J..._.t. (This meeting may be recorded) ADOPTION OF THE AGENDA THAT Council adopts the March 20, 2017 regular Council meeting agenda. Page No.

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1 March STAFF REPORTS (1) Chief Administrative Officer (DanielSailland) (2) Corporate Administrator (Heather Svensen) (a) Announcement of Council Meeting Motions from Monday, March 13 special Council meeting: P E J..._.t. Agenda for the 7:00 pm Monday, March 20, 2017, Town of QualicumBeach Regular Council Meeting to be held in the Council Chamber, Municipal Office, 660 Primrose Street, Qualicum Beach, BC Page No. (This meeting may be recorded) ADOPTION OF THE AGENDA THAT Council adopts the March 20, 2017 regular Council meeting agenda APPROVAL OF THE MINUTES THAT Council approves the February 8, 2017 specialcouncil meeting minutes. THAT Council approves the February 27, 2017 special Council meeting minutes. THAT Council approves the February 27, 2017 regular Council meeting minutes. THAT Council approves the March 13, 2017 specialcouncil meeting minutes. BUSINESS ARISING FROM THE MINUTES DELEGATIONS (1) Carol Doering, Chair, QualicumRefugee Sponsorship Group, presenting an update on the RefugeeSponsorship Group progress to date For Information CORRESPONDENCE (1) Correspondence Log 20, For Information (2) L. Noble, Chair, Qualicum& District Curling Club (6 March 2017), requesting that the Town of QualicumBeach assist the club with the costs of upgrading the electrical system at 644 Memorial Avenue (Qualicum & District Curling Club). Staff Recommendation: THAT Council directs staff to work with the Qualicum8: District Curling Club to acquire grants for upgrading the electrical system at 644 Memorial Avenue; AND FURTHER THAT the budget be amended to re?ect electrical upgrades. the cost of COMMITTEE & LIAISON REPORTS (1) General Government (Mayor Teunis Westbroek) (a) Notice of Motion THAT Council directs staff to commission a 3-D digital model of the Town's commercial core for use as a public consultation tool in reviewing development proposals and policies,up to a maximum budget of $15,000. (2) Arts 8: Culture (CouncillorBarry Avis) (3) Parks 82:Recreation (Councillor Neil Homer) (4) Protective Services (Councillor Bill Luchtmeijer) (5) Community Development (CouncillorAnne Skipsey)

2 Town of QualicumBeach March 20, 2017 Regular Council Meeting Agenda Page 2 of 9 THAT Council approve the February 15, 2017 terms of engagement letter to audit the financial statements of the Town of QualicumBeach as at December 31, THAT Council rescinds the June9, 2016 in-camera resolution; AND FURTHER THAT, staff be instructed to notify CollegeRoad residents that the Town will be recommencing bylaw enforcement services to the College Road neighbourhood. THAT Council appoints the following members: David James, Cameron Man, Kevin Monahan and PhillipSteinkeyto the Advisory Planning Commission for two-year terms ending December 31, THAT Council appoints Pat Jacobsonto the Heritage Forest Commission for a term ending December 31, (b) Special Events (i) Bonsai Demonstration - Saturday, May 13, 2017 Staff Recommendation: THAT Council of the Town of QualicumBeach permits the Mount Arrowsmith Bonsai Club to hold the Mount Arrowsmith Display and Demonstration on Saturday, May 13, 2017 in Glassford Square from 9:00 am to 4:00 pm. (ii) Youth Appreciation Lunch 2017 Staff Recommendation: THAT Council directs staff to work with the Kwalikum Secondary School (KSS)to organize and promote the 2017 Youth Appreciation lunch for QualicumBeach youth to be held on Friday, May 5, 2017 in the Glassford Square from 11:15am to 12:00pm; AND FURTHER THAT Council directs staff to coordinate the Youth Appreciation Lunch in conjunction with the Town's 7531 Anniversary Celebration. (iii) Town of QualicumBeach 7531Anniversary Staff Recommendation: THAT Council directs staff to organize the Town of Qualicum Beach 753 Anniversary Celebration on Friday, May 5, 2017 in Glassford Square at 12:00pm, including a cake cutting ceremony (iv) Grad Parade 2017 Staff Recommendation: THAT the Town of QualicumBeach grants permission to Kwalikum Secondary School Dry Grad Committee to hold the annual KSS Prom Parade on Saturday, June3, 2017, leaving KSS 3;) - 2

3 Town of QualicumBeach March 20, 2017 Regular Council Meeting Agenda Page 3 of 9 parking lot, proceeding along Village Way to Memorial Avenue, up Memorial Avenue to Second Avenue West, along Second Avenue West to ]ones Street, and ending at the secondary entrance of the Civic Centre, subjectto working with Town staff to finalize Town requirements for specialevent signage, emergency services noti?cations, traffic control on Memorial Avenue and assistance with set up, insurance, washrooms and litter control (V) Food Truck Festival Staff Recommendation: THAT the Town of QualicumBeach grants permission to the QualicumBeach Farmers Market to hold the Food Truck Festival on Friday, June16, 2017 from 5:30pm to 10:00pm on Veterans Way and at the Community Hall, subjectto the applicant obtaining the necessary permits (Liquor Licencing,Island Health) and subjectto working with Town staff to finalize specialevent Town requirements are met, including road closure and traffic pattern set up, emergency services notifications, insurance, washrooms and litter control. permit to ensure (vi) Show n Shine 2017 Staff Recommendation: THAT Council grants permission to the Seaside Cruizers to hold their annual Father's Day Show n Shine on the streets in the downtown core on Sunday, June18, 2017 from 5:30 am to 4:00 pm with full street closures as in prior years; AND FURTHER authorizes in-kind support through Town provision of barricades; garbage cans, bags and collection; Town staff for traffic control on Memorial Avenue; stage setup / teardown; all subjectto working with Town staff to finalize event site plan, street closures, Special Event Sign Permits, and to ensure Town requirements are met, including emergency services notification, traffic set up, insurance, washrooms, litter control and community notification; and opens the public washrooms and Town Hall washrooms for the event, rental of portable toilets (not to exceed $1,500)are required due to the large number of visitors during the event; AND FURTHER THAT Council grants permission to the Seaside Cruizers to hold the annual Father's Day Show n Shine Street Dance on Second Avenue West between Primrose Street and the lane east of the Credit Union before Memorial Avenue, on Saturday, June18, 2016 from 6:00pm to 11:00 pm; AND FURTHER authorizes the Town to provide barricades and extra garbage ca_ns and for the event, and in kind services of two staff on site; all subjectto working with Town staff to finalize road closures, SpecialEvent Sign Permit and to ensure Town requirements are met, including emergency services notification )

4 Town of QualicumBeach March 20, 2017 Regular Council Meeting Agenda Page 4 of 9 traffic set up, insurance, washrooms, litter control and community notification (vii) Airport Day 2017 Staff Recommendation: THAT Council grants permission to the Parksville-Qualicum Aero Club to hold the 2017 XQU QualicumBeach Airport Appreciation Day on Saturday, ]uly 8, 2017, at XQUsubjectto the Club obtaining Transport Canada approval and working with Town staff to ensure the Aero Club requests are met, which include 50% payment contribution towards insurance costs, security, Town provision of washrooms, and litter control; THAT Town staff work with the Aero Club to ensure that they provide emergency services notification and traffic control; THAT Council designatesbob Weir, Airport Manager representing the Town of QualicumBeach, to coordinate with the Club the airside operations during the event; AND FURTHER THAT Council authorizes a relaxation of the Aviation Fuel Sales Policyto allow the Town to sell aviation fuel to participants on Airport Appreciation Day at a reduced cost, subject to staff availability. (viii) St. Mark's Community Fair 2017 Staff Recommendation: THAT Council authorizes staff to proceed with the temporary street closure of Veterans Way, from Memorial Avenue to Berwick Road, from 6:00 am until 3:30 pm on Saturday, Iuly 22, 2017 for the annual St. Mark's Fair; AND FURTHER authorizes Town provision of barricades, garbage cans, bags and collection services; Town staff to open access to power and water at 7:00 am; all subjectto the applicant working with Town staff to finalize street closures, special event sign/ banner permits, and the Special Event Permit to ensure Town requirements are met, including emergency notifications (ix) Art in Action/GrandPrix d Art 2017 Staff Recommendation: THAT Council grants permission to The Old School House Arts Centre Society to utilize the Town-owned parking lot surrounding The Old School House and the former bus garage area adjacent to The Old School House for the Art in Action/Grand Prix d Art painting Race from 7:00am to 5:00 pm on Saturday, ]uly 22, 2017, subjectto co-operating with Town staff and the Qualicum Beach Farmers Market for the adjacent Market; AND FURTHER THAT signage be installed in advance of the event providing notice to parking patrons that the publicparking will be closed for Saturday, July 22, PAGE V2

5 Town of QualicumBeach March 20, 2017 Regular Council Meeting Agenda Page 5 of (X) QualicumBeach Farmers Market 20 Anniversary Farm to Table Staff Recommendation: THAT Counc? grants permission to the QualicumBeach Farmers Market to host their 20 Anniversary Farm to Table Dinner on Veterans Way on Saturday, August 26, 2017from 5:00 pm to 9:00 pm, subjectto the applicant obtaining necessary permits for food vendors, gambling event licences, liquor licence, and event signage and subjectto the applicant meeting Town requirements for traffic set up, emergency services notifications, insurance, washrooms and litter control, and electrical provision. (c) Policies Policy : Playground Safety Staff Recommendation: THAT Council approves policy : Playground Safety (ii) Policies & Staff Recommendation: THAT Policies and be referred to the Comrnittee of the Whole meeting on April 5, 2017 for discussion (d) Subsidized Rental Applications Staff Recommendations: THAT Council approves the KS8 Dry Grad for a one-time subsidy for the use of the Civic Centre on March 28, 2017, for the annual fundraiser fashion show put on by the students, by charging a reduced rate of $0.00, plus applicabletaxes, as opposed to the regular rate of $978.00,plus applicabletaxes, resulting in a $ subsidy. THAT Council ap aroves the KSS Fine Arts Societyfor a one-time subsidy for use of the Civic Centre on April 26, 2017, including use of the grand piano and sound system, for their annual Premier Performance by charging a reduced rate of $346, plus applicabletaxes, as opposed to the regular rate of $1,220,p us applicabletaxes, resulting in an $ subsidy. THAT Council ap oroves the QualicumBeach Duplicatefor a onetime subsidy for use of the Civic Centre on May 5, 6 and 7, 2017, to host the 2017 QualicuIn/Par sville Sectional by charging a reduced rate of $1,352.00plus applicabletaxes, as opposed to the regular rate of $2,085.00, plus applicab e taxes, resulting in a $ subsidy. THAT Council ap proves the KSS Dry Grad for a one-time subsidy for the use of the Civic Centre on June2 and 3, 2017, for the Dry Grad Prom event, by charging a reduced rate of $0.00,plus applicable ta> e3saa 3E S,... am-f"

6 , ' Town of QualicumBeach March 20, 2017 Regular Council Meeting Agenda Page 6 of 9 opposedto the regular rate of $2,184.00, plus applicabletaxes, resulting in a $2, subsidy. THAT Council approves the QualicumBeach Honours Societyfor a one-time subsidy for the use of the Civic Centre on June12, 2017, for the Honours Society Banquet, by charging a reduced rate of $ plus applicabletaxes, as opposed to the regular rate of $576.00, plus applicable taxes, resulting in a $ subsidy. THAT Council approves the Rotary Club of QualicumBeach for a one-time subsidy for the use of the Civic Centre on June30, 2017, for their inaugural Beer Festival, by charging a reduced rate of $0.00, plus applicabletaxes, as opposed to the regular rate of $874.00, plus applicable taxes, resulting in a $ subsidy. THAT Council approves the St. Mark's AnglicanChurch for a onetime subsidy for the use of the Community Hall on July 21, 22 and 23, 2017, for their annual Fair, by charging a reduced rate of $357.00, as opposed to the regular rate of $626, plus applicabletaxes, resulting in a $269 subsidy. THAT Council approves the Oceanside Volunteer Association for a one-time subsidy for the use of the Civic Centre on September 30, 2017, for their Wellness and Volunteer Fair, by charging a reduced rate of $457.00, as opposed to the regular rate of $676.00, plus applicabletaxes, resulting in a $ subsidy Fire Department (Darryl Kohse) (a) Monthly Fire Department Report For Information - Planning (Luke Sales, Director of Planning) (a) 2017 Mobile Vending Business License Review Staff Recommendations: THAT Council directs staff to issue one-year mobile vending business licenses to the following businesses for operation at 2751 Island Highway West (Sand Pebbles Inn): 0 Island Summer Snow Shaved Ice 0 Extreme Eatz I Z Samosa &:Cuisine THAT Council directs staff to issue a one-year mobile Vending business license to A] s Island Grill for operation at Kwalikum Secondary School on Wednesdays at lunch-time during the school year, and at the QualicumBeach Civic Centre on JuneSW12017.

7 Town of QualicumBeach March 20, 2017 Regular Council Meeting Agenda Page 7 of (b) OCP Community Plan Update - For Information (C) 1025 Qualicum Road (Pheasant Glen) Official - Community Plan Amendment Staff Recommendation: THAT Council requests a complete proposal from the Pheasant Glen Official Community Plan amendment applicant,including information on the alignment of the proposal with the QualicumBeach Official Community Plan and Strategic Plan. THAT Council refers the Pheasant Glen Official Community Plan amendment application to the 2017 OCP review process (6) Engineering (Bob Weir, Director of Engineering and Operations) (1) Memorial Avenue - Verbal Update BYLAWS (1) Bylaw Sewer User Rates Bylaw THAT the bylaw entitled Town of QualicumBeach Sewer User Rates Bylaw No , 2016" be adopted. (2) Bylaw Zoning Amendment: 210 First Avenue West Staff Recommendations: THAT the bylaw entitled "Town of Qualicum Beach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (210First Avenue West) Bylaw No , 2017" be introduced and given first reading. THAT Council refers the development application for 210 First Avenue West to the Advisory Planning Commission for comment, subject to the provision of additional information: o Cross-sections along the entire site showing maximum building height; Perspective renderings from First Ave West, Side lot line and rear lot line setbacks; Detailed landscape and drainage plan; and, Options to articulate and break up the front facade. THAT, prior to adoption of a zoning amendment bylaw for 210 First Avenue West, the following be completed: 0 Execution of a Works and Services Agreement to ensure completion of the adjacent works and services ; o Execution of a Section 219 Form and Character covenant to ensure that the development is constructed in conformance with the presentation to Council. 0 Execution of a covenant to ensure that commercial uses are not prohibited in the ground-floor units and that the proposed building must achieve Built Green Certified. PAGE

8 Town of QualicumBeach March 20, 2017 Regular Council Meeting Agenda Page 8 of (2) (3) (4) Bylaw & /570Laburnum Road Land Use Bylaw and - Official Community Plan Bylaw Amendments Staff Recommendations: THAT the bylaw entitled "Town of QualicuinBeach Official Community Plan Bylaw No. 700, 2011, Amendment (560/ 570 Laburnum) Bylaw No , 2016 be given second reading as amended; AND FURTHER THAT the bylaw entitled "Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999, Amendment (560/ 570 Laburnum) Bylaw No , 2016" be given second reading as amended. THAT a public hearing for Bylaws No and not be scheduled until the following information is received and considered by Council: 0 Detailed stormwater management plan 0 Groundwater impact report. THAT the bylaws entitled "Town of QualicumBeach Official Community Plan Bylaw No. 700, 2011 Amendment (560/ 570 Laburnum) Bylaw No , 2016" and "Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (560/570 Laburnum) BylawNo , 2016" not be adopted until the following conditions have been met: 0 Registration of a S. 219 Form and Character Covenant to ensure that construction proceeds in accordance with the design guidelines as attached to the March 20, 2017 Planning memo to Council; and, 0 Registration of a S. 219 Form and Character Covenant to ensure that the construction of all new homes meet or exceed Built Green or Energy Star Standards. Bylaw Zoning Amendment: 174 & 180 First Avenue West Staff Recommendations: THAT the bylaw entitled Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (174 8: 180 First Avenue West) Bylaw No , 2017" be given second reading. THAT :1 public hearing be held on Monday, April 10, 2017 at 7:00 pm at the QualicumBeach Town Hall, 660 Primrose Street, QualicumBeach in regard to Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (174(K:180 First Avenue West) Bylaw No , 2017". Bylaw : : Backyard Chickens Staff Recommendations: THAT the bylaw entitled Town of Qualicum Beach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (Backyard Chickens) Bylaw No , 2017" be given second reading. THAT the bylaw entitled Town of Qualicum Beach LandUse and Subdivision Bylaw No. 580, 1999 Amendment (Housekeeping) Bylaw No , 2017" be given second reading, as amended. P%G?

9 Town of QuallcumBeach March 20, 2017 Regular Council Meeting Agenda Page 9 of 9 THAT the bylaw entitled "Town of QualicumBeach Development Application Procedures and Fees Bylaw No. 605, 2007, Amendment (BackyardChickens) Bylaw No , 2017" be given second reading. THAT a public hearing be held on Monday, April 10, 2017 at 7:00 pm at the QualicumBeach Town Hall, 660 Primrose Street, QualicumBeach in regard to amendment bylaws No , 2017 (Backyard Chickens) and , 2017 (Housekeeping) (5) Bylaw Property Tax Rate Bylaw THAT the bylaw entitled "Town of QualicumBeach Tax Rates (2017) Bylaw No. 714, 2017" be read a second time. 11. COMMENTS FROM THE GALLERY (Maximum 2 minutes eachforcomments only (no questionsor dialogue),regardingbusinessdiscussedby Council at this meetingexcept publichearingstopics) 12. ADIOURNMENT THAT Council adjourns the meeting. NEXT SCHEDULED REGULAR COUNCIL MEETING: Monday, April 10, 2017 at 7:00 pm

10 h Minutes of the 11:30 am Wednesday, February 8, 2017 Town of QualicumBeach Special Council Meeting held in the Council Chamber, Municipal Office, 660 Primrose Street, QualicumBeach, BC PRESENT: Council Councillor Barry Avis Councillor Neil Horner Councillor Bill Luchtmeijer Councillor Anne Skipsey Absent: Mayor Teunis Westbroek ALSO PRESENT: Staff: Daniel Sailland, Chief Administrative Officer Heather Svensen, Corporate Administrator QualicumBeach Chamber of Commerce Members: Maggie Bugg IulieChambers Evelyn Clark Anne Dobson Sarah Duncan Marc LaCouvee Neill David Nellist Paige Stephens Bev Wal.key The Acting_Mayorcalled the meeting to order at 11:30 am ADOPTION OF THE AGENDA Councillor SkipseyMOVED and Councillor LuchtmeijerSECONDED, THAT Council approve the February 8, 2017 specialcouncil meeting agenda. CARRIED DELEGATION ~ 11:30 am (1) QualicumBeach Chamber of Commerce attended before Council and reported on the following: (1) Chamber of Commerce Update and overview of 2016: 3.5 staff working on the waterfront since the closure of the uptown office 0 Proud of the Board and staff with the move to the waterfront 265 Chamber of Commerce members currently Workshops helping people make their business better: 0 Window dressing workshop o Advocacy meetings (ie.,vacation rentals) 0 Business walks Visitor Centre - hired students through Canada Summer Iobs Inside Scoop held in 2016 ~ partnership with Parksville/QualicumBeach Tourism Association 0 Watch for more details on the June93 Inside Scoop 2017 Assisted with the administration services for the QualicumBeach Downtown Business Association (1e.,event management, proposal writing, summer student to an ambassador, etc.) /0

11 Town of Qualicum Beach February 8, 2017 Special Council Meeting Agenda Page 2 of 2 0 Community Awards - offered an on lineprogram in 2017 to take nominations for the awards 0 Loyalty card will be provided to Chesapeake Shores employees/ actors to promote businesses in Town (ii) Budget was provided for 2016 (iii) Financial Statements will be completed in March 2017 Social Procurement event will be held February 83,2017 at the QualicumBeach Civic Centre at 7:00 pm. Daniel Sailland, CAO encouraged the Chamber of Commerce to provide feedback on the development proposals in the downtown core specificallythe submission to change the zoning to permit residential on the ground?oor in place of commercial. Evelyn Clark noted that board member Katherine Wilks sits on the Official Community Plan Steering Committee and advised that a letter was submitted to the Town through that process. The delegation left the meeting at 12:30 pm ADJOURNMENT Councillor LuchtmeijerMOVED and Councillor SkipseySECONDED, THAT Council adjourns the meeting. CARRIED MEETING ADJOURNED:12:30 pm Certified Correct: Heather Svensen, Corporate Administrator Teunis Westbroek, Mayor PAGE Ml! a

12 Minutes of the 6:00 pm Monday, February 27, 2017, Town of QualicumBeach Special Council Meeting held in the Council Chamber, Municipal Office, 660 Primrose Street, QualicumBeach, BC PRESENT: Council: Mayor Teunis Westbroek Councillor Barry Avis Councillor Neil Horner Councillor BillLuchtrneijer Councillor Anne Skipsey ALSO PRESENT: Staff: Heather Svensen, Corporate Administrator The Mayor called the meeting to order at 6:00pm ADOPTION OF THE AGENDA Council adopted, by unanimous consent, the February 27, 2017 specialcouncil meeting agenda. MOTION TO CLOSE Councillor Luchtmeijer MOVED and Councillor Horner SECONDED, THAT the meeting be closed to the public for the purposes of considering: a the acquisition, dispositionor expropriation of land or improvements, if the council considers that disclosure could reasonably be expectedto harm the interests of the municipality. CARRIED MEETING CLOSED TO THE PUBLIC: 6:00 pm MEETING REOPENED TO THE PUBLIC: 6:55 pm ADJOURNMENT Councillor LuchtmeijerMOVED and Councillor Horner SECONDED, THAT Council adjourns the meeting. CARRIED Meeting Adjourned: 6:55 pm Certified Correct: Heather Svensen Corporate Administrator Teunis Westbroek Mayor

13 For Minutes of the 7:00 pm Monday, February 27, 2017, Town of QualicumBeach Regular Council Meeting held in the Council Chamber, Municipal Office, 660 Primrose Street, QualicumBeach, BC PRESENT: Council: Mayor Teunis Westbroel< Councillor Barry Avis Councillor Neil Horner Councillor Bill Luchtmeijer Councillor Anne Skipsey ALSO PRESENT: Staff: Bob Weir, Director of Engineering and Operations Heather Svensen, Corporate Administrator Cam Purdon, Superintendent of Public Works, Parks and Buildings Karla Duarte, Deputy Corporate Administrator Rebecca Augustyn, SpecialProjects Planner The Mayor called the meeting to order at 7:00 pm ADOPTION OF THE AGENDA Council adopted, by unanimous consent, agenda. the February 27, 2017 regular Council meeting APPROVAL OF THE MINUTES Council approved, by unanimous consent, the: February 6, 2017 regular Council meeting minutes, and February 22, 2017 specialcouncil meeting minutes, as corrected for spelling and grammar. BUSINESS ARISING FROM THE MINUTES - Nil DELEGATIONS (1) Sharon Gregson, Provincial Spokesperson, Coalition of Child Care Advocates of BC, and Scott Beam, PacificCARE Executive Director/CCRR Program Manager, highlighting the need for quality affordable childcare within the community and asking Council to endorse the Early Childhood Education Society of BC and Coalition of Child Care Advocates of BC community plan for a public system of integrated early care and learning For Information. CORRESPONDENCE (1) Correspondence Log - February 27, 2017 Information Councillor Skipsey MOVED and Councillor LuchtmeijerSECONDED, THAT Council refers the February 21, 2017 letter from C. Tardiff regarding the need for additional crosswalks on First Avenue to the Select Committee on Public Safety. CARRIED (2) B. Veenhof, Chair, Regional District of Nanaimo Board, requesting that Council accepts the proposed amendment to Regional District of Nanaimo RegionalGrowth Strategy PAGE;

14 Recreation Town of QualicumBeach February 27, 2017 Regular Council Meeting Minutes Page 2 of 6 Bylaw No , 2016". DRAFT Mayor Westbroek MOVED and Councillor LuchtmeijerSECONDED, THAT the Council of the Town of QualicumBeach accepts the RegionalDistrict of Nanaimo Regional Growth Strategy BylawN , 2016" AND FURTHER THAT staff notify the Regional District of Nanaimo accordingly. CARRIED COMMITTEE & LIAISON REPORTS (1) General Government (Mayor Teunis Westbroek) Nil - (2) (3) Arts 8: Culture (CouncillorBarry Avis) Councillor Avis congratulated the QualicumBeach senior women's curling league on their first place championship in Salmon Arm, taking them to the Canadian Championship in Fredericton, Nova Scotia. Parks 8: Recreation (CouncillorNeil Horner) Councillor Horner reported on: - Assisting with the Coldest Night of the Year Walk raising $170 for the event 0 Regional District of Nanaimo awarding $2,500 towards the QualicumBeach Elementary School playground equipment Protective Services (Councillor BillLuchtmeijer)- Nil Community Development (CouncillorAnne Skipsey) Councillor Skipsey reported on: 0 Official Community Plan Steering Committee list of items referred to the Committee 0 Attending the joint meeting with the Chamber of Commerce and expressing appreciation for their participation and attendance 0 Attending the Chamber of Commerce Community Awards Dinner 0 Attending the QualicumCommunity Education and Wellness Societymeeting - launch of their Discovery Community Survey looking for insight into people's needs 0 Regional District of Nanaimo MasterplanSurvey needs (a) Motions from the February 20, 2017 Official Community Plan Review Steering Committee Meeting: (i) THAT the Official Community Plan Review Steering Committee recommends to Council THAT the Quality of Life Survey should not be the vehicle for Town services evaluation. Councillor SkipseyMOVED and Councillor Horner SECONDED, THAT the 2017 Quality of Life Survey should not be the vehicle for Town services

15 be Town of QualicumBeach February 27, 2017 Regular Council Meeting Minutes - Page 3 of 6 DRAFT evaluation. Mayor Westbroek MOVED and Councillor Horner SECONDED, THAT Council amends the motion on the floor by adding: THAT staff be instructed to include a separate survey relating to town services to be included in the OCP survey mail out. CARRIED MAIN MOTION AS AMENDED: THAT the 2017 Quality of Life Survey should not be the vehicle for Town services evaluation; AND FURTHER THAT, staff be instructed to include a separate survey relating to town services to be included in the OCP survey ma? out. CARRIED Council discussed, in general, the process for compilingthe content for the surveys and the items referred to the Official Community Plan (OCP)Committee. Staff will review the list of items previously referred to the OCP Committee and report back to Council. STAFF REPORTS (1) Chief Administrative Officer (DanielSailland) - Nil (2) Corporate Administrator (Heather Svensen) (a) Announcement of Council Meeting Motions Nil - (b) Motions Index - Verbal Update (C) Policy Update Councillor Avis MOVED and Councillor Horner SECONDED, THAT Policy Secondary Suites Grace Period be rescinded. - - CARRIED Councillor LuchtmeijerMOVED and Councillor Horner SECONDED, THAT Policy Hepatitis B' Vaccinations rescinded. CARRIED (d) Special Events (1) Family Day Celebration - Sunday, May 28, 2017 Mayor Westbroek MOVED and Councillor Avis SECONDED, THAT Council appoints Councillor Horner as Councillor liaison to the Select Committee on Family Day Celebration. CARRIED Councillor Luchtmeijer MOVED and Councillor Horner SECONDED, THAT Council directs staff to amend the Terms of Reference for the Select Committee on Family Day Celebration, as per the following: P/xfi?lt: 4 /I,

16 Town of QualicumBeach February 27, 2017 Regular Council Meeting Minutes Page 4 of 6 DRAFT 1. The Composition of the Committee be reduced from six members at large to five members at large, for a total of six members, including a Councillor representative; and 2. The regular meetings be held as required, as per the availability of the committee members CARRIED Council suggested that the invitation for volunteers on the Family Day Committee be directed to the PAC committees of School District 69. Councillor Luchtmeijer MOVED and Councillor Avis SECONDED, THAT Council authorizes the Town of QualicumBeach to hold the 41st annual Family Day on Sunday May 28, 2017, including street closures required for the parade that will marshal along Harlech Road, proceedalong Harlech Road and First Avenue, up Memorial Avenue to Second Avenue West, along Second Ave West to ]ones S a:eet,ending at the Main entrance of the Civic Centre, and subject to emergency service notification, traffic control, insurance, washrooms and litter control; AND FURTHER authorizes Town staff expenditure and payment of related invoices (materials, activities, performers) not to exceed a total of $8,000. CARRIED Financial Administration (JohnMarsh) (81) Monthly Financial - Report For Information Planning (Luke Sales, Director of Planning) (a) Backyard Chickens Pilot Project and Housekeeping Bylaw Councillor Horner MOVED and Councillor Luchtmeijer SECONDED, THAT the bylaw entitled Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (BackyardChickens)Bylaw No , 2017" be introduced and given first reading. CARRIED Councillor Horner MOVED and Councillor Luchtmeijer SECONDED, THAT the bylaw entitled Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (Housekeeping)Bylaw No , 2017 be introduced and given first reading. CARRIED Councillor Horner MOVED and Councillor LuchtmeijerSECONDED, THAT the bylaw entitled Town of QualicumBeach Development Application Procedures and Fees Bylaw No. 605, 2007, Amendment (BackyardChickens) Bylaw No , 2017" be introduced and given first reading. CARRIED PAGE MLQ

17 Town of QualicumBeach February 27, 2017 Regular Council Meeting Minutes Page 5 of 6 DRAFT (b) Development Permit: 271 Fern Road East Councillor Avis MOVED and Councillor Horner SECONDED, THAT Council authorizes staff to issue a Development Permit for 271 Fern Road East, as attached to the February 27, 2017 Planning memo to Council. CARRIED (5) Engineering, Utilities 8: Airport (BobWeir, P.Eng., Director) (a) Capital Projects Update Bob Weir reported on: - - Memorial Avenue Phase I waiting for opening of asphaltplant to complete - the work 0 Phase II awarded to Knappet Industries - work to be completedby mid/ late summer (b) Poplar Avenue Water and Storm Sewer - Tender Award Councillor LuchtmeijerMOVED and Councillor Horner SECONDED, THAT Council of the Town of QualicumBeach awards the contract for the Poplar Avenue Water and Storm Sewer to Hazelwood Construction Services Inc. in the amount of $486, CARRIED BYLAWS (1) Bylaw N Sewer User Rates Bylaw - Councillor Avis MOVED and Councillor Horner SECONDED, THAT the bylaw entitled "Town of QualicumBeach Sewer User Rates Bylaw N , 2016" be given third reading. CARRIED Bylaw No First Avenue West (Berwick Retirement Facility) Councillor Luchtmeijer MOVED and Councillor Horner SECONDED, THAT the bylaw entitled Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (120First Avenue West - Berwick Facility) Bylaw No , 2016" be given third reading. CARRIED Recorded vote requested: IN FAVOUR: Mayor Westbroek; Councillors Horner; Avis; Luchtmeijer OPPOSSED: Councillor Skipsey Council requested that staff provide information on the proposed infrastructure improvements required by the developer and the Town for the area around the proposed project prior to consideration of adoption of the bylaw. (3) Bylaw Road Closure (Judges Row) - Councillor Horner MOVED and Councillor Luchtmeijer SECONDED, THAT the bylaw entitled Town of QualicumBeach Road Closure Bylaw (Portion of Lane Dedicated on Judges Row) No , 2016" be adopted.

