The Process. A simple guide to explain the background, terminology and procedure for Legal and Regulatory Affairs documentation. cdn-consular.co.

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1 The Process. A simple guide to explain the background, terminology and procedure for Legal and Regulatory Affairs documentation. cdn-consular.co.uk

2 Notary Public Information A Notary Public is a qualified lawyer who by successfully completing studies encompassing Roman and Private International Law and Notarial Practice, becomes a member of the oldest of the three branches of the legal profession in the United Kingdom. A Notary Public is appointed by the Archbishop of Canterbury and is subject to regulation by the Court of Faculties. The practice of a Notary Public is quite separate from that of a solicitor and is generally concerned with the verification of documents and information for use overseas. A Notary Public will typically sign and seal a document verifying that the identity of the signatory is genuine and is empowered to sign the document in the capacity they hold. A Notary Public in most cases will not verify the contents of the document but just the execution or signing of the document. Foreign & Commonwealth Office () Legalisation Service The Legalisation process carried out by the is the official confirmation that the signature, seal or stamp appearing on a document is genuine. The process of legalisation by the does not confirm that the contents of the document are accurate and it does not carry any sort of official approval of the Foreign & Commonwealth Office of Great Britain. Any British document intended to be used overseas needs to be legalised by the. In order to carry out this process, the signature, seal or stamp will need to be checked against the database held by the. In confirmation that the document has been correctly signed, sealed, or stamped an Apostille (the legal term for a legalisation certificate) is attached to the document as proof that it is genuine. The document may need further legal processing by the respective Embassy or Consulate of the country in which it will be used, dependant on the laws of that country. Where a country is a member of The Hague Conference further legalisation of the document by the respective Embassy or High Commission is not necessary. The Hague Conference is a global organisation created to bring together the different legal systems that exist in member countries with a view to simplifying legal activities in the jurisdiction of two or more countries. The conference held its first meeting in 1893 and it became a permanent inter-governmental organisation in In January 1965 Convention 12 was entered into force.the full name of this convention is - Convention abolishing the requirement of legalisation for foreign public documents. The purpose of this convention is to remove the need for diplomatic or consular legalisation of foreign public documents.once the Apostille Certificate is attached to the foreign document, there is no need for further authentication or legalisation of the document when presented in a member country of The Hague Conference.

3 Requesting documentation to be processed is often an area that mistakes can be made from the outset which may lead to delays and inevitably incur further costs. When submitting documents for processing the terminology used to express your requirements is vital. For your guidance here is a brief overview. Notarisation This is the process that a Notary Public performs to authenticate the signature or authenticity of a particular document. Legalisation This is the process whereby the Foreign & Commonwealth Office authenticates the signature on a document. The can only authenticate a signature that is either a recognised UK Public Office document (for example an authorised signatory signing a document issued on behalf of the Department of Health) or a UK Notary Public or Solicitor. Apostille This is an A5 sized stamp affixed to a document by the. The terms of the Apostille only apply to countries that are members of the Hague Convention. Where a country is not a member, then the stamp affixed is simply a mark of the and referred to as an Legalisation Stamp. Certification This is a reference made to the process that a Chamber of Commerce performs. Some Embassies/Consulates insist on a document bearing the certifying stamp and signature of a Chamber of Commerce prior to accepting the document for processing. Legalisation This is often referred to as the process performed by an Embassy, Consulateor Diplomatic Mission. In many cases it is quite common to see a mixture of the above listed terminology used for requesting different parts of the process and further words like attestation or consularisation may also arise. The flow chart on the reverse will detail the process which will clarify the procedure.

