Institutional Quality Assurance Process Joint Graduate Programs Carleton University and University of Ottawa

Transcription

1 Institutional Quality Assurance Process Joint Graduate Programs Carleton University and University of Ottawa April 19, 2012

2 Table of Contents Introduction. 2 1 Authorities. 4 2 Scope Definitions. 5 4 New Program Approval 6 5 Expedited Approval Process Cyclical Program Review 16 7 Major Modifications Minor Modifications Ratification 23 Appendices A Joint Graduate Programs of Carleton University and the University of Ottawa.. 24 B List of Joint Institutes 34 C New Program Approval Chart. 35 D Expedited Approval Process Chart.. 36 E Cyclical Program Review Chart.. 37 F Major Modifications Chart 38 G1 Minor Modifications Chart Carleton University. 39 G2 Minor Modifications Chart University of Ottawa. 40 H Cyclical Program Review Schedule. 41 Acronyms IQAP CUIQAP UOIQAP OCCGQA CUCQA UOGPEC UOGPC APPIC Institutional Quality Assurance Process Carleton University Institutional Quality Assurance Process University of Ottawa Institutional Quality Assurance Process Ottawa-Carleton Committee on Graduate Quality Assurance Carleton University Committee on Quality Assurance University of Ottawa Graduate Program Evaluation Committee University of Ottawa Graduate Program Committee Academic Planning, Priorities and Initiatives Committee Carleton University Joint Graduate Program IQAP Carleton University and the University of Ottawa 1

3 Introduction Carleton University and the University of Ottawa have over the years established 26 joint graduate programs, predominantly but not exclusively in science and engineering. These programs are listed in Appendix A. Joint programs are indissoluble entities. As such, the majority of joint graduate programs between Carleton University and the University of Ottawa are administered by Ottawa-Carleton Joint Institutes (for example, the Ottawa-Carleton Institute of Electrical and Computer Engineering - OCIECE) in conformity with the governance procedures for program and curriculum approvals at both universities. Appendix B lists the existing institutes. The majority of faculty members and adjunct research professors from the contributing academic units at both universities (for OCIECE, for example, the Departments of Electronics and of Systems and Computer Engineering at Carleton University and the School of Electrical Engineering and Computer Science at the University of Ottawa) are members of the Joint Institutes. Each Joint Institute has a Board of Management and a Director and Associate Director. Directors and Associate Directors are normally appointed for a three-year term, one each from each of the two partner universities. As indissoluble entities, joint programs cannot be reviewed separately according to the Institutional Quality Assurance Processes (IQAPs) of the two partner universities. As a consequence, Carleton University and the University of Ottawa have developed a separate and distinct joint IQAP that will be used exclusively to review new joint graduate programs (including new joint collaborative programs and new joint graduate diplomas), major modifications to existing joint graduate programs (including new fields), and to conduct cyclical reviews of existing joint graduate programs. It will also report the governance procedures for the internal approval of minor modifications to joint graduate programs. The basic principle governing this joint IQAP is that the quality assurance process to be followed in each case will be that of the university from which the Director of the Joint Institute is drawn at the time the process begins. A fundamental deviation from this principle is that the review in each case will be overseen and conducted by one joint review committee, the Ottawa-Carleton Committee on Graduate Quality Assurance, whose membership is described in 1.3 below. This joint review committee is necessary to respect the indissoluble character of each joint program. Other, less fundamental, deviations effectively additions are included in this joint IQAP to ensure that proper consultation with each university is ensured. Directors and Associate Directors of Joint Institutes are customarily appointed for a three-year term, one from each university. At the end of these terms, the new Director is conventionally appointed from the university from which the previous Associate Director was drawn (it is often this Associate Director who becomes the new Director), and the new Associate Director is conventionally appointed from the university from which the previous Director was drawn. Joint Graduate Program IQAP Carleton University and the University of Ottawa 2