18 Town of QualicumBeach February 27, 2017 Regular Council Meeting Minutes - Page 6 of 6 DRAFT CARRIED (4) Bylaw No Noise Control Bylaw Councillor Skipsey MOVED and Councillor Horner SECONDED, THAT Town of QualicumBeach Noise Control Bylaw No. 706, 2016" be adopted. CARRIED (5) Bylaw N o Repeal Bylaw Councillor Luchtmeijer MOVED and Councillor Horner SECONDED, THAT the bylaw entitled Town of QualicumBeach Repeal Bylaw No. 712, 2017" be adopted. CARRIED (6) Bylaw No Waterworks Rates Councillor Skipsey MOVED and Councillor Horner SECONDED, THAT the bylaw entitled Town of QualicumBeach Waterworks Rate and Regulation Bylaw No. 713, 2017" be given second reading. CARRIED (7) Bylaw 714 Property Tax Rate Bylaw - Councillor Luchtmeijer MOVED and Councillor Skipsey SECONDED, THAT the bylaw entitled Town of Qualicum Beach Tax Rates (2017)Bylaw No. 714, 2017" be introduced and read a first time. CARRIED COMMENTS FROM THE GALLERY 0 Dave Golson, 578 Memorial Avenue, spoke on the proposalfor Phase II Memorial Avenue in respect of beautification and, specifically,the large area on the north side of Memorial Avenue. ADJOURNMENT Councillor Lucht-rneijerMOVED and Councillor Horner SECONDED, THAT Council adjourns the meeting. CARRIED MEETING Certified ADJOURNEDat 8:32 pm Correct: Heather Svensen Teunis Westbroek Corporate Administrator Mayor PAGE

19 Minutes of the 9:30 am Monday, March 13, 2017, Town of QualicumBeach Special Council Meeting held in the Council Library, Municipal Office, 660 Primrose Street, QualicumBeach, BC PRESENT: Council: Mayor Teunis Westbroek Councillor Barry Avis Councillor Neil Horner Councillor Bill Luchtrneijer Councillor Anne Skipsey ALSO PRESENT: Staff: Daniel Sailland, CAO Heather Svensen, Corporate Administrator The Mayor called the meeting to order at 9:30 am ADOPTION OF THE AGENDA Council adopted, by unanimous consent, the March 13, 2017 specialcouncil meeting agenda. MOTION TO CLOSE Councillor Horner MOVED and Councillor Avis SECONDED, THAT the meeting be closed to the publicfor the purposes of considering: 0 personalinformation about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; 0 the acquisition, dispositionor expropriation of land or improvements, if the council considers that disclosure could reasonably be expectedto harm the interests of the municipality;and - discussions with municipalofficers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipalreport]. CARRIED MEETING CLOSED TO THE PUBLIC: 9:30 arn MEETING REOPENED TO THE PUBLIC: 11:55 am CORRESPONDENCE (a) Golf Course Pilot Project Council reviewed the latest changes to the regulations suggested by the project coordinator. Council agreed to share the proposalwith the residents of QualicumBeach to seek feedback. PAGE _L9;._

20 Town of QualicumBeach March 13, 2017 Special Council Meeting Minutes Page 2 of 2 ADJOURNMENT Councillor LuchtmeijerMOVED and Councillor Horner SECONDED, THAT Council adjourns the meeting. CARRIED Meeting Adjourned: 11:55 am Certified Correct: Heather Svensen Corporate Administrator Teunis Westbroek Mayor

21 THETOWN OF A,/ -~*~ -*QU/\LlCUl\/lVEAC -~ - ~? COUNCILCORRESPONDENCE LOG March 20, 2017.A - n 0 ~ A n - 1 Feb S. Corkan Regarding removal ofsnow from end ofdriveway Referred to staff Feb MLA Michelle Invitation to attend the international Women's Day, Received for Stilwell, Sunday, March 5 information Parksville Oualicum Feb J. Horgan, Regarding the ProvincialBudget Received for Opposition information Leader March 6.17 Oceanside Regarding a call for volunteers Received for Community information Safety Volunteers Mar 6.17 K.Monahan Regarding a suggestion to expand the Oualicum Receivedfor BeachTransit Route to French Creek Marina information Mar 6.17 M. Blendheim, Regarding the 14 Annual Small Business BC Received for Communications Awards information Manager, Small Business BC Mar 6.17 B. F eming- Regarding QB census, development and growth, Received for Smith infilland subdivisions information Mar 6.17 M. Beil,Group Thankingthe Town for $2000 contribution Received for Commissioner, information 15 Parksville Scouts Mar 6.17 D. Kristalovich, Providing requested documents after approval of Received for Manna Homeless $5000 donation information Society, Fundraising Committee Mar 6.17 L. Noble, Request for funding assistance with respect to Referred to Oualicum and electrical issues at 644MemorialAvenue staff District Curling Club Mar 6.17 P. Kyba Regarding fallin9 tree damage Referred to staff 2],

22 660 Council Correspondence March 20, 2u17 Pagezofz Log Mar B. Fleming» Providing a linkto an infill housing short article Received for Smith map/ information Mar Shirley Bond, Regarding the Canada Here: The BC Jobs Plan Received for Minister oflobs, information Tourism & Skills Training & Minister Responsible for Labour and Greg Kyllo, Parliamentary Secretary, the BC Jobs Plan Mar MLA Pimm Regarding First Nations Stakeholder Advisory Receivedfor Committee Report information Mar B. Moran, Regarding the BackyardChicken Pilot Project and Received for Bayview Strata Bayview's strata bylaw prohibiting chickens information Services Inc. Mar Minister Todd Thanking the Mayor for meeting during the 2016 Received for Stone, Ministry Union of BritishColumbia MunicipalitiesConvention information of in Victoria and follow up on the Qualicum Beach Transportation Airport and GolfCart Pilot Project and infrastructure Mar C. Dowe, Requesting Qualicum Woods Residents Association Received for Qualicum Woods inclusionin the Qualicum Beach Airport User information Residents Committee Association Note: Copies of the correspondence listed on the Council Correspondence Log are available to review in the binder at the Municipal Offices information counter, #201 Primrose Street, QualicumBeach, BC. The Correspondence Log contains letters not already on a regular agenda, and does not contain form letters/solicitationsand letters that are not routinely releasable.

23 V '7 GUALICUM & DISTRICTCURLING CLUB 644 Memorial Avenue, Gualicum Beach, BC VEJK llb, Telephone: Fax: web: qualicumcurlingca March 2, 2017 Town Councilof Qualicum Beach: {islereaceim,,, $4.~.;»,W : e::e_o.:.o; M_ Li.i: i Mayor Teunis Westbroek lc..c,s..~q_ccft{l;... \ Councillor Barry Avis 3 2?.f "$ """' v">iw é * CouncillorAnne Skipsey,., _, _M éuunu CouncillorNeilHomer / Hg?a 9 Zimgy /L F Council orbi lluchtmeijer /D5 Dear Mr. Mayor and Councillors,., {GMC I am writing on behalf of Qualicum & District Curling Club about an electrical issue that is affecting our club operations. As you know, we are tenants in the building on 644 Memorial Avenue, QualicumBeach. We have been a tenant since 1964 when this building was constructed. Some of the infrastructure is coming to the end of its serviceable life. Over the years our curling club has worked hard to keep the facilityfully operational. Two new ice plants were required several years ago. This has placed an increased demand on the equipment and the existing hydro service. The wiring and electrical panels have had many ad hoc repairs, some of which resulted in an electrical?re this past year. The repairs to the panel were made but the recommendation from the electrical contractor was for our clubto perform a significant refit. BCHydro has allowedthe club to stay operational for the year on a conditional permit basis. We are required to address the upgrades needed to meet BCHydro speci?cations before September To that end, we have had three certified electricalcompanies inspect the service and give us advice. Two of these companies have submitted tenders for the work required. Each electrical company has provided us with two options: 1. A minimalrepair to satisfy passing the BCHydro specifications 2. To refurbish all of the over fifty year old equipment and install new service to the building The Board of Directors of the curling club and our current ice technicianagree that a complete refit is necessary.

24 Thisis a summary of our two options: A. One quote allows for a 600 amp service: 400 amps to operate the two refrigerator plants (each unit requires 200 amps), plus 200 amps to operate the rest of the buildingincludingthe lounge, kitchen,common area and 3 washrooms. Thisquote providing a new hydro feed and service willcost $30,869 plus GST. l B. The second quote is for a 400 amp service that allowsa switching mechanism to feed the refrigeration equipment and the service panel that feeds the rest of the building.thissystem is adequate under most circumstances but it does not allow for more upgrades. The cost of this option is $32,250 plus GST. The Board of Directorsof the curling club has chosen Option A because it allows for complete flexibility, meets all the service requirements and the cost is less than Option B. The new service panels are necessary for the club to continue to operate. In as much as this project clearly bene?ts the membership of our curling club,we hope that the town recognizes the value of our longtime curling facility to the Town of QualicumBeach. Our curling club has set aside some funds in a restricted account for emergency repairs. But given that we are a small non-profit organization, we are asking the Town Councilto consider assisting us with the expense of this repair. Thankyou for your consideration in this matter. We lookforwardto receiving your feedbackas soon as possible. Sincerely, Lynne Noble Chair Qualicum& DistrictCurling Club

25 7 TO: Daniel Sailland, CAO of QualicumBeach Town M E M O R A N D U M FOR: March 20, 2017 regular Council meeting FROM: Karla Duarte, Deputy Corporate Administrator SUBJECT:Grad Parade 2017 RECOMMENDATION: THAT the Town of QualicumBeach grants permission to Kwalikum Secondary School Dry Grad Committee to hold the annual KSS Prom Parade on Saturday, June3, 2017, leaving KSS parking lot, proceeding along Village Way to Memorial Avenue, up Memorial Avenue to Second Avenue West, along Second Avenue West to ]ones Street, and ending at the secondary entrance of the Civic Centre, subject to working with Town staff to finalize Town requirements for special event signage, emergency services notifications, traffic control on Memorial Avenue and assistance with set up, insurance, washrooms and litter control. PURPOSE To provide Council with an overview of event applications that staff have received for approval. To approve the annual grad parade. EVENT REQUESTS The annual KSS Grad Parade will take place on Saturday, June3, 2017 and follow the same route as in past years. The Grad Committee requests the following from the Town: Use of the stage and sound system - Road closure and use of streets, as per attached map during the parade Town provision of barricades and their set up - Access to electrical for the stage Extra garbage cans and recycling bins at KSS and the Civic Centre - 4 employees for traffic control between 3:30 pm and 7 pm These requests are the same as in past years and staff is working with the applicant to finalize event details. FINANCIAL IMPLICATIONS Financial implications for this event include: 1. Overtime cost of 4 employees for assistance with traffic control in the evening on Memorial Avenue, estimated at $1, Staff time to assist with set up at the Civic Centre and road closure set up, which will be managed through regular staffing levels Attch: Grad Parade Map PAZG E n:\ administ-ration\ 0360 committees and commissions\cou.ncil\2017\ 03 regular council agenda\ memo. grad parade 2017.docx l

26 Town of QualicumBeach [Month Day, Year Meeting Type (e.g., CouncilMeeting, AdvisoryPlanning Commission) Subject Line] Page 2 of 2 STRATEGIC PLAN ALIGNMENT Events in QualicumBeach are assessed through a Financial Management lens to meet the goal of exploring new approaches to operational efficiencies and Developing plans for areas of strategic interest. The recent SpecialEvents policy has allowed for staff revision of event needs and coordination with other departments, such as Public Works, Fire Department and Bylaw to be able to find ways to improve service delivery for events.?kgt Karla Duarte Heather Svensen Deputy Corporate Administrator Corporate Administrator Report Writer Concurrence \ Daniel Sai and CAO Concurrence PAGE "7g

27 ' Qualicum Rd pg?uamsulapq- l -;;m;.up;

28 Town of Qualicum Beach M E M O R A N D U M TO: Daniel Sailland, CAO FOR: March 20, 2017 regular Council meeting FROM: Karla Duarte, Deputy Corporate Administrator SUBJECT:Food Truck Festival RECOMMENDATION: THAT the Town of QualicumBeach grants permission to the QualicumBeach Farmers Market to hold the Food Truck Festival on Friday, June16, 2017 from 5:30 pm to 10:00 pm on Veterans Way and at the Community Hall, subject to the applicant obtaining the necessary permits (Liquor Licencing, Island Health) and subject to working with Town staff to finalize special event permit to ensure Town requirements are met, including road closure and traffic pattern set up, emergency services notifications, insurance, washrooms and litter control. PURPOSE To provide Council with an overview of event applications that staff have received for approval. To approve the QualicumBeach Farmers Market Food Truck Festival. EVENT REQUESTS The Qualicum Beach Farmers Market is hosting a fundraising event on Friday, June16, 2017 on Veterans Way. The event will include entertainment (blue grass and folk music), food trucks along Veterans Way and local brewing companies. This is the first year for this event, which will be ticketed with an estimated 200 participants in attendance. The event will take place between 5:30 pm and 10:00 pm. The QualicumBeach Farmers Market has sourced out insurance and begun the process for the liquor licencing permit. The Qualicum Beach Farmers Market is requesting the following: - Closure of Veterans Way from Memorial to Berwick Town barricades - Access to electrical for sound - Permission to serve alcohol in designated location Town staff will work with the - applicant to finalize their application for a liquor license. The applicant will supply tents and first aid and ensure that packaging for the event is compostableand recyclable. The set up for the event also includes space for access for emergency vehicles. They have also coordinated with the annual Show n Shine event that takes place on that weekend to ensure there are no competing activities taking place. Staff considered the role of food trucks at an event. Staff have reviewed the food truck policy for the City of Nanaimo and they do not require additional permissions or permits if food trucks are part of an event. Furthermore, staff contemplated the possibility of competition for local restaurateurs and found that in the experience of the City of Nanaimo, restaurateurs Attch: site plan, correspondence n:\ adm1 nistration\ 0360 committees and commissions\council\2017\o3 fes?val 2017.docx 20 regular council agenda\ memo.food truck ':-_- _) E

29 Town of Qualicum Beach March 20, 2017 regular Council meeting - Food Truck Festival 2017 Page 2 of 2 were very encouraging of food trucks and faced no competition, but rather, an increase of attendees to the downtown core. Furthermore, the QualicumBeach Chamber of Commerce supports food trucks as small businesses that offer variety for visitors and support the small business economy. FINANCIAL IMPLICATIONS This event has few financial implications for the Town, as the Farmers Market will have volunteers monitoring the barricades. Daytime staff will drop off barricades and regular evening staff will pick them up. STRATEGIC PLAN ALIGNMENT Events in QualicumBeach are assessed through a Financial Management lens to meet the goal of exploring new approachesto operational efficiencies and Developing plans for areas of strategic interest. The recent SpecialEvents policy has allowed for staff revision of event needs and coordination with other departments, such as Public Works, Fire Department and Bylaw to be able to find ways to improve service delivery for events. \ Karla Duarte Deputy Corporate Administrator Report Writer Heather Svensen Corporate Administrator Concurrence Daniel a/?laind\ F CAO Concurrence PAGE

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31 2/24/2017 Untitled document - Googlc Docs February 24, 2017 To Staff and Council Members of The Town of Qualicum Beach, Regarding Concert and FoodTruck Fundraiser for QBFM Please be advised that I have spoken with David Fields, from the Seaside Cruizers, to ensure that our fundraiser scheduled to take place on June 16, 2017, does not conflictwith any of the events already taking place that weekend, and in fact compliments their itinerawas they have no events planned in Qualicum for that night. Please contact David Fields if you have any further questions or to confirm at C22, Many thanks, Jeannie Shaver Market Manager, Qualicum Beach Farmers Market Celebrating 20 years in beautiful Qualicum Beach gbfmmanage-r@gmal.com

32 7 2/24/2017 The Idea Behind 2: Concert and Food Truck Festival Concert V Google Docs The Idea Behind a Fundraising Concert and Food Truck Festival. Food trucks are fast gaining in popularity and have an incredible following of foodies young and old behind them. Much tourism revolves around festivals, events and the fun atmosphere created by food trucks. Parksville hosts many food trucks and is taking a bite out of our potential tourism money. and agree that many Food Trucks canbe unsightly, loud and can take away from i understand the existing, contributing, longstanding restaurateurs in Qualicum Beach. V\?ththis in mind, my proposal is to hold a Food Truck Festival and Concert as a fundraiser for the Qualicum Beach Farmers Market as this willattract tourism and enrich the lives of citizens of QB without the downsides that permanent Food Truck establishments may bring. It willalso bene?t the Qualicum Beach Farmers Market by way of increased advertising budgets, increased musician budgets etc...which in turn benefits the local agriculture sector, local food sustainability, local food awareness and supports 100 small business by providing a venue for them to sell. Thank you vewmuch for your thoughtful consideration to this event proposal. If permitted, it willbe tasteful, fun and possibly even annual! Many thanks, Jeannie Shaver QBFM Market Manager PAEQE

33 Town of Qualicum Beach Town M E M O R A N D U M TO: Daniel Sailland, CAO FOR: March 20, 2017 regular Council meeting FROM: Karla Duarte, Deputy Corporate Administrator SUBJECT:Show n Shine 2017 RECOMMENDATION: THAT Council grants permission to the Seaside Cruizers to hold their annual Father s Day Show n Shine on the streets in the downtown core on Sunday, Iune18, 2017 from 5:30 am to 4:00 pm with full street closures as in prior years; AND FURTHER authorizes in-kind support through Town provision of barricades; garbage cans, bags and collection; Town staff for traffic control on Memorial Avenue; stage setup / teardown; all subject to working with Town staff to finalize event site plan, street closures, Special Event Sign Permits, and to ensure Town requirements are met, including emergency services notification, traffic set up, insurance, washrooms, litter control and community notification; and opens the public washrooms and Town Hall washrooms for the event, and rental of portable toilets (not to exceed $1,500)are required due to the large number of visitors during the event; AND FURTHER THAT Council grants permission to the Seaside Cruizers to hold the annual Father s Day Show n Shine Street Dance on Second Avenue West between Primrose Street and the lane east of the Credit Union before Memorial Avenue, on Saturday, June18, 2016 from 6:00 pm to 11:00 pm; AND FURTHER authorizes the Town to provide barricades and extra garbage cans for the event, and in kind services of two staff to assist on site; all subject to working with Town staff to finalize road closures, Special Event Sign Permit and to ensure Town requirements are met, including emergency services notification, traffic set up, insurance, washrooms, litter control and community notification. PURPOSE To provide Council with an overview of event applications that staff have received for approval. To approve the 2017 Father's Day Street Dance and Show n Shine event. EVENT REQUESTS Town staff have been working with the Seaside Cruizers to coordinate the annual Father's Day Street Dance and Show n Shine that will take place June16-18, The Show n Shine is a free public event entering into its 2451year that will feature live entertainment, a dance, car display, and food services. Staff will be required to assist with the set up on two dates that begin on Saturday, June173 with the Street Dance from 6:00 pm to 10:00 pm and the Show n Shine Car Show on Sunday, June183 from 9:00 am to 8:00 pm. The Friday night cruise night does not require staff coordination. This event attracts approximately 25,000 spectators with an estimated 600 number of participants and the Seaside Cruizers Society has approxirnately 120 volunteers. Through the Seaside Cruizer volunteers, traffic monitoring will be provided as well as general event set up of tents and stages, barricades, and food vendors. FINANCIAL IMPLICATIONS The Seaside Cruizers Society is requesting the following: P E provision of 15 portable toilets ($1,440.00) 3 3 Attch: site plan, correspondence n:\ ad.minis1ration\0360 committees 2017.docx and commissions\council\2017\03 regular council agenda\memo.show n shine

34 Street Town of Qualicum Beach March 20, 2017 regular Council meeting Page 2 of 2 Dance and Show n Shine 2017 Access to electrical for sound (SeasideCruizers to provide electrician for the event) Traffic Control on Memorial Avenue on Sunday, Iune18, 2017 (6 staff at overtime, approximately $3,000) Use of barricades Use of Town waste services and staff time redirection on the day of the event for maintenance Use of streets and closures, as per site layout The applicant has stated that the parking plan allows for emergency vehicle access and that space at laneways will be maintained. First Aid will be provided by the Fire Department. Volunteers will have constant radio communication and the sound system will be used to address the public for announcements. STRATEGIC PLAN ALIGNMENT Events in Qualicum Beach are assessed through a Financial Management lens to meet the goal of exploring new approaches to operational efficiencies" and Developing plans for areas of strategic interest. The recent SpecialEvents policy has allowed for staff revision of event needs and coordina?on with other departments, such as Public Works, Fire Department and Bylaw to be able to find ways to improve service delivery for events. Karla Duartel Deputy Corporate Administrator Report Writer Heather Svensen Corporate Administrator Concurrence KC Daniel Saillarld CAO Concurrence

35 I '55asohuu:

36 Town of Qualicum Beach M E M O R A N D U M TO: Daniel Sailland, CAO FOR: March 20, 2017 regular Council meeting FROM: Karla Duarte, Deputy Corporate Administrator SUBJECT:Airport Day 2017 RECOMMENDATION: THAT Council grants permission to the Parksville~QualicumAero Club to hold the XQU QualicumBeach Airport Appreciation Day on Saturday, July 8, 2017, at XQUsubject to the Club obtaining Transport Canada approval and working with Town staff to ensure the Aero Club requests are met, which include 50% payment contribution towards insurance costs, security, Town provision of washrooms, and litter control; THAT Town staff work with the Aero Club to ensure that they provide emergency services notification and traffic control; THAT Council designates Bob Weir, Airport Manager representing the Town of Qualicum Beach, to coordinate with the Club the airside operations during the event; AND FURTHER THAT Council authorizes a relaxation of the Aviation Fuel Sales Policy to allow the Town to sell aviation fuel to participants on Airport Appreciation Day at a reduced cost, subject to staff availability. PURPOSE To provide Council with an overview of event applications that staff have received for approval. To approve the 2017 Airport Day Qualicum Beach Airshow. EVENT REQUESTS The bi-annual Qualicum Beach Airshow will take place on Saturday, ]uly 8, 2017 at the Qualicum Beach airport. This event attracts approximately 4,000 spectators and has approximately 70 volunteers. The highlights of the event include a breakfast by the Legion, _ opening ceremonies and an airshow all starting at 8:00 am and ending at approximately 4:00 pm. Entertainment and door prizes will also be available. For emergency management, Sunwest Helicopters will open the double gates. The Aero Club has been organizing this event and is well prepared to provide the tents, stage, generators, sound system, and electrical set up. They have requested the following from the Town: - Provision of four (4) portable washrooms - Staff time to attend meetings to coordinate the event and meet airport safety criteria and staff overtime during the event to ensure airside safety, since there is such a predominance of the public - Barricades and their set up - First Aid by the Fire Department (to be confirmed) - Use of Town waste services, including extra garbage can provision [.3 - Use of Bennett Road for parking.. 4 -w" n:\ administra?on\0360 committees 2017.docx and com.missions\counci.l\2017\o3 regular council agenda\memo.airport day

37 Town of Qualicum Beach March 20, 2017 regular Council meeting agenda - Airport Day 2017 Page 2 of 2 - Access to water These requests are in line with previous years. This event has been reviewed by Corporate Administration, Bylaw and the Superintendent and it is recommended that this event be approved, subject to finalizing sign applications, first aid provision, and other details required as the event continues to be planned. FINANCIAL IMPLICATIONS This event has the following financial implications for the Town: 1. Cost to provide 4 portable toilets (approximately $450); 2. Staff time to attend committee meetings during regular staff time; 3. Staff overtime costs (during the show to ensure public safety, approximately $2,400); 4. Redirecting of staff time to provide waste services during the event, as well as set up and take down. This can be managed through current staff levels; 5. 50% of insurance cost (TBD). STRATEGIC PLAN ALIGNMENT Events in QualicumBeach are assessed through a Financial Management lens to meet the goal of exploring new approaches to operational efficiencies" and DeVeloping plans for areas of strategic interest. The recent Special Events policy has allowed for staff revision of event needs and coordination with other departments, such as Public Works, Fire Department and Bylaw to be able to find ways to improve service delivery for events. at ( Karla Duarte Deputy Corporate Administrator Report Writer Heather Svensen Corporate Administrator Concurrence DanielSailland CAO Concurrence PAGE

38 Town of Qualicum Beach M E M O R A N D U M TO: Daniel Sailland, CAO FOR: March 20, 2017 regular Council meeting FROM: Karla Duarte, Deputy Corporate Administrator SUBJECT:St. Mark's Community Fair 2017 RECOMMENDATION: THAT Council authorizes staff to proceed with the temporary street closure of Veterans Way, from Memorial Avenue to Berwick Road, from 6:00 am until 3:30 pm on Saturday, ]uly 22, 2017 for the annual St. Mark's Fair; AND FURTHER authorizes Town provision of barricades, garbage cans, bags and collection services; Town staff to open access to power and water at 7:00 am; all subject to the applicant working with Town staff to finalize street closures, specialevent sign/ banner permits, and the SpecialEvent Permit to ensure Town requirements are met, including emergency notifications. PURPOSE To provide Council with an overview of event approval. To approve the 2017 St. Mark's Fair. applications that staff have received for EVENT REQUESTS The St. Mark's Fair is returning to QualicumBeach for its 453 year and this event attracts approximately 140 vendors, people and is hosted by 150 volunteers. As such, it is a well~run event that requires little support from the Town during the day. The event will take place on Satruday, July 22, 2017 from 8:00 am to 3:30 pm at the Community Hall and Veterans Way with set up taking place the day before. The event organizers will supply their own tents and security on the ground. Entertainment will be available with their own set up and food will be sold by the Legion and the curling club. Furthermore, the organizers have volunteers on site to provide vehicle traffic with information. The organizing committee is requesting the following from the Town: - Temporary street closure of Venterans Way from Memorial Avenue to Berwick from 6:00 am until 4:00 pm on Saturday, ]uly 22, Provision of three (3) portable washrooms - Barricades and their set up ~ First Aid by the Fire Department (to be confirmed) - Use of Town waste services, including extra garbage can provision - Access to power and water These requests are in line with previous years. Town waste services. staff will coordinate that day to provide PA n:\ ad.mi.r1.islration\ docx committees and commissions\cou.r\cil\2017\03 regular council agenda\memo.st. marl<'s fair

39 Town of Qualicum Beach March 20, 2017 regular Council meeting agenda - Page 2 of 2 St. Mark's Fair This event has been reviewed by Corporate Administration, Bylaw and the Superintendent and it is recommended that this event be approved, subject to finalizing sign applications, first aid provision, and continued coordination with Town staff. FINANCIAL IMPLICATIONS This event has the following financial implications: 1. Cost to provide the portable toilets (approximately $378) 2. Staff time redirected towards waste management and barricade set up, during regular staff time. STRATEGIC PLAN ALIGNMENT Events in Qualicum Beach are assessed through a Financial Management lens to meet the goal of "exploring new approaches to operational efficiencies" and Developing plans for areas of strategic interest. The recent SpecialEvents policy has allowed for staff revision of event needs and coordination with other departments, such as Public Works, Fire Department and Bylaw to be able to find ways to improve service delivery for events. " e,t..._ Y \ 9 / «- «Karla Duarte Heather Svensen Deputy Corporate Administrator Corporate Administrator Report Writer Concurrence to f. r \ \<:\ p I {T321-rC1ielSail\a'n d CAO Concurrence \. \ PA >51; 5 or

40 Town Council Town of QualicumBeach Atten: Barry Avis Re: St. Mark s Community Fair Sponsorship 2017 This July 22 will mark the 45" year that St. Mark s Fair has been held and will again provide a venue for over 140 vendors to set up their booths and sell their wares. Within the umbrella of the Fair the Royal Canadian Legion and the QualicumCurling Club hold their major fund raising activities as well. The Gardens is also involved in the Fair. St. Mark s proudly organizesthis annualoutreach fundraiser with all proceeds going directly to local organizations needing?nancial support as they reach out to serve the community. Those bene?ting this year are Young Life, Manna Ministries, Forward House, Oceanside Hospice, Eagle Park, Oceanside Stroke Recovery and local school lunchprograms. We are again requesting that the Town of QualicumBeachprovide us in kind with much required support to assist in the ongoing success of this event. To this end we request the following: Temporary street closure of Veterans Way from Memorial Avenue to Berwick from 6:00am until 4:00pm on Saturday July for the annual St. Mark s Fair Town provision of barricades,garbage cans, bags and collection Town provision of port-a~poti:ieson Veteran s Way Town staff to open access to hydro and water by 7:00 am Town provide four townemployees to assist the St. Mark's committeeon Friday, July 22nd2016 for a four-hour periodbetween the hours of 7:00 am and 3:30 pm All subject to the applicant workingwith Town staff to?nalize street closures, Special Event Sign/Bannerpermit and Special Event Permitto ensure Town requirementsare met, including emergency noti?cations. We thank you in advance for your continuedsupport. snc/; / i a. ir, St. Mark sfair 2017 E

