13. How many containers are typically shipped per waste pickup per location? a. The City of Frisco typically has containers per pickup.

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1 CITY OF FRISCO PURCHASING DIVISION January 4, 2016 Addendum #1 Questions and Answers & Revised Bid Form- City of Frisco Competitive Sealed Bid ( CSB ) # Household Hazardous Waste Collection and Disposal Questions and Answers 1. Oil based paint Lab Pack: Unit=pack. What is a pack? a. This item will be removed from the bid form. Please see revised bid form. Oil based paint picked up in 55 gallon drums will be charged by the pound. 2. Latex Paint-Lab Pack: Unit=pack. What is pack? a. A pack is changing to a 55 gallon drum. See revised bid form. 3. Non-hazardous solid (caulk, joint compound, etc) Lab Pack=pack. What is pack? a. A pack is changing to a 55 gallon drum. See revised bid form. 4. Corrosive (acids, bases) Lab Pack=pack. What is pack? a. A pack is changing to a 55 gallon drum. See revised bid form. 5. Asbestos containing materials: Unit=each a. Asbestos containing materials are not accepted at Frisco. 6. Organic Peroxides Lab Pack: Unit=pack. What is a pack? a. A pack is changing to a 55 gallon drum. See revised bid form. 7. Organic Compounds (amines) Lab packed: Unit=pack. What is pack? a. A pack is changing to a 55 gallon drum. See revised bid form. 8. Mercury (compound, elemental debris, etc.): Unit=each. What is each? a. Mercury is not accepted at our facility. If there is a need we will reach out to the vendor for options. 9. Mercury Batteries: please add unit a. Mercury is not accepted at our facility. If there is a need we will reach out to the vendor for options. 10. Will awarded vendor need to provide staff labor during the time the facilities are open to collect, segregate and pack material for shipment, or are we only bidding to pick up full drums? a. The vendor will only need staff to pick up drums or other items ready to be picked up. The only time additional staff will be needed is for the annual collection event at Ikea. 11. If, so, how many hours per day and/or week is required for onsite staff labor? a. The only time onsite staff will be required is for the annual collection event at Ikea. This event is typically scheduled for 8:00 AM to 12:00 PM on a Saturday. 12. Provide current or most recent contract disposal pricing for the services outlined in this request. 1

2 a. Bid tab for previous bid is located on the City of Frisco s website at ulation.aspx. Search the page bid and click on the link on the left. 13. How many containers are typically shipped per waste pickup per location? a. The City of Frisco typically has containers per pickup. 14. What is the typical weight of all the material shipped per pickup, per location? a. This can vary. 15. How many onsite man hours are typical for each scheduled pickup? a. Two hours or less. 16. Please provide copies of the 3 most recent disposal invoices, with manifests, from each location for the services outlined in this RFP. a. The link for pricing has been included as part of question #12. If additional information is required a Public Information Request will need to be submitted through the City Secretary s Office. The instructions for Public Information Request are located at What is the pickup frequency per location? a. Frisco schedules pickups twice per month. 18. What was the total spend on these services for 2015 to date? a. The City of Frisco spent $98, in fiscal year What are the daily/weekly hours of operation for each location? a. The City of Frisco site is open to the public Wednesdays from 2:00 PM to 5:00 PM and Saturdays 8:00 AM to 1:00 PM. Bulk pickups are scheduled for Wednesday mornings. 20. Do you expect any changes to the past shipping practices under the new contract in waste removal frequency? If so, what do you anticipate in 2016? a. We do not anticipate any changes. 21. Is it standard practice to receive the empty drums and packing supplies at the time of each scheduled waste removal? If not, how is it typically handled? a. We prefer to receive the empty drums and supplies when the waste is picked up. 22. Will the awarded vendor be required to provide segregation and packaging training to the City staff as part of this contract? If so, how is it to be managed and billed? a. No. 23. Please list which line items are bulked up by the City staff and which line items are loose packed. a. Paint and automotive products are bulked. All others are loose packed. 24. Are the supply drums listed only 55 gallon poly and metal drums? If not, what size drums do you request? a. A list of the containers that could requested by the City include: gal DM Open Top gal Poly Open Top (Blue) gal Poly Open Top (Black) gal Poly Close Top gal DM Close Top gal Open Top Poly gal Open Top Poly 8. 5-gal Open Top Poly 2