4 In situations in which Directors change during the course of a review, the new Director will assume responsibility for ensuring that the review continues to be conducted according to the provisions of this joint IQAP. The process to be followed, however, will remain fundamentally that of the university from which the Director of the Joint Institute was drawn at the time the review process began. That is, if the Director of the Joint Institute is from the University of Ottawa, the template to be used and the quality assurance steps to be followed by the Ottawa-Carleton Committee on Graduate Quality Assurance will be those of the University of Ottawa. Conversely, if the Director of the Joint Institute is from Carleton University, the template to be used and the quality assurance steps to be followed by the Ottawa-Carleton Committee on Graduate Quality Assurance will be those of Carleton University. This joint IQAP will, therefore, draw on elements of the IQAPs of both universities as approved by the Senates of the two universities and ratified by the Quality Council. Proposed new joint programs, as well as major and minor modifications to existing joint programs will remain subject, as they are now, to the internal approval processes of both universities. These processes therefore remain unaffected by this joint IQAP. In drawing on elements of the IQAPs of both universities, therefore, this joint IQAP will refer to the relevant numbered articles in each IQAP to avoid unnecessary duplication. As required by the Quality Council, the IQAPs of both institutions contain provisions which ensure the following with regard to the review of joint programs: There will be a single self-study The self-study will clearly explain how input was received from faculty, staff and students at each university Selection of reviewers will involve participation by each university One internal reviewer will be included; where possible, the reviewer will be a member of another Ottawa-Carleton joint institute or a contiguous discipline. The site visit will involve both universities and both campuses Reviewers will consult in person faculty, staff and students at both universities. These provisions are consistent with those adumbrated in article 2.2 of Carleton University s IQAP (CUIQAP) and Appendix 2 of the University of Ottawa s IQAP (UOIQAP). A cyclical program review will not exceed eight years. Joint Graduate Program IQAP Carleton University and the University of Ottawa 3

5 1. Authorities 1.1. The authorities responsible for this IQAP, its administration and application, are the senior academic officer at each university, the Provost and Vice-President (Academic) At Carleton University, the Provost delegates this responsibility on a day-to-day basis to the Associate Provost (Academic Quality Assurance); At the University of Ottawa, the Provost is assisted by the Dean of Graduate and Postdoctoral Studies, who is responsible for graduate programs The single authority responsible for the application of this IQAP to reviews of new joint graduate programs, new fields in existing joint graduate programs, new joint collaborative graduate programs, new joint graduate diplomas, major modifications to existing joint graduate programs, and to cyclical reviews of existing joint graduate programs is the Ottawa-Carleton Committee on Graduate Quality Assurance (OCCGQA). As such, OCCGQA will: Oversee the new program approval and the expedited approval process; Oversee cyclical program reviews; Oversee the major modification process and, on behalf of both universities, prepare the annual report to the Quality Council on major modifications to joint graduate programs; Assume responsibility for ensuring that a balanced review of program quality is undertaken Membership of OCCGQA is drawn from the Carleton University Committee on Quality Assurance (CUCQA CUIQAP 1.4) and the University of Ottawa Graduate Program Evaluation Committee (UOGPEC UOIQAP 6.2.4), and is constituted as follows: The Associate Provost (Academic Quality Assurance), Carleton University (cochair) The Dean, Faculty of Graduate and Postdoctoral Studies, University of Ottawa (co-chair) The Vice-Dean, Faculty of Graduate and Postdoctoral Studies, University of Ottawa Three faculty members each from CUCQA and UOGPEC nominated by their respective committees, at least one of whom in each case must be from the arts, humanities or social sciences Joint Graduate Program IQAP Carleton University and the University of Ottawa 4

6 The Faculty Dean (CUCQA) President of the Commission Sciences (UOGPEC) Assistant Dean and Secretary General, Faculty of Graduate and Postdoctoral Studies (UOGPEC non-voting) Quality Assurance Officer, Carleton University (non-voting) OCCGQA is responsible to, respectively, CUCQA at Carleton University and, at the University of Ottawa, the Graduate Program Committee (UOGPC please see UOIQAP article 2.2.7) where new programs approvals, expedited approvals and approvals of major modifications are concerned, and UOGPEC where cyclical program reviews are concerned. 1.4 The authoritative contact between Carleton University and the Quality Council is the Associate Provost (Academic Quality Assurance). 1.5 The authoritative contact between the University of Ottawa and the Quality Council is the Provost and Vice-President (Academic) This IQAP is subject to approval by the Quality Council and thereafter whenever it is revised. 2. Scope All joint graduate programs of Carleton University and the University of Ottawa as specified in Appendix A. 3. Definitions Definitions will be operationalized by OCCGQA according to the definitions contained in CUIQAP articles and UOIQAP articles 1.3, 3.2.1, 4.2.1, and While the definitions for program, new program, major modification, minor modification and field are expressed differently in each IQAP, the definitions and examples are consistent both with each other, with the Provincial Quality Assurance Framework (QAF) article 1.6, and with advice supplied by the Quality Council on the matter of definitions. In cases where it is unclear whether a program or curriculum change constitutes a new program, a major modification or a minor modification, the Associate Provost (Academic Quality Assurance) at Carleton University and the Dean, Faculty of Graduate and Postdoctoral Studies at the University of Ottawa will jointly act as arbitrators. In making their determination, the Associate Provost and Dean will consult with the Director and Associate Director of the relevant Ottawa-Carleton Institute. The Associate Provost and Dean will also consult with OCCGQA. Joint Graduate Program IQAP Carleton University and the University of Ottawa 5