41 V FINALSlte ' ' ' ' - 7 I ' ' I ; MEMORIAL AVENUE INFORMATION, LOST in FOUND. FIRST T I. Mark : Shlls In.. Enmmunny Hall (900): Baker! em. ::r::z.::::::: Linens 5 Lace Ladies Clothing Bnub es a.bead: MHALL... COMMUNITY,» 302 la um... um -,. 'V DISABLED PARKINGG- DROP OFF QB CURLING CLUB 303 Curlln Cluh am Amivl? 123 E \/ GARDEN " m REGISTRAR LDEATIDN _ smnwnv 133 (shill an 11' VIM!X 1?' dllp?nllii ihlnd bolmv) LEGIDN It 1n: - ms Main Concourse 5 "=55 "34 1n4 1o5 " (15'w dax1 l'daap) }! -128 " LEGION «:1 13:: zno us u::?s ::I 1, 141 "'"' " 5"" S mm pnnxufas mm mag" " In SPE IALP KIN '' ' ' "'' (by Invllallon) " (by I-vn-no-> Maln Cnnwursa 3 5 / 2*/ ;(.m.., N Falrsquim " (r x 9' by powar pole) M lnvimion) 51. Stephen : Squin " (15' Wide x 20' HBGP in v;.. (,2.wmx2,,.dBeP) " ' ' - BERWICK RD M-rueuane an:.sm '- (12- wlde x 15' deep) " 611 (s- x 5' Grassy Kno?) _..., Pgnmun _ :21 11o Mirku! Square " sg7»_-;=;_g,-;;, am (SmalI,ChalrDnIy) The Gmdens at QualiczlmBeach PARKING AREA n ~, KWALIKUM Kwalikum Secondary School SECONDARY 1 V, (KSS) Parking Lot SCHOOL (K58), 1 Plan 15 Mar MR prepared by Ryan Geboers. 45 / " [ 57:9Wl9{7( ST/1141

42 Temporary of Qualicum Beach Town M E M O R A N D U M TO: Daniel Sailland, CAO FOR: March 20, 2017 regular Council meeting FROM: Karla Duarte, Deputy Corporate Administrator SUBJECT:Art in Action/GrandPrix d Art 2017 RECOMMENDATION: THAT Council grants permission to The Old School House Arts Centre Society to utilize the Town-owned parking lot surrounding The Old School House and the former bus garage area adjacent to The Old School House for the Art in Action/Grand Prix d Art painting Race from 7:00 am to 5:00 pm on Saturday, July 22, 2017, subject to co-operating with Town staff and the QualicumBeach Farmers Market for the adjacent Market; AND FURTHER THAT signage be installed in advance of the event providing notice to parking patrons that the public parking will be closed for Saturday, ]uly 22, PURPOSE To provide Council with an overview of event applications that staff have received for approval. To approve the 2017 Art in Action/Grand Prix d Art painting Race. EVENT REQUESTS The Old School House is hosting the fifth annual Art in Action Fair and the Grand Prix d Art painting race, which will take place on Saturday, ]uly 22, 2017 from 9:00 to 4:00 pm. This event features art demonstrations and sales and takes place on the same day as the St. Mark's Fair. The Farmers Market also moves to the same location and adds to the festivities of the day. These organizations are well coordinated and have operated efficientlyin past years. This event is a free public event with 100 participants and 300 spectators run by approximately 35 volunteers. It is entering its 253 year. The organizing committee is requesting the following from the Town: street closure of Veterans Way from Memorial Avenue to Berwick from 6:00 am until 4:00 pm on Saturday, July 22, Provision of three (3)portable washrooms - Barricades and their set up - First Aid by the Fire Department (to be confirmed) - Use of Town waste services, including extra garbage can provision - Access to power and water These requests are in line with previous years. Town that day to provide waste services. staff will coordinate existing schedules n:\ ad.m.i1'1.ist1 a?0n\036u committees and commissions\counci1\2017\03 regular council agenda\memo.art in action gmd prix d a.rt 2017.docx PAGE 42

43 Town of Qualicum Beach March 20, 2017 regular Council - meeting agenda Page 2 of 2 Grand Prix d Art/Art in Action This event has been reviewed by Corporate Administration, Bylaw and the Superintendent and it is recommended that this event be approved, subject to finalizing sign applications, first aid provision, and coordination with Town staff. FINANCIAL IMPLICATIONS This event has the following financial implications: 1. Staff overtime for the tear down of the stage (2 staff, approximately $150) 2. First Aid provision by the Fire Department STRATEGIC PLAN ALIGNMENT Events in QualicumBeach are assessed through a Financial Management lens to meet the goal of exploring new approaches to operational efficiencies" and Developing plans for areas of strategic interest". The recent SpecialEvents policy has allowed for staff revision of event needs and coordination with other departments, such as Public Works, Fire Department and Bylawto be able to find ways to improve service delivery for events. on Karla Duarte Deputy Corporate Administrator Report Writer Heather Svensen Corporate Administrator Concurrence " \\\ / 15 a'?i é i sei11apa/\ CAO Concurrence PAGE

44 of Qualicum Beach Town M E M O R A N D U M TO: Daniel Sailland, CAO FOR: March 20, 2017 regular Council meeting FROM: Karla Duarte, Deputy Corporate Administrator SUBJECT:Qualicum Beach Farmers Market 20 Anniversary Farm to Table Dinner RECOMMENDATION: THAT Council grants permission to the QualicumBeach Farmers Market to host their 20th Anniversary Farm to Table Dinner on Veterans Way on Saturday, August 26, 2017 from 5:00 pm to 9:00 pm, subject to the applicant obtaining necessary permits for food vendors, gambling event licences, liquor licence, and event signage and subject to the applicant meeting Town requirements for traffic set up, emergency services notifications, insurance, washrooms and litter control, and electrical provision. PURPOSE To provide Council with an overview of event applications that staff have received for approval. To approve the QualicumBeach Farmers Market (QBFM)20 hanniversary Farm to Table Dinner. EVENT REQUESTS The Qualicum Beach Farmers Market is celebrating its 203 Anniversary and would like to host a Farm to Table Dinner to celebrate local food on Saturday, August 26, 2017 from 5:00 pm to 9:00 pm. This event will take place along Veterans Way and will feature a long table dinner under white tents and lights. Locally sourced food and wine will be served to those who buy tickets and it is expected to have 100 people attending. The committee currently has 15 Volunteers. Food will be cooked at the Community Hall by chefs and will also feature music and an event emcee. The organizing committee will have tents and tables, provide live music and has sourced out insurance and liquor permits. They will have on site staff certified in First Aid and have Volunteers manning the barricades in high-visibility vests. Furthermore, they will ensure that all food is composted and bottles are recycled. Tents will be located at the centre of the road to allow room for emergency vehicles to enter on either side, should there be a need. The QBFMis requesting the following from the Town: - Closure of Veterans Way from Memorial Avenue to Berwick - Permission to place event signage - Use of the Community Hall Barricades for road closure - Access to electrical boxes on Veterans Way - Use of Town waste services n:\ admjnistrat1'on\[)360 committees and c0mm.issions\council\2017\03 regular Council agenda\memo.qb?n farm to table dinner 2017.Clocx A4

45 -4>4 " \ Town of Qualicum Beach - March 20, 2017 regular Council meeting agenda Page 2 of 2 QBFMFarm to Table Dinner This event has been reviewed by Corporate Administration, Bylaw and the Superintendent and it is recommended that this event be approved, subject to finalizing event sign applications,and other details required as the event continues to be planned. FINANCIAL IMPLICATIONS This event has few financial implications for the Town: 1. Drop off for barricades will be coordinated during regular staff hours 2. Town waste services and access to electrical will be coordinated during regular staff hours STRATEGIC PLAN ALIGNMENT Events in Qualicum Beach are assessed through a Financial Management lens to meet the goal of "exploring new approaches to operational efficiencies and "Developing plans for areas of strategic interest. The recent Special Events policy has allowed for staff revision of event needs and coordination with other departments, such as Public Works, Fire Department and Bylaw to be able to find ways to improve service delivery for events. '\, \. ( / / Karla Duarte Deputy Corporate Administrator Report Writer Heather Svensen Corporate Administrator Concurrence CAO Concurrence

46 ' ' A Town of Qualicum Beach Policy Manual Subject: Buildings and Grounds - Use of Town-Owned Facilities & Equipment - Playground Safety Policy Number: Purpose Background Policy _ The Purpose of this policy is to establish an inspection and maintenance protocol for all Town ownedand operated playgrounds in order to ensure safeplayspaces and playground equipment in compliancewith Canadian Standards Association, Children's Playspiicés CAN \ CSA Z614. anid?quipment The Town of Qualicum,Beach strives to maintainsafe and clean playgrounds for children'suse in accordancefwith the Canadian Standards Association,,Children s Playspacesa?ii?quipment CAN \ CSA Z614. The CSA7has established requirementsfor public-use playgroundequipmentand playspaces with the intention of re cingplayground injuries and fatalities in Canada. This policy applies - operated all current by thetown'of_,qua1icum Beach. and potentialplaygrounds owned '1.PlaygroundSafety Records All,inspectio'ns,[y,reports,'5:," intenance and repair operations, and,installationrecor:d,s. Shall' flogged and entered in the Playground Binder available atthefarks Yard, and / or entered in electronic form, into thefqualicum Beach Asset Management System. Records shall bekept for a minimum of 5 years. 2. New lnstallations Any newequipment installed in a Town owned and operated playgroundshall be in compliance with the CSA standard current of installation. New equipment, protective surfacing and playspaces shall receive a comprehensive inspection prior to first use to ensure it is in compliance with the CSA standard. at theitime Approved: DD MMM YY Approved By: Council 3. Inspections Three types inspections shall be carried out on all Town owned and operated playground equipment and grounds: weekly Visual checks, monthly detailed inspections, and annual comprehensive inspections. Inspections of all Town owned and operated playspaces and equipment shall be performed by qualified staff. The inspection checklists, and any findings, and any actions ta e Amended: Insert Date(s) or n/ a.._._-

47 of Qualicum Beach Town Policy Manual Policy No. Page 2 of 2 shall be entered in Playground Binder and / or entered digitally into the Qualicum Beach Asset Management System. Weekly Visual Checks Weekly visual checks shall be performed by staff who are trained and familiar with this policy, to identify defects or emerging problems. Monthly Detailed Inspection Monthly detailed inspection checklists shall be completed by an employee with specific training in playground safety or a certified playground inspector. Annual Comprehensive Inspection An Annual Comprehensive Inspection shall be completed by an employee with specific training in playground safety or a certified playground inspector. This may include the results of any testing of the protective surfacing undertaken during the year. 4. Repairs and Maintenance Defects, hazards or deficiencies shall be addressed immediately. If a repair takes time, all reasonable steps shall be taken to restrict access. Repairs to equipment, surfacing, or any replacement parts or modifications to equipment shall be in accordance with the requirements of the CSA standard current at the time of the repair or maintenance operation. Details of the repair shall be recorded in the Playground Binder, and / or entered digitally in the QualicumBeach Asset Management System. 5. Annual Written Report Every year a comprehensive written report shall be prepared which documents the results of weekly, monthly, and annual inspections, and any actions taken by Town personnel during the year. Responsibility Distribution Superintendent of Public Works, Parks and Buildings Designated staff with Playground Safety training or Playground Inspectors certification. Council Management Parks Department Approved: DD MMM YY Amended: Insert Date(s) or n/a Approved By: Council PAGE

48 Town of Qualicum Beach Policy Manual Subject: Administration - Council - Benefits Conference Attendance, Expenses 8: Travel Policy Policy Number: Purpose Policy Procedure This policy includes information on a daily allowance and on reimbursing expenses for Council members who attend conferences or travel on Town business. The Town of Qualicum Beach believes that it is beneficial that members of Council attend their respective associations conferences and supports reimbursing expenses and providing an allowance for approved travel. Whenever possible, an allowance shall be provided prior to incurring expenses. All other expenses will be reimbursed as follows: Conference and Course Attendance Upon completion of registration forms for each conference that is to be attended, administration will then register those Council members wishing to attend. Registration fees for attendance at various association conferences shall be paid for by the Town of Qualicum Beach. Mayor and Councillors shall be permitted to attend the following conventions during their four-year term: (4)AVICC, (4)UBCM and (3)FCM. The Mayor shall be permitted to attend (4) AVICC, (4) UBCM and (4) FCM annual conventions during his/ her four-year term. Members of Council may incur expenses as accorded in the financial plan for attendance at other association conferences, events, travel on Town business, approved community events and miscellaneous expenses incurred during the discharge of their duties. Registration fees for attendance at various association conferences, for the spouse / partner of a Council member shall be permitted. Note: Airfare will not be covered for spouse/partner to attend the annual conferences noted above. Approved: Amended: Approved by: Council

49 Town of Qualicum Beach Policy No Policy Manual Page 2 of 2 Payment for expenses for Council ferry fare, airfare, accommodation, parking, taxi, car rental, course/conventionregistration fees and membership dues shall be at actual cost and shall be reimbursed, upon receipt, should out of pocket payment occur. Note: Expenses for alcoholic beverages will not be reimbursed, unless otherwise dictated by Council. Travel Where and when possible, Council may use Town Vehicles. In the event that a Town vehicle is not available or is not appropriate for the intended travel, then the privately-owned Vehicle mileage reimbursement rate will apply: $0.475/km NOTE: The rate will be adjusted to reflect the Canada Revenue Automobile Allowance rates as at January 15 of each year. Agency Meals Meals and incidental expenses incurred by Council, in the discharge of their duties, shall be reimbursed at actual receipted costs. Where no receipts are provided, the following meal allowance applies for Breakfast, Lunch and Dinner: Breakfast $15.00 Lunch $20.00 Dinner $35.00 As a matter to 17%, to be re?ected of due process, the Town accepts to pay gratuities of up on the receipts provided. Daily Allowance - Council Daily Allowance $90.00 One half Day Allowance $45.00 NOTE: Daily allowances do not apply to paid employees Council hereby delegates the Chief Administrative Officer the authority to revise, on an annual basis, the daily allowance and meal expense listed in this policy to keep pace with in?ation. Responsibility Council, CAO, Financial Administrator, and all employees References CommunityCharter, CanadaCustoms and Revenue Agencywebsite Distribution Council and all Departments Approved: Amended: Approved by: Council

50 Town of Qualicum Beach Policy Manual Subject: Personnel - Benefits Conference Attendance, Expenses & Travel Policy Policy Number: Purpose Policy Procedure This policy includes information on a meal allowance and on reimbursing expenses for employees who attend conferences or travel on Town business. The Town of Qualicum Beach believes that it is beneficial that employees attend their respective associations conferences and supports reimbursing expenses and providing an allowance for approved travel. Whenever possible, an allowance shall be provided prior to incurring expenses. All other expenses will be reimbursed as follows: Conference and Course Attendance Upon completion of registration forms for each approved conference that is to be attended, administration will then register those employees to attend. Registration fees for attendance at Various association conferences shall be paid for by the Town of QualicumBeach. Employees must receive approval of Departmental Manager prior to submitting any registration to administration. No further approvals are required for conferences and courses provided the training is itemized in approved budgets. Approval of the Chief Administrative Officer, or Deputy Chief Administrative Officer, is required for training opportunities that are not itemized in approved budgets. Payment for expenses for employee ferry fare, airfare, accommodation, parking, taxi, car rental, course and registration fees, and membership dues shall be at actual cost and shall be reimbursed, upon receipt, should out-of-pocket payment occur. Note: Expenses for alcoholic beverages will not be reimbursed, unless otherwise dictated by Council. Travel Where and when possible,employees may use Town vehicles. Approved: Amended: Approved by: Council Pési 2

51 Town of QualicumBeach Policy Manual Policy No Page 2 of 2 In the event that a Town vehicle is not available or is not appropriate for the intended travel, then the privately-owned vehicle mileage reimbursement rate will apply: $0.475/km NOTE: The rate will be adjusted to reflect the Canada Revenue Automobile allowance rates as at January 15*of each year. Agency Meals Meals and incidental expenses incurred by employees, in the discharge of their duties, shall be reimbursed as an allowance as follows: Breakfast $15.00 Lunch $20.00 Dinner $35.00 Where a meal is provided for no extra meal can be made. charge, then no claim for that Expenses in excess of the meal allowance may be appropriate in some circumstances. Receipts must be provided in these situations and approval of the Chief Administrative Officer is required, Council hereby delegates the Chief Administrative Officer the authority to revise, on an annual basis, the daily allowance and meal expense listed in this policy to keep pace with in?ation. Responsibility Council, CAO, Financial Administrator, and all employees References CommunityCharter, CanadaCustoms and Revenue Agency website Distribution Council and all Departments Approved: Amended: Approved by: Council

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53 M E M O R A N D U M TO: Daniel Sailland, CAO FOR: March 20, 2017 Regular Council Meeting FROM: Heather Svensen, Corporate Administrator SUBJECT: 2017 SUBSIDIZED RENTAL APPLICATIONS FOR THE CIVIC CENTRE AND COMMUNITY HALL RECOMMENDATION: THAT Council approves the KSS Dry Grad for a one-time subsidy for the use of the Civic Centre on March 28, 2017, for the annual fundraiser fashion show put on by the students, by charging a reduced rate of $0.00, plus applicable taxes, as opposed to the regular rate of $978.00, plus applicabletaxes, resulting in a $ subsidy. THAT Council approves the KSS Fine Arts Society for a one-time subsidy for use of the Civic Centre on April 26, 2017, including use of the grand piano and sound system, for their annual Premier Performance by charging a reduced rate of $346, plus applicable taxes, as opposed to the regular rate of $1,220, plus applicabletaxes, resulting in an $ subsidy. THAT Council approves the QualicumBeach Duplicate for a one~time subsidy for use of the Civic Centre on May 5, 6 and 7, 2017, to host the 2017 Qualicum/ParksvilleSectional by charging a reduced rate of $1, plus applicable taxes, as opposed to the regular rate of $2,085.00, plus applicable taxes, resulting in a $ subsidy. THAT Council approves the KSS Dry Grad for a one-time subsidy for the use of the Civic Centre on Iune 2 and 3, 2017, for the Dry Grad Prom event, by charging a reduced rate of $0.00, plus applicabletaxes, as opposed to the regular rate of $2,184.00, plus applicable taxes, resulting in a $2, subsidy. Society for a one- THAT Council approves the QualicumBeach Honours time subsidy for the use of the Civic Centre on June12, 2017, for the Honours Society Banquet, by charging a reduced rate of $ plus applicabletaxes, as opposed to the regular rate of $576.00, plus applicabletaxes, resulting in a $ subsidy. THAT Council approves the Rotary Club of Qualicum Beach for a onetime subsidy for the use of the Civic Centre on June30, 2017, for their inaugural Beer Festival, by charging a reduced rate of $0.00, plus applicabletaxes, as PAQKI;-3 0:?

54 Subsidized Rental Applications Page 2 of 2 opposed to the regular rate $ subsidy. of $874.00, plus applicabletaxes, resulting in a THAT Council approves the St. Mark's Anglican Church for a one-time subsidy for the use of the Community Hall on July 21, 22 and 23, 2017, for their annual Fair, by charging a reduced rate of $357.00, as opposed to the regular rate of $626, plus applicable taxes, resulting in a $269 subsidy. THAT Council approves the Oceanside Volunteer Association for a onetime subsidy for the use of the Civic Centre on September 30, 2017, for their Wellness and Volunteer Fair, by charging a reduced rate of $457.00, as opposed to the regular rate of $676.00, plus applicable taxes, resulting in a $ subsidy. BACKGROUND: The Town policy states that applications will be considered for a specific event that benefits the residents of the Town of QualicumBeach. Applicantsmust be locally-basedand their efforts community-based in nature. If the primary purpose of the event is to raise funds to distribute to the community, the nonprofit rate will apply unless this is the first year of the event. SUMMARY: Seven applicationsfor subsidy were submitted for use of the Civic Centre and one application for use of the Community Hall. Applicationsare evaluated, based on the current Town policy. The application from the QBRotary Club is for the Inaugural Beer Festival and therefore full subsidywas granted to this group. In total, eight applications were received for use of the Civic Centre and Community Hall. Subsidy total for the eight applications amounts to $6, Staff encourages use of the facilities and makes every effort to accommodate organizations in their events. ALTERNATIVES: 1. Tha uncil accepts only some of the above recommendations. I Heather Svensen Corporate Administrator Report Writer Concurrence

55 of Qualicum Beach Town FIRE DEPARTMENT MEMORANDUM TO: Daniel Sailland / CAO FOR: Regular Council, March 20, 2017 FROM: Darryl Kohse, Fire Chief SUBJECT:Monthly Fire Department Report PURPOSE To provide Council with the February Fire Rescue Department report. BACKGROUND The Qualicum Beach Fire Department services the Town of Qualicum Beach and Regional District areas of approximately 34.5 square kilometres with an estimated population of 10,500 in the fire protection area. Fire Rescue services range from structure fires, interface fires, automobile accidents and specialized service. SUMMARY Between February 1 and February 28 there has been 23 calls of service. The following is a breakdown of the incidents: 5 Motor Vehicle Accidents 3 Alarm Activations 3 Public Assists 1 Carbon Monoxide Detector Alarm 3 Medical Aids 2 Technical Rescues 3 Hydro Related Emergencies 1 Vehicle Fire 2 Structure Fires Incident Staff Hours: Average Response Time: 121 hrs, 48 minutes 7.45 minutes TOTAL CALLS OF SERVICE Calls of Service Since December, 2016 there has been a total of 89 calls of service. breakdown of total incidents in 2017 to date: December incidents - January incidents February incidents The following is a Incidents recorded for monthly reports may vary due to report submission deadlines. The department year begins December 1 of the previous year to coincide with payout of practices and incidents to department members. TRAINING During the month of February, the department completed 27 training sessions. The following is a breakdown of training for February: 21 sessions 10 subjects covered 79 session hours P 703 total staff hours _, 28 instructor hours 6.--""""

56 Town of Qualicmn Beach Fire Department March 20, 2017, Regular Council Meeting Monthly Fire Department Report, February 2017 FIRST RESPONDER TRAINING The department has been very busy with firefighter training in February. Nine firefighters took part in our First Responder first aid training program that deals with a wider variety of medical training followed by a two hour practical and written examination at the end. EMERGENCY VEHICLE TRAINING As part of our firefighter training, members that drive department apparatus are required to take part in a Emergency Vehicle Operations Course that deals with the driving and pumping of fire department apparatus. This is a 40 hour course that covers firefighting theory, algebra and driving skills. Once completed department members with be certified fire pump operators. INSPECTIONS In the month of February, the department completed 23 inspections or re inspections. APPARATUS / EQUIPMENT The departments older tender is in the shop getting some much needed transmission repairs. There is a seal leak that needed to be repaired prior to the upcoming summer season. This tender is primarily used for forestry incidents throughout our community and can gain access to areas our other tenders cannot due to its smaller size and age. SCBA BOTTLES The department recently put into service 12 brand new 60 minute SCOTT SCBA bottles with a 10 year life expectancy. These bottles were given to the department free of charge from a local supplier Guillevin International. With the half life expectancy, the bottles are valued at $6, This will increase the average use time of our SCBA by 15 minutes. DarryIKohse.( Daniel Sailland,\CA/O Fire Chief Concurrence File : FlRE N:\ AdJn.in\036OC&C\Council\2O1?03\20\Regula1'\Fire Report for February 2017

57 of Qualicum Beach Town M E M O R A N D U M TO: Daniel Sailland, CAO FOR: Regular Council Meeting, March 20, 2017 FROM: Luke Sales, Director of Planning; SUBJECT: 2017 Mobile Vending Business License Review RECOMMENDATION 1. THAT Council directs staff to issue one year mobile vending business licenses to the following businesses for operation at 2751 Island Highway West (Sand Pebbles Inn) o Island Summer Snow Shaved Ice 0 Extreme Eatz 0 Z Samosa 8: Cuisine 2. THAT Council directs staff to issue a one year mobile vending business license to A] s Island Grill for operation at Kwalikum Secondary School on Wednesdays at lunch timeduring the school year, and at the Qualicum Beach Civic Centre on Iune3m, PURPOSE To consider four mobile vending applications for BACKGROUND In February of each year, the Town advertises for proposals to operate mobile vending businesses within the Town of Qualicum Beach. Applications are only considered once per year. The Town has received four submissions for 2017: 3 e I - I I 1 u u I 0 u I 1 Island Summer Shaved Ice o Waterfront Snow Shaved Ice 2 Z Samosa &:Cuisine East Indian - Next to Visitor Centre Cuisine 0 Sand Pebbles Inn 0 Other waterfront Locations 3 Extreme Eats Assorted grilled a sand Pebbles Inn and fried foods o Visitor Centre 0 Veteran's Way 4 A] s Island Grill Lunch 0 KSS on Wednesdays 0 lune3rddry Grad Civic Centre DISCUSSION Food carts can provide community benefits as they facilitate opportunities for social interaction, increase street activity and encourage culinary options. Food carts are an entrepreneurial opportunity for local residents who may lack the capital to start their own store front business. The ability to provide diverse food options has compelled cities as Vancouver, Portland and Toronto to permit PEE an

58 I 2017 Mobile Vending Business License Review March 20, 2017 Council Meeting Page 2 encourage food carts. The "2012 Qualicum Beach Cultural Plan" also supports food carts the culinary tourism" strategy. as a part of The 2016 Waterfront Master Plan recognizes food trucks as a low impactway to provide additional food options on the waterfront, Deterrn.i.ne a location where food trucks are permitted, either on Town owned or private land" is one of the goals of the Plan. Rather than distributing food trucks along the waterfront, staff recommend that they be clustered in a single location, which this year is next to the Sand Pebbles Inn. Two mobile vending locations are recommended for 2017: Sand Pebbles Inn: The owner of the Sand Pebbles Inn would like to host three food trucks on the abandoned lot next to the hotel (2751 Island Hwy W). In the long term this site is proposed for redevelopment, but opening this site to mobile vending as an interim use is an incentive to clean up the site and provide some activity and culinary options. Another benefit to using this site is that electricity will be provided by the Sand Pebbles Inn, so no generators will be required. Kwalicum Secondary School A] s Island Grill began operations on the Kwalikurn Secondary School earlier this year, unaware a mobile vending license is required on school property. They operate at lunch on Wednesdays, partially as a fundraiser for school programs. From the perspective of KSS administration the arrangement is working well. that A] s Island Grill has also requested permission to operate at the KSS Dry Grad party on June3rd. Staff support this request as a one time event, since there are limited options for late nightfood in QualicumBeach and it supports the overall intent of providing entertainment for graduates in a safe environment. SUMMARY Staff recommend that Council approve the four mobile vending applications identified in the March 20, 2017 Planning memo to Council in the locations specified. ALTERNATIVES 1. THAT Council refuses the following mobile vending applications: [Insert Business Name(s)]; 2. Provide alternative direction to staff; g 2 : \ «l0 9 x,w. Luke Sal, CIP,RPP DanielSailland Director of Planning Chief Administrative Officer Report Writer Concurrence N:\ ADM1NISTRATION\036D COMMITTEES AND COMMlSSIONS\Cou.ncil\2014\ Regular Open Agenda\1nemo,Mobile Vending Applicat1'ons.1s.docx PR9?