3 9. CYB and Liner ft Bulb Box ft Bulb Box 12. Drum Liners 25. For the Unit column entry listed as pack, please describe what you mean? If this is meant to be a drum, what size drum do you mean? a. Most drums are 55-gallon, but smaller sizes are also utilized as needed. 26. Can latex paint be landfilled? a. No. 27. Please provide a copy of your existing Spill and Fire Prevention Plan so we may review. a. In the event of a spill, the facility will be equipped to handle the situation. The facility is stocked with an assortment of spill containing devices. Bags of vermiculite, absorbent sheets and socks are available to soak up small to large spills that may occur. A plastic portable dike is also available to contain any spill to one area so it may be cleaned up. A spill kit is provided in the bulking area containing, absorbent sheets, pigs, as well as powder neutralizers for acids and bases. Fifty five (55) gallons drums containing liquids will be stored on spill containment platforms to catch liquids in the event of a leak in the drum. The used oil container, with a double wall enclosure, is set upon an elevated retaining wall to catch any spills or leakage from the oil container. The elevated retaining wall is also equipped with a release valve. In the event of a spill the oil can still be recovered without running a high risk of ground contamination. 28. Is the awarded vendor staff responsible for bulking liquids and paints onsite, or is that the responsibility of the City? a. The City Staff will bulk the liquids and paints. 29. The equipment list you are asking us to provide, is it a list of equipment we are to provide the site for your use or do you just want to know what equipment we maintain on our trucks in case of spills? a. We would like a list of items to be provided for the site and what would be on the trucks in case of a spill. 30. Please describe in more detail the Compressed Flammable Gas Cylinder line Items. Is one for handheld propane tanks and the other for 20lb BBQ grill size propane tanks? a. Handheld propane tanks are loose packed in 55-gallon drums. The 20lb BBQ tanks are loaded individually. 3

4 Addendum #1 Questions and Answers - City of McKinney Competitive Sealed Bid ( CSB ) # Household Hazardous Waste Collection and Disposal Questions and Answers 1. Oil based paint Lab Pack: Unit=pack. What is a pack? a. This item will be removed from the bid form. Please see revised bid form. Oil based paint picked up in 55 gallon drums will be charged by the pound. 2. Latex Paint-Lab Pack: Unit=pack. What is pack? a. A pack is changing to a 55 gallon drum. See revised bid form. 3. Non-hazardous sold (caulk, joint compound, etc) Lab Pack=pack. What is pack? a. 5 gallon bucket or 55 gallon drum 4. Corrosive (acids, bases) Lab Pack=pack. What is pack? a. 5 gallon bucket or 55 gallon drum 5. Asbestos containing materials: Unit=each a. Friable Asbestos containing materials are accepted at McKinney and packed in 55-gallon drums. Please see the revised bid form. 6. Organic Peroxides Lab Pack: Unit=pack. What is a pack? a. 5 gallon bucket or 55 gallon drum 7. Organic Compounds (amines) Lab packed: Unit=pack. What is pack? a. 5 gallon bucket or 55 gallon poly drum 8. Mercury (compound, elemental debris, etc.): Unit=each. What is each? a. These items are handled individually and not bulked. 9. Mercury Batteries: please add unit a. These items are handled individually and not bulked. 10. Will awarded vendor need to provide staff labor during the time the facilities are open to collect, segregate and pack material for shipment, or are we only bidding to pick up full drums? a. The vendor will only need staff to pick up drums or other items ready to be picked up. 11. If, so, how many hours per day and/or week is required for onsite staff labor? a. Only the time required to pick up the packaged waste. 12. Provide current or most recent contract disposal pricing for the services outlined in this request. a. Bid tab for previous bid is located on the City of Frisco s website at ulation.aspx. Search the page bid and click on the link on the left. 13. How many containers are typically shipped per waste pickup per location? a. We average gallon drums and 3 5-gallon buckets. 14. What is the typical weight of all the material shipped per pickup, per location? a. This varies depending on the items collected. 4