7 4. New Program Approval 4.1. The process for the development of new joint graduate programs up to the point at which development of the brief begins will conform to the processes for the internal approval of new programs as set out in CUIQAP article 3.1 and UOIQAP articles , , and (insofar as approval is given by the Council of the Faculty of Graduate and Postdoctoral Studies for the proposal to go forward) The Carleton University department(s) that forms part of the relevant Joint Institute will submit the required document to the University s Academic Planning, Priorities and Initiatives Committee (APPIC) as described in CUIQAP The Letter of Intent referred to in UOIQAP and whose content is spelt out in UOIQAP is attached to the APPIC document for information; The University of Ottawa department(s) that forms part of the same Joint Institute will submit the Letter of Intent as required in UOIQAP and with the APPIC document described in CUIQAP attached for information The brief is developed according to the template of the university from which the Director of the relevant Joint Institute is drawn The development of the brief follows the steps set out in CUIQAP (insofar as the approval of Carleton s Graduate Faculty Board is given) and UOIQAP (with respect to informing and seeking the approval as appropriate of other committees ) The brief is then sent to OCCGQA If the Director of the relevant Joint Institute is drawn from Carleton, the brief is sent to Carleton s Quality Assurance Officer, who will then provide administrative support for OCCGQA; If the Director of the relevant Joint Institute is drawn from the University of Ottawa, the brief is sent to the Coordinator, Quality Assurance, Faculty of Graduate and Postdoctoral Studies, who will then provide administrative support for OCCGQA OCCGQA will then oversee the review of the proposed program If the Director of the relevant Joint institute is drawn from Carleton University, the review will be undertaken according to articles of CUIQAP and article of UOIQAP where internal consultation with the relevant academic unit(s), Dean(s) and Vice-Dean(s) at the University of Ottawa is concerned; If the Director of the relevant Joint Institute is drawn from the University of Ottawa, the review will be undertaken according to article of UOIQAP (with the selection of the reviewers being recommended to OCCGQA by the Dean of Graduate and Postdoctoral Studies) and articles of CUIQAP where internal consultation with the relevant academic unit(s) and Dean(s) at Carleton University is concerned. Joint Graduate Program IQAP Carleton University and the University of Ottawa 6

8 4.6 The criteria according to which evaluation will be conducted are drawn from those as set out in CUIQAP 3.3 and UOIQAP They are as follows: The Program Does the program s intellectual profile, objectives and learning outcomes serve the mission, and strategic and academic plans of the two universities; In the case of the University of Ottawa, are the program s intellectual profile, objectives and learning outcomes consistent with the University s mission and academic plans with respect to the Francophonie, the development of bilingualism, and the needs of Franco-Ontarians; Is there evidence that, where appropriate, the University of Ottawa s mission concerning Ontario s Francophone Community and bilingualism is reflected in the course delivery; supervision offered in both of the official languages (where possible and appropriate); language in which the thesis is written; comprehensive examinations; and other activities offered in both languages; Carleton University agrees to support this mission where possible; Do the program s intellectual profile, objectives and learning outcomes match the teaching and research strengths of the academic units in both universities that form part of the relevant Joint Institute; Are the program s intellectual profile, objectives, curriculum and learning outcomes appropriate in relation to the current international, national, provincial profile of the discipline or interdisciplinary area; Are the program s intellectual profile, objectives and learning outcomes distinctive in relation to those of comparable programs in Ontario and nationally; Are the program s objectives and learning outcomes consistent with the Graduate Degree Level Expectations; Does the program contain any unique curriculum, program innovations or creative components; Are the degree program s nomenclature and acronym appropriate (for example, Master s of Cognitive Science, M.Cog.Sc.) Program Content Is the program appropriately designed and structured to achieve the learning objectives and outcomes; Will the program design and structure enable suitably qualified students to complete the program in a timely fashion; the program proposal will establish the time period within which completion will be normally be expected, together with a rationale for this time period; Is there a sufficient level of education and activity in research; is there sufficient provision for the development of research and analytic/interpretative skills; Is there evidence that a student in the program is required to take a minimum of two-thirds of the course requirements from among graduate level courses; Joint Graduate Program IQAP Carleton University and the University of Ottawa 7