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60 Please Luke Sales From: zia hasnain Sent: March 12, :03 PM To: Luke Sales Subject: Business License Application Mobile Vending- Z Samosa and Cuisine Food Truck Hello, Please find attached a Business License application and picturesfor Z'Samosa & Cuisine food truck. Pictures to follow in a separate as the file is too large. We request a full year term for $ As mentioned in the "Request for Proposals listed: 1. Pictures of the food vending unit showing all sides. Mobile Vending" following arethe answers to questions Please see pictures attached. 2. List of food and beverages to be sold. Please see picture of menu attached. 3. Dimensions of food vending unit Dimensions for the truck are : Width 8ft, Length 24ft, Height 9ft. 4. Location and description of cooking and/ or food preparation facilities, if applicable. Everything is cooked on the mobile vending unit using propane and electricity. 6. Number of employees 3 employees 7. Vancouver Island Health Authority approval and any other required approvals Please see pictures attached of business permit and VIHApermit to operate and food safe certificate. - Appearance of food vending units see pictures attached - Quality and diversity of food Unique Indian Cuisine with healthy options for Gluten free and - Vegan items - Uniqueness when compared to other food and beverage products offered in the area We are - the only truck offering samosa's and traditional east Indian cuisine - Strategies to mitigate impact on surrounding land uses due to noise, dust, odour, smoke etc - The unit is very quiet, no smoke is emitted, pleasant indian cuisine odour 1 page

61 ' ' Also we are verywéllknown in Qalicum beach as we do the Qualicum beach formers market from past 4 years. Thanks, Zia Cell : w Thanks, Zia

62 v'= G? = Giuien Fsee * i: = V is orart ciai fiavogrs* Frozen Items Take & Bake Veggie Samasa 6 pack Take & Bake Chicken Samosa 6 pack Ground Chicken Curry MiId*(802) (ea Chickpea Curry Mi d*(8oz) (ef1\n Buiier Chicken Sauce*(8oz) (ea

63 V I s MILDNON V 2 chicken samosa served to perfection using \/Elnelv cut onion, tomato, bell pep spice mix, gram flour bhujral MILDVEG saiviosa? l\/l lldveg PLAlTER 2 veg samosa served with chickpeacur with fresh onion, tomato & bell peppe secret spice mix and gram flour bhu chutney (optional) MILDCHOLA CHAAT*(GF) Chickpea curry garnished with fresh bell pepper, tossed with our masala rn & hot cilantro chutney (optional) Indian Masala Chai Tea 1 I Real lndian Mango Slushie lce Crearn Traditional lndian (Mango, Homemade Kulfi, Chocolate] Indian Style ice tea Fresh Chutney (Cilantro&Mint)spicy hot H93 Chutney (Tamarind)mildsweet &sour San Pellegrino Water * GF = GlutenFree *v = Vegan -1:. Nopreservatrves, colorsor artificial?avours* known

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66 Extreme Eatz Food Truck& Catering February 20",2017 Town of Qualicum Beach Attention: Town Council, RFP Mobile Food Vending, Deadline March 25,2017 Further to therequired Town Policy, number: , please find all of our responses to each of the outlined items, in Green below. Policy in addition to the application information required by Mobile Vending Business Licence Bylaw No , each mobile food vending application must also include: 1. Pictures ofthe food vending unit showing all sides; included, marked "A, inside photos ofthe unit, Marked B 2. List of food and beverages to be sold; included marked "C 3. Dimensions of food vending unit (length, width & height); 28 length, 8 wide and 11.5 tall 4. Location and description of cooking and/orfood preparation facilities, if applicable; Food will be prepared in the truck, and stored in one of two fridges, plus additional line coolers. Extra food inventory and dry goods will be stored at 176 Crescent Road, East, 5. Three requested vending locations, in order of preference; 1. Sand Pebbles lot on the beach 2. Qualicum Beach Chamber of Commerce Office 3. Farmers Market, along Veterans Way 6. Number of employees; 3 full time, and 2 part time 7. Vancouver Island Health Authority approval and any other required approvals. Application includes permit to the end of March Pending inspection for April March 31, 2018 by VIHA.A copy of which will be attached once received. DlVERSE X ELEGANTx FUN X ON LOCATIONCATERlNG 176 Crescent Road, East, QB, BCV9K1L6(c) PAV

67 Applicants may also wish to provide additional information to assist Council in the review of their application, such as: - Appearance of food vending units; Two sets of photos have been attached, marked A & B - Quality and diversity of food; Our food, is locally sourced, using only the freshest ingredients. We work with local merchants to purchase the following: ~/ Fresh herbs and produce from the farmers market / Localmeats from our farmers / Food prepared from scratch daily to allow for the freshest taste - Uniqueness when compared to other food and beverage products offered in the area; As our foods are prepared daily, using the freshest ingredients with recipes that have been in the family for over 25 years. We pride ourselves in providing customers with a fun and fresh palette. Our beverages are basic, and meet the needs of our customers with a ratio of 5 bottles of water to one cola. Clearly, our fresh palette of foods attracts a healthy beverage to quench your thirst. - Strategies to mitigate impact on surrounding land uses clue to noise, dust, odour, smoke or other issues. Procedure Staff will ensure that applicants have provided the required information prior to Councilconsideration. Extreme Eatz is an environmentally friendly truck, offering compostable options for all our food containers and utensils. We pride ourselves on having additional bins for empty bottles, which we donate back to the community thru associations picking up bottles, or donating them to school and sports groups. We also have a complete filter system on board; through our hood exhaust which limits and odors. Smoke is not an issue, as there is no smoker on board our food truck. Our staff is meticulously cleaning the exterior areas of the truck, to make sure that it is always free of spills and garbage. We would liketo add, should Extreme Eatz Food Truck & Catering be awarded the Mobile Food Vending Permit, we are proud to say that we will continue to be giving back to the community by hiring localstudents for both part time and full time work. The demand in the food truck race on all of Vancouver Island continues to grow; increasing a community's ability to keep tourists within their city limits. Respectfully, Kymon J. Giakoumakis Extreme Eatz FoodTruck & Catering Chef WWW. extremeeatz.com DIVERSEx ELEGANTx FUN X ON LOCATIONCATERING 176 Crescent Road, East, QB, BC V9K1L6(c)

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70 K Extreme Eat: Food Truck & Catering 2017 Menu Hand Pressed Burgers on Brioche Bun S 7.00 Make it a meal with Fries and a drink S Add bacon or cheese S 1.00 each Chicken or Lamb Souvlaki Wrap $ 7.00 Make it a meal with fries and a drink S Homemade pulled pork sandwich S 7.00 Make it a meal with fries and a drink S /4 Pound hot dog on a brioche bun S 5.00 Make it a meal with fries and a drink S /4 Pound Exteme Hot Dog (with pulled pork/cheddar) S 8.00 Make it a meal with fries and a drink S Kalamariwith tzatziki S 8.00 Make it a meal with Greek Salad and a drink S Greek Salad Small S 7.00 Not just the basic Poutine Large S Extreme Poutine Small S Large S Pulled Pork Poutine Small S 8.00 Large S Bacon Poutine Small S 8.00 Large S Classic Poutine Small S 7.00 Large S Greek Poutine Small S 8.00 Large S Dessert Deep fried ice cream. S 5.00 Extreme deep fried ice cream S 8.00 / Beverages Pop S 2.00 Water S 2.00 Juice S 3.00

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72 Luke Sales From: andrea chambers Sent: March 14, :48 AM To: Luke Sales Subject: AJ'S Island Grill Attachments: AJ Food Truck.jpg Follow Up Flag: Flag Status: Follow up Flagged Good morning Luke. Here is a little information about AJ's Island Grill. AJ's is family owned and operated food truck working and living in the oceanside area. We offer a wide variety of menu items to please everyone s palette. Including gourmet burgers made from 100% beef with no added fillers on a fresh baked whole wheat or white kaiser (g uten free also available), wraps, fresh cut fries, poutine, sweet potato fries, onion rings, chic <en breast strips and locally roasted Creekmore scoffee. We have worked at Ballenas Secondary School for the past three years donating back cash to help fund a program of their choice as well as feeding the kids who may not be able to afford lunch. Last school year we donated over $1100. We would also like to be able to give back in the community of Qualicum Beach by serving the students and staff of Kwalicum Secondary and help feed those who may not be able to afford lunch as well as offer a cash donation to a program of their choice. Thank you for presenting this in front of council on our behalf. Andrea Chambers Al's Island Grill jachambers32@yahoo.ca

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74 of QualicumBeach Town M E M O R A N D U M TO: Luke Sales, Director of Planning FOR: Council Meeting, March 20, 2017 FROM: Rebecca Augustyn, Special Projects Planner SUBJECT:Official Community RECOMMENDATION For infornuztion purposes Plan Update PURPOSE ;'Toprovide an update on the Official Community Plan (OCP)Review. BACKGROUND In accordance with the six yearreview cycle established in the current Official Community Plan (OCP)Bylaw No. 700, the Town began the OCP review process in June2016. This review will provide the community with an opportunity to reconfirm the Town's long termvision, goals and priorities while adapting and responding to emerging and current issues. As outlined by the public engagement plan, there are five major steps of the OCP process. The Town is currently in Step 3: Quality of Life Survey. On February 27, 2017 Council adopted the following motion: THAT the 2017 Quality of Life Survey should not be the vehicle for Town services evaluation; AND FURTHER THAT, staff be instructed to include a separate survey relating to town services to be included in the OCP survey mail out." Attached to this memo are the municipal services questions from the 2010 Quality of Life Survey. Recommendations regarding questions on municipal services will be forthcoming in a future memo to Council. The Quality of Life survey will now be implemented in two parts, with a section related to Town services evaluation and a section related to OCP policies.council will have the?nal decision about both sections. DISCUSSION The last Quality of Life Survey was conducted in 2010 as part of the 2011 OCP review. As part of the OCP review, the Quality of Life Survey will provide feedback on key issues, monitor and report on shifting trends and monitor and report on resident satisfaction with municipal services. A Request for Proposals for a consultant to implement the Quality of Life Survey was issued on February 15, No responses were received before the deadline, so staff are now soliciting proposals from several established BC market research companies. lt should be noted that the process for subsequent phases, such as Facilitation Training andpublic Engagement on Key Topics", overlap with the survey timeline. These steps will begin as soon as the survey questions are finalized and the consultant is implementing the survey. Following is the current timeline: etc 7

75 l l C 1 Nov Dec Jan Feb Mar Apr May Jun Jul Jul Aug Sep Oct Nov Dec 1. Preliminary Consultation: Set the Scope. We are here 2. Develop Public Engagement Plan Develop Quality of LifeSurvey 3. Quality of LifeSurvey 3 Facilitation Training 4. Public Engagement on KeyTopics Public Comment I : l q ' _ i l i. l 3 ill l Draft Plan : I : and Revisions j I l 3 i - Bylaw Amendment Process l ; l 2 I ~ Figure1: OCP Review Timeline E 1 I it is anticipated that the Quality of Life Survey will go out near the end of April. Official Community Plan Steering Committee Update Unfortunately a member has resigned from their appointment to the Official Community Plan Steering Cominittee. A replacement is not required because the Terms of Reference did not specify a number of members and there are still ten members. However, if Council does wish to appoint a new member, that alternative is below as Alternative 1. SUMMARY The Town has begun the OCP review process and is currently in Step 3: Quality of Life Survey. Staff issued Request for Proposals to develop and irnplement the survey, but the lack of response has delayed the process. ALTERNATIVES 1. THAT Council directs staff to advertise for a new member of the OCP Review Steering Committee; 2. THAT Council provides alternative direction to staff. Rebegca ugustyn Luke Sales, MCIP, RPP SpecialProjects Planner Director of Planning CAO Report Writer Concurrence Concurrence N:\ ADMINISTRATlON\0360 COMMITTEES AND COMMISSIONS\ CoLmCi.l\2017\ agenda\memo.ocf Review Update March 20 Z017.docx regular Council

76 Satisfaction September Town of Qualicum Beach - Quality of Life Survey September 2010 Municipal Services Questions 3. Recreation Current Activities Within the Oceanside area, which social or recreational activities do you or your household members participate in? CHECK AS MANYAS APPLICABLE Arts and crafts 20 Lawn bowling Baseball Beach leisure activities Bicycling Card playing Carpet bowling Cricket Curling Dancing Dog activities Fishing Fitness classes Football Gardening Golf Hockey ice skating Jogging/running Lacrosse E7 96 Musical activities Natural history exploration Nature study Nature walk Performing arts/entertainment Riding/equestrian Rugby Sailing Skateboarding Skiing Soccer Squash/racquetball Surfing/kite sailing Swimming Tennis Volunteering Walking Other: 4. Recreation with Publicly Operated Facilities Many open space and recreation facilities are provided for the use and enjoyment of residents of Qualicum Beach. Please tell us how satisfied you are with the current provision for each of these facilities. CHECK ONE (1) RESPONSE ONLY TO EACH ACTIVITYLlSTED Very Satisfied Satisfied Dissatisfied Don't Use Baseball Facilities 0 Boat Launching Facilities O BicyclingTrails and Routes D Children's Playgrounds 0, Civic Centre 0 Community Hall 0 Oceanside lce Arena 0 Trails within Parks O Trail Corridors D Number & Location of Public Parks 0 Off-leash Dog Areas 0 Picnic/Passive Open Area 0 Skateboarding O Soccer Facilities 0 Tennis Courts 0 Track & Field Facilities 0 Ravensong Aquatic Centre 0 School Gymnasiums D Town of Qualicum Beach 2010 Quality of LifeSurvey Page 1 PAGE. EZQ M

77 September 5. Recreation - Priorities for New Facilities Keeping in mind that providing facilities has cost implications, please check up to a maximum of five (5) of the following recreational facilities that you would like to see, or see more of, in Qualicum Beach. CHECK UP TO FIVE (5) ONLY 1 Allweather soccer field 14 Pier 2 Amusement arcade 15 Pitch and putt (par 3 golf course) 3 Bicycle pathways 16 Pool hall 4 Bowling alley 17 Preservation of natural areas Children's water play park 18 Riding ring equestrian centre 8 9 Community park field house Formal botanical plant/flower park Ice rinks Lacrosse box Roller hockey facilities Sports fields Squash/raquetball courts Tennis courts 1o Movie theatre 23 Walking/jogging trails 11 Off-leash dog areas 12 Performing arts centre Youth centre Other: 13 Fine arts centre 6. Special Events a. Please tell us how satisfied you are with the following special events. CHECK ONE (1) RESPONSE ONLY TO EACH ITEM Very Very Don't Satisfied Satisfied Dissatis?ed Dissatisfied Attend Fire and Ice o Family Day :l1 0 Show & Shine Mile Swim E1 0 St. Mark's Fair Moonlight Madness 4 a Grand Prix d'ai1 4 :3 2 C1 0 Artisans Market (by TOSH) j Artisans Market (2 "Ave) Farmers Market 4 a 2 D1 _o Craft Fair o Brant Festival [1 0 Airport Appreciation Day : o Seedy Saturday 4 a 2 1 o Town of QualicumBeach 2010 Quality of LifeSurvey

78 1 Cemetery September ' K N I 7 7 b. Which special events would you like to see, or see more of, in the Town? CHECK UP TO FIVE (5) ONLY 1 Downtown Street Festivals 10 Ballet (Theatrical Productions) 2 Symphony/Classical (Musical Concerts) 3 Musicals (Theatrical Productions) 4 Plays (Theatrical Productions) 5 Swing/Big Band (Dances) s Country/Folk (Musical Concerts) 7 Children's Entertainers (Misc) 8 Comedians (Misc) 9 Rock/Pop/Jazz (Musical Concerts) 11 Country/Folk (Dances) 12 Magician/Acrobats (Misc) 13 Rock/Pop (Dances) 14 Outdoor Movies 15 Canada Day Celebration 16 Family Beach Festival 17 Food and Drink Events 96 Other: 8. Town Services - Evaluation The Town of Qualicum Beach provides a number of services to its residents. Please indicate your level of satisfaction with each of the following services. CHECK ONE (1) RESPONSE ONLY TO EACH ITEM Very Very No Satisfied Satisfied Dissatisfied Dissatis?ed Opinion Airport Air Quality Control :1 Animal Control "o 3 Bylaw Enforcement 4 33 D "2 1 o Civic Centre 4 C o Communication with Residents Downtown Beautification 4 a 2 1 o Emergency Planning 4 Ila D2 1 0 Fire Protection Garbage Collection K 4 a 2 1 : a Community Planning Parking o Roads and Road Maintenance 4 Us Sewage Disposal o Sidewalks Street Lighting 4 : Storm Water Drainage 4 a TownHall AdministrativeServices Water Service 4 la Parks and Recreation Maintenance Town of Qualicum Beach 2010 Quality of Life Survey Page 3

79 Protective 9. Services Provided Through Agreements with Other Organizations Please tell us how satisfied you are with the following services provided by other organizations. CHECK ONE (1) RESPONSE ONLY TO EACH ITEM Very Very No Satisfied Satisfied Dissatisfied Dissatisfied Opinion QB Airport Flight Services Arts and Cultural Facilities (TOSH) o Baseball/Softball/SoccerAssociations BMXTrack Business information Centre (Chamber of Commerce) Curling Rink District 69 Recreation Programs Environmental Groups Health Services 4 3 E2 1 o Lawn Bowling Museum 4 a Police Services o, Police - Traffic Enforcement 4 3 l2 1 o Qualicum Beach MemorialGolf Course o Ravensong Aquatic Centre :3 Recycling Seniors Centre Stream Keepers Train Station Transit Visitor information Centre (Chamber of Commerce) 4 3 H2 1 D Valhalla Hospice b. What would make you use Qualicum Beach businesses/services more often? CHECK UP TO THREE (3) ONLY 1 Customer Service 2 Disabled Access 3 Improved Parking 4 Better Pricing 5 Product /Service Availability 5 More Selection 96 Other: Town of QualicumBeach - September 2010 Quality of LifeSurvey

80 September 12. Improving the Downtown Keeping in mind that tax dollars can only go so far, please check up to five (5) of the following features, which you feel would most improve the character and enjoyment of the downtown in Qualicum Beach. CHECK UP TO FIVE (5) ONLY 1 More public washrooms 12 Decorative street lighting 2 Underground hydro wires 13 Street entertainment, musicians, etc 3 Benches and sitting areas 14 Fountains 4 Trees, shrubs and flowers 15 Decorative and unique sidewalk paving 5 Upgrading of appearance of buildings 16 Wider sidewalks 5 Miniparks/squares 17 Bike racks/storage 7 More and safer pedestrian crossings 18 Better outdoor seating for restaurants a Bus shelters 19 Bigger/brighter display windows 9 Canopies and awnings for weather protection 20 Fewer ground floor offices 10 Parking 96 Other: 11 Public art works Use of Public Transportation 22. b Do you/someone in your household use the public transportation system? 1 Yes 2 N0 22. c. if the public transportation system is being used, what forms are used? CHECK AS MANYAS APPLICABLE 1 Bus 2 Call for door to-doorshuttle (HandyDART) 96 Other: 22. d. Ifthe public transportation system is not being used, why not? CHECK AS MANYAS APPLICABLE 1 Time schedule not convenient 2 Routes not convenient 3 No door-to door, too far to access service 4 Too slow 96 Other: Town of QualicumBeach 2010 Quality of LifeSurvey / Page 5

81 Town of Qualicum Beach M E M O R A N D U M TO: Daniel Sailland, CAO FOR: Regular Council Meeting, March 20, 2017 FROM: Luke Sales, Director of Planning; SUBJECT:1025 QualicumRoad (Pheasant Glen) - Official Community Plan Amendment. RECOMMENDATION I THAT Council requests a complete proposal from the Pheasant Glen Official Community Plan amendment applicant, including information on the alignment of the proposal with the Qualicum Beach Official Community Plan and Strategic Plan; 0 THAT Council refers the Pheasant Glen Official Community Plan amendment application to the 2017 OCP review process.; PURPOSE To consider an application to amend the Town of QualicumBeach Official Community Plan Bylaw No. 700, 2011" (OCP) to permit permanent residential development at 1025 QualicumRoad (Pheasant Glen Golf Resort). BACKGROUND The subject property was approved for removal from the Agricultural Land Reserve in 2005 for the purpose of a comprehensive destination resort on a portion of the Pheasant Glen land. The resort development concept that was approved by the Town in 2005 included 225 tourist accommodation units, restaurant, clubhouse, conference centre, spa and a number of related amenities. The owner has now requested policy changes as required to facilitate a complimentary mix of family friendly dwelling types that will help satisfy the needs of the community, while improving housing choice and affordability within a nodal resort style development. The most signi?cant policy change required would be an amendment of the Towns Urban Containment Boundary in order to permit permanent residential development, rather than seasonal resort use. HISTORY Following is a brief history of the Pheasant Glen property with regard to land use and prior. 0 Four applications are made to the Agricultural Land Commission (ALC)to subdivide the land. Three are refused; one is refused and then approved after reconsideration Golf courses are permitted as an outright use in the ALR for a brief period from 1988 to Pheasant Glen is one of approximately 80 golf courses in BC that were allowed to develop in the ALR during this time o Pheasant Glen is incorporated within the Town boundaries. Pheasant Glen grants a restrictive covenant that limited water withdrawals from the aquifer and additional monitoring activities. 0 The Agricultural Land Commission approves the exclusion of 21.3 ha of land from the ALR to accommodate a destination resort in the northeast corner of the Pheasant Glen

82 1025 Qualicum Road - OCP Amendment Applica?on March 20, 2017 Council Meeting Page property. The Town approves the exclusion for the purpose of increasing tourism accommodation, The zoning bylaw is amended in October 2005 to permit a destination resort. The CD5 zone specificallypermits all aspects of the 2005 resort development proposal. No permanent residential is permitted. 0 Town of QualicumBeach Official Community Plan Bylaw No. 590, 2005" recognizes the development potential for the Pheasant Glen Resort but specificallyprohibits permanent residential use. 2010/ Owners of Pheasant Glen propose the idea of permanent residential development during the OCP review process. The proposal is not supported by Council Town of QualicumBeach Official Community Plan Bylaw No. 700, 2011" is adopted in May The 2011 OCP recognizes the existing development potential at Pheasant Glen Resort but speci?cally prohibits permanent residential use Zoning/ OCP amendment application submitted. Staff inform the applicant that increasing permanent residential density at Pheasant Glen and extending municipal services to the site would require both an OCP amendment and a Regional Growth Strategy Amendment January 8, 2013: Application submitted that would amend the subdivision district to a minimum 5 acre parcel size, permit permanent residential and remove the requirement for tourist accommodation. 0 January 10, 2013: Applicant requests that the application be put on hold. 0 March 4, 2013: Application is resubmitted, requesting that the application be considered in two parts. The expressed intent is to subdivide non ALRland from ALR land. 0 September 16: Owner/applicant host an onsite public meeting to present a proof of concept plan. 0 September 17: Revised application received that includes the proof of concept plan, but does not include a specificdevelopment concept. Staff reply requesting more information. 0 October 17: Response received from applicant indicating that the owner does not wish to provide more information and requests that the application be processed. 2014: o Ianuary 13, 2014: Council directs staff to conduct a focused OCP review of the Pheasant Glen development proposal, as well as a focused review of the Town's Urban Containment Boundary. 0 Town of QualicumBeach Official Community Plan Bylaw No. 700, 2011, Amendment (Growth Containment Boundary) Bylaw No , 2014 receives three readings and is sent to the RegionalDistrict of Nanaimo (RDN)for review. In the April 24, 2014 correspondence the Town requests that the Growth Containment Boundary, as identified in RegionalDistrict of Nanaimo Regional Growth Strategy Bylaw No. 1615, 2011", be amended to include the entirety of the Town of QualicumBeach following the process identified on Section Process for Approving Minor Amendments".

83 1025 Qualicuni Road - OCP Amendment Application March 20, 2017 Council Meeting Page 3 0 June243, The Town's request to amend the Regional Growth Strategy through the minor amendment process is defeated by the RDN Board. The following motion is adopted: "That the requested amendment to the RegionalGrowth Strategy as submitted by the Town of QualicumBeach proceed through the regular amendment process, and that the Town of QualicumBeach be advised that staff will have to return to the Board with a consultation plan for that process". DISCUSSION The OCP amendment application for the Pheasant Glen Golf Resort generally describes the types of land use policy language that the owner would like to incorporate into this revision of the OCP. More information is required to have an informed discussion on the proposal. As this would be a significant change that requires a realignment of the Urban Containment Boundary and an amendment of the Regional Growth Strategy, staff recommend that it be reviewed during the OCP review process rather than individually. ALTERNATIVES 1. THAT Council refuses the February 2017 Official Community Plan Amendment application for 1025 Qualicum Road; 2. Provide alternative direction to staff. 1\r-A i / 2% iirii t cx;,0 Luke Sales, MCIP, RPP Director of Planning Report Writer / JV-l5el1>GI1ielSaillals1\d CAO Concurrence N :\ ADMlNISTRATION\ 0360 COMMITTEES AND COMMISSIONS\C0undl\ 20'l7\0320 regular Council agenda\memo.pheasantglenocpame.ndmentapplication.1s.docx

84 TOWN OF QUALICUMBEACH BYLAW NO A Bylaw to amend the Sewer and User Rates Bylaw The Council of the Town of Qualicum Beach, in open meeting lawfully assembled, hereby enacts the following: 1. "Town of QualicumBeach Sewer User Rates Bylaw No , 2016" is hereby amended as follows: (1) Schedule "A" is deleted and replaced by Schedule A" attached to, and forming part of, this Bylaw. 2. This Bylaw shall become effective October 1, This Bylawmay be cited for all purposes as "Town of QualicumBeach Sewer User Rates Bylaw No , 2001, Amendment ( )Bylaw No , 2016". READ A FIRST TIME this 24* day of October, READ A SECOND TIME this 6* day of February, READ A THIRD TIME this 23 day of February, ADOPTED this day of, Teunis Westbroek, Mayor Heather Svensen, Corporate Administrator

85 Town of QualicumBeach Sewer User Rates BylawNo Schedule "A Page 2 of 2 SCHEDULE "A" Bylaw No SEWER USER RATES Residential Minimum Sewer Charge Sewer Rate April billing: October 1, 2016 October October $9.25 per unit per month $9.50 per unit per month $10.00 per unit per month 0.39 per cubic metre 0.40 per cubic metre 0.41 per cubic metre Sewer is calculated on the current October 15*to April 303 water consumption September billing: Sewer is calculated on the lower of the previous October 15 to April 303 water consumption and the current May 15*to September 30 water consumption. Commercial Minimum Sewer Charge Sewer Rate October October October 1, 2018 $4.60 per unit per month $4.75 per unit per month $5.00 per unit per month 0.39 per cubic metre 0.40 per cubic metre 0.41 per cubic metre April billing: Sewer is calculated on the October 15*to April 30* water consumption September billing: Sewer is calculated on the May 15*to September303 water consumption.

86 of Qualicum Beach Town M E M O R A N D U M TO: Luke Sales, Director of Planning FOR: Council, March 20, 2017 FROM: Rebecca Augustyn, Special Projects Planner SUBJECT:Zoning Amendment: 210 First Avenue West RECOMMENDATION 0 THAT the bylaw entitled "Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (210First Avenue West) Bylaw No , 2017" be introduced and given first reading; 0 THAT Council refers the development application for 210 First Avenue West to the Advisory Planning Commission for comment, subject to the provision of additional information: o Cross sectionsalong the entire site showing maximum building height; 0 Perspective renderings from First Ave West; 0 Side lot line and rear lot line setbacks; o Detailed landscape and drainage plan; and, 0 Options to articulate and break up the front facade. 0 THAT, prior to adoption of a zoning amendment bylaw for 210 First Avenue West, the following be completed: 0 Execution of a Works and Services Agreement to ensure completion of the adjacent works and services; 0 Execution of a Section 219 Form and Character covenant to ensure that the development is constructed in conformance with the presentation to Council. 0 Execution of a covenant to ensure that commercial uses are not prohibited in the ground-floor units and that the proposed building must achieve Built Green Certified. BACKGROUND The Town has received an application to amend the zoning for 210 First Avenue West to permit an 18 unitmulti residentialdevelopment. The application proposes one condominium building, which will house the 18 units,and surface parking. The subjectproperty is currently zoned Commercial 1 (C1)and is designated Commercial Residential in the Official Community Plan. If approved, the zoning would be amended by changing the zoning classification from Commercial 1 (C1)to Commercial 4 (C4). Previously, Council received applications for the property at 210 First Avenue West. The most recent was in 2016, when the applicant applied for a zoning amendment to permit a three building, 10-unit multi residential development. The application went before Council and the APC; however, it did not progress beyond first reading. The application before Council is different than the previous applications due to the proposed development consisting of a single building with 18 units.

87 210 First Avenue West March 20, 2017 Council Meeting On February 6, 2017 Counc? considered this application and adopted the following motion: THAT Council instructs staff to obtain further information from the developer of 210 First Avenue West including: (a) option for commercial space on the ground floor; (b)?exible space; (c)number of bedrooms per unit; (d) energy efficiency of the building; AND FURTHER THAT, staff be instructed to bring a report back to Council. The applicant has provided a letter in response to this motion. Summarized briefly, the response is as follows: a. The applicant is willing to make the lower units convertible to commercial. Staff comment: Given the location of the development toward the periphery of the commercial core, residential use on the ground?oor is a reasonable request. However, staff recommend a covenant to ensure that there are no restrictions, such as strata bylaws, that would prevent commercial uses on the ground floor. b. The?exibility requirement is addressed under (a)above. The proposal includes ten two bedroomunits and eight one bedroomunits. d. Details on energy efficiency: The applicant is planning to achieve the required 16% density bonus through electric vehicle infrastructure (10%),adaptable design (5%)and energy efficiency. This implies that the energy efficiency upgrade is minimal, only requiring that the building achieve one Energuide point higher than the BC Building Code. To round out this energy requirement, staff recommend that the project achieve a minimum of Built Green Certified. This is a relatively modest requirement that incorporates Energuide rating and labeling. DISCUSSION An application has been made for 210 First Avenue West to permit an 18-unit multi residential development. The proposed application would change the zoning from C1 to C4. LAND USE Zoning: The parcel is currently zoned C1, which requires a minimum site area of 185m2 per accessory dwelling unit. The C4 zone requires a minimum site area of 100m2 per dwelling unit. Given that the total parcel area is 1,516m?,15 units would be permitted. To achieve 18 units, the applicant is planning to apply for a 16% density bonus under adaptable design and electric Vehicle infrastructure. Density: The OCP designates the parcels as Commercial Residential under the Village Neighbourhood. Under the OCP policies for Commercial Residential, it states that densities for accessory dwelling units shall not exceed 110 units per hectare plus density bonuses. The proposed development has 18 units and a density of 105 units per hectare. Setbacks: The proposed development has a front setback of 4.0m, which complieswith the 1.0m setback required under the C4 zone. The interior side lot lines setback and rear lot line setbacks are not provided. More information is required to determine the interior side lot line setbacks and the rear lot line setback. Following is a chart comparing the zoning requirements for the Commercial 4 (C4)and the proposed development.

88 210 First Avenue West March 20, 2017 Council Meeting Proposed Zoning Requirement Designation: Proposed Development Commercial 4 (C4). Permitted Use Accessor y Dwellin Re uires variance to ermit Variance Unit:resident1'a(l1 use on the grounlcjl floor Height 10.0m Approximate: 10.0m 11m - Possible Variance Parcel Coverage 75% 36% J Floor Area Ratio J Landscape 20% of the lot must 20% of the lot is landscaped J Requirements landscaped Front lot line 1.0m Front lot line 4.0m J Interior side lot 0.0m East Approximately J line 1.5m (to be setbacks confirmed J line 1.5m (to be confirmed) Rear lot line 2.0m Rear lot line >2.0m J Parking 1 per dwelling unit 1 per dwelling unit J Interior side lot 0.0m West Approximately 2011 Official Community Plan The proposed development is located within the "Village Neighbourhood" land use designation of the 2011 Official Community Plan (OCP),the area where development, redevelopment and densification are encouraged. The Village Neighbourhood General Policies are as follows: 1. "The Town shall support the redevelopment of the Village Neighbourhood in a manner that demonstrates the vision of the Sustainability Plan, encouraging expanded services, compact residential development, and tourism facilities while maintaining a strong village character. StaffComment: Theproposeddevelopmentis a compactresidentialdevelopment. 2. The Town shall discourage owners from restricting occupation or ownership of a residential unit because of age. Sta? Comment: Theproposeddevelopmentdoesnot appearto restrict occupationor ownershipbasedon age. This couldbe discussed in the review process. 3. The emphasis of street design shall be pedestiian friendly,rather than car-friend1y." Sta? Comment: Theproposeddevelopmentprovidesaccess fromthe rear laneway,which allowsfor a continuous pedestriansidewalkalongfirst Avenue. In order to support school enrollment, the Town shall explore ways to attract young families to the Town and school catchment area." Sta? Comment: Condominiumscan be suited for young/startingfamiliesḥowever, this may be challengedby the 1-2 bedroomunit size and lackof outdoor space. "Permeable surfaces shall be considered first whenever hard surfaces are required.

