Justice Bulletin Montana Board of Crime Control (MBCC)

Transcription

1 Justice Bulletin Montana Board of Crime Control (MBCC) A Publication of the Montana Board of Crime Control 3075 N. Montana, PO Box Helena, MT (406) FAX (406) TTY I. Overview Direct Award Solicitation Recovery Act Justice Assistance Grant (JAG) #09-11 (GR) Multi-jurisdictional Drug Task Forces New subgrantees must register online at at least five (5) days prior to submitting the online application. Proposal Deadline: June 26, 2009 Project Dates: July 1, 2009, to June 30, 2010 The stated purposes of the American Recovery and Reinvestment Act are to preserve and create jobs and promote economic recovery; to assist those most impacted by the recession; to provide investments needed to increase economic efficiency by spurring technological advances in science and health; to invest in transportation, environmental protection, and other infrastructure that will provide long-term economic benefits and to stabilize State and local government budgets, in order to minimize and avoid reductions in essential services and counter-productive State and local tax increases. The Recovery Act places great emphasis on accountability and transparency in the use of taxpayer dollars. Among other things, it creates a new Recovery, Accountability and Transparency requirement and a new website at to provide information to the public, including access to detailed information on grants and contracts made with the Recovery Act funds. The MBCC requires that all applicants submit a written and signed certification to assure and certify that they are able to meet the strenuous reporting requirements, before they will be eligible to receive Recovery Act Justice Assistance Grant program awarded funds (Refer to Attachment B). 1

2 *** NOTE *** SPECIAL ACCOUNTING REQUIREMENTS Separate Tracking and Reporting of Recovery Act Funds and Outcomes It is essential that all funds from a Recovery Act grant be tracked, accounted for, and reported on separately from all other funds (including funds from non-recovery Act grants awarded for the same or similar purposes or programs). Quarterly financial, programmatic, and performance measures reporting will be due within five (5) calendar days after the end of each calendar quarter. No exceptions or waivers will be allowed for non-compliance of the strict reporting requirements mandated under the Recovery Act. Recipients must also be prepared to track and report on the specific outcomes and benefits attributable to use of Recovery Act funds. The accounting systems of sub grantees must ensure funds from any award under this Recovery Act solicitation are not commingled with funds from any other source. The MBCC will convene a special meeting with all subgrantees to discuss the specific reporting expectations and mechanics. ** NOTE ** MANDATED REPORTING REQUIREMENTS The Recovery Act Justice Assistance Grant Program mandates timely quarterly reporting requirements. Sub grantee recipients failing to meet the reporting requirements may be subject to numerous actions up to and including: funding restrictions on current and future MBCC awards, eligibility restrictions for other MBCC awards, and suspension or termination of the Recovery Act award. All applicants must agree to the following five (5) Recovery Act reports to be submitted by the due date: 1. MBCC Quarterly Progress Report 2. MBCC Quarterly Fiscal Report 3. Online Quarterly Measures Report Periods July-September October-December January-March April-June Due Dates October 5 th January 5 th April 5 th July 5 th 4. Online Quarterly Programmatic Measures Report Periods Due Dates Quarters listed above 15 th of following month 5. MBCC Annual Report Reporting Period January December Due Date January 30th 2

3 II. Eligibility Eligibility applies to local agencies that already receive funding from the MBCC for multi-jurisdictional drug task forces and wish to continue their program. Expenditures made under the Edward Byrnes and Omnibus JAG programs are eligible under the Recovery Act JAG grant. If the State Administering Agency (SAA) wishes to fund a project that will be administered by the state but benefits local governments, then this project may be considered part of the pass-through amount if each local jurisdiction that benefits voluntarily signs a waiver. This waiver must be signed by a budget authority such as a county commissioner or mayor and should certify that the local jurisdiction understands that the funds in question are set aside for local government use, believes that this program is for local benefit, and understands funding at the state level is a convenience to local government. Multi-jurisdictional Drug Task Forces must be comprised of law enforcement representatives from five or more counties. A reservation will count as a county. A county or reservation may belong to more than one jurisdiction. The drug task forces must enter into a written, annual, inter-local agreement with all participants. Law enforcement from incorporated cities within the regional boundaries must document their knowledge of the task force if they are not active participants. The Federal Funding Accountability and Transparency Act of 2006 (Transparency Act) took effect January 1, Applicants for federal awards are required to have a DUNS number and to maintain a current registration in CCR. To obtain a DUNS number online, go to or call the Dun & Bradstreet hotline at The DUNS number is required as part of registration with CCR. To register with CCR, go to call or with any questions. Note: You must renew the CCR registration once a year. If applicants fail to renew their CCR registration, the grant application may not be submitted. All applicants under this solicitation must include a DUNS number in their application and a certification that they maintain a current registration in the CCR database. Applications without a DUNS number or CCR certification are incomplete. III. Application Deadline The due date and time for applying for funding under this solicitation is June 26, 2009 at 5:00 pm MST, and must be strictly adhered to by applicants. Late Applications Any late applications submitted under this solicitation will not be considered under the application review and will require appearance before the MBCC to request consideration. A request for late application consideration must be made in writing to the Executive Director of the MBCC at least 10 days prior to the Board meeting. A representative must appear before the Board at the next meeting. 3

4 IV. How to Apply Go to and select Grants, then Online Application. Log in and choose an RFP or solicitation by selecting File a New Application. Select the RFP or solicitation for which you are applying. The majority of the application can be submitted online; however the following must be mailed by the deadline of June 26, 2009 at 5:00 p.m. 1. Inter-local agreements with signatures, 2. Application signature page with original signatures, 3. Letters of support with original signatures, 4. Reporting requirements certification with original signature, and 5. Position retention document with original signature. The submission will be considered complete only if the online application is submitted and the mailed documents are postmarked by the deadline of June 26, 2009 at 5:00 p.m. Assistance If you need assistance with the application, please call our office at If you have questions regarding the application content, please contact the following staff: Fiscal Staff Phone Program Staff Phone Glenda Grover Mark Thatcher Don Merritt Roland Mena Crime Data Agencies needing crime data to complete their applications can request the information at [email protected]. Please allow at least five working days for processing the request. Receipt Verification All applicants will be informed in writing that their application has been received and will be assigned a grant number and an MBCC contact person. 4