9 Does the program have an appropriate mode or modes of delivery; Is there a clear indication of essential requirements Admission Requirements Are the admission requirements such that a student entering the program can expect to complete it successfully and in a timely fashion; are requirements additional or alternative to the foundational requirements (for example, second language competence) appropriate; are all admission requirements (e.g., minimum graduate point average, language proficiency, previous degrees) sufficiently well explained Governance Does the program have an appropriate governance and administrative structure Resources Is the program adequately resourced, including a sufficient number of faculty with acceptable levels of teaching expertise and competence, and of continuing research and publishing activity; Does the program have sufficient support staff, sufficient space, and sufficient library, laboratory and technological resources The Faculty Are there definitions and use of indicators that provide evidence of quality of the faculty (e.g. qualification, research, innovation and scholarly record; appropriateness of collective faculty experience to contribute substantively to the proposed program); Is there evidence of how supervisory loads will be distributed, and the qualifications and appointment status of faculty who will provide instruction and supervision; Is there evidence of adequate mentoring programs for junior faculty Postdoctoral Fellows Is there an adequate account of the number and length of appointment of postdoctoral fellows who can contribute to the program and of the character of the contribution The Students Is there evidence of clear communication between students, faculty and programs and university administration (e.g., handbook for students with program details, processes, important deadlines, etc.; a web site; listserv); Are there sufficient mentoring programs and orientation days for graduate students; Is there evidence that financial assistance for students will be sufficient to ensure adequate quality and number of students; Is there evidence of program structure and faculty research that will ensure the intellectual quality of the student experience; Is there evidence that the program has addressed the Tri-Council s guidelines statement concerning graduate students professional skills; Joint Graduate Program IQAP Carleton University and the University of Ottawa 8

10 Given the advising, mentoring and support provided by the program and the university more generally through its academic services, will students in the program have a satisfactory educational experience; Are the methods of student evaluation appropriate given admission requirements, degree level expectations, program objectives, and learning outcomes; are there sufficient plans for documenting and demonstrating the level of performance of students consistent with the Graduate Degree Level Expectations; Will the program prepare students adequately for their chosen career path following graduation with respect to careers for which the program could reasonably be expected to provide a preparation; Is there evidence of student input into graduate program improvement and development (e.g., exist surveys, student representation on committees, etc.). 4.7 OCCGQA will author a final assessment report and executive summary recommending one of three outcomes: Recommended to commence; Recommended to commence with report; Not recommended to commence. 4.8 The final assessment report and executive summary will be forwarded to CUCQA and UOGPC. Both bodies will review these documents to satisfy themselves that due process has been followed. 4.9 The process at Carleton University will then follow CUIQAP The process at the University of Ottawa will then follow OUIQAP The proposal as approved by the Senates of both universities is then submitted to the Quality Council on behalf of both universities by the Associate Provost (Academic Quality Assurance) at Carleton University if the Director of the relevant Joint Institute is drawn from Carleton and by the Provost and Vice-President (Academic) at the University of Ottawa if the Director of the relevant Joint Institute is drawn from the University of Ottawa Steps regarding advertising, posting information on university websites and monitoring the performance of new programs approved by the Quality Council will follow, respectively, CUIQAP and 3.4, and UOIQAP , and Joint Graduate Program IQAP Carleton University and the University of Ottawa 9