89 210 First Avenue West March 20, 2017 Council Meeting Sta? Comment: Thelandscapeplan speci?esthat the patios will consist ofdecorativepaversfor percolation;however, the permeabilityofother surfacematerialsis not speci?ed.the largesurface parkinglot is not idealfromtheperspectiveof stormwater management. A landscapingand drainage planis required. It should he noted however that the downstream storm system hasamplecapacityto accommodatethe developmentas proposed. 6. The Town shall discourage multi-family housing projects that seek to separate themselves from the surrounding community by containing the development within walled or fenced enclaves with centralized and / or controlled access points. Sta? Comment:Theproposed developmentdoesnot have walled or?anced enclaves. 7. "Through various methods including rezonings, regulatory bylaws, incentive programs and education, the Town shall encourage a diversity of housing to meet the needs of people of all ages, income levels and special needs." Sta? Comment:Theproposeddevelopment increases the diversityofhousingbyaddingcondominiums to the housing stock. 8. Through various methods including rezonings, regulatory bylaws, incentive programs and education, the Town shall explore opportunities to improve the energy efficiency of subdivisions and building construction." StaffComment: Theproposeddevelopmentwill incorporateenergy e?iciencyto achievea 16% densitybonus. Further detailsare requiredto detail how energy efficiencywillbe implemented. The following policies are specificto the Commercial/Residential designation: 1. The Town shall protect and enhance the small scalevillage character through application of the Development Permit Area C1- Village Design Guidelines" which form part of the OCP." Sta?Comment: Theguidelinesare discussed later in this memo. 2. The Town shall continue to provide opportunities for mixed-use commercial and accessory residential developments in the Town s Land Use and Subdivision Bylaw. Sta? Comment: Theproposeddevelopmentdoes not includecommercialspacebut the applicantis willingto make the groundfloor?exible. 3. Densities for accessory residential dwellings shall not exceed 110 units / ha. However, bonus densities may be offered where developments provide underground parking, additional open space, parks, affordable housing, green buildings, or other community amenities." Sta? Comment: Under this density, 16 units are permittedon the site. Sta? anticipatethat the proposedevelopmentwill be eligiblefor16% in densitybonuses,whichwould permit18 units. 4. Exis?ng trees shall be retained where possible as part of the landscape requirements for commercial developments. Staff Comment: Theproposedevelopmentdoesnot identifyretaining trees. 5. In support of a complete, vibrant, downtown core where there is a potential to provide all types of commercial sales and services, the Town shall discourage owners from restricting specificuses that are otherwise allowed under the zoning regulations (e.g. restaurants). Sta?'Comment: Theproposeddevelopmentdoes not include commercialuses but the applicantis P.1. willingto make thegroundfloor?exible.

90 210 First Avenue West March 20, 2017 Council Meeting Development Permit Area C1 Village Design Guidelines: The subjectproperty is in the C1 Downtown Commercial Development Permit Area (DPA),which includes the downtown commercial core area of QualicumBeach. If this development proceeds through the zoning amendment process, Council would consider issuance of a Development Permit in conjunction with adoption of a proposed rezoning bylaw. Following is a review of the C1 Development Permit Area Guidelines. Development Permit Area C1, "Guidelines": 1. Buildings shall avoid massive building components in favour of smaller clustered designs of human scale. Breaks i.n the street frontage to accommodate driveways and parking shall be avoided along the major shopping streets where possible. 2. Courtyards and boutique-like" clustering of commercial premises with associated street furniture scaled towards pedestrian traffic are desirable. Variety in sidewalk treatments, using natural materials is encouraged. Lighting should be adequate, but should avoid the use of high-intensity fixtures in favour of more ornamental lighting at lower levels of illumination. 3. Parking facilities shall be integrated with on sitelandscaping. Smaller, clustered facilities are preferable to large blacktopped areas. 4. Buildings higher than three storeys may be considered for configurations that are compatible with adjacent buildings, accommodate View corridors from other developments, support pedestrian scaledesign, maximize access to sunlight and, with the exception of building height and the nurnber of storeys, are otherwise in accordance with the Village Design Guidelines. 5. Residential uses may be considered on the ground floor for developments where the ground?oor is designed to be adaptable to future commercial uses. (Bylaw70006)" Development Permit Area C1 was first amended to allow buildings with a third storey in the roo?ine, and amended again in 2012 to state that Council would consider higher buildings under certain conditions. (see #4 above). With the exception of height, the Village Design Guidelines are used to guide Council and staff in the review of developments in the downtown. Relevant excerpts from this section of the Village Design Guidelines are included below. Sta?Comment: The designofthebuildinggenerallyaligns with the VillageDesignGuidelines. The proposeddevelopmentis residential, and doesnot include?exiblecommercialspacealongthe ground floorḥowever, the applicantis willingto makethe lower units convertibleto commercialuse. Thelarge parkinglot in the rear ofthe property is landscaped,but con?ictswith Policy#3 that discourages large blacktoppedareas. Buildingstyleand image Excerpt: "No particular building style is required, but building style and image should be consistent with traditional village design. Designers are encouraged to draw creatively on authentic design elements of QualicumBeach." Sta?Comment: Thearchitecturalstyleofthe proposeddevelopmentis consistent with the traditionalvillagedesign.

91 210 First Avenue West March 20, 2017 Council Meeting Form, scaleand proportions Excerpt: The traditional facadehas two parts: the storefront and the upper facadeṭhe storefront should be relatively delicate in appearance with open ground level display windows. The upper facadeshould be characterized by simple window openings and ornamentation. Roof Thereis no distinction betweenthe lower and forms may vary with building style." Sta?'Con1ment: upperfacadeṣta?recommendthat the applicantprovideoptionsthat articulate and break up thefront facade. Setbacks Excerpt: "In Area 2, front setbacks should be a minimum 1.0m, but may vary according to design and landscaping conditions (bay windows & planters may jut in and out along the street). Staff Comment: TheFirst Avenue setbackis consistent with theminimum 1.0m front setback. Roo?ine Excerpt: Many roof forms and styles may be used, particularly those that enhance the informal village character or draw on roof forms traditional to QualicumBeach. Flat roofs with stepped or sloped parapets traditional to the early Townsite are encouraged for heritage buildings and existing one to two storey facades in the Historic Mainstreet area. Articulated sloped roof forms with overhangs are encouraged for new and infill buildings. Third storeys can be integrated into the roof form to minimize the apparent building height. Towers or feature roofs may be used on a limited basis for architectural emphasis. Solid canopies should blend in with the roof design. Sta? Comment: Theproposeddevelopmentdoesnot integratethe third storey into theroo?ine. Excerpt: The upper facade includes the wall surface, windows, eave, parapet, cornices, & architectural ornamentation. Existing upper facades should be restored to their original appearance or design appropriate to the building style. New facade design should be compatible with traditional upper storeys in proportions, placement of openings, window styles, & detailing. Sta?Comment: The buildingshave limitedarchitectural ornamentation. Materials Excerpt: Materials and craftsmanship should be in keeping with quality wood-frame construction, consistent with the Village character. Only good quality materials and construction techniques that will last in this wet west coast climate should be used." StaffComment: Thebuildingwill be stucco. Colour Excerpt: "Natural pigment or earthtone colours are most appropriate. The overall effect of a colour scheme should be harmonious, attractive and consistent with the building style and character of the area." Sta? Comment: The proposeddevelopmentwill use a light ivy colourthat is consistent with this guideline. Offsite Works and Services In 2012 the Town adopted Policy that specifiesthe maximum financial obligations of developers for adjacent (offsite) works and services in the Village Neighbourhood. The subject property is identified with a high level of service, including Underground hydro / tel/cable; Curb and gutter with 3m wide sidewalks, street trees & ornamental lights. For the purposes of. this development, the policy sets a maximum contribution of $5,000 per lineal metre of road P 6

92 210 First Avenue West March 20, 2017 Council Meeting frontage and $1000 per lineal metre of laneway. As such, the maximum value of adjacent works would be $182,880. Staff recommending exploring the undergrounding of overhead utilities on First Avenue between Primrose St. and IonesStreet as a comprehensive exercise and will report back with options. Development Cost Charges Development within the QualicumBeach Village Neighbourhood results in a low environmental impact due, in part, to existing infrastructure, availability of and proximity to services, walkability of the downtown, reduced vehicle usage, and the associated reductions in greenhouse gas emissions. Recognizing the value of development in the Village Neighbourhood, in 2012 the Town adopted Bylaw No. 682, 2012 that reduces Town Development Cost Charges in the Village Neighbourhood as follows: o By thirty percent (30%)in respect of residential improvements having a density of fifty (50)dwelling units per hectare and an additional 1.35% reduction per additional dwelling unit per hectare, to a maximum reduction of seventy percent (70%) - A further 30% reduction if the development achieves LEED certification or an equivalent standard as approved by the Town's Director of Planning. SUMMARY The Town has received an application to amend the zoning for 210 First Avenue West to permit an 18 unitmulti-residential development. The zoning amendment would change the zoning from C1 to C4. This application differs from previous applications in that it is a single multiresidential building with 18-units. The proposed development is residential, and does not include?exible commercial space along the ground?oor, however, the applicant is willing to make the lower units convertible to commercial use. Staff recommend that the application be referred to the APC for comment, subject to the provision of additional information. Included as Alternative 1 is the option to utilize a Commercial Residential (CR4)zone instead of the Commercial 4 (C4) zone. The CR4 zone is identical to C4 zone except that it permits Dwelling Unit" as a primary use, rather than an accessory use to ground-?oor commercial use. I The advantage of utilizing the proposed C4 zone is that it varies the requirement for residential use for this development proposal only. If this proposal does not proceed through to construction, then any future applicants would have to request a variance. 0 The advantage of utilizing the CR4 zone (Alternative 1) is that it explicitly permits the proposed residential configuration. The disadvantage of utilizing the CR4 zone is that residential use on the ground?oor is essentially a permanent change, since zoning does not expire. This could potentially limit the discretion of future Council decisions to require commercial use if the current development application does not proceed.

93 210 First Avenue West March 20, 2017 Council Meeting ALTERNATIVES 1. THAT the bylaw entitled Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (210First Avenue West) Bylaw N , 2017" be introduced and given first reading as amended by replacing the Commercial 4 zone with a new "Commercial Residential 4 (CR4)zone as attached to the March 20, 2017 Planning memo to Council; 2. THAT the ground floor residential units long First Avenue West be adaptable to large commercial space; 3. THAT the ground floor fronting First Avenue West be commercial in character, regardless if the use is residential; 4. THAT Council refuses the development proposal for 210 First Avenue West; THAT Council refers the development application for 210 First Avenue West to the Advisory Planning Commission for comment, chtmges]; 6. THAT Council provides alternative direction to staff. Rebcca subject to the following changes: [insert CM -~~ Augustyn Luke Sales, MCIP, RPP Special Projects Planner Director of Planning Report Writer Concurrence Concurrence N:\ ADMINISTRATION\O360 COMMITTEESAND COMM'ISSIONS\ Counc'Ll\2017\ ager\cm\1:ncmo.dp.210first Ave W.March docx regular Council

94 To: From: Re: Qualicum Beach Town Council Jim and Lois Grant Development of 210 First Ave. West Date: March 14, 2017 lam writing in response to Council's latest requests for clarification regarding our proposed project. My understanding is that Council wants more information with respect to the following: 1. The number of bedrooms per unit: there will be 6 1-bedroom + den units, and 10 2-bedroom units. 2. How we plan to achieve density bonuses: Upon review of the bonusing options we can get 5% for (CONV)adaptable design by meeting all of the requirements of level 1 for 100% of the building.( see attached adaptable design guidelines pdf); we would be eligible for 10% for electric car infrastructure with service to one stall and cable to serve 50% of the parking stalls as outlined in the attached bonusing criteria jpeg from the town bylaw. We are eligible for 3% for every energuide point we are above the BCBCodefor insulation, doors and windows, appliances etc. We propose increasing the roofinsulation to R Concern regarding the lack of commercial space in the project. I would like to point out that in both of our previous presentations to the APC we showed proposals that included residential on the main that could be converted to commercial if desired. The APC objected to this approach and indicated they would prefer to see us apply for zoning that would specifically allow for residential on the main. We revised our approach accordingly. We have no objection to a development that would accommodate commercial at a future date, however we would like the option of residential as well, given the lack of demand for additional commercial space in Qualicum Beach at this time, as well as a high demand for new residential. Please note the changes we have made to address your concerns. Thank youfor your consideration of our project. Jim and Lois Grant

95 Town of QuaiicumBeach Land Use & Subdivision Bylaw No. 580, 1999, Consolidated Feb.20i4 Page 57 of Table 19A: Density Bonuses Amenity Required Conditions and Reduction in Minimum Site Area Maximum Reduction Underground Parking Energy Efficiency The required site area for residential uses may be reduced by an amount equal to 25% of the required site area multiplied by the percentage of onsite parking which is provided in an underground parking structure. Building must exceed the minimum Energuide requirements in the BC Building Code. The Energuide rating must be verified by a Certified Energy Advisor, both before ( as per plans" rating) and after construction (performance evaluation). A $10,000 bond must be provided to the Town prior to issuance of a building permit, and will be returned after a post constructionenergy evaluation is provided by a Certified Energy Advisor that verifies that the energy efficiency of the building meets the Energuide rating required for the necessary density bonus. 25% 25% Adaptable Design The required site area may be reduced by 3% per Energuide point beyond the regirements of the BC BuildingCode. Building must be designed and constructed in accordance with the City of North Vancouver (CONV) adaptable design guidelines. The required site area may be reduced by: - 5% if 100% of the residential units meet the CONV Adaptable Design Guidelines, Level 1 * - Additional 5% if 50% of the residential units meet the CONV Adaptable Design Guidelines, Level 2 * 10% Electric Vehicle Infrastructure Accessory Residential Rental Unit * (City of North Vancouver Zoning Bylaw, 1995, No Amendment Bylaw No. 2005, No Figure 5~1) The required site area may be reduced by 10% if: ~ At least one (1) parking space is equipped with an electric vehicle charging station (minimum 240 volt 20 amp); - 1-inch conduit is installed between the electrical room and 50% of the parking stalls; and o The electrical room includes sufficient space for the future installation of electrical equipment necessary to provide a receptacle to accommodate use by electric charging equipment for 50% of the onsite parking stalls. _ Up to 1 additional accessory residential rental unit is permitted for every 3 other dwelling units on the parcel, provided that a contribution of $2,500 for each accessory residential rental unit is made to the Towns Affordable Housing Reserve Account; and a covenant is entered into with the Town under Section 219 of the Land Title Act that prohibits subdivision of the accessory residential rental unit from the other attached unit. This bonus must be calculated after other density bonuses have been included. 10% nla (580.61)

96

97 Zoning TOWN OF QUALICUM BEACH BYLAW NO A BYLAW TO AMEND THE TOWN LAND USE AND SUBDIVISION BYLAW NO. 580, 1999 OF QUALICUMBEACH The Council of the Town of Qualicum Beach, in open meeting lawfully assembled, hereby enacts follows: as The Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999" is hereby amended as follows: 1. Schedule 6A Map is hereby amended by changing the zoning designation of Lot A (DD E87476),Block 1, DL 78, Newcastle District (210First Avenue West) from Commercial 1 Zone (C1) to Commercial 4 (C4) as shown outlined in a heavy black line on Schedule A' which is attached to, and forms part of, this Bylaw. This bylaw may be cited as Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999, Amendrnent (210First Avenue West) Bylaw No , 2017." INTRODUCED FOR FIRST READING this day of, READ A SECOND TIME this day of, PUBLIC HEARING this day of, READ A THIRD TIME this day of, ADOPTED this day of, Mayor Corporate Administrator

98 "Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999, Amendment Avenue West) Bylaw No , 2016 (210First Schedule A Bylaw No : m 1: m m 29* \g 7 3. IV 2! 68-! "23? Z2? 5%

99 each each Section (580.81) COMMERCIALRESIDENTIAL 4 Permitted Uses and Minimum Site Area Permitted Use Required Site Area a) Office nla b) Personal Service Use nla c) Public Assembly Use nla d) Recreation Facility n/a e) Restaurant nla f) Retail Store nla g) Dwelling Units unit 100 m2 h) Hotel unit 100 m2 (CR4) i. Density Bonus For Amenity For density bonuses, please refer to Section 6.3 (19) Density Bonuses". Maximum Number and Size of Buildings and Structures Height 10.0 m Parcel coverage 75% Except that the maximum parcel coverage may be increased by an amount equal to the percentage of landscape provided at ground level in excess of 25% ofthe lot area, to a maximum parcel coverage of 80%. Floor Area Ratio 2.01 Landscape Requirements 20% of the lot must be landscaped. Minimum Setback Requirements Front lot line Interior side lot lines interior side lot line adjacent to a lane Exterior side lot line Rear lot line 1.0 m 1.5 m 1.5 m 1.0 rn 20 m Except: a) where the adjoining parcel is zoned commercial or industrial then the setback from the common interior side lot line may be reduced to zero; b) that any roof overhang, eave, cornice or gutter may project up to a maximum of 1.0m into any required setback area. P G L,,..~

100 Town of Qualicum Beach M E M O R A N D U M TO: Luke Sales, Director of Planning FOR: Council Meeting, March 20, 2017 FROM: Rebecca Augustyn, SpecialProjects Planner SUBJECT:560/570Laburnum Road Bylaw Amendments Land Use Bylaw and Official Community Plan RECOMMENDATION 0 THAT the bylaw entitled "Town of QualicumBeach Official Community Plan Bylaw No. 700, 2011, Amendment (560/ 570 Laburnum) Bylaw No , 2016" be given second reading as amended; 0 AND FURTHER THAT the bylaw entitled "Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999, Amendment (560/570 Laburnum) Bylaw No , 2016 be given second reading as amended; 0 THAT a public hearing for Bylaws No and not be scheduled until the following information is received and considered by Council: 0 Detailed stormwater management plan 0 Groundwater impact report. 0 THAT the bylaws entitled Town of QualicumBeach Official Community Plan Bylaw No. 700, 2011 Amendment (560/ 570 Laburnum) Bylaw No , 2016" and "Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (560/ 570 Laburnum) Bylaw No , 2016" not be adopted until the following conditions have been met: 0 Registration of a S. 219 Form and Character Covenant to ensure that construction proceeds in accordance with the design guidelines as attached to the March 20, 2017 Planning memo to Council; and, 0 Registration of a S. 219 Form and Character Covenant to ensure that the construction of all new homes meet or exceed Built Green or Energy Star Standards. BACKGROUND The Town has received a revised application to amend the zoning and Official Community Plan for 560/570Laburnum Road to permit a 22 lot subdivision. The application divides the property into three areas. Area A is approximately2.9ha and is proposed to be donated to the Town for conservation purposes. Area B is approximately 2.3ha and is proposed to be retained as Rural Residential, with the two existing houses being permitted. Area C is approximately 2.4ha and is proposed to be Comprehensive Zone 13 (CD13).Area C will be the site of the 22 lot development, which will consist of 16 parcels permitting single family dwellings (parcel sizes range from 550m? to 1200mZ)and six parcels permitting duplexes (parcelsizes ranging from 850m2 to 1000m2).The subjectproperty is currently zoned Rural Residential 1 and is designated West QualicumBeach Open Space Development Area. On September 12, 2016 Council refused an application to amend the zoning bylaw and Official Community Plan to permit a residential subdivision on a portion of the property at Laburnum Road. The proposalwas to subdivide the 8.17 ha site into:

101 560/570Laburnum Road: Zoning Amendment and OCP Amendment March 20, 2017 Council Meeting 0 27 small-lot residential dwellings (approximately2.5ha). 0 Two larger lots for each existing home (approximatelyl.9ha). 0 A wetland area to be donated to the Town for conservation purposes (approximately 2.9ha). I A park area (approximately0.4ha) and 10m green buffer adjacent to Laburnum Road (approximately 0.4ha). On October 3, 2016 Council received a revised proposal along with a request to reconsider the refusal, which included: 0 10 residential dwellings with lot sizes ranging from 1800 to 2400 m2 (approximately 2.5ha). 0 Two larger lots, one for each existing home (approximately2.4ha). 0 A wetland area to be donated to the Town for conservation purposes (approximately 2.9ha). 0 A 10m green buffer adjacent to Laburnum Road (approximately O.4ha). On Ianuary 16, 2017 the following motion was passed: THAT staff work with the applicant for Laburnum Road (Pacific Beach lnvestrnents Ltd.) to amend their proposal, including site plan and unit type to make the development more attractive and suited to families. The applicant came forward with an amended development proposal that includes the following changes: I Subdivision area has changed from 10 lots to 22 lots with parcel sizes ranging from to 1200m2 (approximately 2.4ha). - Secondary suites would be permitted. 0 Six parcels would permit duplexes. 0 A covenant would be registered by the developer requiring a $10,000 per lot affordable housing contribution if a duplex is not constructed on the six designated lots. 0 Parkland along the southeast corner of the property (approximately0.06ha). The revised application also includes items from the previous application: I Two larger lots, one for each existing home (approximately2.3ha). 0 A wetland area to be donated to the Town for conservation purposes (approximately 2.9ha). I A 10m green buffer adjacent to Laburnum Road (approximately0.5ha). Both the zoning and OCP amendments have been amended to re?ect the updated application. The amended development proposal went before the Advisory Planning Comrnission on February 15, 2017.

102 560/570Laburnum Road: Zoning Amendment March 20, 2017 Council Meeting and OCP Amendment DISCUSSION Following is an overview of the proposed development in relation to OCP policies. OCP Com atibility_ Yes No Land is not within the ALR X Land is within the Urban Containment Boundary X Land is within the Growth Containment Boundary X Land is within the West Qualicum Beach Open Space Development Area X Consistent with OCP policies for Rural land X Consistent with minimum OCP buffers from SE1wetland polygons. X * Consistent with the developmentof a plan for West QB? X** * Complieswith a 50m bu?er,not a 200m bu?er, ** The OCP states that the Town, in cooperationwith neighboursand stakeholders,will developa planfor the West QualicumBeachCluster DevelopmentArea (WQB CDA). However, the subjectproperty has a different historythan the rest ofthe WQBCDAand some say that it was not meant to beincluded. REQUESTEDBYLAW AMENDMENTS OfficialCommunity Plan (OCP) The OCP recognizes a small amount of development potential in the area known as West QualicumBeach in the form of a Cluster Development Area. At the time that this was drafted i.nto the OCP, it was envisioned that the development would be completed in a single cluster. However, ownership changes and challenges integrating crown land into the development prevented the original concept from taking form. As such, it is reasonable to consider the development potential in smaller clusters, rather than as a single cluster. The application proposes that approximately2.5ha of parcel's 8.17ha be developed. Following are quotes from the OCP relating to West Qualicum Beach: "Theinclusion of all ofthe l/vestqualicumbeachopenspacedevelopmentarea" within the LICBas shown on Schedule2.1 Land Use is intendedas an interim measure until such time as the exact location ofthe Cluster DevelopmentArea (CDA) provided?ir under Section2.2.6 Rural ofthis Plan is established.once the exact location ofthe CDA is known, the Town shall support the amendmentof the LICB within the West QualicumBeachOpen SpaceDevelopmentArea in order to recognizethe protectedgreenbeltarea and de?nethe limits of the Cluster Development Area", (Policies, pg. 2-6 "Urban Containment Boundary ) "In the westerlypart ofqualicumbeach: i. TheTown supports applicationsto amendthe land Use and SubdivisionBylawfor a concentrated cluster" type urban developmentofapproximately8 to 12 hectaresin size within the West QualicumBeachOpen SpaceDevelopmentArea shown on map Schedule 2.1,providedthat a permanentlyprotectedgreenbeltarea is establishedon the remaining landor parcelofland within that area. ii. At such time as the exact location ofthe Cluster DevelopmentArea (CDA) is known, the Town shallpursuean amendment to the UCB within the West QualicumBeachOpen SpaceDevelopmentArea in order to exclude the protectedgreenbeltarea fromthe UCB and de?nethelimits ofthe Cluster DevelopmentArea. The Town, in approvingany developmentproposedfor the West Qualicum BeachOpen Space Develop1nentArea, as shownon map Schedule2.1,commits to protectthe wetlands identi?ed in SE1 PolygonsN0409 and N0411 and supports the registrationof a conservation covenant in favourof a third

103 560/570 Laburnum Road: Zoning Amendment and OCP Amendment March 20, 2017 Council Meeting party, with an upland bu?erof200 in around the wetlandwherepossible. The uplandhu?ermay he reducedto 50 m in certain locations,dependingon the locationsand circumstances, tofoster a proposal forclustereddevelopment. (Policies,pg. 2-38) Required OCP Changes: 0 Change the designation of a portion of the site from Rural to Residential on Map Schedule Reduce the remaining amount of development potential within the West QualicumBeach Open Space Development Area up to approximately nine ha. "' - Application of Multi familydevelopment Permit Area M1 to Area C. This will give the Town an opportunity to review and approve future development plans to ensure that they meet development guidelines. * Note: Landbeingdesignatedas greenspaee (Area A) and rural residential (Area B) is not consideredas developmentarea. As such, three hectares ofland usedfordevelopmentis beingdeductedfromthe remaining amount of West QualicumBeachOpen SpaceDevelopmentPermit Area. LAND USE Zoning: zoning for the site is RR1, which permits large lotresidential use and agriculture. To The current permit the combined mix of uses and residential densities, the zoning must be amended to a combination of zones that permits development only in accordance with the current - Area A will be changed to Conservation 1 (E1). 0 Area B will remain as RR1. 0 Area C will be changed to Comprehensive Development Zone 13 (CD13). proposal. Comprehensive Development Zone 13 (CD13)is a new, site speci?c zone that is created for Lot C. Height: The height of both the single familyand duplex building types is 9.0m, which is consistent with the maximum allowable height in other residential zones. Setbacks: Comprehensive Develo ment Zone 13 Front lot line To building face To building face 3.0m To garage 6.0m To garage 4.0m Interior side lot line Interior side lot line 1.5m interior side lot line 1.5m Exterior side lot line Exterior lot line 1.5m Exterior lot line 1.5m Rear lot line Rear lot line Rear lot li.ne Parcel Coverage: The single family dwelling parcels have a proposed site coverage of 45%. The duplex parcels have a proposed site coverage of 55%. For comparison, Small Lot Residential 1 (West Ridge)has a site coverage of 45%. Parking: The required off streetparking is two parking spaces per dwelling unit. Single family dwelling units require two parking spaces, whereas a duplex would require four parking spaces.