5 V. Budget and Match All Federal allocations under the Recovery Act program are considered to be one-time funds. The MBCC has approved the Recovery Act JAG funding for the existing Multijurisdictional Drug Task Forces to be allocated as follows: MBCC Action Project Title Federal Funds Local Match Total Budget (30%) Tri-Agency Safe Trails Task Force $186,270 $79,830 $266,100 Northwest Drug Task Force $377,159 $161,640 $538,799 Missouri River Drug Task Force $330,662 $141,712 $472,374 Eastern Montana Drug Task Force $134,400 $57,600 $192,000 Southwest Montana Drug Task Force $163,915 $70,250 $234,165 West Central Montana Drug Task Force $178,303 $76,415 $254,718 Big Muddy River Drug Task Force $55,495 $23,783 $79,278 Total Funds Approved $1,426,204 $611,230 $2,037,434 Programs have one year (July 1, 2009 through June 30, 2010) in which to implement the project and use the funds awarded. Upon the condition that the grant application is approved, any pre-agreement costs within the scope of the grant dating back to July 1, 2009, will be considered by the MBCC for reimbursement from the requesting agency s award allocations. VI. Measures Recovery Act JAG Measures To assist in fulfilling the accountability objectives of the Recovery Act, as well as the Department of Justice, Office of Justice Program, Bureau of Justice Assistance s responsibilities under the Government and Results Act of 1993 (GPRA), Public Law , applicants who receive funding under this solicitation must provide data that measure the results of their work. In addition, applicants must discuss their data collection methods in the application. 5

6 The following are required measures for awards made under the Recovery Act: Objective Recovery Act: Preserving jobs Recovery Act: Creating jobs Measures Number of jobs saved (by type) due to Recovery Act funding. Number of jobs created (by type) due to Recovery Act funding. Data the sub grantee provides for three month How many jobs were prevented from being eliminated with the Recovery Act funding during this reporting? How many jobs that were eliminated within the last 12 months were reinstated with Recovery Act funding? How many jobs were created with Recovery Act funding this? Description of what data is being provided An unduplicated number of jobs that would have been eliminated if not for the Recovery Act funding during the three month quarter. Report this data for each position once during the grant. A job can include full time, part time, contractual, or other employment relationship. An unduplicated number of jobs that would have been eliminated if not for the Recovery Act funding during the three month quarter. Report this data for each position once during the grant. A job can include full time, part time, contractual, or other employment relationship. Note: Under the Recovery Act, positions that are considered to be retained for the purpose of the Recovery Act must provide documentation. (ie: If the position would have been cut to a half time position or eliminated completely, documentation from an Executive Order, minutes from a council meeting, reduction in force (RIF), etc. must be provided in addition to the position description that will be maintained because of Recovery Act dollars). Recovery Act JAG Programmatic Measures As required by the Recovery Act, JAG sub grantees will report quarterly on additional programmatic performance measures; only those applicable to their grant and funded by 6

7 Recovery Act dollars. Refer to (Attachment C), the BJA Justice Assistance Grant Program attachment included with this solicitation. VII. Program-Specific Information 1. The project begins July 1, 2009, and concludes June 30, Upon receiving an award notification, all sub grantees will receive a copy of the Recovery Act JAG Special Conditions. The sub grantees must read the special conditions, and provide their original signature that they understand and will comply with the conditions. 3. Quarterly progress, fiscal and performance measures reporting on use of funds are due to the MBCC five days after the end of each calendar quarter. The reporting of programmatic performance measures will be completed quarterly with a due date by the 15 th of the following month. Written certification with an original signature, verifying that applicants will comply with reporting requirements is required prior to sub grantees receiving their awards (Refer to Attachment B). No exceptions or waivers will be allowed for non-compliance of the strict reporting requirements mandated under the Recovery Act. 4. It is essential that all funds from a Recovery Act grant be tracked, accounted for, and reported on separately from all other funds (including funds from non- Recovery Act grants awarded for the same or similar purposes or programs). Comingling of Recovery Act funds with funds from any other source is strictly prohibited. VIII. Application Requirements All successful applicants for grant award funds from MBCC must adhere to the following: 1. Continue to submit traditional quarterly narrative, data, performance measures and financial reports in the prescribed format according to MBCC time frames, as reported in FY 2009 (July 1, 2008 through June 30, 2009) Omnibus JAG grant program. Quarterly reports also mean reporting all, income, asset seizures and forfeitures, and buy money expenditures regardless of the source of the buy money. 2. Submit all Recovery Act JAG quarterly progress, fiscal, performance measures, and programmatic performance measures in the prescribed format according to MBCC time frames. 3. Submit an annual report. 7

8 Online Application Process This section is to be used as a guide throughout the online application process. All applications should include the following: 1. Face Sheet: The face sheet is automatically generated in the online application system. The face page identifies the applicant, the Online Subgrant Application System (OSAS) ID, the project director and agency budget representative, the project title, the date the application was received, the project duration dates, and the project budget. 2. Executive Summary: Briefly summarize the scope of the project, state the problem or need, goals, objectives and outcomes to be gained, and the total cost of the project. 3. Project Budget: Applicants must provide a budget that is complete, allowable, and cost-effective in relation to the proposed activities. The applicant must also show the cost calculations to demonstrate how the applicant arrived at the total amount requested. 4. Budget Narrative: The applicant must provide a brief narrative to link costs with project activities. The narrative should demonstrate that all costs are reasonable. 5. Program Narrative and Needs Statement: Applicants must submit a program narrative that describes the proposed program activities for the one year grant. The narrative must also include a needs statement outlining the needs in the multi-jurisdictional area for drug enforcement and the services that the task force provides. Include the following in the Narrative Report and Needs Statement: Provide a progress report for the FY 2009 (July 1, 2008 June 30, 2009) project Goals and Objectives. a. Provide an update of the 2009 threat assessment and indicate how the task force plans to respond the threats outlined in the assessment. b. Provide a report on the number of cases the task force has worked with HIDTA, other drug task forces, prosecutors, tribes, and other state and federal agencies. In the report provide specific examples of the outcomes and successes of this interagency coordination and the results of each case. c. Provide the number of cases the drug task force has referred to federal prosecutors and the number accepted for federal prosecution. If the case was rejected explain the reasons why. 8

