Develop and implement operational plans for your area of responsibility
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- Deirdre Reed
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1 Overview Develop and implement operational plans for your area of responsibility What this Unit is about? Every organisation should have an overall strategic business plan and each identified area of responsibility should also have an operational plan that will contribute to achieving the objectives set out in the strategic business plan. The area of responsibility may be, for example, a branch or department or functional area or an operating site within an organisation. Who is the Unit for? The Unit is recommended for middle managers. Links to other Units? This Unit is linked to Units B6. Provide Leadership in Your Area of Responsibility, D6. Allocate and Monitor the Progress and Quality of Work in Your Area of Responsibility, E2. Manage Finance For Your Area of Responsibility and F3. Manage Business Processes in the overall suite of National Occupational Standards for Management and Leadership. M&LB1 - Develop and implement operational plans for your area of responsibility 1
2 Skills Develop and implement operational plans for your area of responsibility Listed below are the main generic skills that need to be applied in developing and implementing operational plans for your area of responsibility. These skills are explicit/implicit in the detailed content of the Unit and are listed here as additional information. Planning Risk management Delegating Networking Involving others Innovating Consulting Communicating Influencing and persuading Monitoring Evaluating Setting objectives Building consensus M&LB1 - Develop and implement operational plans for your area of responsibility 2
3 Develop and implement operational plans for your area of responsibility Performance Criteria You must be able to: 1 Balance new ideas with tried and tested solutions. 2 Balance risk with desired outcomes. 3 Make sure your plans are consistent with the objectives of your area of responsibility. 4 Make sure your plan is flexible and complements related areas of work. 5 Develop and assign objectives to people together with the associated resources. 6 Win the support of key colleagues and other stakeholders. 7 Monitor and control your plan so that it achieves its overall objectives. 8 Evaluate the implementation of your plan and make recommendations that identify good practice and areas for improvement. M&LB1 - Develop and implement operational plans for your area of responsibility 3
4 Develop and implement operational plans for your area of responsibility Behaviours You will exhibit the following behaviours: 1 You constantly seek to improve performance. 2 You work towards a clearly defined vision of the future. 3 You present information clearly, concisely, accurately and in ways that promote understanding. 4 You reflect regularly on your own and others experiences, and use these to inform future action. 5 You prioritise objectives and plan work to make best use of time and resources. 6 You set demanding but achievable objectives for yourself and others. 7 You create a sense of common purpose. 8 You balance agendas and build consensus. 9 You consider the impact of your own actions on others. M&LB1 - Develop and implement operational plans for your area of responsibility 4
5 Develop and implement operational plans for your area of responsibility Knowledge and Understanding You need to know and understand: General knowledge and understanding 1 Principles and methods of short to medium- term planning. 2 The importance of creativity and innovation in operational planning. 3 How to develop and assign objectives which are SMART (Specific, Measurable, Achievable, Realistic and Time bound). 4 How to analyse and manage risk. 5 How to develop and plan for contingencies. 6 Principles and methods of delegation. 7 How to use resources effectively to achieve objectives. 8 How to consult with colleagues and other key stakeholders. 9 How to monitor and control operational plans to achieve their objectives. 10 How to develop and use an evaluation framework. M&LB1 - Develop and implement operational plans for your area of responsibility 5
6 Develop and implement operational plans for your area of responsibility Knowledge and Understanding You need to know and understand: Industry/sector specific knowledge and understanding 1 Legal, regulatory and ethical requirements in your sector. 2 Market developments in your sector. 3 Actual and potential competitors, and their strategies and plans. 4 Actual and potential partners, and their strategies and plans. M&LB1 - Develop and implement operational plans for your area of responsibility 6
7 Develop and implement operational plans for your area of responsibility Knowledge and Understanding You need to know and understand: Context specific knowledge and understanding 1 The market in which your organisation works. 2 The overall vision of your organisation and the goals you are responsible for achieving. 3 Your organisation s actual and potential customer base. 4 Available market Opportunities. 5 How to respond to market Opportunities. 6 Colleagues and other key stakeholders, and their needs and expectations. 7 Processes for consultation. 8 Sources of information you can use to monitor and evaluate plans. 9 Procedures for reporting and making recommendations. M&LB1 - Develop and implement operational plans for your area of responsibility 7
8 Develop and implement operational plans for your area of responsibility Evidence Requirements In order to achieve this Unit, you must you must demonstrate that you meet all the requirements of the Unit. This means all of the stated outcomes and behaviours and every item of Knowledge and Understanding. Your assessor must be able to observe you in the workplace or you must provide the following tangible evidence to your assessor. Please note that simulation is not allowed for this Unit, ie all your evidence must relate to real work activities. PC PC1 PC2 PC7 PC8 PC1 PC2 PC3 PC4 PC5 PC6 Evidence of Performance Criteria: possible examples of evidence Behaviours Knowledge and Understanding General Industry specific Context specific Operational plans that you have managed and reviewed: data on past operational performance against plan that you have collected and analysed 1, 3 1, 9 2, 3, 4 1, 2, 3, 8 notes or minutes of meetings and discussions that you have led to review operational plans and 1, 3, 4, 7, 8 1, 9, 8 1, 2, 3, 4 performance reconciliation reports and variance analyses and proposals for changes to plans and operations that you have prepared witness statements (comments on your role in reviewing and controlling performance against plans) 1, 3, 7, , 2, 3, 6, 7, 8 3, 4 1, 9, 10 1, 2, 3, 4 2, 9 personal statement (reflections on your role in reviewing and controlling performance against plans) 1, 4 1, 9 1, 2, 3, 4 Operational plans that you have developed and agreed: proposals for developing new operational systems and procedures or reports of development projects you have led 1, 2 2, 7, 8 1, 2, 3, 4 risk assessments and cost/benefit analyses of proposed plans 3, 9 4, 5 1, 2, 3, 4 1, 4, 8 operational or production plans, sales or other work plans or work schedules, objectives and targets 1, 2, 3, 5, 6, 7, 1, 2, 3, 4, 5, that you have developed and agreed 8, 9 6, 7 1, 2, 3, 4 witness statements (comments on your role in developing operational plans) 1, 3, 6, 7, personal statement (reflections on your role in developing operational plans) 2, 4, 5, 6, 9 1, 2, 3, 4, 5, 6, 7, 8 1, 2, 3, 4 1, 2, 3, 6, 7, 8 1, 2, 3, 4, 5, 6, 7, 9 1, 2, 3, 4, 5, 6 1, 2, 3, 4, 5, 6 M&LB1 - Develop and implement operational plans for your area of responsibility 8
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