104 V\/estQualicumBeachNeighbourhoodPlan 560/570 Laburnum Road: Zoning Amendment and OCP Amendment March 20, 2017 Council Mee?ng Due to each dwelling unit containing a garage and driveway, it is anticipated that the proposed development will meet the off streetparking requirement. The proposed application includes secondary suites being permitted under the zoning. Secondary suites require one off-street parking space in addition to the parking spaces required for the primary dwelling unit. It is unclear at this time how an additional parking space would be accommodated, but the lots are large enough that this is not anticipated to be an issue. Road Width: Details regarding road width and specifications will be required prior to subdivision. Subdivision District: To preserve the Town's greenbelt by preventing subdivisions that are not supported by the OCP, the minimum parcel size on most rural properties is 20 hectares. If approved, the subjectproperty will be subdivided as follows: 1. Area A will be dedicated as greenspace during the subdivision process; 2. Area B will be dedicated as Rural Residential; 3. Area C will be subdivided into single familylots (small-lot subdivision). The subdivision district will need to be changed from Z lot size of 20 hectares) in order to permit subdivision. 0 Area A (Greenspace)will be changed to Subdivision District A (minimum lot size 2.0ha). - Area B (Rural Residential) will be changed to Subdivision District A (minimum lot size 2.0ha). I Area C (Comprehensive Development Zone 13)will be changed to Subdivision District ]' (minimum lot size )Ạ Section 219 covenant will be registered to prohibit the further subdivision of Lot 8 and 19. DEVELOPMENT REVIEW Environmental Impact A portion of the site has been identified as environmentally sensitive. Sensitive Ecosystem Inventory (SE1)mapping for the region indicates the western part of the subjectproperty, covering about 2.7 ha, was included in SE1 Polygon No. N0409. The application includes a Riparian Areas Regulation (RAR)Assessment report by Toth and Associates Environmental Services. Previous environmental reports of the area that are not attached include: 1. Environmental Study Area, Author:DavidS. Osmond, B.Se. (Agri), R.P.Bio, Gartner lee Limited,Date: March Biological Input to Stormwater ManagementPlanning ProposedDevelopmentof560/570 Laburnum Road, QualicumBeachẠuthor: JoeMateri, R.P. Bio. Date: January 7, EnvironmentalReview ofproposedlivewell CohousingDevelopmentat 560/570Laburnum Road, QualicumBeach,Author: IoeMateri, R.P. Bio,February11, RevisedRAR Assessment. Author: Steve Toth, R.P. Bio,Authors: March 12, RiparianAreas Regulation:Assessment Report.Author: Steve Toth, R.P. Bio. Date: June11, 2015

105 560/570 Laburnum Road: Zoning Amendment and OCP Amendment March 20, 2017 Council Meeting 6. Peer review ofenvironmental assessments forproposedlioewell CohousingDevelopmentat 560/570 Laburnum Road, QualicumBeach.Author: Adam Compton,RP. Bio, Date: fune12, DesktopReview ofpotential Groundwater Impacts.Author: Lee Ringham,M.Sc., P.Geo, from levelton ConsultingInc. Date: ]une 12, 2015 Green Building and NeighbourhoodDesign The proposed development will have a Section 219 covenant that will require the construction of all new homes to meet or exceed Built Green or Energy Star Standards. Form and Character Form and Character requirements are implemented through Section 219 Restrictive Covenants that will be registered on the title of all lots. Covenants ensure the lots are developed as planned, buildings are completed as envisaged and green space areas are protected over the long term. Covenants run with the land, which ensures that the requirements will stay in place even if ownership changes. S. 219 Covenants methods have been used successfully in other areas of Town where the management and longevity of design is critical. If the subject application is advanced by Council, the proposed design guideline requirements will be applied to the site using a S. 219 Restrictive Covenant prior to adoption of the amendment bylaws. Stormwater Management The application proposes low impact stormwater management; however, a detailed stormwater management plan is required. A?ordableHousing The proposed application includes six lots for duplexes. The developer is proposing to register a Section 219 covenant to require a $10,000 per lot affordable housing contribution if a duplex is not constructed on the designated lots. Staff note that this $10,000penalty for not constructing a duplex will discourage single family dwellings on these lots, but will not guarantee that they are built. Alternative 1 of this memo will push for a stronger incentive to construct the duplexes, through a higher?nancial penalty, sequencing requirement or other means. ADVISORY PLANNING COMMISSION (APC) On February 15, 2017 the APC reviewed the application and the following motion was passed: THAT the APC recommends against approval based on the following three issues: 1. Environmental issues; 2. Traffic and pedestrian issues; and, 3} Concerns of overall development in West QualicumBeach. The meeting minutes are attached to this memo. SUMMARY The Town has received an amended development proposal. 560/570 Laburnum Road aligns with the OCP in the following ways: 0 The proposed development will donate 2.9ha of greenspace for conservation, plus an additional 0.4 ha for a park buffer next to Laburnum Road and 0.06ha park along the 6

106 T 560/570Labumum Road: Zoning Amendment and OCP Amendment March 20, 2017 Council Meeting southeast corner of the parcel. Of the 8.17ha site, only 2.4ha (29%)is proposed for development. - This greenspace to the Town includes a portion of the wetland identified as SE1 Polygon No. N0409. This is a major benefit, since this wetland currently has no protection. 0 The proposed development will permanently protect a smaller portion of wetland that was not previously identified in the Sensitive Ecosystem Inventory or OCP. 0 The proposed development will be accessed off Claymore Road and connected by Laburnum Road, which is identified as an arterial road in the OCP. Despite the lack of transportation alternatives, the area is connected by a road system intended to accommodate high volumes of traffic. 0 The project is close to the elementary school. 0 The proposal includes both single familyand duplex dwellings, which would help meet a current need in the Town. The proposed development would add to the housing supply in a format that is suited to family orientedhousing. The proposed development does not align with the OCP in the following ways: - The proposed development is not within walking distance of the Village Neighbourhood and there will be liinited transportation options available to residents. - There is ambiguity about the process for development mthe West QualicumOpen Space Development Area, since the original development concept depended on the Province as a partner. - There is ambiguity as to which environmental buffers should be applied in which areas. Staff have considered how the proposed development does and does not align with the OCP. On balance, the proposed development at 560/570Laburnum Road provides a net benefit to the Town supports the intent of the OCP policies. ALTERNATIVES 1. THAT Council requests that the applicant for 560/570Labumum Road work with staff to identify a stronger incentive to construct duplexes, through a higher financial penalty, sequencing requirement or other means. 2. THAT Council requests that the applicant for 560/570Laburnum Road revert back to the previous 10-lot development proposal that Council received on October 3, 2017; 3. THAT Council refuses the development proposal for 560/570Laburnum Road; 4. THAT Council provides alternative direction. /",, <" _ av. Reb cca ugustyn Luke Sales, MCIP, RPP ~ Special Projects Planner Director of Planning Report Writer Concurrence Concurrenc N:\ ADMINISTRATION \ 0360 COMMITTEES AND COMMlSSlONS\ Coundl\2017\027 Council agenda\memo laburnu.mrcl.mar ls.docx

107 TOWN OF QUALICUM BEACH BYLAW NO TOWN OF QUALICUMBEACH A BYLAW TO AMEND OFFICIAL COMMUNITY PLAN BYLAW NO. 700, 2011 The Council of the Town of Qualicum Beach, in open meeting lawfully assembled, hereby enacts as follows: Town of Qualicum Beach Official Community Plan Bylaw No. 700, 2011" is hereby amended as follows: 1. Map Schedule 2.1 Land Use is hereby amended by changing the designation of a portion of Lot 9, Plan 2212, District Lot 78, Newcastle District, except that part in Plan VIP70080 from Rural to Single-familyResidential as shown outlined in a dotted black line and labeled Area C" on Schedule A which is attached to, and forms part of, this Bylaw. 2. Map Schedule 2.7 Park and EcologicalGreenways is hereby amended by removing the Greenbelt Area and Working Landscapes designation from a portion of Lot 9, Plan 2212, District Lot 78, Newcastle District, except that part in Plan VIP70080 as shown outlined in a heavy black line and labeled "Area C on Schedule A which is attached to, and forms part of, this Bylaw. 3. Section Rural Policy 13 is hereby amended by changing "The Town supports applications to amend the Land Use and Subdivision Bylaw for a concentrated "cluster type urban development of approximately 8 to 12 hectares to The Town supports applications to amend the Land Use and Subdivision Bylaw for a concentrated cluster type urban development of up to nine (9)hectares. This bylaw may be cited as "Town of QualicumBeach Official Community Plan Bylaw No. 700, 2011 Amendment (560/570 Laburnum) Bylaw No , 2016". READ A FIRST TIME this 3rdday of October, READ A SECOND TIME this day of Notice published pursuant to Section 892 of the LocalGovernment Act on this day of 2015 and this day of PUBLIC HEARING held on this day of READ A THIRD TIME this day of ADOPTED this day of Teunis Westbroek, Mayor Heather Svensen, Corporate Administrator

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110 Subdivision Zoning TOWN BYLAW NO OF QUALICUMBEACH A BYLAW TO AMEND TOWN OF QUALICUMBEACH LAND USE AND SUBDIVISION BYLAW NO. 580, 1999 WHEREAS the Council may, under Section 903 of the LocalGovernment Act, divide the municipality into zones, regulate within a zone the use of land, buildings and structures, the density of use of land, buildings and structures, and the siting, size and dimensions of buildings and structures and may, under Section 904 of the Local Government Act, establish different density regulations for a zone depending on whether conditions relating to the provision of amenities or affordable or specialneeds housing are met, and may designate an area within a zone for particular types of housing, and WHEREAS the owner of the land described in this Bylaw has consented to the designations set out in the Bylaw. The Council of the Town of Qualicum Beach, in open meeting lawfully assembled, hereby enacts as follows: Town of Qualicum Beach Land Use and Subdivision Bylaw No. 580, 1999" is hereby amended as follows: a) Part 6 Land Use Regulations" is hereby amended by adding Section Comprehensive Development Zone 13 (CD13) as shown on Schedule A' which is attached to, and forms part of, this bylaw. b) Schedule 7A Subdivision District Map" is hereby amended by changing the - designation of a portion of Lot 9, Plan 2212, District Lot 78, Newcastle District, except that part in Plan VIP70080 from Subdivision District Z to Subdivision District A as shown outlined in a heavy black line and labeled Area A" and Area B on Schedule B' which is attached to, and forms part of, this Bylaw. c) Schedule 7A District Map" is hereby amended by changing the designation of a portion of Lot 9, Plan 2212, District Lot 78, Newcastle District, except that part in Plan VIP70080 from Subdivision District Z to Subdivision District J as shown outlined in a heavy black line and labeled Area C" on Schedule B' which is attached to, and forms part of, this Bylaw. d) Schedule 6A Map" is hereby amended by changing the zoning designation of a portion of Lot 9, Plan 2212, District Lot 78, Newcastle District, except that part in Plan VIP7008Ofrom Rural Residential 1 (RR1)to Comprehensive Development Zone 13 (CD13)as shown outlined in a heavy black line and labeled Area C" on Schedule B which is attached to, and forms part of, this Bylaw. This bylaw may be cited as "Town of Qualicum Beach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (560/ 570 Laburnum) Bylaw No , 2016" P

111 Town of Qualicum Beach Land Use and Subdivision Bylaw No. 580, 1999, Amendment (560/570 Labumum) Bylaw No , 2016 INTRODUCED FOR FIRST READING this 3rdday of October, READ A SECOND TIME this day of Notice published pursuant to Section 892 of the LocalGovernment Act on this day of, 2016 and this day of PUBLIC HEARING held on this day of READ A THIRD TIME this day of ADOPTED this day of Mayor, Teunis Westbroek Corporate Administrator, Heather Svensen

112 Accessory Concept Plan Town of Qualicum Beach Land Use and Subdivision Bylaw No. 580, 1999, Amendment (560/570 Labumum) Bylaw No , 2016 Section (580.87) Comprehensive Development Zone 13 CD13 Permitted Uses and Minimum Site Area Permitted Use a) Home Occupation Use b) Residential Use - single family dwelling unit - per duplex c) Secondary Suite Maximum Number and Size of Buildings and Structures - Accessory buildings n/a Dwelling Units Dwelling units shall be in accordance with the site plan attached as Schedule A-4 Height - Principal building Interior heated space 7.3 m Ridge of gable, hip or gambrel sloped roof 9.0 m - Mansard roof Deck line 8.0 m - Top of roof 9.0 m - Flat roof 8.0 m building 4.5 m Parcel Coverage Single Family Residential 45% Duplex 55% Minimum Setback Requirements. As shown in the site plan attached as Schedule Single Family Res and Duplex Concept Except: a, where any part of a parcel is adjacent to or contains a watercourse then the regulations in Section 3 of this Part shall apply. Parking Notwithstanding the parking requirements specified in Schedule 6B Required Number of Off Street Parking Spaces, parking be in accordance with the site plan attached as Schedule A-4 PAG E?e

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114 C.A. DESIGN February 1, 2017 Town of Qualicum Beach 660 Primrose STreeT Qualicum Beach, BC V9K TS7 ATT:Luke Sales ~ Direcfor of Planning Re: (Revised) Zoning 8. OCP Amendmenl Application for Ldburnum Rood. Lot 9, D.L. 78, Newcaslle Dislrlcl, Plan 2212 EXCEPTTHATPART IN PLANVlF7008O Please find below a brief overview and design rafionole for The amended developmenf proposal at 560 & 570 Laburnum Road. As you willnote in The affached site plan The proposed density and lotconfigurafion has changed significantly in response To direcfion provided at The January 16", 2017 Council meefing and subsequenf meeting with yourself, Conlexl 8. Land Use The developmenf site is located on The wesf side of Qualicum Beach. The site is bounded by E&N railway and rural single family homes on The Norfh, small lof residenfial & Qualicum Beach Elemenfow School on The Easf, undeveloped rural land To The Soufh and Wesf. The site is currently accessed by Laburnum Road To The Eosl. The site is currenfly zoned RR i Rural Residenfial. Amended Develogmenl Prop_o_s_<:l The amended developmenf proposal is To rezone The properly To allow for a carefully planned, family friendly residential developmenf. Ourapproach will ensure The protectlon of The existing wetlands Through park dedication and retention of The exisfing dwellings on The properfy. Leaving The Two existing homes willallow The large area adiacentto The weflands To be lefl as is, further buffering The wetland from any new deve opment. ITis important To note, since our lastsubmission The wetland boundary in The southeast corner of The site has been confirmed by our environmental professional. The lofs previously proposed in Thisarea have been removed in order To ensure The full protection of The wetlands. As proposed, appro><imate y 30% of The site will be developed, while 40% percent willbe dedicafed as park. The remaining area contains The existing dwellings, which willremain in place. The'commiTmenT To make increased opportunities for families has led To several key changes To The proposed developmenf. l. The layouf has increased from l0 lotsto 22 lofs. Average lot sizes range from 550 SM To 1200 SM. The increase in density is a key factor in providing greafer opporlunities for 184-C WesT 2nd Avenue Qualicum Beach B.C. V9K 2T5 T F ii

115 C.A. DESlGN families wifhin fhe developmenf. Smaller lofs are inherenfly less expensive and fherefore more affainable for fhe average family. 2. While all lofs will be zoned fa provide opporfunifies for secondary sulfes, 6 lols have been carefully selecfed fo allow duplex fype homes. These lofs have been failored lo ensure fhe reulislic opporfunify of locafing a funcflonal and aesfhefically pleasing duplex on fhem. The increased lof size will allow comforfable space lo accommodafe fhe needs of families. Locafed af corners, each duplex lof provides opporfunifies for garages, enfries and yards fo be spaced away from each ofher, improving privacy and aesfhefics. 3. The developerwill regisfera covenanf requiring a $10,000 per lof affordable housing conlribufion if a duplex is nof consfrucfed fhe 6 designafed lols. Thiswillwork fo furfher incenfify fhe conslrucfion of duplexes. We are confidenf fhaf rhisis an ideal locafion for fhe proposed developmenf. Wifh if s proximify fo fhe school, increased densify, duplex land use and financial incenfives, fhe revised developmenf will provide excellenf opporfunifies for families. Form and Choracler To ensure fhe qualify of design and consfrucfion, a building scheme and design guidelines willbe regisfered on rifle.this covenanf will derail building massing, finish maferials and landscape requiremenfs. among ofher fhings, fo ensure appropriafe and readilyrecognizable archifecfural form and characfer. The prescribed archifecfural sfyles will include neo fradifional and neo»herifage characfers such as Farmhouse and Craffsman. Green building 8. Neighbourhood Design The proposed 40% park dedicafion will include fwo disfincf areas: Park 1 would serve fo profecf fhe large wefland area af fhe Wesf side of fhe properly. Park 2 is a Tom wide leave sfrip rhaf would preserve exisfing vegefafion and add enhancemenfs where necessary fo provide visual buffer from Laburnum Road and E&N Railway. A covenanf willbe regisfered fhaf requires fhe consfrucfion of all new homes fa meei or exceed a BuilfGreen or Energy Sfar sfandards. The civil services will be designed wifh environmenfal and susfainable feafures such as LED lighfing, reduced impermeable surfaces and a low impacf sform wafer managemenf plan. i84 CWesf 2nd Avenue Qualicum Beach B.C. V9K 2T5 T F

116 C.A. DESIGN Enclosures In Support of this application please find enclosed: Copy of revised Site Plan prepared by C.A. Design Copy of Geotechnical report prepared by Lewkowich Engineering Copy of Riparian Area Regulation (RAR) Assessment prepared by Toth & Associates Environmental Copy of the Summary of Riparian Area Regulation (RAR)Assessment prepared by Toth & Associates Environmental Copy of civil servicing feasibility report prepared by Timberlal<e Jones Engineering. Thank you for your time and consideration of this application. Please feel free to contact me if you have any questions or require any additional information. Yours Truly, John Larson C.A. Design i84 CWest 2nd Avenue Qualicum Beach B.C. V9K2T5 T F l ll

117 x / Timberlake Jones.::: :3;:::;:2:; info@tjeng.ca e n g n e e r n 9 Weldon Professional Centre # Weld Street PO Box 89 January 31, 2017 l ark5v"'9: V9"2G3 File: 0313 BC Pacific Beach Investments Bastion Square Victoria, BC Attention: Brad McAdams RE: Proposed Residential Development 560 &570 Laburnum Road, QualicumBeach, BC Servicing Feasibility As requested, Timber ake Engineering (TJE) has carried out a servicing feasibility analysis for the above noted property as shown on the Conceptual Site Plan (CA Design Drawing A- 4). Site Description The proposal is to create 22 lots ranging in size from 550 to 1234 square metres. Five of the lots (4 & 15-19) are proposed as duplex lots. The proposal will restrict all development to the eastern third of the property. Alldevelopment will be located outside of the Environmentally Sensitive areas ofthe site, with the exception of the access to the site from Claymore Road. The development area gently slopes from the south toward the E& N Railway to the north. Water We propose to service the development from the existing 200mm watermain located at the intersection of Claymore Road and Laburnum Road as shown on our Preliminary Servicing Plan (TJE Drawing No. 313 P 1)Ṫhe existing water infrastructure adjacent to this site is within the Town ofqualicum Beach's Pressure Zone 118 and is adequate to provide the demands required for single family development. Our proposed watermain design within the development is shown on our Preliminary Servicing Plan; this design will be reviewed with the Town during the detailed design process for hydrant locations, service sizing and valve placement. Sanitary Sewer We propose to service the development to the existing 200mm sanitary sewer connection located at Laburnum Road near the northern boundary of the property. This sewer was connected to the Town's collection system during construction of the Westridge Subdivision. Our proposed sanitary collection system within the development is shown on our Preliminary Servicing Plan (TJE Drawing No. 313 P 1)Ȧs requested by Town staff we are showing the collection system to extend to Claymore Road through the development site for future extension to the property south of Claymore Road in the future.

118 Pacific Beach lnvestments January 31, 2017 Attn: Brad McAdams File: 313 Storm Water Management A conceptual Stormwater Management Plan has been developed for development site to mitigate post-development discharges from the developed portion of the site to those established for the current conditions. Autodesk Storm and Sanitary Analysis Software was utilized to create a drainage model (EPA SWMM)for the site. This software package can be utilized to model drainage systems with real time simulations of synthetic storm events. For this project we developed a model for both the Pre De /e/opmentand P0st Deve/opmentdrainage patterns for the 2 10 and 100 year return period events utilizing Town of Qualicum Beach IDFCurves and a SCSType IA storm distribution. Several storm durations were modelled (1, 2, 6,12, & 24 hour) for each of the storm events. The peak discharge was selected by comparing the flows generated from the model simulations for each storm duration and return event and are shown on the respective catchment plans. Pre Deve/opment In order to complete this analysis a site review was required to identify existing drainage structures upstream and downstream ofthe development site. Available topographic information was reviewed to establish catchment boundaries and discharge points. The Pre Development Drainage patterns are shown on TJE Drawing No. 313-STM-1. There are three (3) catchment areas south of Claymore Road which cross under the road and drain into the existing wetland (W2) which in turn drains into the existing manmade pond. The manmade pond drains via a poorly defined channel to the E&N Railway ditch. The railway ditch flows both east and west with an estimated 20% of the flows going to the east (toward Grandon Creek) and majority of flows going west to Little Qualicum River. The flows from the undeveloped portion of the property will remain in their current conditions; with the exception of some proposed works at the E&Nditch to ensure that all drainage from the central manmade pond will flow to the west and Little Qualicum River. There are three discharge points from the portion of the site being developed that will be impacted by the development. These are as follows: 1. Existing 600mm culvert crossing Laburnum Road 2. Existing 400mm culvert crossing Laburnum Road 3. Existing 600mm culvert crossing E & N Railway The existing two discharge points (1 & 2) crossing Laburnum Road flow to the Hoylake Road pond and ditch system toward Grandon Creek. The discharge point (3) crossing the E& N Railway continues across Andreef Road and then down the east side of Laburnum Road and crossesinto the existing pond near the bottom of the hill. The peak pre deve opment flow rates from the storm water model are shown on Drawing No. 31-STM-1.

119 3 Pacific Beach Investments Attn: Brad McAdams January 31, 2017 File: 313 Post De ve/opm en t Upon completion ofthe development and an increase in the impervious surfaces (from 5% to 50%) storm drainage runoff will increase. It is our understanding that the capacity of downstream drainage systems are near capacity. As a result, storm drainage runoff from this site must be attenuated prior to discharge to maintain the pre development runoff rate. The Geotechnical Assessment prepared by Lewkowich Engineering Associates for this project does not recommend onsite infiltration as a means of attenuating storm runoff due to the existence of a shallow groundwater table being identified on the site. The layout ofthe storm drainage system for the proposed development is shown on Drawing. No. 313 STM 2Ẇith the proposed layout and drainage plan the runoff flowing to the culverts crossing Laburnum Road (1 & 2) will see a decrease in contributing area. The only areas that will continue to drain to these culverts are the existing portions of Claymore and Laburnum Road and the 10 metre buffer strips that will be donated to the Town of Qualicum Beach as parkland and remain unchanged. Therefore we are proposing that the storm drainage system which flows under the E&N Railway through the existing 600 mm culvert be attenuated with a detention pond to reduce the post development flows to those which existed prior to the development. The post deve opment storm water model was developed with a pond located along the northern boundary of the development site adjacent to the E&N Railway. This is the low end of the site and we propose to construct the pond in the 10 metre wide buffer strip that will be given to the Town of Qualicum Beach. The model indicated that to maintain pre deve opment flow rates upon completion of the development 313 cubic metres of storage would be required. Drawing No. 313~STM 1shows a pond that will accommodate this storage. A Summary of the results from this Drainage Model are presented for your information. in the following Tables Once the layout is finalized and detailed design is advanced, the stormwater model updated and refined to confirm that the targets can be met. Roads The town ofqualicum Beach has indicated that access to the development must be achieved from Claymore Road. The proposed access location has been chosen to minimize its impact on wetland W2 which must be crossed. It is our understanding that a culvert crossing can be completed under a Water Sustainability Act Section 11 Notification. We will work with the environmental consultant to complete the necessary design for submission with this application. It is anticipated that Claymore Road will be paved from the intersection at Laburnum Road to just past the access road into the development. We propose Claymore Road to be complete with 8.5 metres of pavement with gravel shoulders and maintaining the existing roadside ditches to have the least impact on the wetland. ~ _. 5t _

120 Pacific Beach investments Attn: Brad McAdams -4- January 31,2017 File: 313 The road within the development is proposed as a 7 metre wide road in a 15 metre wide right-of wayas shown on the attached Typical Road Section. This road is consistent with the recently completed Westridge Way. We trust that this report fulfils your needs at this time, if you have any questions, or require clarification of anything, please feel free to contact our office. Yours Truly; Timberlake-Jones Engineering <:. Michelle T. Jones, 3%, "'é*z.l l=l:'~l:\_ : M.JONF.S i R 9,. l3 S:\MSOffice\0313-Paci?c Beach Laburnum\313 Servicing Feasibilty Report docx

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124 60 Tot/7 and Assoc/Zates Environmental Services 6821 HarwoodDrive, Lantzville,B.C. VOR2H0 Tel: (250) , January 20, 2017 Brad McAdams Pacific Beach Investments 301 Bastion Square, Victoria, B.C. V8W-lJ2 Ltd. Re: Summary of Riparian Areas Regulation (RAR) Assessment of proposed subdivision and rezoning of 560 / 570 Laburnum Road, Qualicum Beach. Based on the results of my RAR assessment there will be no harmful alteration, disruption or destruction of the natural features, functions or conditions that support?sh life processes Within the area in which Paci?c Beach Investments Ltd. proposes to develop on 560 / 570 Laburnum Road. The aquatic features on the subject property include a large forested swampland at the west end of the property, a small swampland along the south side of the property, a central man-rnadepond and a ditch network connecting the man-made pond with a ditch along the E&N Railway grade. The aquatic features on the subject property do not contain fish populations. The current subdivision proposal by Paci?c Beach Investments Ltd. involves a much lower scale of development for the property than the previously proposed Aldermuir Co-housing, Pocket Neighbourhood & Small Lot Subdivision and Rezoning development. The current development proposal includes 40% parkland dedication (2.92 ha and 0.39 ha), 2 large rural residential lots associated with the existing residences, and 23 single family residential and duplex lots ranging in size from 0.05 ha (0.13 acre) to 0.12 ha (0.3 acre) at the east end of the property. The proposed development has been designed to ensure that the new lots will not intrude into the watercourse setbacks. The design includesone access road from the north side of Claymore Road. The access road will require construction of a culvert crossing on a small watercourse Which has been created by stormwater discharging onto the property from a culvert under Claymore Road. The access road Watercourse crossing will be completed under a Water Sustainability Act Section 1l Noti?cation submission to the provincial Water Stewardship Division. The undeveloped forested swampland in the West half of the property has been identified by the Sensitive Ecosystem Inventory (SEI) mapping for the region as SEI Polygon No. N0409. Under the current development proposal all of the Sensitive Ecosystem on the subject property will be dedicated as parkland. Sincerely, Toth and Associates Environmental Steve Toth, ASCT, R.P. Bio. Services

125 1.Primary QEPInformation. III. Developer Information... Form 3 Detailed Assessment Form Riparian Areas Regulation Quali?ed Environmental Professional - ~ Assessment Report Table of Contents IV. Development Information... for Assessment Report V. Location of Proposed Development Section 1. Riparian Areas Regulation Assessment of proposed subdivisionand rezoning of 560 / 570 Laburnum Road, QualicumBeach l.l Introduction Background RAR Applicability. 1.4 SPEA Setbacks Development... Section 2. Results of Detailed Riparian Assessment Section 4. Measures to Protect and Maintain the SPEA... l2 Section 5. EnvironmentalMonitoring + Post Development Reporting. Section 6. Photos... Section 7. Professional Opinion. Index of Figures Figure l. Paci?c Beach Investments Ltd. s Proposed SubdivisionPlan... Figure 2. Overview of drainage patterns... Figure 3. SPEA setbacks on 560 / 570 Laburnum Road Index of Photographs Photograph 1. View downstreamfrom pond outlet to poorly de?ned outlet channel Photograph 2. View west (downstream) showing ditch along the E&N Railway grade River Photograph 3. View from E&N Railway grade showing?ow from ditch in ravine leading to the Little Qualicum..15 Photograph 4. View upstream from existing driveway to drainage ditch.... Photograph 5. View downstreamfrom driveway to ditch leading to man-made pond Photograph 6. View from north to south across pond Photograph 7. View from east to west across pond to existing... residence on Lot Photograph 8. View west on Claymore Road with culvert on left and subject property on right Photograph 10. View of hay field on the east side of the man-made pond Results of Detailed Assessment Page 2 of 19 9

126 Form 3 Detailed Assessment Form Riparian Areas Regulation - Quali?ed Environmental Professional - Assessment Report Section 1. Riparian Areas Regulation Assessment of proposed subdivision and rezoning of 560 / 570 Laburnum Road, QualicumBeach. 1.1 Introduction 1, Steve Toth, R.P.Bio. (Toth and Associates Environmental) conducted a detailed Riparian Areas Regulation (RAR) assessment on March 6, 2015 of the proposed Aldermuir Co-housing, Pocket Neighbourhood & Small Lot Subdivision and Rezoning development located on the 20.2 acre (8.167 ha) property at 560 / 570 Laburnum Road in the Town of QualicumBeach. The assessment report was submitted on April 20, 2015 (Assessment #3502). The proposed Aldermuir Co-housing development never came to fruition. The current subdivisionproposal by Paci?c Beach Investments Ltd. involves a much lower scale of development for the property (Figure 1) than the previous proposed development. The current development proposal includes 40% parkland dedication (2.92 ha and 0.39 ha), 2 large rural residential lots associated with the existing residences, and 23 single family residential and duplex lots ranging in size from 0.05 ha (0.13 acre) to 0.12 ha (0.3 acre). Currently the property includes 2 existing dwellings, outbuildings, driveway, lawns and hay?eld at the east end of the property and undeveloped forested swamplands in the west half of the property (Figure 2). The E&N Railway grade borders the north side of the property, while Laburnum Road runs along the east side and Claymore Road runs along the south side of the property. 1.2 Background The undeveloped forested west half of the property has been identified by the Sensitive Ecosystem Inventory (SE1) mapping for the region as SEI Polygon No. N0409. This polygon is a mosaic of older forest types (60 to 100 years old) and small wooded wetlands (i.e. swamps) with a total area of about 31 ha. A background review, site inspection, and wetland natural boundary identification of the subject property was conducted by Ursus Environmental (Joe l\/lateri, R.P.Bio) in December The survey by Ursus Environmental flagged wetland natural boundaries on the property on December 31st, 2014 and identi?ed a man-made pond area, the eastern natural boundary of SE1 Polygon N0409 (referred to as W1) and the natural boundary of a smaller seasonal wetland (referred to as W2) in the south-central part of the site (Figure 2). 1.3 RAR Applicability I conducted a survey of the site on February 9, 2015 to determineif the RAR applies to the water features on the subject property. The outflow from the central man-made pond?ows north in a poorly defined channel (Photograph 1) to a shallow ditch running east west along the south side of the E&N Railway grade (Photograph 2). Approximately 20% of the discharge from the man-made pond?ows easterly in the railway grade ditch towards Laburnum Road, while the remainder flows west. Easterly ditch?ows crossed under the railway grade and Andreef Road in culverts and terminated in a ditch lineon the north side of Andreef Road. The ditch along the railway grade was followed west for 350 m to where it?ows over the top of ravine bank associated with the Little QualicurnRiver. The lower 250m of the drainage below the top of ravine bank consists of a natural channel (Photograph 3) with an average grade of Results of Detailed Assessment Page 3 of 19 e