9 d. Provide a description of the impact that the drug task force has had on drug availability, deterrence and public awareness in the area of operations and statewide. e. Provide a complete disclosure of all federal, state, local and private sources of funds including forfeiture, seizure and potential future funds. f. Provide a copy of the policy on expenditure of forfeiture funds. g. Report on active cases and cases closed in State Fiscal Year 2008 (July 1, 2007 through June 30, 2008) the following information: 1. Cases referred for prosecution to state and local courts and which office they were referred to, 2. Other crimes charged and referred for prosecution related to the drug charge, 3. Cases that resulted in prosecution in the above courts and the outcomes, i.e., conviction and sentencing information on each case, 4. The drug amounts involved in each case, 5. If a seizure occurred, what assets were seized and the value(s). If a forfeiture occurred, what assets were forfeited and the value(s), 6. The number of cases where weapons were seized relative to the investigation, 7. The number of drug-endangered children involved in the cases and their disposition. 8. Provide letters of support from the local officials (example; schools, city and county) in the area where the task force operates. The letters should address the impact and outcomes of the task force in the effected community or county. 9. Sustainability plan each Multi-jurisdictional Drug Task Force must report progress toward implementing the sustainability plan. List potential alternate sources of funding/services or provide assurances that the task force will become part of the parent government budget. Special Assurances and Conditions. The subgrant application contains a list of Special Assurances and Conditions that are part of the contract between MBCC and the subgrantee upon award. The signature page binds the applicant to the Special Assurances and Conditions. 9

10 Signature Pages Required. Original signatures are required; mail original copies of the signature page, current letters of support, inter-local agreements, reporting requirements certification, and position retention documentation to MBCC. When awarded, the application forms a contract between the applicant and MBCC. The signatures are binding. Duplicate responsibilities are not allowed. No single person can sign as Agency Representative and Project Director. The official budget representative must be a person with budget-setting authority, generally a mayor, chairperson, department director, etc. IX. Special Requirements Crime Data Reporting If the grant is for a law enforcement agency, the law enforcement agency must report crime data to the MBCC. The crime data must be compliant with the Montana Incident- Based Reporting (MTIBR) standards and policy. If an agency is not yet compliant and has plans to become compliant, the agency may submit a Memorandum of Understanding (MOU), and the MBCC will decide if the MOU justifies a waiver until the agency becomes compliant. Contact MBCC staff if you are unsure of your status. For more information please contact Jimmy Steyee ( ; [email protected]) or Kathy Ruppert ( ; [email protected]). Strategic Planning All subgrantees must agree to attend an annual joint strategic planning meeting with MBCC representatives, to develop an on-going statewide anti-drug strategy. Special Conditions Each of the Multi-jurisdictional Drug Task Forces will insure that it complies with the terms of the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Award Continuation Sheet, Special Condition mitigation measures. Special Condition Mitigation Measures Mitigation of health, safety and environmental risks: This special condition facilitates compliance with the provision of the National Environmental Policy Act (NEPA) relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories (hereinafter, meth lab operations ). No monies from this award may be obligated to support meth lab operations unless the Grantee implements these special conditions. 1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and all other personnel assigned to either the seizure or closure of clandestine methamphetamine laboratories; 10

11 3. As determined by their specific duties, equip the personnel with OSHA required protective wear and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed laboratory; 5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized laboratory; 6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposable facilities or, when allowable, at properly licensed recycling facilities; 7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5 and 6 immediately above in order to ensure proper compliance; 8. Have in place and implement a written agreement with the responsible State environmental agency. The Agreement must provide that the responsible State environmental agency agrees to (a) timely evaluate the environmental conditions at and around the site of a closed clandestine laboratory and (b) coordinate with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined necessary by the state environmental agency, and in accordance with existing State and federal requirements; and 9. Have in place and implement a written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can (a) respond to the potential health needs of any minor at the site; (b) take that minor into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal violations; (c) ensure immediate medical testing for methamphetamine toxicity; and (d) arrange for any follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity. The Board has developed the Montana Board of Crime Control Multi-jurisdictional Drug Task Forces Clandestine Methamphetamine Laboratories Mitigation Plan to address this Special Condition. This plan will go into effect at the beginning of the state fiscal year after all parties have reviewed and signed an update to this plan. X. Limitations and Fund Use Review the following list carefully. If you have any questions, call prior to submitting your proposal. 1) Purchase of equipment must be incidental, integral, and necessary for the project. 2) Construction, in general, is prohibited. 3) Land acquisition is prohibited. 4) Supplanting is prohibited (Refer to [Attachment A] Supplanting Definition). 5) Consultant costs are limited to $450 per 8-hour day without additional approval or bidding. 6) State rates are to be used for calculating mileage, per diem and lodging. 11

