Invitation to Bid City of Perry Fire Alarm & Security Systems Bid Number (Part I & II) Due Date May 1, :00 AM

Transcription

1 Invitation to Bid City of Perry Fire Alarm & Security Systems Bid Number (Part I & II) Due Date May 1, :00 AM The City of Perry, GA is soliciting sealed bids for a fire alarm and security system at selected city buildings. Bidders must bid Part I and Part II to be considered for award. Three copies of the Bid shall be submitted in a sealed envelope with the name and bid number clearly marked on the front of the package. Competitive sealed bids will be received at the City of Perry Department of Administration Purchasing, 1211 Washington Street, P O Box 2030, Perry GA 31069, no later than 11:00 AM, May 1, Bids received after the required time or in any other location other than the Department of Administration will not be accepted. Bids may be withdrawn by written request only if the request is received prior to the time and date set for the opening of the bids. Negligence on the part of the bidder in preparing his/her bid confers no right of withdrawal or modification of his/her bid after bid has been opened. No bid may be withdrawn for a period of sixty days after the time and date of opening of bids. The City of Perry reserves the exclusive right to determine which Bidder should be awarded the Contract. The City of Perry also reserves the right to waive any irregularity or informality in a bid, and accepts or rejects any item or combination of items, when to do so would benefit The City of Perry. Also the City of Perry may reject bids that do not contain all elements and information requested. The City of Perry will not be liable for any cost/losses incurred by bidders throughout this process. The City of Perry does not discriminate on the basis of race, religion, color, sex, national origin, age or disability. The bidder will indemnify, defend and hold harmless the City of Perry from and against any and all claims, damages, losses and expenses including, but not limited to, fees and charges of attorneys and court and arbitration costs, arising out of or resulting from the negligent acts, negligent omissions, willful misconduct, or reckless misconduct of the Bidder or anyone whom the Bidder is responsible.

2 CITY OF PERRY FIRE ALARM & SECURITY SYSTEMS BID # PART I FIRE ALARM SYSTEM I. Scope of Service The City of Perry, GA is accepting competitive sealed bids for the installation of a fire alarm system in the following city buildings: 1. City Hall 1211 Washington Street 2. Public Safety Building 1207 Washington Street II. General The primary mission or function of the Fire Alarm system is to provide fire protection for city buildings and personnel. The fire system is designed to provide life safety for all high value internal areas and personnel within the city buildings of Perry. The fire alarm reporting system will report back to the central station for the early detection of fire, water flow or supervisory alarms. It is the intent of the fire reporting system as specified in these specifications to provide a higher degree of fire reporting safety for the facility. The system monitoring shall be designed, constructed and tested in conformance with a relative test standard for UL 864 Central Station Fire. III. Intent 1. It is the intent of these specifications to procure a fully acceptable, effective and reliable fire alarm system. These specifications recognize the importance of complete system operation and are not limited to specifying of equipment only. The following are also required from the selected bidder: a. Proven experience in the fire alarm business. Minimum of 20 years. b. Prompt delivery and professional installation of equipment as specified. c. U.L. Central station providing 24-hour alarm monitoring. d. Complete maintenance and service capability. 2. All equipment described herein for each system, shall be the product of one manufacturer or products approved as compatible by the manufacturer. Used products will not be acceptable. Manufacturer must satisfactorily demonstrate that he has supplied and will continue to supply products to avoid the obsolescence of equipment installed in the building. 3. Bidder must currently maintain a computerized monitoring station of established reputation for back-up capabilities. He must demonstrate that personnel, on duty twentyfour hours per day, have successfully monitored fire alarm systems. 4. Bidder shall show satisfactory evidence that he maintains as an integral part of his organization, and under his control, a fully equipped service department capable of providing timely maintenance and factory-authorized service as required with on-going replacement parts.

