Cancelling a Job Posting: To Extend a Posting: 1. Login to your account and click the View Posted Jobs button. 2. Click the View button to reveal the details of the campaign. 3. Click the Campaign Duration tab. 4. Select the length of the extension (30, 60 or 90 day) from the drop down menu. 5. Click Add Extension. To Cancel a Posting: 1. Login to your account and click the View Posted Jobs button. 2. Click the View button to reveal the details of the campaign. 3. Click the Status/Messages tab. 4. Use the Select Status drop down menu to select Cancelled. 5. Click the Update Status button. 6. Enter a message and click Send Message (optional). 9 P a g e

10 Viewing Applicants: 1. Login to your account and click the View Applicants tab on the top menu bar. 2. Use the various filters if to locate the desired applicant and click the View button to reveal the applicant information. 3. Preview documents, create an interview, add notes and/or rate the applicant and document whether an offeer has been extended/accepted. NOTE: An employer cannot delete a post but they can cancel it. If you do want the post deleted then contact Optimal Support at and request it. Editing/Updating your Employer Profile: 1. Login to your account and click the Account tab. After making your changes, scroll down and click the Update Account button. 10 P a g e

11 Searching for candidates using ResumeGPS: 1. Login to your account and click the Search Resumes* Tab *NOTE The Search Resumes feature will not be visible if the institution has not enabled this feature of OptimalResume. If the organization does not choose to enable this feature then there will be no ability to search resumes at that particular organization. 2. This reveals a list of filters to help narrow your search using different criteria. a. Clicking on a filter will reveal more options. See below for a comprehensive listing: i. Education 11 P a g e

12 ii. Skills/Keywords iii. Location iv. Work Experience and Work Status v. Language Skills and Career Preferences b. The results of your filtering will be reflected immediately in your list of potential candidates. 12 P a g e

13 3. To View a Candidate s resume click their name. This will reveal their resume in a downloadable HTML format. You will be able to such things as: a. Download as a MS Word compatible or PDF document. b. Save the candidate. c. Message the candidate. d. Take notes about the candidate. e. Report the resume. f. Rate the candidate. g. Create an Online Interview. NOTE: Candidates have the option of keeping their contact information private. You will still be able to see their credentials and communicate via the system; however, their personal contact information will remain hidden. If the student has decided to keep their contact information private you will see Candidate Name in place of their actual name. If the user has not used OptimalResume to create their resume but rather uploaded a resume into their account, their document will be displayed using a third-party PDF reader. 13 P a g e

14 Creating a Resume Book: Optimal allows you to view candidates credentials prior to paying in order to help you decide whether any meet your needs. 1. Save the candidates that you like using the Save button. 2. If and when you are ready, you may purchase Candidate Screening Package. Additional Questions? Contact OptimalResume Support at or toll free Monday-Friday, 9:00am 5:00pm EST. 14 P a g e