12 7) Indirect costs are not allowed. 8) Rental costs are limited to fair market value for similar facilities in your locality. Rental rates in excess of this amount will need special approval. 9) General salaries and personnel costs are allowable; overtime cannot exceed 10 percent of the personnel budget. 10) Funds may not be expended or obligated prior to July 1, ) Purchase or lease of vehicles is not permitted. Mileage will be allowed at the current approved state rate. 12) Uniform allowances will not be permitted. 13) Buy money, Purchase of Evidence/Purchase of Information (referred to as PEPI or Confidential funds) no longer have a limit, but any increase over the FY 2008 award must come from within your budget. A line-item transfer can be requested during the project year from within your existing budget in order to increase PEPI funds. In addition, confidential funds must follow certain federal and state accounting guidelines. Any activity using buy money must comply with federal and state guidelines, regardless of the source of the buy money and must be reported quarterly to the MBCC. 14) If your agency receives less than $500,000 per year in total federal assistance, you will not be required to arrange for an audit and may not charge audit costs to your grant. (Note: Agencies receiving $500,000/yr or more in total federal assistance will be required to have an audit performed in accordance with federal circular A Costs for such an audit should be charged proportionately to all programs being audited.) Note: Food and beverage items may be allowable if costs meet these guidelines: 1) the food and beverage are incidental to a work-related event; 2) the costs are documented and reasonable; and 3) food and beverages are not directly related to amusement and/or social events. MBCC will approve such items only if the applicant justifies the expense as a clear benefit to the grant project. The federal Office of Justice Programs discourages approval of expenses for "working lunches;" therefore, we would recommend that you not include such items in a request. All food and beverage items must receive prior approval from MBCC. 15) Funds usage must be accounted for and outcomes reported in the quarterly performance measures (refer to section VI). XI. Awards The Anti-Drug Committee and the full Board have already approved the allocation of Recovery Act JAG award funds for the seven Multi-jurisdictional Drug Task Forces. MBCC staff will conduct a screening of the application to check for completeness. The fiscal staff and program manager will review the applications and summarize the grant and technical information. 12

13 Application Checklist: Please refer to this checklist before submitting the online application or mailing the required additional documentation. Face Sheet Executive Summary Project Budget Budget Narrative Threat Assessment and Plan Project Narrative and Needs Statement; also Addressing the Answers to Items 1 10 in Section VIII Special Assurances and Conditions Inter-local Agreement with Signatures Application Signature Page online online online online online Letters of Support with Signatures Reporting Requirements Certification with Original Signature mail Position Retention Documentation with Signatures mail online online mail online ; mail original mail Mail the signature page, inter-local agreements, current letters of support, reporting requirements certification and position retention documentation to the Montana Board of Crime Control at the following address: Montana Board of Crime Control 3075 North Montana Avenue PO Box Helena, MT

14 Attachment A Recovery Act JAG Solicitation Supplanting Definitions Supplanting (Final Draft 3/14/03): Grant funds, which include matching funds, may not be used to replace state or local funds that would, in the absence of federal assistance, be available or forthcoming for law enforcement. Instead, grant funds must be used to increase the total amount of such other funds the grantee agency uses. A grant recipient may not use federal grant funds to defray any costs that the recipient is already obligated to pay. For example, if a grantee, prior to applying to participate in the grant program, had committed to purchase 10 new computers for crime analysis, that the grantee must purchase those 10 computers in addition to any computers requested for the grant program. (Edward Byrne Memorial State and Local Law Enforcement Assistance Program; Formula Grant Program; Chapter 2(e)) Supplanting vs. Supplementing State Funds Block grant program design dictates the effectiveness of federal funds. To strengthen the impact of federal grant dollars, state and local governments must be motivated to use federal funds as a supplement, rather than as a replacement to their own spending. In designing block grant programs, the federal government seeks to use its funding to boost state efforts in particular program areas of nation interest, instead of replacing state funding with federal funding. When states use specific purpose federal funds to free their spending for other priorities such as state programs or tax relief, the federal monies end up as a substitute for state spending, undermining the effectiveness of federal efforts to boost spending beyond current levels. One feature of block grant programs designed to avoid this supplanting of state funds with federal monies is a maintenance-of effort requirement to ensure continued state participation. It forces states to continue spending at a given level as a condition of receiving federal funds. If this type of requirement is tied to program growth and the rate of inflation, state spending levels can be maintained over time. But imposing maintenance-of-effort restrictions requires balancing a state s need for flexibility in program planning and implementation against the federal interest in boosting program spending overall. Another block grant design feature ties matching state funds which are proportionate to state spending. To date, only about half of the largest grants require state matching, and federal participation is frequently set at 70 percent or 80 percent. 14

15 Attachment B Recovery Act JAG Reporting Requirements Compliance Certification (Please use your agency s letterhead for this letter) (Please mail the original signed copy of this certification to MBCC) I,, certify that the (Please print authorized official s name) understands and agrees that they (Please print your agency s name) must and will comply with the accountability and transparency reporting requirements set forth in the American Recovery and Reinvestment Act Justice Assistance Grant Program and by the Montana Board of Crime Control. I understand that no exceptions or waivers will be allowed for non-compliance of the reporting requirements mandated under the Recovery Act. I further understand that if I fail to meet the reporting requirements, I may be subject to numerous actions up to and including funding restrictions on current and future MBCC awards, eligibility restrictions for other MBCC awards, and suspension or termination of the Recovery Act award. Signature of Authorized Official Date 15

16 Attachment C BJA Justice Assistance Grant Program (Please refer to following pages) 16

17 BJA Justice Assistance Grant Program Activity: State/Local Initiatives State and local initiatives include activities that are planned to implement a new program or process for system improvement. Initiatives may improve a program, service or system. Initiatives also include the implementation of a new program to meet an identified need of a population. Planned activities may also include a campaign to counteract criminal activity in a variety of settings. No. 1 2 Indicator OP/OC DS/SI Description Data Grantee Report Number of state initiatives planned Number of local initiatives planned OP SI The purpose of this output indicator is to measure the number of state-initiated programs, services or interagency task forces that are for funded wholly or partially by JAG funds. Appropriate for grantees under any purpose area that uses JAG funds to implement programs that have a direct impact on a targeted population or use funding for system improvement activities. Report the number of state-initiated programs, services or interagency task forces that are planned during the project. SOURCE: Agency records OP SI The purpose of this output indicator is to measure the number of locally-initiated programs, services or interagency task forces that are funded wholly or partially by JAG funds. Appropriate for grantees under any purpose area that use JAG funds to implement programs that have a direct impact on a targeted population or use funding for system improvement type activities. Report the number of locally-initiated programs, services or interagency task forces that are planned for the project. SOURCE: Agency records Number of state initiatives planned Number of local initiatives planned Purpose Areas 3 Number of individuals receiving services OP DS The purpose of this output indicator is to measure service provision levels. Appropriate for grantees in purpose areas in which JAG funds are used for direct services to individuals and/or groups of individuals. (e.g., crime prevention/intervention programs, one-to-one contact, support groups). Individuals may be defined by the population served by the program. Report the raw number of individuals who are receiving services during the a. Total number of individuals receiving services carried over from the previous reporting b. Total number of NEW individuals receiving services that were added c. Sum (a+b) Auto-calculated by PMT, except for Planning, Evaluation, and Technology Improvement Programs Page 1 of 22