3 5. All equipment shall be fully guaranteed. This guarantee shall become effective from the day of installation. When in normal operation, if the equipment is found to be below manufacturer s specification, repair and replacement of equipment shall be provided. Repairs shall be started within twenty-four hours and completed without delay. Bidder shall either stock spares or be capable of obtaining all required replacement parts within 24 hours. a. Equipment damaged by vandalism, acts of God, building occupants, or stolen during hours when building is occupied, shall be replaced or repaired at client request and expense within twenty-four (24) hours. 6. All the work within the scope of this bid shall be performed in accordance with the applicable state, county and city laws and ordinances. The bidder shall be able to obtain all permits and licenses as required in addition to being a licensed contractor. All materials, supplies and equipment must meet NFPA ed. standards. All electrical wiring and installations shall be done in accordance with the National Electrical Code. 7. Fire Alarm shall be in accordance with NFPA ed. and Life Safety Code ed. 8. The service provider shall have qualified and certified personnel on staff to provide the highest level of service during the term of the contract. The following will be the minimum requirements. a. One technician on permanent staff that has attended and has been certified by an approved training seminar by the manufacturer dealing with the U.L. installation procedures and service/maintenance of fire equipment. IV. IV. Contractor Requirements a. Contractor must have current, valid workers compensation insurance coverage. b. Contractor must have current, valid business license from Georgia local government. c. Contractor must have current, valid general liability and vehicle insurance coverage. d. Contractor must be in compliance with current Georgia immigration laws/regulations. The attached contractor s affidavit must be submitted with bid. e. Contractor is responsible for the provision of all supplies, labor, equipment and permits. Scope of Work All bids will be based on the attached breakdown for each building and including the following services: a. Local 24 hour monitoring b. 24 hour emergency services c. A written copy of all service calls V. Bidder Requirements 1. Any contractor submitting a bid for this project must provide: a. Three (3) commercial or institutional references. b. Copy of current, valid business license. c. Detailed statement of total cost to complete project. d. Estimate time to complete project. e. Any deviations or alternations from the specifications must be made in writing.

4 2. A mandatory site visit is required of all desiring to submit a bid for the project. To schedule an appointment or questions regarding this bid contact Deputy Chief Stanton at (478) VI. Bid Due Date All bids must be received in the Department of Administration Purchasing no later than 11:00 AM May 1, VII. Submission of Bid Bid documents must be clearly marked on outside Fire Alarm and Security System Bid # (Part I & II). No fax transmissions or s will be accepted. Bids are to be submitted to: Brenda King Department of Administration Purchasing 1211 Washington Street P O Box 2030 Perry GA The City reserves to reject any bid determined not to be in the best interests of the City.

5 BID FORM CITY OF PERRY FIRE ALARM & SECURITY SYSTEM BID # PART I FIRE ALARM SYSTEM BID RECIPIENT This Bid is submitted to: CITY OF PERRY ATTN: Brenda King Department of Administration - Purchasing 1211 Washington Street P O Box 2030 Perry, Georgia The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. BIDDER'S ACKNOWLEDGEMENTS Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. BIDDER'S REPRESENTATIONS In submitting this Bid, Bidder represents that: Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date Bidder has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, and performance of the Work

6 BASIS OF BID Bidder will complete the Work for the following price: CITY HALL Complete Turnkey Installation Cost: Monthly Monitoring and Service: Completion Time: PUBLIC SAFETY Complete Turnkey Installation Cost: Monthly Monitoring and Service: Completion Time: TIME OF COMPLETION Bidder agrees that the work will be substantially complete and will be completed and ready for final payment on or before the dates or within the number of calendar days indicated in the Agreement. ATTACHMENTS TO THIS BID The following documents are attached to and made a condition of this Bid: Competitive Bid Affidavit Contractor s Affidavit BID SUBMITTAL This Bid submitted by: Company Name Company Address Authorized Agent Signature Authorized Agent (printed): Contact Number Fax Number Address

7 COMPETITIVE BID AFFIDAVIT STATE OF GEORGIA, being first duly sworn, deposes and says that: 1. He/She is the of (Owner, Partner, Officer, Representative or Agent) the Bidder that has submitted the attached Bid; 2. He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such bid; 3. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way, directly or indirectly, prevented or attempted to prevent competition in such bidding or proposals by any means whatever; nor prevented or endeavored to prevent anyone from making a bid or proposal therefor by any means whatever; nor cause or induce another to withdraw a bid or proposal for the work. By: Its: (Title) Subscribed and sworn to before me this day of, 20. Notary Public My Commission expires:

8 Contractor Affidavit under O.C.G.A (b)(1) By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A , stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of City of Perry has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A (b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on,, 20 in (city), (state) Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF, 20 NOTARY PUBLIC My Commission Expires:

9 CITY OF PERRY FIRE ALARM & SECURITY SYSTEMS BID # PART II SECURITY SYSTEM VI. VII. Scope of Service The City of Perry, GA is accepting competitive sealed bids for the installation of a security system for the following city buildings: 1. City Hall 1211 Washington Street 2. Public Safety Building 1207 Washington Street 3. Davis Farm Fire Station 150 Commodore Drive 4. Worrall Community Center/Rozar Park 1060 Keith Drive General 1. The primary mission or function of the intrusion/video/surveillance/access control system is to provide security for city buildings and personnel. VIII. Intent 2. The intrusion/video surveillance systems are intended to provide protection of high value internal areas and personnel within the city buildings of Perry. The equipment required to be installed at various facilities is as noted in Attachment A. Locations for access controls, cameras, motion sensors and panic buttons are as noted on building diagrams Attachments B - D. 3. The access control system, through the addition of card readers and access control modules, can provide the 24-hour capability of effectively managing the entry and/or exit of authorized individuals and restricting access. 1. It is the intent of these specifications to procure a fully acceptable, effective and reliable intrusion/video/access control system. These specifications recognize the importance of complete system operation and are not limited to specifying of equipment only. The following are also required from the selected bidder: a. Proven experience in the security business. Minimum of 20 years. b. Prompt delivery and professional installation of equipment as specified. c. U.L. Central station providing 24-hour alarm monitoring. d. Complete maintenance and service capability. 2. All equipment described herein for each system, shall be the product of one manufacturer or products approved as compatible by the manufacturer. Used products will not be acceptable. Manufacturer must satisfactorily demonstrate that he has supplied and will continue to supply products to avoid the obsolescence of equipment installed in the building. 3. Bidder shall show satisfactory evidence that he/she maintains as an integral part of his/her organization, and under his/her control, a fully equipped service department capable of providing timely maintenance and factory-authorized service as required with on-going replacement parts.

10 4. All equipment shall be fully guaranteed. This guarantee shall become effective from the day of installation. When in normal operation, if the equipment is found to be below manufacturer s specification, repair and replacement of equipment shall be provided. Repairs shall be started within twenty-four hours and completed without delay. Bidder shall either stock spares or be capable of obtaining all required replacement parts within 24 hours. b. Equipment damaged by vandalism, acts of God, building occupants, or stolen during hours when building is occupied, shall be replaced or repaired at client request and expense within twenty-four (24) hours. 5. All the work within the scope of this bid shall be performed in accordance with the applicable state, county and city laws and ordinances. The bidder shall be able to obtain all permits and licenses as required in addition to being a licensed contractor licensed. 6. All materials, supplies and equipment must meet OSHA standards. All electrical wiring and installations shall be done in accordance with the National Electrical Code. IX. Access Control System 1. Each module will have the following capabilities: a. Access control for the number of doors determined using distributed database technology. See Attachment A. b. Verification for up to 250 users on-site, using magnetic stripe, proximity card technology and or keypad. c. The actual number and configuration of cards to be provided under this bid is to be determined. Cards to be provided shall be able to be private labeled and integrate a photo ID. d. Capability for optional Free Egress via an electronic switch. e. Access verification for each user includes the following: User must be authorized for specific door(s). User must be allowed at the current time and day including holidays. Access to an armed area is denied unless the user is authorized to disarm. In addition, a Master Card capability must also be a programmable option. 2. System shall have a software option capability for a minimum schedule of 11 holidays throughout the year. 3. Temporary access cards for vendors and/or guests, etc., shall be able to be programmed into the system with a selectable start and expiration date. 4. The access control system, when integrated into the system, must meet and operate in accordance with NFPA Life Safety Codes 2012 ed. 5. All doors must unlock during fire alarm. 6. The service provider shall have qualified and certified personnel on staff to provide the highest level of service during the term of the contract. The following will be the minimum requirements.

11 X. Intrusion Control b. One technician on permanent staff that has attended and has been certified by an approved training seminar by the manufacturer dealing with the U.L. installation procedures and service/maintenance of security equipment. 1. A motion sensor is to be installed at each specified entry door. 2. In areas where glass breakage protection is to be provided, a single sensor shall be used to also provide for audio detection of the selected area. 3. The sensor, when installed with the subscriber control unit, shall be capable of omnidirectional audio coverage of approximately 6,000 square feet of unrestricted building space. XI. Scope of Work All bids will be based on the attached breakdown for each building and including the following services: a. Panic buttons where needed b. Local 24 hour monitoring c. 24 hour emergency services d. A written copy of all service calls e. Remote data base management of user identification codes and system programming. f. Auto alarm feature VI. VII. Contractor Requirements f. Contractor must have current, valid workers compensation insurance coverage. g. Contractor must have current, valid business license from Georgia local government. h. Contractor must have current, valid general liability and vehicle insurance coverage. i. Contractor must be in compliance with current Georgia immigration laws/regulations. The attached contractor s affidavit must be submitted with bid. j. Contractor is responsible for the provision of all supplies, labor, equipment and permits. Bidder Requirements 3. Any contractor submitting a bid for this project must provide: f. Three (3) commercial or institutional references. g. Copy of current, valid business license. h. Statement of total cost to complete project. i. Estimate time to complete project. j. Any deviations or alternations from the specifications must be made in writing. 4. A mandatory site visit is required of all desiring to submit a bid for the project. To schedule an appointment contact Deputy Chief Stanton at (478) VIII. Bid Due Date All bids must be received in the Department of Administration Purchasing no later than 11:00 AM May 1, 2015.