5 15. How many onsite man hours are typical for each scheduled pickup? a. Two hours or less 16. Please provide copies of the 3 most recent disposal invoices, with manifests, from each location for the services outlined in this RFP. a. The link for pricing has been included as part of question #12. If additional information is required a Public Information Request will need to be submitted through the City Secretary s Office. The instructions for Open Records Request are located at What is the pickup frequency per location? a. Once or twice per month. 18. What was the total spend on these services for 2015 to date? a. $14, What are the daily/weekly hours of operation for each location? a. Monday-Friday 7:00 AM to 4:00 PM. 20. Do you expect any changes to the past shipping practices under the new contract in waste removal frequency? If so, what do you anticipate in 2016? a. We do not anticipate any changes. 21. Is it standard practice to receive the empty drums and packing supplies at the time of each scheduled waste removal? If not, how is it typically handled? a. Yes, we prefer to receive the empty drums and supplies when the waste is picked up. 22. Will the awarded vendor be required to provide segregation and packaging training to the City staff as part of this contract? If so, how is it to be managed and billed? a. No. 23. Please list which line items are bulked up by the City staff and which line items are loose packed. a. Paint and automotive products are bulked. All others are loose packed. 24. Are the supply drums listed only 55 gallon poly and metal drums? If Not, what size drums do you request? a. A list of the containers that could be requested by the City include: gal DM Open Top gal Poly Open Top (Blue) gal Poly Open Top (Black) gal Poly Close Top gal DM Close Top gal Open Top Poly gal Open Top Poly 8. 5-gal Open Top Poly 9. CYB and Liner ft Bulb Box ft Bulb Box 12. Drum Liners 25. For the Unit column entry listed as pack, please describe what you mean? If this is meant to be a drum, what size drum do you mean? a. Most drums are 55-gallon, but smaller sizes are also utilized as needed. 26. Can latex paint be landfilled? 5

6 a. No. 27. Please provide a copy of your existing Spill and Fire Prevention Plan so we may review. a. Currently being revised and is not available. 28. Is the awarded vendor staff responsible for bulking liquids and paints onsite, or is that the responsibility of the City? a. City staff will bulk liquids and paint onsite. 29. The equipment list you are asking us to provide, is it a list of equipment we are to provide the site for your use or do you just want to know what equipment we maintain on our trucks in case of spills? a. We would like a list of items to be provided for the site and what would be on the trucks in case of a spill. 30. Please describe in more detail the Compressed Flammable Gas Cylinder line Items. Is one for handheld propane tanks and the other for 20lb BBQ grill size propane tanks? a. 5-gal cylinder = 20 lbs, and small hand held cylinders, handheld camp lanterns and 20 lb BBQ bottles Revised Bid Form A revised bid form is attached to this addendum. This will replace pages of the bid. Please use the revised bid form when submitting your bid. Bidders are required to acknowledge receipt of this addendum by initialing in the appropriate space on the CSB document. The due date for this CSB remains January 12, 2016, by 2:00pm CST. Vendors who may have already submitted a bid and feel this addendum may change their bid, may pick up their bid, and return it by the closing date. If picking up the bid is not feasible, any new bid submitted by your firm will supersede one previously submitted. If there is a discrepancy between this addendum and the CSB, the addendum prevails. Sincerely, Daniel Ford, CPPO, CPPB Purchasing Manager City of Frisco 6

7 CITY OF FRISCO PURCHASING DIVISION REVISED BID FORM REPLACES PAGES # HOUSEHOLD HAZARDOUS WASTE (HHW) COLLECTION, TRANSPORTATION AND DISPOSAL For the following locations: City of Frisco Environmental Services 6616 Walnut Street Frisco, Texas City of McKinney Environmental Services 1550 S. College St., Bldg. D McKinney, Texas Pricing Information Personnel $ Hourly Rate per Person The number of staff for final packaging and transporting HHW collected materials is typically performed by a two-person team (buddy system) for safety purposes. Please identify your company s typical staffing arrangements for such work and include a pay rate for all staff involved. Transportation $ Per Visit Charge 20

8 Please identify any transportation fees associated with the collection of HHW from the Environmental Collection Center. Disposal and Supplies Please provide costs associated with the pickup and disposal of the following HHW and supporting supplies. Please total the final column at the bottom: Items Price (each/per) Unit Estimated Qty lbs 2644 Aerosols - Loose Packed in 55- gallon drums Freon Cylinders cylinder 1 Oxygen Cylinder cylinder 3 Non Flammable Cylinders cylinder 1 Compact Florescent Light Bulbs lbs 970 Compressed Flammable Gas lbs 450 Cylinders - Loose Pkd in 55 gallon drums Compressed Flammable Gas - 5 lbs 950 gallon Cylinder Poison/Toxic (pesticide, herbicide, lbs 3897 etc.) 55-gallon drums Poison/Toxic (solid pesticide, lbs 5385 herbicide, etc.) 55-gallon drums Flammable Solid 55 gallon drums lbs 750 Flammable (fuels blended) Liquid lbs 3443 Bulked in 55 gallon drums Florescent Tubes 4 & 8 lbs 7133 Oil Based Paint Bulked in 55- lbs 9549 gallon drum Latex Paint - Bulked in 55-gallon lbs drums Gasoline - Bulked in 55-gallon lbs 1532 drums Antifreeze - Bulked in 55 gallon drums lbs 2081 Total 21