18 No. 4 BJA Justice Assistance Grant Program Activity: State/Local Initiatives Indicator OP/OC DS/SI Description Data Grantee Report Number of defined a. Number of defined groups receiving groups receiving services services carried over from the previous reporting OP DS The purpose of this output indicator is to measure service provision levels. Appropriate for grantees in purpose areas in which JAG funds are used for direct services to groups of individuals (e.g., crime prevention awareness campaigns to schools, communities or organizations). A defined group includes schools, communities, organizations, agencies or departments. Report the number of communities or organizations that received services during the. Community includes groups of people by organization, neighborhood or affiliation. b. Number of NEW defined groups that were added during the c. Sum (a+b) Autocalculated Purpose Areas, except for Planning, Evaluation, and Technology Improvement Programs 5 Number of program slots offered through initiatives OP DS The purpose of this output indicator is to measure program capacity. Appropriate for grantees in purpose areas in which JAG funds are used for direct services to individuals or programs offered to groups of individuals. Program slots are, for example, service delivery slots, programs, and campaigns. Report the number of program slots offered through initiatives as a result of JAG funds during the. The number of slots available reflects the number of slots that are not filled at the start of the. The number of new program slots created are those that are added as a result of JAG dollars during the. a. Number of program slots available at the start of the b. Number of NEW program slots created (added) c. Sum (a+b) Autocalculated, except for Planning, Evaluation, and Technology Improvement Programs 6 7 Number of local initiatives implemented Number of state initiatives implemented OC SI The purpose of the outcome indicator is to measure accountability. Appropriate for grantees in that use JAG funds for system improvement. Report the number of locally-initiated initiatives implemented. (e.g., programs, task force operations) OC SI The purpose of the outcome indicator is to measure accountability. Appropriate for grantees in that use JAG funds for system improvement. Report the number of state-initiated initiatives implemented. (e.g., programs, task force operations) a. Number of local initiatives implemented during the b. Total number of local initiatives planned c. a. Number of state initiatives implemented during the b. Total number of state initiatives planned c. Page 2 of 22

19 No Number of program participants who completed (intended) programming BJA Justice Assistance Grant Program Activity: State/Local Initiatives Indicator OP/OC DS/SI Description Data Grantee Report a. Number of individuals who completed programming during the Number of defined groups that completed (intended) programming Number of program participants who exhibit a desired change in a targeted behavior OC Both The purpose of this outcome indicator is to measure accountability. Appropriate for in which direct services are provided to individuals. Report the number of program participants who completed services provided during the. Intended refers to the amount of services that are intended for a client but may not be necessary to complete the total amount of intended services before the client s treatment or services is recognized as completed. OC Both The purpose of this outcome indicator is to measure accountability. Appropriate for in which direct services are provided to communities or defined groups (e.g., the Maple Street business association, the Main High School Parent Teacher s Organization, Orange County.) May include public awareness campaigns would fit under this category. Report the number of organizations that completed services provided during the. Intended refers to the amount of services/programming that is intended for a defined group but may not be necessary to complete the total amount of intended services before the client s treatment is recognized as completed. OC Both The purpose of this outcome indicator is to measure effectiveness of services provided. Appropriate for grantees in in which direct services are provided to individuals or groups of individuals. Report the number of program participants who show a change in behavior. This change may be noted by observation or pre/post tests. Behaviors include: social competence, school attendance, GED, GPA, high school, job skills, employment status, teen pregnancy, family relationships, family functioning, anti-social behavior, substance use, gang activities, change in knowledge. SOURCE: Program Records b. Total number of program participants that exited programming during the (complete or not complete) c. Percent complete (a/b) Auto-calculated Number of defined groups that completed programming during the Number of defined groups that exited programming during the Number of program participants who exhibit a desired change in a targeted behavior during the Number of program participants during the Purpose Areas, except for Planning, Evaluation, and Technology Improvement Programs, except for Planning, Evaluation, and Technology Improvement Programs, except for Planning, Evaluation, and Technology Improvement Programs Page 3 of 22

20 No. 11 Cost savings (in man hours) as a result of new systems implemented BJA Justice Assistance Grant Program Activity: State/Local Initiatives Indicator OP/OC DS/SI Description Data Grantee Report Number of man hours required prior to initiative OC SI The purpose of this outcome indicator is to measure program cost savings in man hours. Appropriate for all that provide direct service and are able to realize a cost savings as a result of implementing new systems. The prior to the initiative represents the activities that occurred prior to the start of grant-funded activities. The cost of standard procedures before system, changes were made provided in man hours. The after initiative refers to the activities that occur with grant funds. Number of man hours required after initiative Savings (a-b) Autocalculated Purpose Areas SOURCE: Agency records 12 Cost savings (in dollars) as a result of new systems implemented OC SI The purpose of this outcome indicator is to measure program cost savings in dollars. Appropriate for all that provide direct service and are able to realize a cost savings as a result of implementing new systems. The prior to the initiative represents the activities that occurred prior to the start of grant-funded activities. The cost of standard procedures before system, changes were made provided in dollars. The after initiative refers to the activities that occur with grant funds. Dollars expended prior to initiative Dollars expended after initiative Savings (a-b) Autocalculated SOURCE: Agency records Page 4 of 22