11 5. Expedited Approval Process 5.1. The expedited process for the approval of new fields at the graduate level, new collaborative programs and new for-credit graduate diplomas is similar to that for new programs, except that an external review committee will not be used and a site visit will not be held. As a consequence, no response to a review committee report will be required. The decision of OCCGQA will be based solely on the submission of volumes I (the self-study) and II (faculty curricula vitarum) of the brief Doctoral programs will have to declare at least one field whose title is normally different from the title of the program. A special case may be made to OCCGQA for the field to have the same title as the program Master s programs will not be required to declare fields. However, if a master s program wishes to advertise a concentration or specialization, this will constitute a field and have to be approved by OCCGQA and the Quality Council. If a master s program wishes to advertise a field in a hitherto general master s program, a second field will be identified (for example, general history in contradistinction to public history, or general economics in contradistinction to financial economics ) The process for the development of new fields will conform to the processes for the internal approval of new programs as set out in CUIQAP article 3.1 and for the internal process for the approval of new fields as set out in UOIQAP articles , and The Carleton University department(s) that forms part of the relevant Joint Institute will submit the required document to the University s Academic Planning, Priorities and Initiatives Committee (APPIC) as described in CUIQAP The Letter of Intent referred to in UOIQAP whose content is spelt out in UOIQAP is attached to the APPIC document for information; The University of Ottawa department(s) that forms part of the same Joint Institute will submit the Letter of Intent as required in UOIQAP with the APPIC document described in CUIQAP attached for information Volume I of the brief will consist of the following information: Description of the new field; Rationale for the proposal; Appropriateness of the new field (s) title(s); Number and names of the faculty supporting the new field; Courses linked to the proposed new field; An account of the new field (s) learning objectives and outcomes, and of the impact, if any, on the program s goals and learning outcomes; Any impact with regard to the mission, and strategic and academic plans of either university, paying particular attention to the bilingual mission of the University of Ottawa; Joint Graduate Program IQAP Carleton University and the University of Ottawa 10

12 The extent to which the new field(s) serves the appropriateness of the program in relation to the current international and national profile of the discipline or interdisciplinary area; The extent to which the new field serves the distinctiveness of the program in comparison to comparable programs in Ontario and nationally; Impact on any other programs at either university; The effect on student demand, profile and enrolment at both universities; The impact on the Libraries of both universities will additional resources be required? The impact on space requirements at both universities; The necessity and cost of additional human and financial resources, if appropriate Volume II of the brief will contain the curricula vitarum of the faculty supporting the new field(s) using the template of the University from which the Director of the relevant Joint Institute is drawn The brief is then sent to OCCGQA If the Director of the relevant Joint Institute is drawn from Carleton, the brief is sent to Carleton s Quality Assurance Officer, who will then provide administrative support for OCCGQA; If the Director of the relevant Joint Institute is drawn from the University of Ottawa, the brief is sent to the Coordinator, Quality Assurance, Faculty of Graduate and Postdoctoral Studies, who will then provide administrative support for OCCGQA OCCGA decides whether the proposal meets the following criteria: The faculty expertise justifies the field (s) creation; There is a sufficient number of faculty members; The new field (s) title (in both official languages, where needed) is appropriate and clearly justified in the rationale; There is a sufficient number of related graduate courses to justify the addition of a new field OCCGQA will author a brief final assessment report and executive summary recommending one of three outcomes: Recommended to commence; Recommended to commence with report; Not recommended to commence The final assessment report and executive summary will be forwarded to CUCQA and UOGPC. Both bodies will review these documents to satisfy themselves that due process has been followed. Joint Graduate Program IQAP Carleton University and the University of Ottawa 11

13 5.11. The process at Carleton University will then follow CUIQAP The process at the University of Ottawa will then follow OUIQAP The proposal as approved by the Council of the Faculty of Graduate and Postdoctoral Studies and, as appropriate, the Executive Committee of the Senate at the University of Ottawa, and the Senate of Carleton University is then submitted to the Quality Council on behalf of both universities by the Associate Provost (Academic Quality Assurance) at Carleton University if the Director of the relevant Joint Institute is drawn from Carleton, and by the Provost and Vice-President (Academic) at the University of Ottawa if the Director of the relevant Joint Institute is drawn from the University of Ottawa The process for the development of proposals for new collaborative programs and new for-credit graduate diplomas will conform to the processes for the internal approval of new programs as set out in CUIQAP article 3.1, and for the internal process for the approval of new collaborative programs and new for-credit graduate diplomas as set out in UOIQAP articles , insofar as the approval of the relevant academic authorities is concerned The Carleton University department(s) that forms part of the relevant Joint Institute will submit the required document to the University s Academic Planning, Priorities and Initiatives Committee (APPIC) as described in CUIQAP The Letter of Intent referred to in UOIQAP is attached to the APPIC document for information; The University of Ottawa department(s) that forms part of the same Joint Institute will submit the Letter of Intent as required in UOIQAP with the APPIC document described in CUIQAP attached for information Following approval by APPIC at Carleton University and the relevant academic authorities at the University of Ottawa, the brief will be developed Volume I of the brief will provide the following information: A brief description of the new for-credit diploma/new collaborative program; A rationale for the proposal; For the proposal of a new graduate diploma: definition of the area of focus and the academic requirements of the program; For types 2 and 3 for-credit graduate diplomas: appraisal status and degree level(s) of the related programs; A list of the core faculty, including their primary program affiliation, supporting the collaborative program or for-credit graduate diploma Added value of the proposed program to the educational experience of students (i.e. beyond that which would be obtained in the primary program); Intellectual focus of the program and the degree level(s) at which it is offered (i.e. Master s, PhD); Joint Graduate Program IQAP Carleton University and the University of Ottawa 12