127 Assessment approximately 13.5%. passable by?sh. Form 3 Detailed Assessment Form Riparian Areas Regulation -» Quali?ed Environmental Professional Channel grade near the top Report of ravine bank exceeds 20% and is not The RAR applies to any freshwater watercourse that either provides, or?ows via surface?ow to a downstream?sh bearing watercourse. As the water features on the subject property are seasonally connectedvia ditched surface?ows to the Little QualicumRiver, the RAR applies to development proposed within the Riparian Assessment Area on the subject property. The RAR assessment conducted on March 6, 2015?agged (orange?agging) the high water mark of the ditches and man-made pond in the central portion of the property. I consideredthe RAR assessable water features on the property to include an inlet ditch (Photographs 4 and 5) which drains from the seasonal red alder / slough sedge swamp on the south side of the property (W2) to the man-madepond, the man-madepond (Photographs 6 and 7) and the poorly de?ned outlet channel to the north property boundary. The swamplands on the west side of the property (W1) were not considered assessable partly based on the description provided by the Sensitive Ecosystem Inventory in Ursus Environmental s report, and partly due to the fact that they were not within the proposed development footprint and would be dedicated in their entirety as parklands. Under the RAR, where ditches are connected to fish habitat they are considered streams and require an assessment and Streamside Protection and Enhancement Area (SPEA) determination. The RAR indicates that ditches are characterized as being manmade and straight with no sigm?cam headwaters or springs. They were constructed to drain property (they often form property boundaries) or roadways and while connectedto natural streams they are not part of the natural historic drainage pattern. Therefore, under the RAR ditches connecting natural headwater wetlands or springs to downstream?sh bearing Waters are to be considered streams, even if construction of the ditch is what formed the connection in the?rst place (i.e. there was no connection prior to ditch construction). A peer review of the watercourses on the property was initiated by the Town of Qualicumin May A site meeting was held on May 26, 2015 between LiveWell Cohousing Ltd., Steve Toth, R.P.Bio (Toth and Associates Environmental Services) and the Town of Qualicum sqep: Adam Compton, R.P.Bio, Environmental Dynamics Incorporated (EDI). Toth and Associates conducted an additional?eld survey on May 27, 2015 that included a review of natural boundary / high water mark?agging on W1 and W2,?agging of the E&N Railway ditch, a review of drainage features on the south side of Claymore Road and surveys of water features along the east side of the property. 1.4 SPEA Setbacks The additional?eld survey resulted in the reclassi?cation of the ditched central watercourse as a stream and W2 as a RAR assessable wetland due to the presence of small areas of natural headwater swamplands on the south side of Claymore Road that drain via culverts under Claymore Road onto the subject property. The large W1 wetland was included in this revised RAR assessment due to the confirmation of short sections of surface water connectionswith the E&N railway grade ditch created by the out-slope of the railway grade. Results of Detailed Assessment Page 4 of 19

128 Quali?ed Form 3 Detailed Assessment Form ~ Riparian Areas Regulation Environmental Professional» Assessment Report W1, W2 and the man-made pond will receive 15 In Streamside Protection and Enhancement Area (SPEA) setbacks, while the ditch network downstream of the man-made pond and along the south side of the E&N Railway will receive 10 m SPEA setbacks (Figure 3). The 30 m setbacks on the south side of W1 and W2 associated with the Zones of Sensitivity for Shade are not shown, as these would not be located on the subject property. Along the east side and in the northeast corner of the property there are small areas supporting an expression of plants indicative of seasonal swamplands (i.e. red-osier dogwood, black cottonwood, red alder / slough sedge). The?eld survey on May 27, 2015 investigated these areas and con?rmed that these swamplands are isolated and are not RAR assessable water features as they are not connected via surface water connection to the ditches along Laburnum Road. 1.5 Development The proposed development has been designed to ensure that there is no intrusion into the SPEA setbacks by the new lots. The Town of QualicumBeach has indicated that road access to the development via the existing LaburnumRoad access will not be permitted. Therefore the design includes one access road from the north side of Claymore Road. The access road will require construction of a culvert crossing on the easterly projection of the W2 wetland, which is created by stormwater discharging onto the property from a culvert under Claymore Road. The road access crossing on W2 will be completed under a Water Sustainability Act Section 11 Noti?cation submission to the provincial Water Stewardship Division. Results of Detailed Assessment Page 5 of 19 0

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132 Quali?ed unnamed Riparian Areas Regulation Form 3 Detailed Assessment Form Environmental Professional Assessment Report - Section 2. Results of Detailed Riparian Assessment Refer to Chapter 3 of Assessment Methodology Date: January 13, 2017 Description of Water bodies involved (number, type) 1 ditches downstream of manmade pond Ditched stream X Number of reaches 1 Reach # 1 Channel Width and slope and Channel Type Channel Wldth(m) Gradient (%) starting point I, Steve Toth (name of quali?ed environmental professional), hereby certify that: a) I am a quali?ed environmental professional, as de?ned in the Riparian Areas Regulation made under the Fish Protection Act; b) I am quali?ed to carry out this part of the assessment of the development proposal made by the developer: Paci?c Beach Investments Ltd. (name of deve/oger_); C) I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and d) In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation. 1 Total: minus high /low mean 1 C/P S/P Channel Type X Site Potential Vegetation Type (SPVT) Yes No SPVT Polygons X Tick yes only if multiple polygons, if No then?ll in one set of SPVT data boxes I, Steve Toth hereby certifythat: a) I am a quali?ed environmental professional, as de?ned in the Riparian Areas Regulation made under the Fish Protection Act; b) I am quali?ed to carry out this part of the assessment ofthe development proposal made by the developer Paci?c Beach Investments Ltd.; c) I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and cl) In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation. Polygon No: 1 SPVT Type LC SH TR X Method employed if other than TR Zone of Sensitivity (ZOS) and resultant SPEA Segment 1 No: bodies multiple segments occur where there are multiple SPVT polygons LWD, Bank and Channel 10 Stability ZOS (m) Litter fall and insect drop 10 ZOS (m) Shade ZOS (m) max NA South bank Yes NoX SPEA maximum 10m (For ditch use table3-7) Iftwo sides of a stream involved, each side is a separate segmentḟor all water Segment 2 Iftwo sides of a stream involved, each side is a separate segment. For all water No: bodies multiple segments occur where there are mu_lti_ple SPVT polygons LWD, Bank and Channel 10 Stability zos (m) Results of Detailed Assessment Page 9 of 19 a@

133 Western Eastern Assessment Form 3 Detailed Assessment Form Riparian Areas Regulation Quali?ed Environmental Professional - Report Litter fall and insect drop 10 ZOS (m) Shade ZOS (m) max NA South bank Yes No X SPEA maximum 10 m (For ditch use tab e3-7) Description of Water bodies involved (number, type) 1 wetland (W1) Wetland X Number of reaches 1 Reach # 1 Site Potential Vegetation Type (SPVT) Yes No SPVT Polygons X Tick yes only if multiple polygons, it No then?ll in one set of SPVT data boxes I, Steve Toth hereby certify that: e) I am a quali?ed environmental professional, as de?ned in the Riparian Areas Regulation made under the Fish Protection Act; f) I am quali?ed to carry out this part of the assessment of the development proposal made by the developer Pacific Beach Investments Ltd; g) I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and h) In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation. Polygon No: 1 Method employed ifotherthan TR LC SH TR SPVT Type X Zone of Sensitivity (ZOS) and resultant SPEA Segment 1 If two sides of a stream involved, each side is a separate segment. For all water No: bodies multiple segments occur where there are multiple SPVT polygons LWD, Bank and Channel 15 Stability ZOS (m) Litterfall and insect drop 15 Z08 (m) Shade ZOS (m) max NA South bank Yes No X SPEA maximum 15 m (For ditch use table3 7) Description of Water bodies involved (number, type) 1 wetland (W2) and man made pond Wetland X Number of reaches 1 Reach # 1 Channel Width(m) Gradient (%) Site Potential Vegetation Type (SPVT) Yes No SPVT Polygons X Tick yes only if multiple polygons, it No then?ll in one set ofspvt data boxes I, Steve Toth hereby certify that: i) I am a qualified environmental professional, as de?ned in the Riparian Areas Regulation made under the Fish Protection Act; j) I am quali?ed to carry out this pan of the assessment of the development proposal made by the developer Paci?c Beach Investments Ltd.; k) I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and I) In carrying out my assessment of the development proposal, I have followedthe assessment methods set out in the Schedule to the Riparian Areas Regulation. Polygon No: 1 Method employed if otherthan'tr 4 SPVT Type LC SH TR X _M? M # _ Results of Detailed Assessment Page 10 of 19 /

134 ' Ditches Form 3 Detailed Assessment Form Riparian Areas Regulation Quali?ed Environmental Professional - - Assessment Report Zone of Sensitivity (ZOS) and resultant SPEA Segment 1 Iftwo sides of a stream involved, each side is a separate segment. For all water No: bodies multiple segments occur where there are multiple SPVT polygons LWD, Bank and Channel 15 Stability ZOS (m) Litter fall and insect drop 15 ZOS (m) Shade ZOS (m) max NA South bank Yes No X SPEA maximum 15 m (For ditch use table3»7) ' Description of Water bodies involved (number, type) 1 along Laburnum Road Ditch X Number of reaches 1 Reach # 1 Channel Width and slope and Channel Type Channel Wldth(m) Gradient (%) starting point 0.4 I, Steve Toth (name of quali?ed environmental professional), hereby certify O 5 that: e) I am a quali?ed environmental professional, as de?ned inthe Riparian Areas Regulation made under the Fish Protection Act; 05 f) I am quali?ed to carry out this part of the assessment of the 0 6 development proposal made by the developer: Paci?c Beach Investments Ltd. (name of developer}; 0-7 g) I have carried out an assessment of the development proposal 0.7 and my assessment is set out in this Assessment Report; and Q_9 h) In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation. 1'2 13 Total: minus high /low mean R/P C/P S/P Channel Type X Site Potential Vegetation Type (SPVT) Yes No SPVT Polygons X Tick yes only if multiple polygons, if No then fillin one set of SPVT data boxes I, Steve Toth hereby certify that: m) I am a qualified environmental professional, as de?ned in the Riparian Areas Regulation made under the Fish Protection Act; n) I am qualified to carry out this part of the assessment of the development proposal made by the developer Paci?c Beach Investments Ltd.; 0) I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and p) In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation. Polygon No: 1 Method employed if otherthan TR LC SH TR SPVT Type X Zone of Sensitivity (ZOS) and resultant SPEA Segment 1 Iftwo sides of a stream involved, each side is a separate segment. For all water No: bodies multiple segments occur where there are multiple SPVT polygons LWD, Bank and Channel 2 Stability ZOS (m) Litter fall and insect drop 2 Results of Detailed Assessment Page 11 of 19

135 Form 3 Detailed Assessment Form Riparian Areas Regulation Quali?ed Environmental Professional»Assessment Report - ZOS (m) Shade ZOS (m) max NA South bank Yes No X Ditch Justification description for classifying as a The ditch network shown on Figures 2, 3 ditch (manmade, no significant headwaters or and 4, on and adjacent to the east side of springs, seasonal flow) the property along Laburnum Road were constructed to convey run-off from Laburnum Road and do not originate from significant natural headwaters or springs. Ditch Fish Yes No X If non fishbearing insert no fish Bearing bearin status report SPEA maximum 2m Non-fish bearing status report The ditch network discharges to the Grandon Creek Ravine approximately 650 m downstream of the subject property at Hoy Lake Road West via a rock armoured channel. The steep gradient of the ravine side-slope (>20%) prevents any?sh from Grandon Creek accessing the ditch network. I, Steve Toth, hereby certify that: a) I am a quali?ed environmental professional, as defined in the Riparian Areas Regulation made under the Fish Protection Act; b) I am quali?ed to carry out this part of the assessment of the development proposal made by the developer Paci?c Beach Investments Ltd.; c) I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and d) In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the RiparianAreas Regulation. Section 4. Measures to Protect and Maintain the SPEA 1. Danger Trees No obvious danger trees were noted during the field surveys. I, Steve Toth, hereby certify that: a) I am a quali?ed environmental professional, as de?ned in the Riparian Areas Regulation made under the Fish Protection Act; b) I am quali?ed to carry out this part of the assessment of the development proposal made by the developer Paci?c Beach Investments Ltd.; c) I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and In carrying out my assessment ofthe development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation 2. Windthrow The overall potential for an increase in windthrow attributable to the proposed development is low. The proposed development does not involve additional physical development withinthe riparian assessment area of W1. Components of the project with increased risk of windthrow include the road access crossing on W2. Given the relatively small area associated with the road access I consider the risk of increased windthrow potential attributable to the project to be minor. I, Steve Toth, hereby certify that: a. I am a qualified environmental professional, as de?ned in the Riparian Areas Regulation made under the Fish Protection Act; b. I am quali?ed to carry out this part of the assessment of the development proposal made by the developer Pacific Beach Investments Ltd.; * c. I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation 3. Slope Stability There are no steep slopes on the property. The E&N Railway grade cut slopecreates a steep slope adjacent to portions of the north side of the subject property. No development is proposed in these areas. I, Steve Toth, hereby certify that: a. I am a quali?ed environmental professional, as de?ned in the Riparian Areas Regulation made under the Fish Protection Act; b. I am quali?ed to carry out this part of the assessment of the development proposal made by the developer Paci?c Beach Investments Ltd.;I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and In Results of Detailed Assessment Page 12 of 19

136 Form 3 Detailed Assessment Form Riparian Areas - Regulation Quali?ed Environmental Professional ~ Assessment Report carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation Protection of Care should be taken during development to avoid damage to root structures of trees and Trees shrubs along the edge of the SPEA boundaries. I recommend that limits of construction be identified with staked in place hi-vis (Le. snow) fencing prior to land clearing. I, Steve Toth, hereby certify that: a. I am a quali?ed environmental professional, as defined in the Riparian Areas Regulation made under the Fish Protection Act; b. I am quali?ed to carry out this part of the assessment of the development proposal made by the developer Pacific Beach Investments Ll have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation Encroachment I recommend that SPEA setback boundaries on Lots 1 to 8 be provided with low fencing that will not impede wildlife movement (e.g. wood split rail). Considering the large size and low development density of Lots 24 and 25 I am not recommending fencing of the SPEA setbacks on these Lots, unless the properties are used for the rearing of livestock, in which case the SPEA setback boundaries should be fenced with species appropriate fencing. I, Steve Toth, hereby certify that: a. b. C. I am a quali?ed environmental professional, as de?ned in the Riparian Areas Regulation made under the Fish Protection Act; I am quali?ed to carry out this part of the assessment of the development proposal made by the developer Paci?c Beach Investments $2 I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and In carrying out my assessment of the development proposal, I have followedthe assessment methods set out in the Schedule to the Riparian Areas Regulation Sediment and A sediment and erosion control plan should be developed for the project to ensure that Erosion run offmitigation measures are in place prior to construction and that all run offis Control effectively treated before leaving the property. The sediment and erosion control plan required at construction will be submitted as an amendment to this report along with any changes in the final design and stormwater management plans. I, Steve Toth, hereby certify that: a. b. C. I am a quali?ed environmental professional, as de?ned in the Riparian Areas Regulation made underthe Fish Protection Act; I am quali?ed to carry out this part of the assessment of the development proposal made by the developer Paci?c Beach Investments Q; I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation Stormwater Specific rainwater management measures will largely be as designed by project Management engineers and as dictated by local government. As discussed under Sediment and Erosion Control, it is expected that the finalized stormwater management plan, project design plan and sediment and erosion control plan will be submitted as amendments to this assessment following Local Government input and as those designs become available. I, Steve Toth, hereby certify that: 3. I am a qualified environmental professional, as de?ned in the Riparian Areas Regulation made underthe Fish Protection Act; b. I am quali?ed to carry out this part of the assessment of the development proposal made by the developer Paci?c Beach investments $3 have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation There are no floodplain concerns on the subject property. Floodplain Concerns (highly mobile channel) I, Steve Toth, hereby certify that: a. I am a quali?ed environmental professional, as de?ned in the Riparian Areas Regulation made under the Fish Protection Act; b. I am qualified to carry out this part of the assessment of the development proposal made by the developer Pacific Beach Investments &: C. I have carried out an assessment of the development proposal and my assessment is set out in this Assessment Report; and In carrying out my assessment of the development proposal, I have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation Results of Detailed Assessment Page 13 of 19

137 Form 3 Detailed Assessment Form Riparian Areas Regulation Quali?ed Environmental Professional Assessment Report - - Section 5. Environmental Monitoring + Post Development Reporting The RAR indicates that EnvironmentalMonitoring of physical development of lands within the 30 In riparian assessment area is mandatory. Therefore as a minimum we recommend that an on site meeting be held with the developer, it s contractors and a quali?ed environmental monitor prior to physical development occurring on the property to review the development plans, and any potential encroachment, sediment and erosion control or stormwater management issues. The province also requires that a post development assessment be conducted within 6 months of completion of physical development and that a post-development report be submitted as an addendum to this assessment report. Section 6. Photos iii ~ t \ Photograph 1. View downstreamfrom pond outlet tooo-lyde?ned outlet channel. Results of Detailed Assessment Page 14 of 19 PAG

138 v Form 3 Detailed Assessment Form Riparian Areas Regulation Quali?ed Environmental Professional - - Assessment Report 7, Photograph 2. Viwwest (downstream) showing ditch along thee&n Railway grade.. ~'.. ; Am» in ", _.2, Photograph 3. View from EECN an»-.._ - " Rallway grade showmg?o w from ditch 1n ravme leading to the Little QualicumRiver. v. Results of Detailed Assessment Page 15 of 19 P

139 Quali?ed Form 3 Detailed Assessment Form Riparian Areas» Regulation Environmental Professional ~ Assessment Repon..,v, J. drainagedltch. mg giriyéwayxto < T L.:... Photog. u rph 5. View dwnramfromdriveay to ditch leadmto mai-made ond. Results of Detailed Assessment Page 16 of 19

140 Form 3 Detailed Assessment Form Riparian Areas Regulation Quali?ed Environmental Professional - - Assessment Report,_ ws Photograph 6. View from north to south across pond.,i», Photograph 7. View from east to west across pond to existing residence on Lot 25; 4 ~ Results of Detailed Assessment Page 17 of 19 P

141 Form 3 Detailed Assessment Form Riparian Areas Regulation Quali?ed Environmental Professional - - Assessment Report Photograph 8. V1 west on ClayoreRoad with culvert on left and subject property 11riht. _,9! _..' Photograph 9. View of X; ly>@ ay?e} 0 the east side of the man madeond. Results of Detailed Assessment Page 18 of 19

142 Form 3 Detailed Assessment Form Riparian Areas Regulation - Quali?ed Environmental Professional - Assessment Report Section 7. Professional Opinion Assessment Report Professional Opinion on the Development Proposal s riparian area. Date January 13, 2017 l.wve Steve Toth Please list name(s) of qualified environmental professiona/(s) and their professional desiqnation that are involved in assessment. hereby certify that: 8) b) 0) d) I amlwe are qualified environmental professiona (s), as defined in the Riparian Areas Regulation made under the Fish Protection Act; l am/\ne are qualified to carry out the assessment of the proposal made by the developer Pacific Beach Investments Ltd.; which proposal is described in section 3 of this Assessment Report (the development proposal ), I havenve have carried out an assessment of the development proposal and my/our assessment is set out in this Assessment Report; and in carrying out my/our assessment of the development proposal, I have/\ne have followed the assessment methods set out in the Schedule to the Riparian Areas Regulation; AND 2. As qualified environmental professional(s), I/we hereby provide my/our professional opinion that: 6) if the development is implemented as proposed by the development proposal there will be no harmful alteration, disruption or destruction of natural features, functions and conditions that support fish life processes in the riparian assessment area in which the development is proposed, Q b) [E if the streamside protection and enhancement areas identified in this Assessment Report are protected from the development proposed by the development proposal and the measures identified in this Assessment Report as necessary to protect the integrity of those areas from the effects of the development are implemented by the developer, there will be no harmful alteration, disruption or destruction of natural features, functions and conditions that support fish life processes in the riparian assessment area in which the development is proposed, Results of Detailed Assessment Page 19 of19 W3 w>?"

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146 DRAFT Minutes of the 2:00 pm Wednesday, February 15, 2017 Town of QualicumBeach Advisory Planning Commission Meeting held in the Council Chamber, Municipal Office, 660 Primrose Street, Qualicum Beach, BC PRESENT: Lance Nater, Chair Bruce Fleming-Smith David Iames Kevin Monahan ABSENT: Andrew Brown Staff Present: Luke Sales, Director of Planning Rebecca Augustyn, Special Projects Planner The Chair called the meeting to order at 2:00pm The Chair read the opening statement. ADOPTION OF THE AGENDA B. Fleming SmithMOVED and K. Monahan SECONDED, THAT the Advisory Planning Commission adopts the February 15, 2017 Advisory Planning Commission meeting agenda. CARRIED APPROVAL OF THE MINUTES B. Fleming-Smith MOVED and D. JamesSECONDED, THAT the Commission approves the minutes of the February 1, 2017 meeting of the Advisory Planning Commission. CARRIED BUSINESS ARISING FROM THE MINUTES Nil NEW BUSINESS (1) Zoning Amendment: First Avenue West Staff introduced the item. The applicant presented on the item: 0 Overview of project 0 The proposal was modified prior to APC meeting to reconfigure Blocks 4 and 5 0 Ground floor contains?ex space for a family room or home business use. 0 Units will have an elevator roughed in 0 Review of floor plans 0 Option to convert ground floor space in Block 3 into individual apartrnents 0 Vehicle access is off the laneway 0 Review of shadow study o Review of landscape plan?

147 ' ' 4 Page 2 of 8 AFC Meeting Minutes, February 15, Draft The Committee asked how the development would look relative to other properties. The applicant responded that the proposed development will be slightly higher than the adjacent development at 184 First Avenue West. The applicant noted that across the street there are one and two storey houses. The Committee asked about incorporating natural light into the development. The applicant responded that natural light in the units has been maximized. The Committee asked whether or not there would be ch gingstations for electric vehicles. T 16 applicant responded that there would be a charging s pi section showin the T ie Committee noted a lack of a north soutfi,cross landscaping. asked if the flex,space T we Committee commercial use prior to being sold T 1e would beiietrofitted or roughed i interface and applicant responded that the use?ex space wouldbedetermined when units are _ needto beiapproved, bythe,town'on a case-by-casebasis. first purchased, and T 1e applicant notedthatthe space woulclgnotdiealloweldyto building's strata. T we Committee would be irequirédifor the The applicant The Cornmitte variance. i asked aboiiitztlieysiteripr if whole site. responded that the'0,.9r:n be rented under the ileand ylhetheror not the height variance variance should be adequate throughout the site. askedwhetherr notdropping the ceiling to 8ft would avoid the The applicant respond _ ha their preference is to stay with a higher ceiling as a buffer in the event that the natural grade is higher than originally thought. The applicant noted that the consumers prefer a ceiling higher than 8ft. The Committee asked whether or not the proposed development s greenspace belongs to individual units, and if owners would control what is planted. The applicant responded that a company will maintain the greenspace and that the greenspace is intended to be private spaces. The applicant responded that at this time he could not answer if the greenspace would belong to individual units. W3

148 ' Page 3 of 8 AFC Meeting Minutes, February 15, 2017 Draft The Committee asked about permeable surfaces and the vehicle access. The applicant responded that incorporating of the units. permeable asphalt would increase the cost The Committee asked if permeable surfaces were not incorporated, how would stormwater be managed. The applicant responded that water would be retained on site as much as possible. The Committee asked whether or not other vehicle accesses wereconsidered. The applicant responded that they had considered other vehicleaccess, but that their reading of the OCP was that the Town's preferencewouldbelaneway access. The Committee Yew on the site and that it might be worth considering if the tree should be saved. -.,,, commented that there is a 7:/I:i acific The Committee asked about the commercial space;:be1ng restricted uses and the space not being rentayblei XeCommittee to homeoccupation asked if the use would be the same as what is allowed in resident nesunder home occupation. The Committee asked. The applicant respo gded that e rybuilding will fall within the 10.5m:10.9 The Comrihlttee askedwhether -or radius inrtheproposedjdevelopmfent. herelaife \ The applicantresponded t turning radiu. The Committee on the neighbouring p opertiés..4 I gs exc 'dithe:10ririiheight. is xpecteditoibe higher than 10.0m and not vehicles would specificareas ii have a sufficient vehicle turning that will accommodate a vehicle exp essedco ernregarding the impact of the proposed development The Committee expressed concern with the front setbacks. The Committee commented that incorporating landscaping with trees at an appropriate height would enhance the proposed development along First Avenue. The Committee commented on the lack of a south courtyard and the amount of space being dedicated to vehicular access and parking.

149 ' ' l l enbuilding ' B F Page 4 of 8 APC Meeting Minutes, February 15, Draft T16 Committee commented that the applicant should try to achieve some green building performance standards, such as Built Green or Passive House. T we Committee main entrance. commented that lighting in the laneway is important given it is the T 1e Committee expressed concern regarding the building being primarily a residential development. T 1e Committee expressed concern as to whether or not the proposed development / A meets the policies in the OCP. T we Committee expressed concern regarding the niimberpf units, height, and massing of the buildings along First Avenue West. K. Monahan MOVED and B. Fleming-Smith'SECONDED THAT theapc does not recommend proceeding with this application',at this time until the necessary takes place to clarify the issue of ground?oor'residential7'along West. CARRIED it " if discussion this areaof First Avenue Recorded Vote Requested 2 IN FAVOUR: K. M0nalialI1,iB;fF1eming>Srnith, D OPPOSED: Nil The Committee asl<e ectionwas esired by the applicant. The applicant responded that cleardirection would K.'l\/lonahan be helpful. B. Fleming-SmithMOVElD.,and SECONDED, THAT the APC recommends that the applicationas presentednot approved due to the following concerns: 1.Site massingand setbac onfirst AvenueWest; 2. Challenges withparking access on the site; 3. Site allocationa dthe movalof the grove of trees on the site; 4. Clarification of a performance standards; 5. Lack of specifics regardingpermeable surfaces; 6. Building massing at the laneway, circulation, and lighting; 7.Lack of engaging the neighbours with respect to sunlight blocking; and, 8. Lack of a surveyor s plot plan with elevations verifying the extent of the height variance in the north south profile over CARRIED the property. Recorded Vote Requested IN FAVOUR: K. Monahan, B. Fleming-Smith, D. James, L. Nater OPPOSED: Nil PAGE

150 Page 5 of 8 APC Meeting Minutes, February 15, 2017 Draft L. Nater MOVED and K. Monahan SECONDED, THAT the APC identifies the following positive features of the proposed development: 1.Townhouse building type; 2. Maximum clusters of four units; 3.Style of building and materials; 4. Layout of units; 5.Provision for installing elevators; 6. Density; 7.Retention of the Arbutus tree and Yew tree; and, 8. Attempt to incorporate?exibility within the individual spatial units. CARRIED Recorded Vote Requested : IN FAVOUR: K. Monahan, B. Fleming-Smith, D ames, L. Nater OPPOSED: Nil (2) Zoning Amendment: Staff introduced the item. The applicant presented on the it T ie 560/570 Labuy 0 Site is in the urban containment iounclaryand growthcontainment a Site is identified in the OCP as part ofthe W_est - The applicationisiaiclustered development; a greenbelt. - Approximately,30% of sitewillbe devel,o"ped, 40%retainedas park, and the 7 remaining area retainiithe two existinghouses lots in a variety ofsizesandshapes (55Q_m2 to 120Om2). - 6 lots e_-permitted toshave duplexes. _ I $10,'00Uper lotfaffoxrdableihousing contribution 0 Covenant will bere gistered:;on title tolensureall new homes will meet Built Green or EnergyStarstandards. Cominittee askedwhether what would happenytothemfin boundary. QualAyumBeach Open Space Area if a duplex is not constructed. or exceed or not the developer owns the two existing homes and the future. T 1e applicant responded thetwo existing homes will be owned by the developer. T 1e applicant confirmed that the homes will be sold. T '18 Committee expressed concern regarding on-site stormwater management and sediment and erosion control. T ie Committee discussed site out?ow and asked whether or not an assessment was done. T '16 applicant detailed the site's outflow.

151 ' impact, ' V 0 ' ay Page 6 of 8 APC Meeting Minutes, February 15, Draft T 1e Committee asked about pedestrian access and if the applicant considered Pedestrian access along the uncontrolled railway crossing. T 1e applicant confirmed they would not encourage pedestrian access along uncontrolled railway crossings. T 1e Committee asked about the smaller wetland on the southeast corner of the property. T we applicant confirmed that there were ' 15m is the appropriate setback. three biologists,andeach determined that a V T 1e Committee asked about road access going thro thesmaller was consideration to shift access to Andreef R T 1e applicant responded that there is a rai, V well as grading issues. The Committee wetlands. T 1e asked about the site applicant respondedthat further permanent dewateri ' 0' «lanned between Andreef wetland and if there Roadand the site, as " i uiring perrnai intdewatering andithe impact on required, e un/derten. ifica but that at this time T 1e applicant esponded thatde ' T me Committee have the lea edareaiigiven teringwouldnot the h water drain the wetland, it would divert table. asked her dewatering would be considered when it would such he summer. T 1e applicant responded that the limit would be $60,000 and that the $10,000 deposit is to incentivize the building of a duplex through the use of a penalty. T wecommittee asked if an assessment was done to determine which trees would be retained and removed due to construction. T 1e applicant responded that there is a tree inventory, but it does not include detail on N which trees will be retained or removed. M?ts.