21 BJA Justice Assistance Grant Program Activity: Training Training activities would include the provision of training for criminal justice system staff, departments, units or other agencies. No. 13 Indicator OP/OC DS/SI Description Data Grantee Report Amount of award expended on training OP SI The purpose of the output indicator is to measure system accountability. Appropriate for grantees in that use JAG funds for system improvement. Report the amount of JAG dollars expended on providing training. Amount of award expended to provide training during the Purpose Areas OP SI The purpose of the output indicator is to measure service levels. Appropriate for grantees in that use JAG funds for system improvement. Report the number of requests received by type of entity defined. 14 Number of training requests received Number of training requests received OP SI The purpose of this output indicator is to measure system/program capacity. Appropriate for grantees in that use JAG funds for system improvement. Report the number of Criminal Justice professional staff trained during the. (Training is paid with JAG funds.) Number of criminal justice system or individual-serving professionals trained Number of criminal justice or professional staff trained during the Total number of program staff needing training Total number of staff Percent trained (a/c) Auto-calculated by PMT Percent of those needing training and were trained (a/b) Percent of staff that remain untrained (b/c) Number of defined groups trained during the Total number of defined groups needing training during the Percent of those needing training and were trained (a/b) Autocalculated Number of defined groups trained OP SI The purpose of this output indicator is to measure system/program capacity. Appropriate for grantees in that use JAG funds for system improvement to train defined groups who are within a defined geographic region or discipline. Report the number of defined groups (i.e., communities/organizations/agencies) trained during the. (Training is paid with JAG funds.) Page 5 of 22

22 No BJA Justice Assistance Grant Program Activity: Training Indicator OP/OC DS/SI Description Data Grantee Report Percent of training Number of training calls events held held during the Percent of criminal justice staff who completed training Percent of defined groups that completed training Percent of Criminal Justice staff who reported the training as useful OC SI The purpose of this outcome indicator is to measure accountability. Appropriate for grantees in that use JAG funds for system improvement. Report the number of training events by type held during the. OC SI The purpose of this outcome indicator is to measure system/program capacity. Appropriate for grantees in that use JAG funds for system improvement. Report the number of Criminal Justice professional staff who completed training during the (Training is paid with JAG funds.) SOURCE: Event records OC SI The purpose of this outcome indicator is to measure system/program capacity. Appropriate for grantees in that use JAG funds for system improvement. Report the number of defined groups (communities/organizations/agencies) that completed training during the (Training is paid with JAG funds.) SOURCE: Event records OC SI The purpose of this outcome indicator is to measure effectiveness. Appropriate for grantees in that use JAG funds for system improvement. Report the number of Criminal Justice staff who reported training as useful during the (Training is paid with JAG funds.) SOURCE: Event evaluation Number of training conferences held Number of training manuals produced Other forms of training delivery during the Sum (a+b+c+d) Autocalculated Number of staff who completed training Total number of criminal justice staff who participated in training Number of defined groups who completed the training Total number of defined groups participated in the training during the Number of Criminal Justice staff trained who report training as useful during the Number of staff who completed training (Auto-fill from 18a) Purpose Areas Page 6 of 22

23 No BJA Justice Assistance Grant Program Activity: Training Indicator OP/OC DS/SI Description Data Grantee Report Percent of defined Number of defined groups who groups who reported reported the the training as useful training as useful Percent of criminal justice staff who reported an increase in skills Percent of defined groups that reported an increase in skills OC SI The purpose of this outcome indicator is to measure effectiveness. Appropriate for grantees in that use JAG funds for system improvement. Report the number of defined groups (communities/organizations/agencies) who reported training as useful during the (Training is paid with JAG funds.) SOURCE: Event evaluation OC SI The purpose of this outcome indicator is to determine effectiveness in criminal justice system operations. Appropriate for grantees in that use JAG funds for system improvement. Report the number of staff who reported an increase in skills (attributable to JAG funds.) SOURCE: Pre/Post tests OC SI The purpose of this outcome indicator is to determine effectiveness in criminal justice system operations. Appropriate for grantees in that use JAG funds for system improvement. Report the number of defined groups (e.g., communities/organizations/agencies) that reported an increase in skills during the (attributable to JAG funds.) SOURCE: Pre/Post tests Number of defined groups trained during the Number of staff who reported an increase in skills during the Number of staff trained Number of defined groups that reported an increase in skills Number of defined groups trained during the Purpose Areas Percent of criminal justice staff who reported an increase in knowledge Percent of defined groups that reported an increase in knowledge OC SI The purpose of this outcome indicator is to determine effectiveness in criminal justice system operations. Appropriate for grantees in that use JAG funds for system improvement. Report the number of staff who reported an increase in knowledge during the (attributable to JAG funds.) SOURCE: Pre/Post tests OC SI The purpose of this outcome indicator is to determine effectiveness in criminal justice system operations. Appropriate for grantees in that use JAG funds for system improvement. Report the number of defined groups (e.g., communities/organizations/agencies) that reported an increase in knowledge during the (attributable to JAG funds.) SOURCE: Pre/Post tests Number of staff who reported an increase in knowledge during the Number of staff trained Number of defined groups that reported an increase in knowledge during the Number of defined groups trained during the Page 7 of 22

24 No BJA Justice Assistance Grant Program Activity: Technical Assistance Technical assistance activities would include the provision of technical assistance to criminal justice staff, departments, units or other agencies. Indicator OP/OC DS/SI Description Data Grantee Report Amount of award expended on technical assistance Number of staff to receive technical assistance Number of technical assistance requests received OP SI The purpose of the output indicator is to measure system accountability. Appropriate for grantees in that use JAG funds for system improvement. Report the amount of JAG award expended on providing technical assistance. OP SI The purpose of this output indicator is to measure system/program capacity. Appropriate for grantees in that use JAG funds for system improvement. Report the number of criminal justice staff to receive technical assistance. OP SI The purpose of the output indicator is to measure service levels. Appropriate for grantees in that use JAG funds for system improvement. Report the number of requests received by type of entity defined. SOURCE: Program records Amount of award expended to provide technical assistance Number of staff who received technical assistance during the Total number of staff needing technical assistance Total number of staff Percent receiving technical assistance (a/c) Auto-calculated Percent of those needing technical assistance and received (a/b) Autocalculated Percent of staff that remain needing technical assistance (b/c) Auto-calculated Number of technical assistance requests received during the Purpose Areas 29 Number of technical assistance events held OC SI The purpose of this outcome indicator is to measure accountability. Appropriate for grantees in that use JAG funds for system improvement. Report the number of technical assistance events (by type) held during the. Number of technical assistance events held by phone during the Number of technical assistance meetings held during the Number of technical assistance manuals produced during the Other forms of technical assistance delivery held during the Total (a+b+c+d) Autocalculated Page 8 of 22