4 Non Public-Office Document Hague Convention Member Country Destination NOTARY PUBLIC Non Public-Office Document Embassy/Legalisation (Arab) NOTARY PUBLIC * ARAB-BRITISH CHAMBER OF COMMERCE Non Public-Office Document Embassy/Legalisation (Non-Arab) NOTARY PUBLIC Public-Office Document Hague Convention Member Country Destination Public-Office Document Embassy/Legalisation (Arab) * ARAB-BRITISH CHAMBER OF COMMERCE Public-Office Document Embassy/Legalisation (Non-Arab) Runnymede House 96/97 High Street Egham Surrey TW20 9HQ DX Egham T F E * Not mandatory in all cases. Contact our customer support desk for further information.

5 PARTIES TO THE HAGUE CONVENTION 1961 Documents for use in one of the Countries listed above only require a certification or Aposille from the Legalisation Office. Documents for use in a country not listed to be legalised by the Legalisation Office and the Consulate of the relevant Country. Latest revision September 2013 ANDORRA ALBANIA ANTIGUA AND BARBUDA ARGENTINA ARMENIA AUSTRALIA AUSTRIA AZERBAIJAN BAHAMAS BARBADOS BELARUS BELGIUM BELIZE BOSNIA AND HERZEGOVINA BOTSWANA BRUNEI BULGARIA CAPE VERDE COLOMBIA COOK ISLANDS COSTA RICA CROATIA CYPRUS CZECH REPUBLIC DENMARK DOMINICA DOMINICAN REPUBLIC ECUADOR EL SALVADOR ESTONIA FIJI FINLAND FRANCE GEORGIA GERMANY GREECE GRENADA HONDURAS HONG KONG HUNGARY ICELAND INDIA IRELAND ISRAEL ITALY JAPAN KAZAKHSTAN KOREA KYRGYZSTAN LATVIA LESOTHO LIBERIA LIECHTENSTEIN LITHUANIA LUXEMBOURG MACEDONIA MACAO MALAWI MALTA MARSHALL ISLANDS MAURITIUS MEXICO MOLDOVA MONACO MONGOLIA MONTENEGRO NAMIBIA NETHERLANDS NEW ZEALAND NICARAGUA NIUE NORWAY PANAMA PERU POLAND PORTUGAL ROMANIA RUSSIAN FEDERATION SAINT KITTS AND NEVIS SAINT LUCIA SAINT VINCENT AND THE GRENADINES SAMOA SAN MARINO SAO TOME AND PRINCIPE SERBIA SEYCHELLES SLOVAKIA SLOVENIA SOUTH AFRICA SPAIN SURINAME SWAZILAND SWEDEN SWITZERLAND TONGA TRINIDAD AND TOBAGO TURKEY UKRAINE UNITED KINGDOM UNITED STATES OF AMERICA URUGUAY UZBEKISTAN VANUATO VENEZUELA * Information correct at time of going to print and is subject to change without notice.

6 Apostille & Legalisation Service A quick & efficient solution CDN Consular Services offer the complete solution for your Apostille and Legalisation requirements. We specialise in handling documentation destined for overseas use. Authentication, Chamber of Commerce Certification and Embassy or Consulate Legalisation. Benefits You can send your original documents via post, courier or DX and copy documentation can be sent electronically. Your documents are logged on receipt and processed by our experienced staff. Our trained couriers will deliver your documents and pay the official fees on your behalf. Milton Keynes Centre Point per document* per document* Upon completion we will dispatch your documents to you on the day of collection or send them directly to your clients by your required method. CDN also offer multiple document discounts and can provide the usual account credit facilities. Our fees are competitive and transparent without any hidden extras or disbursements, our flexible approach and ability to adapt to our clients requirements will ensure complete satisfaction. * subject to change without prior notice Service options A standard next-day service via the Milton Keynes Legalisation Office An express while you wait service via the London Premium Service Office Embassy Legalisation Where additional processing of your documents is required, CDN can present your documents to any Embassy for legalisation saving time and additional expense. For More Details Please Contact Gary McWilliam CDN Consular Services General Manager T F W cdn-consular.co.uk Runnymede House 96/97 High Street Egham Surrey TW20 9HQ DX Egham

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