14 Common learning experience for the students (e.g. core courses); Academic requirements of the program (including compulsory and elective courses, thesis, etc.); Impact on the existing program s goals and on other programs at Carleton University and the University of Ottawa; Changes affecting student demand, profile and enrolment; Consistency with the mission, and strategic and academic plans of both universities and the academic units involved; Impact on the facilities, faculty resources, and material and financial resources at both institutions required to offer the program; Description of the administrative structure to govern the program; Comparison with similar programs offered at other institutions in Ontario, Canada and internationally Volume II of the brief will contain the curricula vitarum of the faculty supporting the new collaborative program or for-credit diploma using the template of the university from which the Director of the relevant Joint Institute is drawn The brief is then sent to OCCGQA If the Director of the relevant Joint Institute is drawn from Carleton, the brief is sent to Carleton s Quality Assurance Officer, who will then provide administrative support for OCCGQA; If the Director of the relevant Joint Institute is drawn from the University of Ottawa, the brief is sent to the Coordinator, Quality Assurance, Faculty of Graduate and Postdoctoral Studies, who will then provide administrative support for OCCGQA The criteria for the review conducted by OCCGQA are: The Program Does the program s intellectual profile, objectives and learning outcomes serve the mission, and strategic and academic plans of the two universities; In the case of the University of Ottawa, are the program s intellectual profile, objectives and learning outcomes consistent with the University s mission and academic plans with respect to the Francophonie, the development of bilingualism, and the needs of Franco-Ontarians; Is there evidence that, where appropriate, the University of Ottawa s mission concerning Ontario s Francophone Community and bilingualism is reflected in the course delivery; supervision offered in both of the official languages (where possible and appropriate); language in which the thesis is written; comprehensive examinations; and other activities offered in both languages; Carleton University agrees to support this mission where possible; Do the program s intellectual profile, objectives and learning outcomes match the teaching and research strengths of the academic units in both universities that are involved in the program; Joint Graduate Program IQAP Carleton University and the University of Ottawa 13

15 Are the program s intellectual profile, objectives, curriculum and learning outcomes appropriate in relation to the current international, national, and provincial profile of the discipline or interdisciplinary area; Are the program s intellectual profile, objectives and learning outcomes distinctive in relation to those of comparable programs in Ontario and nationally; Are the program s objectives and learning outcomes consistent with the Graduate Degree Level Expectations; Does the program contain any unique curriculum, program innovations or creative components; Are the program s nomenclature and acronym appropriate Program Content Is the program appropriately designed and structured to achieve the learning objectives and outcomes; Will the program design and structure enable suitably qualified students to complete the program in a timely fashion; the program proposal will establish the time period within which completion will be normally be expected, together with a rationale for this time period; Is there a sufficient level of education and activity in research; is there sufficient provision for the development of research and analytic/interpretative skills; Is there evidence that a student in the program is required to take a minimum of two-thirds of the course requirements from among graduate level courses; Does the program have an appropriate mode or modes of delivery; Is there a clear indication of essential requirements Admission Requirements Are the admission requirements such that a student entering the program can expect to complete it successfully and in a timely fashion; are requirements additional or alternative to the foundational requirements (for example, second language competence) appropriate; are all admission requirements (e.g., minimum graduate point average, language proficiency, previous degrees) sufficiently well explained Governance Does the program have an appropriate governance and administrative structure Resources Is the program adequately resourced, including a sufficient number of faculty with acceptable levels of teaching expertise and competence, and of continuing research and publishing activity; Does the program have sufficient support staff, sufficient space, and sufficient library, laboratory and technological resources. Joint Graduate Program IQAP Carleton University and the University of Ottawa 14