25 No BJA Justice Assistance Grant Program Activity: Technical Assistance Indicator OP/OC DS/SI Description Data Grantee Report Percent of Criminal OC SI The purpose of this outcome indicator is to measure Number of Criminal Justice staff who effectiveness. Appropriate for grantees in Justice staff who reported the that use JAG funds for system improvement. Report the reported the technical technical number of Criminal Justice staff who reported the assistance as useful assistance as technical assistance as useful (paid with JAG funds). useful Number of Criminal Justice staff to request technical assistance during the Percent of Criminal Justice staff who reported an increase in skills Percent of Criminal Justice staff who reported an increase in knowledge OC SI The purpose of this outcome indicator is to determine effectiveness in criminal justice system operations. Appropriate for grantees in that use JAG funds for system improvement. Report the number of Criminal Justice staff who reported an increase in skills during the (attributable to JAG funds). Pre/Post tests OC SI The purpose of this outcome indicator is to determine effectiveness in criminal justice system operations. Appropriate for grantees in that use JAG funds for system improvement. Report the number of Criminal Justice staff who reported an increase in knowledge during the (attributable to JAG funds). Number of Criminal Justice staff who reported an increase in skills during the Number of Criminal Justice staff to request technical assistance during the Number of Criminal Justice staff who reported an increase in knowledge during the Number of Criminal Justice staff to request technical assistance during the Purpose Areas Page 9 of 22

26 BJA Justice Assistance Grant Program Activity: Personnel Personnel activities may include the employment of staff either through new recruitment activities or payment of existing staff time for work over and beyond the normal work. No Indicator Number of new FTEs funded with JAG funds Number of overtime hours paid with JAG funds Percent of units that report improved efficiency Percent of units that report increased program quality OP/O C DS/SI Description Data Grantee Report Number of NEW FTEs funded with JAG dollars during the OP SI The purpose of this output indicator is to measure the extent of FTEs paid with JAG funds (system capacity). Appropriate for grantees in that use JAG funds for system improvement. Report the number of new FTEs paid with JAG funds during the. FTE is defined as full-time equivalent personnel. SOURCE: Agency records OP SI The purpose of this output indicator is to measure system/program capacity. Appropriate for grantees in that use JAG funds for system improvement. Report the number of overtime hours paid with JAG funds during the. SOURCE: Agency records OC SI The purpose of this outcome indicator is to measure improved efficiency. Appropriate for grantees under any purpose area that use JAG funds for system improvement activities. Report the number of units (includes organizations or departments) that report improved efficiency as a result of new FTEs or overtime paid with JAG funds. FTE is defined as full-time equivalent personnel. SOURCE: Agency records/assessment OC SI The purpose of this outcome indicator is to measure increased program quality. Appropriate for grantees under any purpose area that use JAG funds for system improvement activities. Report the number of units (includes organizations or departments) that report increased program quality as a result of new FTEs and overtime paid with JAG funds. FTE is defined as full-time equivalent personnel. SOURCE: Agency records/assessment Number of existing criminal justice personnel Total (a+b) Autocalculated Percent (a/c) Autocalculated Number of overtime hours paid with JAG funds during the Total number of hours of overtime paid for by all sources during the Number of units that report improved efficiency during the Total number of units that used JAG funds to hire new FTEs or for overtime hours a. Number of units that report increased program quality b. Total number of units that used JAG funds to hire new FTEs or for overtime hours c. Purpose Areas Page 10 of 22

27 BJA Justice Assistance Grant Program Activity: Equipment/Supplies Equipment and supplies includes the purchase of new equipment or supplies to improve what currently exists. No. Indicator OP/ OC DS/ SI Description Data Grantee Report Purpose Areas 37 Amount of funds expended on equipment and/or supplies OP SI The purpose of this output measure is to document the extent of equipment and/or supplies purchased with JAG funds. Appropriate for grantees in all that use JAG funds for system improvement. Report the amount of JAG funds expended to purchase equipment and/or supplies. Amount of funds expended to purchase equipment and/or supplies during the Types of equipment and/or supplies purchased with JAG funds OP SI The purpose of this output indicator is to measure accountability. Appropriate for grantees in that use JAG funds for system improvement. Report the types of equipment or supplies purchased with JAG funds during the. Indicate the types of equipment and/or supplies purchased with JAG funds during the Court supplies 38 Computer software firearms 39 Number of units to directly benefit from equipment and/or supplies purchased with JAG funds OC SI The purpose of this outcome indicator is to measure efficiency. Appropriate for grantees in that use JAG funds for system improvement. Report the number of units (includes organizations or departments) to directly benefit from equipment and/or supplies purchased with JAG funds during the. SOURCE: Agency records a. Number of units to directly benefit from equipment or supplies purchased with JAG funds during the b. Number of units that requested an award to purchase equipment or supplies c. a. Number of Criminal Justice staff who reported a desired change in job performance as a result of equipment or supplies purchased with JAG funds during the b. Number of Criminal Justice staff to receive equipment/supplies c. Percent (a/b) Auto- Calculated 40 Percent of Criminal Justice staff who reported a desired change in job performance as a result of equipment or supplies purchased by JAG funds OC SI The purpose of this outcome indicator is to measure efficiency. Appropriate for grantees in that use JAG funds for system improvement. Report the number of Criminal Justice staff who reported a desired change in their job performance as a result of equipment or supplies purchased with JAG funds). As a result of JAG funds, staff has the ability to fully deploy all activities/tasks necessary for desired job performance. SOURCE: Program/Agency records Page 11 of 22