9 Non-Hazardous Solid (caulk, joint lbs 50 compound, etc.)-in 55-gallon drums Corrosive (acids, bases) in 55- lbs 2657 gallon drums Oxidizers in 55 gallon drums lbs 1184 Asbestos Containing Materials in lbs gallon drums Lighting Ballasts (assume PCB lbs 2430 content) loose packed in 55 gallon drums NiMH & NiCAD Batteries loose lbs 4500 packed in 55 gallon drums Lithium & Li-ion Batteries loose lbs 4706 packed in 55 gallon drums Lead Acid batteries loose packed lbs 1210 in 55-gallon drums New/Reconditioned Poly Drum drum 45 New/Reconditioned Metal Drum drum 338 RCRA Empty each 1 New Poly Buckets bucket 25 New Cubic Yard Box box 22 Vermiculite (Absorbent) each 20 Oil Dry each 1 Haz-Cat/Unknown Identification each 1 Total Price 22

10 REFERENCES Reference 1 Company Name: Contact: Telephone Number: Address: Services Provided: Reference 2 Company Name: Contact: Telephone Number: Address: Services Provided: Reference 3 Company Name: Contact: Telephone Number: Address: Services Provided: Reference 4 Company Name: Contact: Telephone Number: Address: Services Provided: 23

11 Reference 5 Company Name: Contact: Telephone Number: Address: Services Provided: The Contractor shall submit spill and fire prevention plans tailored to the on-site activities at the City of Frisco and the City of McKinney s Environmental Collection Facilities. Included The Contractor shall submit a format for a contingency plan and provide a description of notification procedures to the participants of on-site emergencies and evacuation of the participants in case of an emergency on-site. Included The Contractor shall submit Standard Operating Procedures (SOP s) for the bulking of flammable liquids on-site at the collection site or facility. Included The Contractor shall submit a complete listing of storage/transfer/transportation and disposal facilities which may be utilized throughout the course of collection. The list should include the location, point of contact, phone number, Federal/State TXD Number (EPA identification number) and permits for each of the facilities. Location Point of Contact Phone Number Federal/State TXD Number Permits for each Facility 24

12 The Contractor shall submit a listing of all warning notifications, violations and/or citations received from pertinent federal, and/or state agencies in the past three (3) years by the Contractor, Transporter, Storage Facility and /or Disposal Facility. Included Not Applicable The Contractor will provide HAZWOPER 40-hour training course for all new employees and a HAZWOPER 8-hour refresher course for all certified employees as needed, to be offered in English and Spanish. Included as part of agreement at no cost Price for 40-hour training per person if not included Price for 8-hour refresher course if not included The Contractor shall submit a list of on-site equipment that will be available at the collection site or facility. The list should include all fire prevention, safety, personal protective equipment, and other equipment that the Contractor determines suitable or necessary for the project Type of Equipment Make Model Year Owned or Leased Contractors Local Office Address: During the past five (5) years there has been no litigation involving the Contractor listed below regarding hazardous waste collection, categorization, packaging, transportation or disposal: 25

13 Contractor Certifies no litigation Contractor cannot certify no litigation exists (Contractor may provide additional information detailing litigation) The undersigned certifies that the prices and information contained in this proposal have been carefully reviewed and are submitted as correct and final. Proposer further certifies and agrees to furnish any and/or all product/service upon which prices are extended at the price offered, and upon the conditions in the specifications of the Request for Proposal. I hereby certify that the foregoing proposal has not been prepared in collusion with any other proposer or other person or persons engaged in the same line of business prior to the official opening of this proposal. Further, I certify that the proposer is not now, nor has been for the past six (6) months, directly or indirectly concerned in any pool or agreement or combination to control the price of product/service proposed on, or to influence any person or persons to propose or not to propose thereon." Name of Proposer: Address of Proposer: City: State: Zip Code: Telephone Number: Fax: address: By (print name) Title: Federal ID #/SSN #: Signature: Acknowledgement of Addenda: #1 #2 #3 #4 #5 26