16 The Faculty Are there definition and use of indicators that provide evidence of quality of the faculty (e.g. qualification, research, innovation and scholarly record; appropriateness of collective faculty experience to contribute substantively to the proposed program); Is there evidence of how supervisory loads will be distributed, and the qualifications and appointment status of faculty who will provide instruction and supervision; Is there evidence of mentoring adequate mentoring programs for junior faculty Postdoctoral Fellows Is there an adequate account of the number and length of appointment of postdoctoral fellows who can contribute to the program and of the character of the contribution The Students Is there evidence of clear communication between students, faculty and programs and university administration (e.g., handbook for students with program details, processes, important deadlines, etc.; a web site; listserv); Are there sufficient mentoring programs and orientation days for graduate students; Is there evidence that financial assistance for students will be sufficient to ensure adequate quality and number of students; Is there evidence of program structure and faculty research that will ensure the intellectual quality of the student experience; Is there evidence that the program has addressed the Tri-Council s guidelines statement concerning graduate students professional skills Given the advising, mentoring and support provided by the program and the university more generally through its academic services, will students in the program have a satisfactory educational experience; Are the methods of student evaluation appropriate given admission requirements, degree level expectations, program objectives, and learning outcomes; are there sufficient plans for documenting and demonstrating the level of performance of students consistent with the Graduate Degree Level Expectations; Will the program prepare students adequately for their chosen career path following graduation with respect to careers for which the program could reasonably be expected to provide a preparation; Is there evidence of student input into graduate program improvement and development (e.g., exist surveys, student representation on committees, etc.). Joint Graduate Program IQAP Carleton University and the University of Ottawa 15

17 5.20. OCCGQA will author a brief final assessment report and executive summary recommending one of three outcomes: Recommended to commence; Recommended to commence with report; Not recommended to commence The final assessment report and executive summary will be forwarded to CUCQA and UOGPC. Both bodies will review these documents to satisfy themselves that due process has been followed The process at Carleton University will then follow CUIQAP The process to be followed at the University of Ottawa is approval by the Council and UOGPC of the Faculty of Graduate and Postdoctoral Studies, and the University of Ottawa Senate The proposal as approved by the Senates of both universities is then submitted to the Quality Council on behalf of both universities by the Associate Provost (Academic Quality Assurance) at Carleton University if the Director of the relevant Joint Institute is drawn from Carleton and by the Provost and Vice-President (Academic) at the University of Ottawa if the Director of the relevant Joint Institute is drawn from the University of Ottawa. 6. Cyclical Program Review 6.1. The brief is developed by a review team consisting, minimally, of the Director and Associate Director of the relevant Joint Institute, and one faculty member, the graduate administrator or equivalent, and one graduate student from each of the contributing academic units. Additional members may be added. The review team must be chaired by a faculty member The brief is developed according to the template of the university from which the Director of the relevant Joint Institute is drawn The brief is then sent to OCCGQA If the Director of the relevant Joint Institute is drawn from Carleton, the brief is sent to Carleton s Quality Assurance Officer, who will then provide administrative support for OCCGQA; If the Director of the relevant Joint Institute is drawn from the University of Ottawa, the brief is sent to the Coordinator, Quality Assurance, Faculty of Graduate and Postdoctoral Studies, who will then provide administrative support for OCCGQA. Joint Graduate Program IQAP Carleton University and the University of Ottawa 16