152 the I V ' ' ' Page 7 of 8 APC Meeting Minutes, February 15, Draft The Committee expressed concerns over the 15m setback from the smaller wetland and whether or not it would be sufficient to preserve and enhance the wetland for native species. The Committee also expressed concern about a road going through the wetland. The Committee expressed Concern regarding access off of Claymore Road and the traffic from the proposed development being concentrated in the same intersection the school. The Committee expressed concern over the increasing traffic along Laburnum Road. as The Committee was satisfied with the density. setbacks The Committee expressed concern over the wetland and buffers, and whether or not the consultants addressed the wetland iwetlan hecommittee expressed I concern over the use of the word swampland T 1e Committee discussed the consultant reports regarding the wetland setbacks. T 1e Committee expressed concern over the locati being dependent on automobiles} - " T 1e Committee should proceed. discussed why the application p. T wasbefor T 1e Committee expressedconcern over the ls change ofdensity. to thedeveloprnentand residents _:hemand if the development T 1e West T 1e ijth Cornmittee_commented,o Vlic1 im"beae:l'1 Committee development : _ discussed Vwhetherior T! OCP review bringing clarity to not the application balances the environment and T 1e Committee C :mented this project. they are unsure whether or not the public would want B. Fleming SmithMOVED and L. Nater SECONDED, THAT the APC recommend to Council that the current application be deferred pending the OCP review and Council clarifying the Town's policy with West QualicumBeach development. Recorded Vote Requested IN FAVOUR: B. Fleming Smith,L. Nater OPPOSED: D. Iames, K. Monahan FAILED PAGE

153 Page 8 of 8 APC Meeting Minutes, February 15, Draft K. Monahan MOVED and B. Fleming SmithSECONDED, THAT the APC recommends against approval based on the following three issues: 1. Environmental issues; 2. Traffic and pedestrian issues; and, 3. Concerns of overall development in West Qualicum Beach CARRIED Recorded Vote Requested IN FAVOUR: K. Monahan, B. Fleming-Smith, D. James, L. Nater OPPOSED: Nil ADJOURNMENT, D. IarnesMOVED and K. Monahan SECONDED, Commission CARRIED adjourns the meeting. A he Advisory Planning MEETING ADJOURNED:4:40pm Certified Correct: Lance Nater, Chair

154 February 23, 2017 Town of Qualicum Beach 660 Primrose Street Qualicum Beach, BC V9K ls7 Atl: Luke Sales Director of Planning Re: (Revised) Zoning & OCP Amendment Application for 560 & 570 Laburnum Road. Lot 9, D1. 78, Newcastle District, Plan 2212 EXCEPT THATPART IN PLAN VlP70080 The intent of Thisletter is to address the concerns raised by the APC. Environmental As discussed during the APC meeting, extensive environmental assessment and reporting has been completed on this property. We have carefully followed all of the recommendations contained within these reports. Please find attached a follow up letter by our QEP specifically addressing concerns raised. Traffic Although it is our opinion that the increased traffic volume willhave very minor impacts, we are happy to provide a traffic study at the request of the engineering department following second reading by Council. OCP The site is within the urban containment boundary, within the growth containment boundaw and identified in the Official community Plan as part of the West Qualicum Beach, Open Space Development Area. A direct Quote from official community Plan in the westerly part of Qualicum Beach the Town supports applications To amend the Land Use and Subdivision Bylaw for a concentrated cluster type urban development of approximately 8 to 12 hectares in size, within the West Qualicum Beach Open Space Development Area" shown on map Schedule 2.1, provided that a permanently protected greenbelt area is established on the remaining land or parcel of land within that area The proposal before you is exactly that, a clustertype development with a permanently protected green belt around it. The proposal demonstrates a careful balance of environmental stewardship with sound development principals and community needs & benefits. i84 CWest 2nd Avenue Quaiicum Beach B.C. V9K2T5 T F l ll PA/GE 'l:2:

155 Thank you for yourlime and consideralion. Please feel free To conlacl me if you have any queslions or require any additional informalion. Yours Truly, John Larson C.A. Design l84 CWest 2nd Avenue Qualicum Beach B.C. V9K 2T5 T F l ll

156 Town M E M O R A N D U M of QualicumBeach TO: Luke Sales, Director of Planning FOR: Council, March 20, 2017 FROM: Rebecca Augustyn, Special Projects Planner SUBJECT:Zoning Amendment: 174 & 180 First Avenue West RECOMMENDATION 0 THAT the bylaw entitled Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (174 & 180 First Avenue West) Bylaw No , 2017" be given second reading; 0 THAT a public hearing be held on Monday, April 10, 2017 at 7:00 pm at the Qualicum Beach Town Hall, 660 Primrose Street, QualicumBeach in regard to Town of Qualicum Beach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (174& 180 First Avenue West) Bylaw No , 2017". BACKGROUND The Town has received a revised application to amend the zoning for 174 & 180 First Avenue West to permit a 15 unitmulti-residential development. The previous application was for 16- units. The application proposes four separate buildings with three to four townhouse units per building. The subject properties are currently zoned Commercial 1 (C1)and are designated Commercial Residential in the Official Community Plan. Staff propose amending the zoning by changing the zoning classification from Commercial 1 (C1)to Commercial 4 (C4). Alternatively, the zoning can be amended to explicitly permit residential uses on the ground floor (CR4).The advantages and disadvantages of these approaches are discussed in this memo. On February 6, 2017, Council passed the following motions relating to the proposed development: 0 THAT the bylaw entitled Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (174& 180 First Avenue West) Bylaw No , 2017 be introduced and given first reading. 0 THAT Council refers the development application for 174 & 180 First Avenue West to the Advisory Planning Comrnission for comment, subject to the provision of additional information: o A landscape plan that includes proposed drainage; 0 Floor plans and Elevations; 0 Interior vehicular access dimensions and proposed pedestrian and vehicular flow; o Shadow impact study; o Colours, materials and architectural detail; and, 0 An alternative layout for the rear of the lot that provides usable outdoor areas with better pedestrian and vehicular circulation. 0 THAT, prior to adoption of a zoning amendment bylaw for 174 & 180 First Avenue West, the following be completed: PAQE

157 174 & 180 First Avenue West March 20, 2017 Council Meeting o Execution of a Works and Services Agreement to ensure completion of the adjacent works and services; 0 Execution of a Section 219 Form and Character covenant to ensure that the development is constructed in conformance with the presentation to Council. The application went before the Advisory Planning Commission on February 15, DISCUSSION An application has been made for 174 & 180 First Avenue West to permit a 15-unit multiresidential development. The proposed application would change the zoning from C1 to C4. The applicant has revised the application and provided additional information, which includes a change in building configuration. Blockfive and four, which were two separate buildings housing two and three units, respectively, have been combined into one building, labelled block four. Block four has four units total, which brings the proposed development from 16 units to 15 units. The revised application also identifies block one and block two buildings (units #1 #7) as containing flex space along the first floor. The garages from unit #1 and unit #7 have been removed and flex space has been incorporated into these two units. Unit #1 has also been stepped back to re?ect the residential character of the neighbouring property. LAND USE Zoning: The parcel is currently zoned C1, which requires a minimum site area of 185m2 per accessory dwelling unit. The total parcel area is approximately 2,208m2, which would permit 11 accessory dwelling units on the site under the C1 zone. If the applicant achieved the maximum density bonuses, the site would permit 23 units. At this time, it is not anticipated that the applicant would be eligiblefor density bonuses because the parking is not underground. Under the C4 zone, a minimum site area of 100m2 is required per accessory dwelling unit. Excluding density bonuses, approximately 22 units would be permitted under the C4 zone. Both the C1 and C4 zone require dwelling units to be accessory to the commercial use. As proposed, the development does not include commercial uses, however, block one and block two (units #1 through #7) include flex space which could be converted to commercial use. Including commercial space on the ground?oor of blocks three and four may not be realistic due to constrained access to the street. However, home based businesses would be possible. Density: The OCP designates the subjectproperty as Commercial Residential under the Village Neighbourhood. Under the OCP policies for commercial residential, it states that densities for accessory dwelling units shall not exceed 110 units per hectare, equating to 24 units. The proposed development has 15 units and a density of approximately 67 units per hectare, which is below the 110 units per hectare maximum. Floor Area Ratio: The C4 zone permits a floor area ratio development s FAR is less than (FAR)of The proposed Height: The proposed building height is 10.9m, 0.9m more zone. than the allowable 10.0m in the C4

158 45%, # : 180 First Avenue West March 20, 2017 Council Meeting The revised application reduces the ground floor elevation of Block 2 by 0.3m to decrease the height of units #4 to unit #7. Setbacks: The proposed development has a front setback of 1.8m, which is within the 1.0m front setback required under the C4 zone. The east interior side lot line setback is 0.15m and the west interior side lot line setback is 12m. The interior side lot line under C4 requires a 1.5m setback, except where the adjoining parcel is zoned commercial or industrial, then the setback from the interior side lot line may be reduced to 0m. The property to the east is zoned Commercial 1(C1),which would allow a 0m interior lot line setback. The proposed 0.15m interior lot line setback is within the required setback of 0m. The property to the west is zoned Commercial Residential 1 (CR1)and would not permit a Om interior lot line setback. The proposed 1.2m setback is 0.3m less than the required 1.5m interior lot line setback. The proposed development s rear lot line setback is 1.2m, which is 0.8m less than the required 2.0m rear lot line setback. Staff have requested further information to determine whether or not the applicant measured the setbacks from the building or the roof overhang. It anticipated that the setbacks can be resolved as the applicant moves through the process. The revised application has increased the setback for unit #1 from 1.8m to 3.94m. Parcel Coverage: The proposed parcel coverage is approximately 40% which is significantly less than the maximum 75% parcel coverage permitted in the C4 zone. Parking: Parking requirements in the Village Neighbourhood require one off-street parking space per residential dwelling unit. The 15-unit development would require 15 off-street parking spaces. The proposed development contains off-street parking spaces. The applicant provided a revised siteplan identifying turning radiuses and traffic flow on the site. The garages for units one and seven have been removed, which leaves off-street parking spaces. The number of parking spaces depend on how the flex space for units #2 is used. The turning radiuses for the site are based on Ministry standards and show adequate parking access. Staff have requested additional information for the turning radius of the two parking spaces adjacent to units #1 and #7. 3 PA

159 Requires East West 174 & 180 First Avenue West March 20, 2017 Council Meeting Below is a chart comparing the zoning requirements for the Commercial 4 (C4)and the roposed development. Proposed Zoning Requirement Designation: Proposed Development Commercial 4 (C4) Permitted Accessory dwelling units variance to permit Variance Use each unit: Required Site Area residential use on the ground floor 100m2 Height 10.0m 10.9m Variance Parcel 75% 43% Coverage Floor Area Ratio Landscape 20% of the lot must 28% of the lot is landscaped Requirements landscaped Front lot line 1.0m Front lot line 1.8m Setbacks Interior side lot line 0.0m Interior side lot line 0.15m Interior side lot line 1.5m Interior side lot line 1.2m Variance adjacent to a lane Rear lot line 2.0m Rear lot line 1.2m Variance Parking Residential 1 per 23 off streetparking spaces J Dwellings dwelling unit 2011 Official Community Plan The proposed development is located within the "Village Neighbourhood land use designation of the 2011 Official Community Plan (OCP),the area where development, redevelopment and densification are encouraged. The Village Neighbourhood General Policies are as follows: 1. The Town shall support the redevelopment of the "Village Neighbourhood in a manner that demonstrates the vision of the Sustainability Plan, encouraging expanded services, compact residential development, and tourism facilities while maintaining a strong village Character. StaffComment: The proposeddevelopmentis an exampleofcompactresidentialdevelopment. "The Town shall discourage owners from restricting occupation or ownership of a residential unit because of age. Sta? Com1nent: Theproposeddevelopmentdoesnot restrict occupationor ownershipbasedon age. "The emphasis of street design shall be pedestrian friendly,rather than car friendly. Sta? Comment: Theproposeddevelopmentprovidesaccess fromthe rear lanewai, whichallowsfor a continuous pedestriansidewalkalongfirst Avenue. However, the landscapingrequiresmore detail to ensure that the developmente?ctively engages with First Avenue West. In order to support school enrollment, the Town shall explore ways to attract young families to the Town and school catchment area." J J J J J iv A;

160 174 & 180 First Avenue West March 20, 2017 Council Meeting Sta?'Cornment: Townhousescan be well suitedtofamilies. However, the overall layoutis challenged by the discontinuityofsafepedestrianroutes and lack ofoutdoor space,the Town ownedgreenspace by the Museum o?ersoutdoorspace,whichcould beenhanced. 5. Permeable surfaces shall be considered first whenever hard surfaces are required." Sta? Comment: Theapplicanthas not submitteda landscapeplan specijyingsurfacematerialsor a drainageplan. 6. "The Town shall discourage multi familyhousing projects that seek to separate themselves from the surrounding community by containing the development within walled or fenced enclaves with centralized and / or controlled access points." Sta? Comment: Theproposeddevelopmentdoesnot have walled or fencedenclaves. 7. "Through various methods including rezonings, regulatory bylaws, incentive programs and education, the Town shall encourage a diversity of housing to meet the needs of people of all ages, income levels and special needs. Staff Comment: Theproposeddevelopmentincreases the diversity ofhousingbyaddingtownhomesto the housingstock. 8. Through various methods including rezonings, regulatory bylaws, incentive programs and education, the Town shall explore opportunities to improve the energy efficiency of subdivisions and building construction." Sta? Comment: Theproposeddevelopmenthas a target Energuiderating of 84. The following policies are specific to the Commercial/Residential designation: 1. The Town shall protect and enhance the small-scale village character through application of the "Development Permit Area C1 Village Design Guidelines which form part of the OCP. Sta? Comment: Theguidelinesare discussed later in this memo, beginningon pagefive. 2. "The Town shall continue to provide opportunities for mi><ed use commercial and accessory residential developments in the Town s Land Use and Subdivision Bylaw." Sta? Comment: Theproposeddevelopmentincludes?exspacein blackone and two (units #1 ~ #7), whichfrontfirst Avenue West. Sta? recommendthat if the?exspaceis used forcommercial purposes, then thespaceshould?lla needin the communityand not addto theexistingvacant commercialspace. Includingcommercialspacealongthe groundfloorofthe wholedevelopmentcould not be accommodatedby the current con?gurationofbuildingson the site. 3. Densities for accessory residential dwellings shall not exceed 110 units / ha. However, bonus densities may be offered where developments provide underground parking, additional open space, parks, affordable housing, green buildings, or other community amenities." Sta? Comment: Under this density,24 units are permittedon the site. Sta?do not anticipatethe proposeddevelopmentmay be eligiblefordensitybonuses under the green buildingscategory. t AGE.l?.

161 174 & 180 First Avenue West March 20, 2017 Council Meeting 4. Existing trees shall be retained where possible as part of the landscape requirements for commercial developments. Sta? Comment: Theproposeddevelopmentwill makea reasonablee?ortto retain a mature Arbutus Tree and Mountain Yew tree. Trees will he addedto the development,however, a more detailed landscapeplan is required. 5. In support of a complete,vibrant, downtown core where there is a potential to provide all types of commercial sales and services, the Town shall discourage owners from restricting specific uses that are otherwise allowed under the zoning regulations (eg. restaurants). Sta?Comment: Theproposeddevelopmentdoes not include commercialuses outright,rather there is?ex spacein units #1 #7. Staffrecommend?exihle spacethat could be transformed into commercial spacebe included, as discussedin Policy#2. Development Permit Area C1 Village Design Guidelines: The subject property is in the "C1 Downtown Commercial Development Permit Area (DPA),which includes the downtown commercial core area of QualicumBeach. If this development proceeds through the zoning amendment process, Council would consider issuance of a Development Permit in conjunction with adoption of a proposed rezoning bylaw. Following is a review of the C1 Development Permit Area Guidelines. Development Permit Area C1, Guidelines : Development Permits in this area shall be in accordance with the following general guidelines and the detailed Village Design Guidelines which is attached as "Appendix A and forms part of this Bylaw: 1. Buildings shall avoid massive building components in favour of smaller clustered designs of human scale. Breaks in the street frontage to accommodate driveways and parking shall be avoided along the major shopping streets where possible.. 2. Courtyards and "boutique lil<e clustering of commercial premises with associated street furniture scaled towards pedestrian traffic are desirable. Variety in sidewalk treatments, using natural materials is encouraged. Lighting should be adequate, but should avoid the use of high intensityfixtures in favour of more ornamental lighting at lower levels of illumination. 3. Parking facilities shall be integrated with on sitelandscaping. Smaller, clustered facilities are preferable to large blacktopped areas. 4. Buildings higher than three storeys may be considered for configurations that are compatible with adjacent buildings, accommodate view corridors from other developments, support pedestrian-scale design, maximize access to sunlight and, with the exception of building height and the number of storeys, are otherwise in accordance with the Village Design Guidelines. 5. Residential uses may be considered on the ground floor for developments where the ground?oor is designed to be adaptable to future commercial uses. (Bylaw )" Development Permit Area C1 was first amended to allow buildings with a third storey in the roofline, and amended again in 2012 to state that Council would consider higher buildings under certain conditions. (see #4 above). With the exception of height, the Village Design Guidelines are used to guide Council and staff in the review of developments in the downtown. Relevant excerpts from this section of the Village Design Guidelines are included below. 6P/AC.

162 174 & 180 First Avenue West March 20, 2017 Council Meeting Sta?Comment: Theproposeddevelopment is a three storey clustereddesignthat avoidsaccess alongfirst Avenue West. Thebuildingsdo include adaptablespaceforfuturecommercialuses alongthe groundfloor offirst Avenue, but given the con?gurationofbuildingsand limited access, it is unlikelythat commercial is suitablealongthe groundfloorofthe remainingbuildings. Theproposedparkingis incorporatedinto landscapedareas, however,it does not meet policy#3. Buildingstyleand image Excerpt: "No particular building style is required, but building style and image should be consistent with traditional Village design. Designers are encouraged to draw creatively on authentic design elements of Qualicum Beach." Sta? Comment: Thearchitectural style ofthe proposeddevelopmentis arts and craftsand is consistent with the traditionalvillagedesign, Form, scaleand proportions Excerpt: "The traditional facadehas two parts: the storefront and the upper facade.the storefront should be relatively delicate in appearance with open ground-level display windows. The upper facadeshould be characterized by sirnple window openings and ornamentation. Roof forms may vary with building style. Sta? Comment: Theproposeddevelopment includesan appropriatearticulation ofmaterials abovethefirst floor, Setbacks Excerpt: "In Area 2, front setbacks should be a minimum 1.0m, but may vary according to design and landscaping conditions (bay windows 8: planters may jut in and out along the street)." Sta? Comment: TheFirst Avenue setbackis consistent with the minimum 1.0mfrontsetback. Roofline Excerpt: Many roof forms and styles may be used, particularly those that enhance the informal Villagecharacter or draw on roof forms traditional to Qualicum Beach. Flat roofs with stepped or sloped parapets traditional to the early Townsite are encouraged for heritage buildings and existing one to two storey facades in the Historic Mainstreet area. Articulated sloped roof forms with overhangs are encouraged for new and infill buildings. Third storeys can be integrated into the roof form to minimize the apparent building height. Towers or feature roofs may be used on a limited basis for architectural emphasis. Solid canopies should blend in with the roof design." Sta? Comment: Theproposeddevelopmentintegrates the third storey into the roo?ine. Excerpt: The upper facade includes the wall surface, windows, eave, parapet, cornices, & architectural ornamentation. Existing upper facades should be restored to their original appearance or design appropriate to the building style. New facade design should be compatible with traditional upper storeys in proportions, placement of openings, window styles, & detailing. Staff Comment: Thebuildingshave limitedarchitecturalornamentation but it is expectedthat more detail will be added this developmentproceeds. Materials Excerpt: Materials and craftsmanship should be i.n keeping with quality wood-frame construction, consistent with the village character. Only good quality materials and Construction techniques that will last in this wet west coast climate should be used. StaffComment: Thebuildingwill have a mixture ofbrick and wood.

163 174 & 180 First Avenue West March 20, 2017 Council Meeting Colour Excerpt: Natural pigment or earthtone colours are most appropriate. The overall effect of a colour scheme should be harmonious, attractive and consistent with the building style and character of the area." Sta?Comment: Theproposedrlevelopmentdoesnot specifycolours. Offsite Works and Services In 2012 the Town adopted Policy that specifies the maximum financial obligations of developers for adjacent (off site) works and services in the Village Neighbourhood. The subject property is identified with a high level of service, including Underground hydro / tel/cable; Curb and gutter with 3m wide sidewalks, street trees & ornarnental lights. For the purposes of this development, the policy sets a maximum contribution of $5,000 per lineal metre of road frontage and $1000 per lineal metre of laneway. As such, the maximum value of adjacent works would be $274,320. Staff recommending exploring the undergrounding of overhead utilities on First Avenue between Primrose St. and JonesStreet as a comprehensive exercise and will report back with options. Development Cost Charges Development within the QualicumBeach Village Neighbourhood results in a low environmental impact due, in part, to existing infrastructure, availability of and proximity to services, walkability of the downtown, reduced vehicle usage, and the associated reductions in greenhouse gas emissions. Recognizing the value of development in the Village Neighbourhood, in 2012 the Town adopted Bylaw No. 682, 2012 that reduces Town Development Cost Charges in the Village Neighbourhood as follows: 0 By thirty percent (30%)in respect of residential irnprovements having a density of fifty (50)dwelling units per hectare and an additional 1.35% reduction per additional dwelling unit per hectare, to a maximum reduction of seventy percent (70%) I A further 30% reduction if the development achieves LEED certification or an equivalent standard as approved by the Town's Director of Planning. Advisory Planning Commission (APC): The application went before the APC on February 15, 2017 and the following two motions were passed: THAT the APC does not recommend proceeding with this application-at this time until the necessary discussion takes place to clarify the issue of ground?oor residential along this area of First Avenue West. THAT the APC identifies the following positive features of the proposed development: 1. Townhouse building type; 2. Maximum clusters of four units; 3. Style of building and materials; 4. Layout of units; 5. Provision for installing elevators; 6. Density; 7. Retention of the Arbutus tree and Yew tree; and, 8. Attempt to incorporate?exibility within the individual spatial units.

164 ' 174 & 180 First Avenue West March 20, 2017 Council Meeting In response to the AFC comments, the applicant has noted the following changes to the proposed development: The front setback for Unit #1 has increased from 1.8m to 3.94m. The ground floor elevation of Block 2 has been decreased by 0.3m to decrease the height. The applicant will make a reasonable effort to retain the mature arbutus tree and mountain yew tree. A lighting bollard will be incorporated on either side of the laneway entrance. The garages from Unit #1 and #7 have been removed and replaced with?ex space. The applicant also provided additional information on the proposed development: The project will have a target Energuide rating of 84. There will be a degree of on site stormwater management through the use of swales and catchment areas. The laneway turning radiuses, which conform to Ministry standards, were included. A shadow study and the impact on neighbouring properties. SUMMARY The Town has received a revised application to amend the zoning for 174 & 180 First Avenue West to permit a 15 u.nitmulti residentia1development. The zoning amendment would change the zoning from C1 to C4. The application went before the APC on February 15, The applicant has since submitted a revised application and provided additional information. ALTERNATIVES 1. THAT the bylaw entitled "Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (174& 180 First Avenue West) Bylaw No , 2017 be introduced and given first reading as amended by replacing the Commercial 4 zone with a new "Commercial Residential 4 (CR4)zone" as attached to the February 6, 2016 Planning memo to Council; THAT half the ground?oor units at 174 8: 18 First Avenue West fronting First Avenue West must have commercial character to facilitate future conversion; THAT staff works with the applicant to explore options to vary the front facadeof the townhouses through the use of colours or materials; THAT Council refuses the development proposal for 174 & 180 First Avenue West; THAT Council provides alternative direction to staff. Rebjcca iugustyn L Luke Sales, MCIP, SpecialProjects Planner RPP Report Writer Director of Planning Concurrence Concurrence N:\ ADMlNlSTRATlON\0360 Avenue West.Mar clocx COMMITTEES AND COMMlSSlONS\Cou11CLl\2017\Ma.r( _h20\memo.dp.174 & 180 First 9 l2f"nf 3: E1 \G

165 PAGE Jioé. TOWN OF QUALICUM BEACH BYLAW NO A BYLAW TO AMEND THE TOWN OF QUALICUM BEACH LAND USE AND SUBDIVISION BYLAW NO. 580, 1999 WHEREAS the Council may, under Section 479 of the LocalGovernment Act, divide the municipality into zones, regulate within a zone the use of land, buildings and structures, the density of use of land, buildings and structures, and the siting, size and dimensions of buildings and structures and may, under Section 482 of the Local Government Act, establish different density regulations for a zone depending on whether conditions relating to the provision of amenities or affordable or specialneeds housing are met, and may designate an area within a zone for particular types of housing, and WHEREAS the owner of the land described in this Bylaw has consented to the designations set out in the Bylaw; The Council of the Town of Qualicum Beach, in open meeting lawfully assembled, hereby enacts as follows: Town of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999" is hereby amended as follows: (a) Schedule 6A Zoning Map is hereby amended by changing the zoning designation of Lot A, Plan VlP1894, District Lot 78, Newcastle District (174First Avenue West) from Commercial 1 (C1)to Commercial 4 (C4)as shown outlined in a heavy black line on Schedule A which is attached to, and forms part of, this Bylaw. (b) Schedule 6A Zoning Map" is hereby amended by changing the zoning designation of Lot 20, Plan VIP1894, District Lot 78, Newcastle District (180First Avenue West) from Commercial 1 (C1)to Commercial 4 (C4)as shown outlined in a heavy black line on Schedule A' which is attachedto, and forms part of, this Bylaw. This bylaw may be cited as Town of Qualicum Beach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (174&:180 First Avenue West) Bylaw No , 2017" INTRODUCED FOR FIRST READING this 6 day of February, READ A SECOND TIME this day of, Notice published pursuant to Section 466 of the LocalGovernment Act on the day of 2017 and the day of PUBLIC HEARING held on the day of, READ A THIRD TIME this day of, ADOPTED this day of, 2017.

166 " * **" M-- FlRS'T~AVE»W~ _», se(;gnd.ave.wm.-n.,..,.,,,» Town of Qualicum Beach Land Use and Subdivision Bylaw N0. 580, 1999 Amendment (174& 180 First Avenue West) Bylaw No , 2017" Page 2 of3 Mayor, Teunis Westbroek Corporate Administrator, Heather Svensen Schedule A - Bylaw No ~- - "94 we, % 156 am $ _,,,...._..._,-,v FAG

167 Tov\m of QualicumBeach Land Use and Subdivision Bylaw No. 580, 1999 Amendment (174& 180 First Avenue West) Bylaw N , 2017 Page 3 of 3 Schedule B - Bylaw No Section (580.23,580.61,580.73) COMMERCIAL 4 Permitted Uses C4 Permitted Use Required Site Area a) Office n/a b) Personal Service Use n/a :2) Public Assembly Use n/a d) Recreation Facility n/a e) Restaurant n/a 1 ) Retail Store n/a g) Accessory dwelling units each unit 10Om2 - h) Accessory Hotel each unit 100rn2 - i. Density Bonus For Amenity For density bonuses, please refer to Section 6.3(19) Density Bonuses. Maximum Number and Size of Buildings and Structures Height 10.0m Parcel coverage 75% Except that the maximum parcel coverage may be increased by an amount equal to the percentage of landscape provided at ground level in excess of 25% of the lot area, to a maximum parcel coverage of 80%. Floor Area Ratio 2.01 Landscape Requirements 20% ofthe lot must be landscaped. Minimum Setback Requirements Front lot line Interior side lot lines Interior side lot line adjacent to a lane Exterior side lot line Rear lot line 1.0 m 1.5 m 1.5 m 1.0 m 2.0 m Except: a) where the adjoining parcel is zoned commercial or industrial then the setback from the common interior side lot line may be reduced to zero; b) that any roof overhang, eave, cornice or gutter may project up to a maximum of 1.0 m into any required setback area.

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170 ' 1 ' FIRST AVENUEWEST DUPLEX \ 0 Z:1 u_, % 1 = E \ 1 i R / g v- s-- : 1 11 E, ' I 1 _1 1 If # '-0" '- " = \ / 1 " 1 J 1 1 Lu 1-1 x 1 #,9_, O 0 S on? N i 11 I1 I 11 E.... S, -1 1: Z 1 \ / 1 BLOCK4 BLOCK3 Li _ O 1J H 1 E 1 1 #10, f_ 1, 1 _/ # < : 3 an 2: < g I s. I ' _1 1 1 \ 1 1 «/ '1 ' 2.a5 to {I I ' g Lu 2 E O o 0 Z +- U) _. >< J u J 9 1' g ELEDI. " DENSERS RECVCLING 3 _EE)NE_)E~lSERS 0 \ E13 GARBAGE ENCLOSURE LANE EXISTING ARBUTUS EXISTING PARKING LOT EXISTING PARKING LOT FIRST AVENUE WEST SITE PLAN MAR.07, 2017 omtenjmsm Avckitect Scab:, : mmcen

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174 CAESTEN JENSEN ARE!-HTECT Luke Sales Director of Planning Town of QualicumBeach March 10, 2017 Dear Mr. Sales: Re: First Avenue West Application for Rezoning and Development Permit in their review, APC noted a lack of surveyor's plot plan with elevations verifying the extent of the height variance in the north-south pro?le over the property. While this is something that would not normally be required at this stage of the approval process, we nonetheless asked the surveyor to generate a topographical plan and to study the heights of each block relative to original grade as de?ned in the QualicumBeach zoning bylaw. We met with the surveyor this morning to review his?ndings. During that review we con?rmed our decisionto lower the ground?oor elevation of Block 2 by at least 0.3 metres relative to Block 1 in order to reduce the apparent height of that block relative to the street. The surveyor con?rmed that, while?nal ground?oor elevations are subject to detailed review by the civil engineer and by the Town s engineer, all blocks can be built within the requested 10.9 in maximum height, and the heights of some blocks may come in up to 0.4 In lower than that. It should be noted that clear heights at all three?oors are 2,74 m (9 0 ). This is required at the?rst?oor to ensure ease of convertibility to business use, and at the second and third?oors to respond to general market demand, which has changed over the past decade from 8 0 clear to 9 0 clear for residential projects. Yours very truly, Carsten Jensen Architect AIBC 663 Beach Avenue Suite 107 QualicumBeach British Columbia V9K (250) ca rsteu@ca rstenj ensenarchjtect. com rsten j ensenarchitect.com FAG

175 Converted). CARS-TEN JENSEN AROHITEGT Luke Sales Director of Planning Town of QualicumBeach March 9, 2017 Dear Mr. Sales: Re: First Avenue West Application for Rezoning and Development Permit In our presentations to Council and to APC we noted that Units #1-7, which face First Avenue West all contain approximately 200 sq.ft of?exible live/work space on the first?oor which could be used either as living space or for home occupancy business use, as permitted in the ~ proposed zoning. On the attached drawing of a typical unit (Type A Standard) that space is noted as Flex Space and most of the balance of the first floor is devoted to the garage. In our presentations we also noted that, because we have more parking than the bylaw requires, some garages could be converted to additional?ex space, for a total area of 464 sq.ft. (Type A This could happen either at the time of construction through a Change Order to the approved drawings or after completion through a building permit for alterations. Since the presentation to APC, we have removed the garages from units #1 and#7, with the result that each of these units now has 464 sq.ft. of?ex space. Units 2-6 continue to be shown with garages but because of the excess garages in some of these could also be converted to?ex space. available parking the Yours very truly, Carsten Jensen Architect AIBC 663 Beach Avenue Suite 107 Qualicum Beach British Columbia V9K 2H7 (250) carsten@carstenjensenarchitectcom enseuarchitect.com

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