Virtual Office Service

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1 Virtual Office Service Make your professional office a virtual reality

2 Introduction What is a virtual office? Whether you re a home-based business or an established company looking to expand into a new geographic area, there are occasions when you need access to the benefits that are associated with business premises but don t want the commitment of a full-time office. A virtual tenancy with NWES Premises offers a simple, cost-effective solution by providing the appearance of commercial premises without the overheads of facilities, business rates and rent. Why have a virtual office? If you re a home-based business: Virtual tenancy helps project a more professional business image by eliminating the need to use your home address. You can choose any one of our enterprise centres across the region as your virtual office and utilise the address for all your business correspondence. We will handle your mail and forward to your chosen location as well as sign for any parcels you may wish to be delivered to the centre. Furthermore, if your business requires significant travel and takes you on the road, we can eliminate the risk of missing important calls by allocating a local telephone number to your business and answering calls in your company name. If you re an existing business: There are times when the location of a business can impact customer decisions when sourcing a supplier or service - people are often more confident doing business with a company that has a local presence. Our virtual office sites can offer geographic representation across Cambridgeshire, Essex, Norfolk and Suffolk, so for a company looking to expand into a new location or establish a satellite office away from their head quarters, a virtual office is an ideal means to achieve this. 2

3 Benefits Why choose NWES Premises? Our organisation exists to encourage enterprise across the East of England. We have a 10 year history in operating enterprise centres that have housed both start-up and established companies in all types of industry and sectors. As testament to this ethos, our buildings offer more than just bricks and mortar. environment in which to grow their company. Customers who choose an NWES enterprise centre as a home for their business - whether on a physical or virtual level - will benefit from a very supportive What makes us different? We pride ourselves in keeping our packages all-inclusive and our prices clear. We will not: Apply additional charges to your chosen package Limit the amount of monthly calls we will answer on behalf of your business Tie you in to a long-term commitment instead we offer month-by-month tenancy As part of our packages, NWES Premises also offers a range of free and valuable added support that can have real impact on the progress of your business. This support includes: Signposting to business mentoring, advice and training Professional guidance on business rates Opportunity to have your business promoted via press releases Invitation to NWES networking events Industry specific business development advice (including Renewable Energy, Oil & Gas and Innovation) Your company details and hyperlink added to our website With this array of enterprise guidance available to you, your business will be able to grow and develop to a stage where you may require premises of your own. And there s more... If you choose to upgrade to a physical tenancy with NWES Premises (either in an office or light-industrial unit), we will give you a monthly rental reduction equal to your virtual office fee for a period of up to six months. 3

4 Package Prices We offer three simple price tiers to match the various stages and needs of your business. We can also create flexible and tailored solutions for those businesses that require alternative support not covered in the below packages. Our virtual office service is available at enterprise centres across Norfolk, Suffolk, Cambridgeshire and Essex. Service features Bronze Silver Gold Registered business address at any NWES Premises enterprise centre Mail forwarding to your chosen address Discounted meeting/conference room hire at any NWES Premises enterprise centre Localised telephone answering in your company name Free 1-to-1 business advice session 1 hour per month 1 day* free meeting/conference room hire *8 hours Monthly cost 30 + VAT 60 + VAT VAT Please see overleaf for a complete list of our locations or call to discuss your requirements with a member of our team. Bespoke packages A virtual office can mean different things to different people. Depending on the nature or activity of your business, you may have specific needs and requirements that are not covered by our Bronze, Silver or Gold packages. For example, you may require an office or meeting room that you can use on a semi-regular basis, or you may need our team to print and despatch documents for you. We will happily discuss the specific service you would like and will create a flexible and bespoke solution to best serve your business needs. 4

5 Our Locations Our virtual offices are available at the following locations across the East of England. Suffolk Centre name Town Telephone Area Code Suffolk Enterprise Centre Ipswich Hadleigh Business Centre Hadleigh Felixstowe Enterprise Centre Felixstowe South Suffolk Business Centre Sudbury Leiston Enterprise Centre Leiston North East Suffolk Business Centre Lowestoft Riverside Business Centre Lowestoft Norfolk Beacon Innovation Centre Gorleston St James Centre Great Yarmouth Cobholm & Lichfield Centre Great Yarmouth Norwich Enterprise Centre Norwich Cambridgeshire & Essex Creativexchange St Neots March Enterprise Park March Harlow Enterprise Hub Harlow Thurrock Centre for Business Thurrock

6 Application Form If you would like to take a virtual office at an NWES Premises enterprise centre, please complete the below application and Direct Debit form. We ask that a deposit of 1 month s fee (excluding VAT) is paid in advance of your virtual office service commencing. This can be taken by cash, cheque, credit card or BACS transfer. Your details Applicant s name: Applicant s address: Telephone number: Mobile number: address: Company name: Nature of business: Company start date: Company registration number: (If your business is not registered with Companies House, we will ask for a form of identification to be shown and held on file.) Select your package Please tick the box of your chosen service level: Bronze Silver Gold 30 + VAT per month 60 + VAT per month VAT per month Please state which enterprise centre you would like as your virtual office: Please state which area code you require for your virtual phone number: How did you hear about our virtual office service? 6

7 References The Centre Manager may take up references as part of the application for a virtual office. Please provide details of a trade or personal reference that NWES Premises can contact if we so require. If this is not possible, please give the contact name and company details of your most recent former employer. Name: Position: Address: Telephone number: Mobile number: address: Please return the completed application and Direct Debit form to the following address: NWES Property Services Ltd Virtual Office Service OrbisEnergy Wilde Street Lowestoft Suffolk, NR32 1XH We look forward to welcoming you into the East of England's fastest growing virtual office network 7

8 Centre name: DAISI ref: Please fill in the whole form using a ball point pen and send it to: NWES Property Services Ltd Virtual Office Services OrbisEnergy Wilde Street NWES office use only Instruction to your Bank or Building Society to pay by Direct Debit Originators Identification Number Lowestoft Suffolk, NR32 1XH Name(s) of Account Holder(s) Reference Instruction to your Bank or Building Society Bank/Building Society account number Please pay NWES Property Services Ltd Direct Debits from the account detailed in this Instruction subject to the safeguards assured by the Direct Debit Guarantee. I understand that this instruction may remain with NWES Property Service Ltd and, if so, details will be passed electronically to my Bank/building society. Branch Sort Code Name and full postal address of your Bank or Building Society To: The Manager Bank/Building Society Signature(s) Address Postcode Date Banks and Building Societies may not accept Direct Debit Instructions for some types of account Please cut off and retain The Direct Debit Guarantee This Guarantee is offered by all Banks and Building Societies that take part in the Direct Debit Scheme. The efficiency and security of the Scheme is monitored and protected by your own Bank or Building Society. If the amounts to be paid or the payment dates change NWES Property Services Ltd will notify you 10 working days in advance of your account being debited or as otherwise agreed. If an error is made by NWES Property Services Ltd or your Bank or Building Society, you are guaranteed a full and immediate refund from your branch of the amount paid. You can cancel a Direct Debit at any time by writing to your Bank or Building Society. Please also send a copy of your letter to us. 8

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