18 6.4. OCCGQA will then oversee the review of the program If the Director of the relevant Joint institute is drawn from Carleton University, the review will be undertaken according to articles of CUIQAP and article of UOIQAP where internal consultation with the relevant academic unit(s), Dean(s) and Vice-Dean(s) at the University of Ottawa is concerned; If the Director of the relevant Joint Institute is drawn from the University of Ottawa, the review will be undertaken according to article a-g of UOIQAP (with the selection of the reviewers being recommended to OCCGQA by OUGPC) and article of CUIQAP where internal consultation with the relevant academic unit(s) and Dean(s) at Carleton University is concerned The criteria according to which evaluation will be conducted are those as set out in CUIQAP 5.2 and UOIQAP These are as follows: The Program Does the program s intellectual profile, objectives and learning outcomes serve the mission, and strategic and academic plans of the two universities; In the case of the University of Ottawa, are the program s intellectual profile, objectives and learning outcomes consistent with the University s mission and academic plans with respect to the Francophonie, the development of bilingualism, and the needs of Franco-Ontarians; Is there evidence that, where appropriate, the University of Ottawa s mission concerning Ontario s Francophone Community and bilingualism is reflected in the course delivery; supervision offered in both of the official languages (where possible and appropriate); language in which the thesis is written; comprehensive examinations; and other activities offered in both languages; Carleton University agrees to support this mission where possible; Do the program s intellectual profile, objectives and learning outcomes match the teaching and research strengths of the academic units in both universities that form part of the relevant Joint Institute; Are the program s intellectual profile, objectives, curriculum and learning outcomes appropriate in relation to the current international, national, and provincial profile of the discipline or interdisciplinary area; Are the program s objectives and learning outcomes consistent with the Graduate Degree Level Expectations; Does the program contain any unique curriculum, program innovations or creative components; Are the degree program s nomenclature and acronym appropriate (for example, Master s of Cognitive Science, M.CogSc.) Program Content Is the program appropriately designed and structured to achieve the learning objectives and outcomes; Does the program design and structure enable suitably qualified students to complete the program in a timely fashion; Joint Graduate Program IQAP Carleton University and the University of Ottawa 17

19 Is there a sufficient level of education and activity in research; is there sufficient provision for the development of research and analytic/interpretative skills; Is there evidence that a student in the program is required to take a minimum of two-thirds of the course requirements from among graduate level courses; Does the program have an appropriate mode or modes of delivery; Is there a clear indication of essential requirements Admission Requirements Are the admission requirements such that a student entering the program can expect to complete it successfully and in a timely fashion; are requirements additional or alternative to the foundational requirements (for example, second language competence) appropriate; are all admission requirements (e.g., minimum graduate point average, language proficiency, previous degrees) sufficiently well explained Governance Does the program have an appropriate governance and administrative structure Resources Is the program adequately resourced, including a sufficient number of faculty with acceptable levels of teaching expertise and competence, and of continuing research and publishing activity; Does the program have sufficient support staff, sufficient space, and sufficient library, laboratory, and technological resources The Faculty Are there definition and use of indicators that provide evidence of quality of the faculty (e.g. qualification, research, innovation and scholarly record; appropriateness of collective faculty experience to contribute substantively to the proposed program); Is there evidence of how supervisory loads will be distributed, and the qualifications and appointment status of faculty who will provide instruction and supervision; Is there evidence of mentoring adequate mentoring programs for junior faculty; Postdoctoral Fellows Is there an adequate account of the number and length of appointment of postdoctoral fellows who can contribute to the program and of the character of the contribution The Students Is there evidence of clear communication between students, faculty and programs and university administration (e.g., handbook for students with program details, processes, important deadlines, etc.; a web site; listserv); Joint Graduate Program IQAP Carleton University and the University of Ottawa 18

20 Are there sufficient mentoring programs and orientation days for graduate students; Is there evidence that financial assistance for students will be sufficient to ensure adequate quality and number of students; Is there evidence of program structure and faculty research that will ensure the intellectual quality of the student experience; Is there evidence that the program has addressed the Tri-Council s guidelines statement concerning graduate students professional skills; Given the advising, mentoring and support provided by the program and the university more generally through its academic services, will students in the program have a satisfactory educational experience; Are the methods of student evaluation appropriate given admission requirements, degree level expectations, program objectives, and learning outcomes; are there sufficient plans for documenting and demonstrating the level of performance of students consistent with the Graduate Degree Level Expectations; Does the program prepare students adequately for their chosen career path following graduation with respect to careers for which the program could reasonably be expected to provide a preparation; Is there evidence of student input into graduate program improvement and development (e.g., exist surveys, student representation on committees, etc.) OCCGQA will recommend one of the four following outcomes: Good quality; Good quality with report; Conditional approval; Not approved to continue OCCGQA will author a final assessment report. The report will: Identify any significant strengths of the program; Identify opportunities for program enhancement and improvement; Set out and prioritize the recommendations that are selected for implementation; Set out a timetable and deadline for implementing any necessary changes; Identify the authority responsible for providing any resources made necessary by these recommendations; Include an Executive Summary, exclusive of any confidential information, for posting on the university website. Only the Executive Summary will be available for public scrutiny. Joint Graduate Program IQAP Carleton University and the University of Ottawa 19