12 VIX. Submission of Bid Bid documents must be clearly marked on outside Fire Alarm and Security System Bid # (Part I & II). No fax transmissions or s will be accepted. Bids are to be submitted to: Brenda King Department of Administration Purchasing 1211 Washington Street P O Box 2030 Perry GA The City reserves to reject any bid determined not to be in the best interests of the City.

13 ATTACHMENT A Required Equipment and minimum specifications City Hall Access Control 12 single doors 2 double doors All doors must be read-in only. Install request to exit motion and buttons All doors must unlock during fire alarm City Hall Intrusion 14 panic buttons 3 motion sensors Glass shatter devices in selected areas City Hall Video System 12 inside dome cameras (minimum 2.8 varifocal lens) 3 outdoor cameras (minimum 2.8 varifocal lens) 16 channel video recorder (minimum specs: 15 frames per second recording, 960 resolution and 2 TB storage capacity) 16 channel power supply Optional Add-on video monitor (20 inch) video intercom Public Safety Access Control 13 single doors 1 double door All doors must be read-in only. Install request to exit motion and buttons All doors must unlock during fire alarm Public Safety Video System 9 inside dome cameras (minimum 2.8 varifocal lens) 3 outdoor cameras (minimum 2.8 varifocal lens) 16 channel video recorder (minimum specs: 15 frames per second recording, 960 resolution and 2 TB storage capacity) 16 channel power supply Optional Add-on video monitor (20 inch) video intercom

14 Worrall Community Center Access Control 1 double door All doors must be read-in only. Install request to exit motion and buttons All doors must unlock during fire alarm Worrall Community Center Video System Existing cameras to be connected to new video recorder Add 3 indoor cameras (minimum 2.8 varifocal lens) video recorder 9 channel (minimum specs: 15 frames per second recording, 960 resolution and 2 TB storage capacity) Optional Add-on video monitor (20 inch) video intercom Davis Farm Fire Station Access Control 2 single doors

15 ATTACHMENT B CITY HALL Page 1

16 ATTACHMENT B CITY HALL Page 2

17 ATTACHMENT C PUBLIC SAFETY

18 ATTACHMENT D Worrall Community Center

19 BID FORM CITY OF PERRY FIRE ALARM & SECURITY SYSTEMS BID # PART II SECURITY SYSTEM BID RECIPIENT This Bid is submitted to: CITY OF PERRY ATTN: Brenda King Department of Administration - Purchasing 1211 Washington Street P O Box 2030 Perry, Georgia The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. BIDDER'S ACKNOWLEDGEMENTS Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. BIDDER'S REPRESENTATIONS In submitting this Bid, Bidder represents that: Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date Bidder has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, and performance of the Work

20 BASIS OF BID Bidder will complete the Work for the following price: CITY HALL Complete Turnkey Installation Cost: Monthly Monitoring and Service: Completion Time: PUBLIC SAFETY Complete Turnkey Installation Cost: Monthly Monitoring and Service: Completion Time: DAVIS FARMS FIRE STATION Complete Turnkey Installation Cost: Monthly Monitoring and Service: Completion Time: WORRALL COMMUNITY CENTER/ROZAR PARK Complete Turnkey Installation Cost: Monthly Monitoring and Service: Completion Time: TIME OF COMPLETION Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment on or before the dates or within the number of calendar days indicated in the Agreement. ATTACHMENTS TO THIS BID The following documents are attached to and made a condition of this Bid: Competitive Bid Affidavit Contractor s Affidavit

21 BID SUBMITTAL This Bid submitted by: Company Name Company Address Authorized Agent Signature Authorized Agent (printed): Contact Number Fax Number Address

22 COMPETITIVE BID AFFIDAVIT STATE OF GEORGIA, being first duly sworn, deposes and says that: 4. He/She is the of (Owner, Partner, Officer, Representative or Agent) the Bidder that has submitted the attached Bid; 5. He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such bid; 6. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way, directly or indirectly, prevented or attempted to prevent competition in such bidding or proposals by any means whatever; nor prevented or endeavored to prevent anyone from making a bid or proposal therefor by any means whatever; nor cause or induce another to withdraw a bid or proposal for the work. By: Its: (Title) Subscribed and sworn to before me this day of, 20. Notary Public My Commission expires:

23 Contractor Affidavit under O.C.G.A (b)(1) By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A , stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of City of Perry has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A (b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on,, 20 in (city), (state) Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF, 20 NOTARY PUBLIC My Commission Expires: