GAA SUMMARY OF PROPERTY & LIABILITY INSURANCE AND INJURY SCHEME

Transcription

1 GAA SUMMARY OF PROPERTY & LIABILITY INSURANCE AND INJURY SCHEME

2 TABLE OF CONTENTS SUMMARY OF PROPERTY INSURANCE...2 SUMMARY OF LIABILITY INSURANCE...10 NOTIFICATION OF PROPERTY CLAIMS...18 GUIDELINES FOR PROPERTY AND LIABILITY QUERIES...20 DOCUMENTATION FOR THE USE OF FACILITIES BY NON GAA USERS...23 KEY CONTACTS...31

3 GAA Property Programme 1

4 SUMMARY OF PROPERTY INSURANCE BENEFITS OF SCHEME Broad Form of Cover Highly Competitive pricing Building and Contents Insured on Reinstatement Cost Automatic Cover for: o All Property Owned, Rented, leased or for which the Insured is responsible o Contents o Money o Loss of Revenue INSURED The Gaelic Athletic Association, which consists of a Central Council, four Provincial Councils, (Connacht, Leinster, Munster and Ulster), thirty-two County Committees and their subsidiary units and clubs and associated bodies including the Handball, Camógie, Rounders and Ladies Gaelic Football Associations. INSURER Chartis Insurance Ireland Ltd. and others. PERIOD OF INSURANCE Annually from November 1st INSURED PERILS All Risks including Glass Breakage Theft and Subsidence on Buildings subject to Standard Policy Exclusions. SUMS INSURED PER G.A.A. UNIT Property Buildings Contents Reinstatement Cost of Buildings Up to 25% of Reinstatement Cost of Buildings 2

5 Loss of Revenue Revenue Up to 25% of Reinstatement Cost of Buildings (Per 12 months of Indemnity Period) Indemnity Stadia and Major Clubs 36 Months Period All Other Locations 24 Months Example Clubhouse Building with Reinstatement Cost of 100,000 Building Sum Insured 100,000 Contents Sum Insured up to 25,000 Loss of Revenue Sum Insured up to 25,000 Loss of Money Section Situation and Circumstances Claim Limit of Liability for Any One Claim 1 Cash whilst in transit in the personal custody of the insured 16,500 2 Cash whilst on any of the Insured s premises during Business hours 16,500 3 Cash in approved locked safe outside Business Hours 16,500 4 Crossed-Cheques, Postal Orders and Money Orders 320,000 5 Cash in Bank Night safe 95,250 6 Cash in Home of any Provincial Officer, and any County, Chairperson, Secretary or Treasurer or in an approved look safe 16,500 7 Personal accident Assault: Death/Capital Benefit 32,000 8 Money whilst in the custody of authorised club members and/or volunteers and/or employees anywhere in the world 2,550 3

6 Custodian Warranty Amount Custodian Up to 8,000 All carryings be made by one able bodies person 8,001-16,500 The carrier be accompanied by at least one able bodies escort Note: Cash shall not be left in unattended vehicles. Journeys in excess of 1KM must be undertaken in a Motor Vehicle and for the duration of such transits, the cash must be contained within the locked boot of such vehicle. Business Hours shall mean The working hours which the authorised employees/volunteers/club members entrusted with the money are on the premises for the purposes of the Business. All negotiable Instruments e.g. cheques are deemed to be cash unless crossed and recorded. PRINCIPAL EXTENSIONS Debris Removal Professional Fees Reinstatement Cost FACILITY TO INCREASE SUMS INSURED Insurers will consider any advance request to increase the following subject to their standard underwriting criteria: Contents Loss of revenue Money DEDUCTIBLES 25,000 any one occurrence - in respect of flood claims 15,000 any one occurrence - in respect of escape of water claims 25,000 any one occurrence - in respect of escape of water claims for clubs who have suffered escape of water losses since 1 st December ,000 any one occurrence all other claims 4

7 DEFINITION OF FLOOD AND WINDSTORM Flood shall mean the escape of water from its normal, natural or artificial confines (other than tanks, apparatus or pipes), tidal wave, tsunami or any other inundation from the sea, whether or not driven by wind. Windstorm shall mean rainstorm, windstorm, hailstorm, hurricane, tempest, typhoon, tornado or cyclone, including ensuing Damage caused by water that backs up from a sewer or drain as a direct result thereof but excluding Flood. 72 Hour Provision All Damage: caused by Earthquake arising out of a single seismic disturbance caused by Windstorm arising out of a single atmospheric disturbance caused by Flood occurring within a period of 72 consecutive hours shall be one Occurrence PRINCIPAL CONDITIONS Implementation of best practice weather risk management procedures Frost Stats on all boilers and Attic Min 2 per location Maintain heating above 5.5 degrees C at all times during winter months (Nov to March) Drain pipes and isolate water when closed during winter Lag all external pipes (Oil Feeds and Water Feeds) to prevent freezing in extreme conditions Regularly check premises when closed over winter If premises are closed over winter and there is no heating - water must be drained, and isolated. Occupied over winter months all of above 5

8 PRINCIPAL EXCLUSIONS Damage or consequential loss caused by: Faulty or defective design, materials or workmanship, inherent vice, latent defect, gradual deterioration, wear and tear or frost. Collapse or cracking of buildings Corrosion, rust, change in temperature, dampness, dryness, wet or dry rot, shrinkage, evaporation, loss of weight, contamination, change in colour or flavour or texture or finish, vermin, insects, marring or scratching Theft other than theft involving entry to or exit from the buildings at the insured s premises by forcible and violent means or any attempt threat. Cracking, fracturing, collapse or overheating of boilers, economisers, vessels, tubes or pipes, nipple leakage and/or failure of welds of boilers. Mechanical or electrical breakdown and/or derangement of machinery or equipment. Damage to vehicles licensed for road use RISK MANAGEMENT To ensure the continued success of the Programme the following Risk Management guidelines should be complied with where applicable. All walls, ceilings, linings and roofs should be composed of non-combustible materials and all contents, carpets, and soft furnishings should be composed of fire retardant materials. Ensure that all employees and members have been instructed and trained in the procedures to be followed in the event of a fire or a similar emergency. Fire Detection and Alarm systems including Intruder Alarms, should be inspected daily to ensure they are functioning properly and faults should be rectified at once. These systems should also be fully tested on a regular basis. All fire exit doors and escape routes should be checked daily to ensure they are not obstructed and are functioning properly. Ensure that full evacuation drills are carried out at least once every six months. Fire blankets should be provided in kitchen areas and employees and members should be trained in their proper use. 6

9 Fire extinguishing appliances should be regularly checked and maintained to ensure that they are in proper working order. Employees and members should be trained in the correct use of fire extinguishers. Burst Pipes Prevention Checklist: 1. Are your pipes and tank properly lagged? 2. Are all your taps closing tightly? 3. Do you know where the main water stop valve/stopcock is? 4. Are you sure your main water stop valve/stopcock is working? 5. Do you have a light in your attic? 6. Do you open your attic door during the winter? 7. Do you set your heating to come on at night? 8. Do you leave your heating on when the house is unoccupied? 9. Cash must be kept in an approved locked safe outside of business hours. If you answer no to any of the above you will need to take action. BALL STOP NETS It is a condition precedent to Liability under the Property Insurance Policy that all retractable ball nets are pulled over after a match and cover in respect of same only applies once the club has adhered to this condition. TOOLS, IMPLEMENTS & MACHINERY The policy extends to cover loss of or damage to tools, implements, mowing machines, ride-on mowers, tractors, rollers and the like, the property of the Insured, whilst anywhere upon the Insured's premises. In respect of this extension the policy deductible as stated in the schedule, each and every loss, will apply. Special Condition Applicable Items must be chained to secure fence/building when not in use There shall be no claim for loss due to theft by members of the Insured's staff. 7

10 Engineering Cover Domestic heating boilers are covered under the GAA Property policy for defined perils only. Steam Explosion is however excluded. Examples of plant & machinery that require engineering cover due to statutory requirements are as follows: Pressure Plant Items Inspection Frequency (Months) Steam Boilers (boiler house) 14 Steam Calorifiers (boiler house/plant rooms) 26 Steam Jacketed Pans (kitchens) 26 Steam Café Boilers (café areas) 14 Self-Generating Autoclaves 14 Sterilises (external steam supply) 26 Air Receivers 26 Lifting Plant Items Inspection Frequency (Months) Passenger/Goods Lifts 6 Service Lifts 12 Wheelchair Lifts 6 Tail Lifts (wheelchair) 6 Tail Lifts (goods vehicles) 6 Stair lifts 6 Window Cleaning Equipment/Cradles 6 The above list is not exhaustive but covers the main items of equipment which require thorough examination. GAA Clubs should contact Willis if they require a quotation. Motor Cover If motorised tractors/lawnmowers are used on car parks or public roads they will require a minimum of third party motor cover which needs to be arranged separately. Willis can provide a quotation for this cover once the following information has been obtained: Make / Model of Vehicle: Reg Number of Vehicle: Value of Vehicle: Drivers of Vehicle: Cover required Comprehensive, Third Party Fire & Theft, and Third Party only. 8

11 GAA Liability Programme 9

12 SUMMARY OF LIABILITY INSURANCE CUMANN LÚTHCHLEAS GAEL GAA LIABILITY PROGRAMME The guide remains an overview of the Terms, Conditions, limitations and Exclusions under the Association s Public and Employers Liability Insurance arrangements. There are changes which affect all units covered under the GAA LIABILITY PROGRAMME, in which participation remains mandatory. GENERAL Liability risks arise under a variety of circumstances, most frequently from the attendance of the public at GAA grounds and premises. The Code of Practice for Safety at Sports Grounds, published by the Department of education in 1996, remains the authoritative guide in the 26 Counties on the liabilities that may typically arise for the majority of GAA facilities. The equivalent in the six Counties is the recently published red guide (The safety at sports Grounds Legislation). The SAFETY, HEALTH and WELFARE at WORK ACT 2005, enacted on September 1, 2005, imposes statutory obligations on many GAA units. The 2005 Act is of particular importance where Association officers are responsible for any form of EMPLOYMENT which can include full and part-time staff, FAS scheme participants, causal and voluntary workers, building contractors, or anyone working under the direction of club officials. Other legislation which may impose particular duties on Association units include the Fire Services Act, 1981, the Criminal Justice (Public Order Act), 1994 or the Occupiers Liability Act A Liability claim can usually only succeed where negligence can be proven. Negligence is a failure to exercise the proper and prudent care appropriate to the circumstances. In Civil Law, the measures of negligence make reference to FORESEEABILITY (ignorance is no defence), and REASONABLENESS (common sense would normally indicate the duties of care expected). For example, a greater measure of responsibility is expected towards children in cases where they may be guilty of trespass. 10

13 LOSS CONTROL 1. ACCIDENT PREVENTION It is absolutely essential that Clubs and other units shall take all reasonable precautions to prevent accident, injury, loss or damage and shall take all reasonable steps to observe and comply with all statutory or local authority laws obligations and requirements. Each club or unit must have a safety Statement and carry out Risk Assessments, the extent of which will be determined by the activities undertaken at the facility. This will include match day as well as non-match day exposures. A system of continuous safety inspection at the facility is necessary to ensure it is maintained in a healthy and safe condition for both visitors ( Third Parties, Outside Bodies, Hirers ) and, of course, members. A safety review should cover Regular Maintenance Utilities: Electrical (wiring/lighting), Gas, Oil and Water Supplies Dangerous refuse and litter constituting fore and toxic risks Walls, Gates and fencing Stands, Roofs, terracing, Seating Car Parking Stewarding and crowd control Medical facilities, including access for ambulances Safe access and exits (external and internal) Clearance of glass and sharp stones from playing areas Shops, Kiosks, Canteens Co-operation with An Garda Síochána and Fire Officers Cleaning operations including toilets Supervision of all activities and training of Employees Training & event set up Such maintenance inspections of pitches, buildings, stands, access areas and car parks should be carried out on a regular and systematic basis and a written record maintained. Where any defects or spillages are found, remedial work should be put in hand without delay. Members and the public should be excluded from such areas until repairs are completed. Special attention should be given to stairways, paths and other access ways. In making such inspections, all units (clubs), should use the services of suitable people who can be relied on to take an objective and critical view of any shortcomings that might come to light. Officials, members, stewards and helpers must be continuously appraised of their responsibilities to all users of GAA facilities. 11

14 There should be regular briefing on Accident Procedures ( drills ) and Incident Reporting for anyone likely to come into contact with the public such as Officials, Stewards, Gatemen, Stilesmen, Barmen and Caterers. Ground Safety Rules For Match Days the Association has published Rules which replace the previously issued FÓGRAÍ and are available from County Boards. LOSS CONTROL 2. INCIDENT REPORTING Equally important are the actual costs incurred in defending ourselves against the many and varied claims against the Association, whether they are valid claims or not. In recent times it has become prudent, on a country-wide basis, to retain the services of a panel of defence solicitors who have proven collective experience in legal matters involving the Association. Loss Control, in human terms as well as financial, still remains a core management responsibility at all levels within the Association. The early recognition of potential losses ( incidents ), their recording and reporting is crucial to any successful programme of Risk Management. Any incident likely to give rise to a claim must be reported without delay. Early referral to County Boards will ensure a uniform defence strategy, including the appointment of designated defence solicitors, as well as meeting basic Insurance Policy reporting requirements. 12

15 GAA PUBLIC LIABILITY INSURANCE Cover has been arranged with Lloyd s and other Market Insurers and comprises: Annual Policies which provide for cover up to 6.5 million in respect of any one occurrence subject to an Annual Aggregate Excess of 1.5 million. This means that all compensation cost and expenses payable in respect of injury, loss and damage up to this Excess during the year are the responsibility of the GAA and must be met from the GAA Liability Fund. The Policies provide indemnity against all sums which the Association shall be come legally liable to pay compensation, together with claimant s costs and expenses, in respect of: Accidental bodily injury to Third party Accidental loss of or damage to their material property In addition, approved legal costs and expenses incurred in defence of any claim will be paid. Internal Excess It is a condition of the Public Liability Programme that an excess of 1000 shall apply to each and every claim. EXCLUSIONS INCLUDING BUT NOT LIMITED TO: A. DANGEROUS ACTIVITIES In addition to the standard Policy Exclusions, the following list of activities will be deemed excluded unless agreed in advance on a case-by-case basis with the GAA Headquarters / Willis Insurance Brokers. Mechanical Rides and/or Amusement Device/Fairground/Machinery/Circuses/Motorised Vehicles Bouncing Castles/Inflatable s and/or Trampolines Motorised Sports/Racing/Aircraft or other Aerial Devices Show jumping Horse Racing Donkey Derbies or the use of Animals (other than domestic cats or dogs) Bungee Jumping Parachute Jumping Abseiling or Rock Climbing or other dangerous activities Rock or Pop concerts Fireworks Displays Dances/Discos run on a commercial basis for the personal benefit of the Hirer or their Shareholders Gymnasia Any activity on the Public Highways. Scrap metal collections 13

16 B. CONTINGENCIES THE SUBJECT OF OTHER INSURANCES Liability assumed under Contract Liability in respect of the engagement of full time professional entertainers Liability in respect of injury caused by or arising from engagement in sports (participatory injuries) Liability in respect of injury to any employee in the course of employment/engagement by the insured Liability arising from the ownership/use of mechanically propelled vehicles or craft designed to travel through air or water Advice or Examination given for a fee Liability in respect of Injury or Damage caused by Bouncers Assault. C. BUILDING WORKS The current liability policy can be extended to cover contract works that are being carried out by volunteers of the club up to a certain limit.the club will need to meet certain GAA requirements in order for Insurers to confirm cover for example: adequate safety statement, security details for the site, nature of work, duration & value of works etc. The policy can include liability arising out of: the maintenance of existing buildings or structures belonging, leased, rented or hired to the Insured any work of construction or reconstruction of any building or structures belonging, leased, rented or hired to the Insured PROVIDED THAT The club will need to meet certain GAA requirements in order for Insurers to confirm cover for example: adequate safety statement, security details for the site, nature of work, duration & value of works etc. 14

17 GAA EMPLOYERS LIABILITY INSURANCE Cover has been arranged with Lloyd s and other Market Insurers and comprises: Annual Policies which provide for cover up to 13 million in respect of any one occurrence subject to an Annual aggregate Excess of 1.5 million. Participation in the GAA Employers Liability Programme is compulsory for all units. The scheme cover Cumann Lúthchleas Gael Central and Provincial Councils, County Boards and other units, including Clubs, as a Sports and Cultural organisation also involved in fund-raising, social and recreational activities, as well a property owners. The Policies provide indemnity against all sums which the Association shall become legally liable to pay as compensation and for claimants costs and expenses in respect of accidental bodily injury to any Employee arising out of and in the course of employment by the Association. Safety, Health and Welfare at Work Act 2005 The GAA may incur liability for injuries to employees, be they full or part-time, casual, voluntary or subcontracted, due to negligence in failing to use reasonable care in: a. providing a safe place of work b. providing a safe system of work c. providing suitable and safe equipment d. providing adequate training on a continuous basis e. engaging suitable and competent employees. CHECKLISTS are available through County Administrators USE OF GAA PROPERTY BY OTHER BODIES The following are the GAA requirements for all third parties who use the GAA facilities on a commercial basis: Confirmation of third parties Public Liability Insurance with a min limit of 6.5 million Confirmation of third parties Employers Liability Insurance (if applicable) with a min limit of 13 million A specific Indemnity should be noted on their policy to Cumann Lúthchleas Gael and the specific GAA premises they are using. Once the above information is obtained it is in order for them to use the GAA facilities. GAA FUNDRAISERS All fundraisers being organised by GAA clubs should be advised to Croke Park or Willis Insurance Brokers prior to the event as there are a number of requirements in place which will need to be met by the GAA clubs in order for cover to apply. For example: A safety /event plan is essential for any major fundraising events taking place in GAA clubs. Where fundraising events are of a physical nature such as cycles, runs and boxing we would strongly recommend all participants sign a waiver of liability prior to the event. Please see page 16 for a copy. 15

18 WAIVER AND RELEASE OF LIABILITY In consideration of my involvement and participation in INSERT EVENT I fully understand and acknowledge that:- (a) risks and dangers exist in my involvement and participation in INSERT EVENT (b) my participation in such activity may result in my injury or illness including but not limited to bodily injury, fractures, partial and/or total paralysis, eye injury, blindness, dismemberment or other ailments that could cause serious disability or death; (c) by my participation in these activities and/or use of equipment, I hereby assume all risks and dangers and all responsibility for any losses and/ or damages, whether caused in whole or in part by the negligence or other conduct of the agents, officers, employees of INSERT NAME OF CLUB and COUNTY BOARD or other third parties; I, on behalf of myself, my personal representative and my heirs, herby agree to release, waive, discharge, hold harmless, defend and indemnify INSERT NAME OF CLUB and COUNTY BOARD and its agents, officers and employees form any and all claims, actions or losses for bodily injury, property damage, wrongful death or otherwise which may arise out of my involvement and participation in INSERT EVENT. Print Name of Participant: Please use Block Capitals Participant s signature: Date: 16

19 NOTIFICATION OF PROPERTY CLAIMS 17

20 NOTIFICATION OF PROPERTY CLAIMS As the excess on the property policy have increased for 2012, new procedures have been implemented in relation to dealing with claims as follows: Clubs should notify new claims to Willis Insurance Brokers immediately after a loss occurs. Where notifications are under wither the flood or escape of water (EOW) headings, the clubs will need to indicate into which, in their view, of the following bands the notification is likely to fall: 1-4,000 4,001 15,000 15,001-25,000 25,001 + Where the notified flood or EOW incident Is believed to fall into the bands 4,001-15,000 & 15,001-25,000, clubs will be required to submit the following: A brief description of the cause and extend of the damage Details of the rooms / areas affected Where possible, approximate measurements (length, width, height etc.) of the affected rooms/areas Digital photographs of the rooms/areas affected Clubs estimate of the maximum potential value of damage This information should ideally be provided at the time of notification but if this is not possible, then within 14 days of the notification of the claim. Where the notified remainder of claims fall above the standard policy excesses on the policy, Willis will notify insurers of these claims and a loss adjuster will be appointed accordingly to assess the claim on behalf of the GAA club. 18

21 GUIDELINES FOR PROPERTY AND LIABILITY QUERIES 19

22 GUIDELINES FOR PROPERTY AND LIABILITY QUERIES 1. Third Party Using Facilities If there is a third party who wishes to use the GAA facilities for a commercial basis then the following are the GAA requirements in relation to their insurances: Evidence of EL ( 13m) if applicable Evidence of PL ( 6.5m) Specific indemnity to Club & Cumann Lúthchleas Gael For example: Aerobics Instructor, Badminton Club, If a group of individuals wish to use the GAA facilities or if a member wishes to have a birthday party in the facilities, this is covered under the current GAA Hirers policy. This is a contingency policy which is in place for members who would not have their own insurances in place. All GAA Clubs should update their safety statement to reflect this usage and have adequate controls in place. 2. Bank Interest All Requests should come from the Club by /fax to [email protected]. / Fax number: Broker Declaration These can be issued by Willis. Clubs can request a copy of these by to [email protected] Liability & Property declarations available. Clubs would require these if they are hiring out third party premises and are asked to provide evidence of the GAA s insurances. 4. Building Works No Contractor The current liability policy can be extended to cover contract works that are being carried out by volunteers of the club up to a certain limit.the club will need to meet certain GAA requirements in order for Insurers to confirm cover for example: adequate safety statement, Statutory health & safety reports, security details, nature of work, duration & value of works etc. If the project does not meet certain requirements a separate CAR and Liability policy will need to be taken out by the club. The Club should contact [email protected] at Willis Insurance Brokers to discuss further. 20

23 Contractor If there is a contractor involved the following guidelines should be adhered to: The club and Cumann Lúthchleas Gael must be specifically indemnified on the contractor s liability policies, by endorsement, and we must see a copy of the actual endorsement. The limit of insurance on the Contractors All Risks policy must equal or greater to that of the contract /project. It is the recommendation of Croke Park that outside contractors should be used to reduce our potential liability from construction projects. If there are exceptions to this approach please refer to the Insurance Department at Croke Park" 5. Completed Forms for Grants/funding etc. Willis Insurance Brokers can complete these forms on behalf of the GAA and send them back to the clubs. Forms can be sent by to [email protected]. 6. Concerts If a concert is being organised by the GAA club they should discuss this with Sinead Quinn in Croke Park or Aisling Mc Laughlin in Willis. [email protected] 7. Gym Usage The GAA have guidelines in relation to the gym usage for club members ONLY as per details outlined below. An induction evening should be organized and overseen by a qualified PE Instructor who would give individual programmes to members and monitor their progress on a weekly basis. It would be a recommendation, if possible, that a fully qualified instructor be present at all times when the equipment is in use. ALL users must be trained in the use of the equipment The equipment must comply with ALL safety standards The equipment must be supplied by a reputable supplier with his own products liability insurance which must be available upon request The equipment must be installed by professionals The equipment must be inspected regularly and inspection certificates must be available upon request No person under 16 years of age may use the equipment at any time. In cases where the gym is open to the public and is operated on a commercial basis the only option is the arrangement by the Club of totally independent liability insurance which will render the Association s insurance totally harmless (i.e. inoperative ) in respect of non GAA related activities 21

24 8. Lawnmowers/Tractors If a club requires RTA cover for a lawnmower or tractor a quotation can be provided by Willis Insurance Brokers. Details required: Club name & Address, make/model, value, year, who will be using/driving vehicle. 9. Specific Indemnities Need to be requested by to [email protected] 10. Exclusions Hirers/Liability Policy List of current exclusions attached. 11. Travel Clubs may request a travel quotation this can be sent to Aisling Mc Laughlin in Willis [email protected]. Details required: Location, Period of cover (how long they are going to be travelling for), and how many people travelling, if Personal Accident cover is required for the players only. 12. Fundraising events Clubs should advise Croke Park or Willis Insurance Brokers of any fundraisers being organised as approval is required. 22

25 DOCUMENTATION FOR THE USE OF FACILITIES BY NON GAA USERS Application for use of GAA Facilities Insert Club Heading Optional or print on headed paper APPLICATION FOR USE OF GAA CLUB FACILITIES TO: THE GAA CLUB EXECUTIVE COMMITTEE I,, of (address), being a member of GAA Club, hereby apply to the Club for use of the following facility / facilities: (please tick) Bar area only Bar area and main hall Bar area and meeting room Meeting room Main hall Type of function Function must comply with all Club Rules and Statutory Legislation Date Time of arrival Time of last departure Type of entertainment Number of people attending Refreshments required 23

26 I understand that I must pay for any security personnel required for the function I am fully responsible for all personnel attending this function No food, drink or illegal substances may be brought into the GAA clubhouse by any person attending the function No alcohol may be bought for consumption outside the premises except for consumption in the smoking area I must be present from the start to the end of this function Party material must not be posted on walls or on permanent fittings in the club The event may not be advertised publicly I agree to abide by the rules of the club and all Statutory Legislation, and the following is my responsibility: A. To supply a list of guests who are not members of GAA Club B. To advise all guests that they must sign in on entry to GAA Club clubhouse C. To arrange Band / Musical entertainment D. Payment of additional staff E. Payment for any fees for Extension of opening hours F. Payment for any damages or breakages that may occur in connection with the function G. To ensure that no persons under 18 years of age are on the premises after 2100 hours SIGNED: (Applicant) Date: Address: Telephone: Mobile Home: 24

27 address APPLICATION MUST BE IN THE POSSESSION OF THE GAA CLUB CONTACT AT LEAST 14 WORKING DAYS BEFORE THE FUNCTION FOR APPROVAL BY THE GAA CLUB EXECUTIVE COMMITTEE Function Accepted: Function Declined: Club Secretary Date: Club Chairperson Date: 25

28 Astro Pitch Notice NOTICE NO FOOTBALL BOOTS / STUDS / BLADES PERMITTED ONLY RUBBER STUDDED ASTROTURF BOOTS OR TRAINERS ALLOWED NO SMOKING / CHEWING GUM ONLY PLASTIC DRINKS CONTAINERS / NO GLASS CONTAINERS NO UNAUTHORISED USE OF THE PITCHES ANY PLAYER PARTICIPATES AT THEIR OWN RISK AND IT IS THE RESPONSIBILITY OF EACH PLAYER TO ARRANGE EITHER THEIR OWN INSURANCE COVER OR A TEAM INSURANCE COVER THAT WILL COVER THEM FOR INJURY Insert GAA CLUB NAME HOLD PUBLIC LIABILITY INSURANCE ONLY AND TAKE NO RESPONSIBILITY FOR ANY INJURY SUSTAINED WHILST PLAYING IN THE PITCHES ANY QUERIES TO Insert Contact details 26

29 Waiver of legal rights and sign about waiver Waiver of Legal Rights for Use of Astroturf Pitch or Other Grounds of Insert GAA Club As a condition of you and the group which you represent being permitted to hire out the Astroturf pitch or other grounds of the Insert GAA Club, you, the undersigned: 1. Acknowledge that you and all members of your group are over the age of 18 years and free of any physical or mental infirmity that would affect any ability to participate in your sporting activity. 2. Acknowledge that there is an inherent risk of personal injury in your sporting activity. 3. Agree to obey all rules and regulations of the club and to follow any directions as may be given to you and your group by a representative of the club. 4. Agree that if any member of your group injures himself or herself while on the grounds of the club that you will inform the club immediately after such injury occurs. 5. Agree that if you or any member of your group sustains any personal injury, material loss, or other damage while on the grounds of the club regardless of the manner in which it is caused you or any other member of your group will not hold the club, any member, officer, or committee of the club liable for the injury, loss, or damage or initiate legal proceedings of any nature or kind arising from such injury, loss, or damage. 6. Agree to bring to the attention of the club any risk to the health or safety of yourself or your group as soon as you become aware of such risk. 7. Agree to ensure that each member of your group acknowledges, agrees to, and complies with the provisions of this waiver at all times. Signature: Date: Printed Name: Address: Contact Number: 27

30 Notice of Waiver of Legal Rights for Use of Astroturf Pitch As a condition of you being permitted to use this Astroturf pitch of the Insert GAA Club, you: 1. Acknowledge that you are over the age of 18 years and free of any physical or mental infirmity that would affect any ability to participate in your sporting activity. 2. Acknowledge that there is an inherent risk of personal injury in your sporting activity. 3. Agree to obey all rules and regulations of the club and to follow any directions as may be given to you and your group by a representative of the club. 4. Agree that if you injure yourself while on the grounds of the club that you will inform the club immediately after such injury occurs. 5. Agree that if you sustain any personal injury, material loss, or other damage while on the grounds of the club regardless of the manner in which it is caused you will not hold the club, any member, officer, or committee of the club liable for the injury, loss, or damage or initiate legal proceedings of any nature or kind arising from such injury, loss, or damage. 6. Agree to bring to the attention of the club any risk to the health or safety of yourself as soon as you become aware of such risk. 28

31 Cleaning Rota Toilet Check / Cleaning Rota Club Name: Date: TIME ACTION REQUIRED CHECKED BY (Name) 18:00 18:30 18:30 19:00 19:00 19:30 19:30-20:00 20:00 20:30 20:30 21:00 21:00 21:30 21:30 22:00 22:00 22:30 22:30 23:00 23:00 23:30 23:30 00:00 00:00 00:30 00:30 01:00 01:00 01:30 01:30 02:00 02:

32 KEY CONTACTS 30

33 KEY CONTACTS CROKE PARK Contact Name: Sinead Quinn Position: Risk & Insurance Officer Contact Number: WILLIS INSURANCE BROKERS GENERAL INSURANCE QUERIES General queries address: Technical Issues Contact Name: Aisling Mc Laughlin Position: Client Service Manager Contact Number: Contact Name: Martin Casey Position: Director Contact Number: WILLIS INSURANCE BROKERS CLAIMS NOTIFICATION Contact Name: Elaine Farrelly Position: Claims Service Support Contact Number: WILLIS INSURANCE BROKERS INJURY SCHEME Player Injury queries: Contact Name: Ciara Clarke Position: Senior Claims Assessor Contact Number: NOTE: The information contained in this leaflet is for guidance purposes only and does not purport to detail the full Terms & Conditions of the Association s Insurance arrangements. 31

34 For full Programme details please consult your County Administrator or the Risk and Insurance Managers, Croke Park, Dublin 3 Fón: (01) , or Willis, Grand Mill Quay, Barrow Street, Dublin 4 Fón: (01) Willis Risk Services (Ireland) Limited (t/a Willis) is regulated by the Central Bank of Ireland. Registered number: 78812, Ireland. Registered address: Grand Mill Quay, Barrow Street, Dublin /08/11 Important This schedule provides a summary of the cover provided by each policy. The full extent of cover is to be found in the policy document which embodies the contract of insurance with all its terms, conditions and exclusions. 32