28 BJA Justice Assistance Grant Program Activity: Equipment/Supplies No. 41 Indicator Percent of Criminal Justice staff who reported a desired change in program quality as a result of equipment or supplies purchased with JAG funds OP/ OC DS/ SI Description OC SI The purpose of this outcome indicator is to measure program quality. Appropriate for grantees in purpose areas that use JAG funds for system improvement. Report the number of Criminal Justice staff who received equipment or supplies (paid with JAG funds) report a desired change in program quality. As a result of JAG funds, staff have observed and/or reported a desired change in program quality as a result of equipment and supplies purchased with JAG funds. SOURCE: Program/Agency records Data Grantee Report a. Number of Criminal Justice staff who reported a desired change in program quality during the b. Number of Criminal Justice staff to receive equipment/supplies c. Purpose Areas Page 12 of 22

29 No BJA Justice Assistance Grant Program Activity: Contractual Support Contractual support includes activities that address crime by improving the effectiveness and/or efficiency of the criminal justice system. This may include a police officer, program staff, consultant or an evaluator. Indicator OP/OC DS/SI Description Data Grantee Report Number of contractual support hours paid with JAG funds Number of units that report a desired change in efficiency Number of units that report a desired change in program quality OP SI The purpose of this output indicator is to measure program/system capacity. Appropriate for grantees in that use JAG funds for system improvement. Report the number of hours paid with JAG funds for contractual support. SOURCE: Program/Agency records OC SI The purpose of this outcome measure is to document improved efficiency. Appropriate for grantees under any purpose area that use JAG funds for system improvement activities. Report the number of units (includes organizations or departments) that report a desired change in efficiency (e.g., reduced case backlogs, increased contacts with offenders or victims) as a result of contractual support paid with JAG funds. SOURCE: Program/Agency records OC SI The purpose of this outcome measure is to document improved program quality. Appropriate for grantees under any purpose area that use JAG funds for system improvement activities. Report the number of units (includes organizations or departments) that report a desired change in program quality (e.g., per staff caseloads meet professional standards, increased availability of specialized services) as a result of JAG funds. Number of hours paid with JAG funds for contractual support a. Number of units that report a desired change in efficiency b. Number of units that received contractual support with JAG funds c. Number of units that report a desired change in program quality during the Number of units that received contractual support with JAG funds Purpose Areas Page 13 of 22

30 No. 45 BJA Justice Assistance Grant Program Activity: Information Systems for Criminal Justice System Information Systems for Criminal Justice Systems includes the development, implementation or improvement to benefit staff, departments, organizations, agencies or states. Indicator OP/OC DS/SI Description Data Grantee Report Amount of award OP SI The purpose of this output indicator is to improve system Total amount of award expended for effectiveness and/or capacity. Appropriate for grantees expended for improvements to under any purpose area that uses JAG funds for system improvements to information improvement. Report the amount of award expended to information systems for systems for improve information systems for criminal justice systems criminal justice systems criminal justice during the. SOURCE: Agency records systems Purpose Areas Number of units that used JAG funds to make improvements to information systems for criminal justice Number of units that completed improvements to information systems for criminal justice OP SI The purpose of this output measure is for system/program capacity based on the idea that new, enhanced or improved information systems can provide staff with better efficiency to do their jobs. Appropriate for grantees under any purpose area that uses JAG funds for system improvement activities. Report the number of units (new and carry-over) (includes organizations or departments) that used JAG funds to make improvements to information systems for criminal justice during the. SOURCE: Agency records OP SI The purpose of this output measure is for system accountability. Appropriate for grantees under any purpose area that uses JAG funds for system improvement activities. Report the number of units (includes organizations or departments) that completed information systems for criminal justice during the. SOURCE: Agency records a. Number of units that used JAG funds to make improvements to information systems for criminal justice started in the previous b. Number of NEW units added during the that used JAG funds to make improvements to information systems for criminal justice during the current reporting c. Total (a+b) Autocalculated Number of units that completed improvements to information systems for criminal justice Number of units to use JAG funds to make improvements to information systems for criminal justice (AUTO-FILL from #48c) Number not complete (ba) Page 14 of 22

31 No BJA Justice Assistance Grant Program Activity: Information Systems for Criminal Justice System Indicator OP/OC DS/SI Description Data Grantee Report Number of units a. Number of units that that report a report a desired desired change in change in efficiency efficiency Number of units that report a desired change in program quality OC SI The purpose of this outcome measure is to document improved efficiency. Appropriate for grantees under any purpose area that uses JAG funds for system improvement activities. Report the number of units (includes department or organizations) that report a desired change in efficiency as a result of completed improvements made to information systems for criminal justice system as a result of JAG funds during the. SOURCE: Agency records OC SI The purpose of this outcome measure is to document improved program quality. Appropriate for grantees under any purpose area that use JAG funds for system improvement activities. Report the number of units (organizations or departments) that report a desired change in program quality as a result of completed improvements made to information systems for criminal justice system as a result of JAG funds during the. SOURCE: Agency records b. Number of units that completed improvements to information systems for criminal justice system as a result of JAG funds (AUTO- FILL from #48c) c. a. Number of units that report a desired change in program quality as a result of completed improvements made to information systems for criminal justice systems as a result of JAG funding b. Number of units that have completed improvements to information systems for criminal justice systems as a result of JAG funds (AUTO- FILL from #48c) c. Purpose Areas Page 15 of 22

32 BJA Justice Assistance Grant Program Activity: Research, Evaluation, and Product Development No Indicator OP/OC DS/SI Description Data Grantee Report Amount of award expended for criminal justicerelated research studies Number and type of criminal justicerelated studies paid with JAG funds OP SI The purpose of this output indicator is to increase knowledge about what works in criminal justice. Appropriate for grantees under any purpose area that uses JAG funds to implement criminal justice-related research studies. Report the total amount of award expended for criminal justice-related research studies for the. SOURCE: Agency records OP SI The purpose of this output indicator is to increase knowledge. Appropriate for grantees in that use JAG funds for system improvement. Report the number and type of criminal justice-related research studies paid with JAG funds during the. are preferred data source Total amount of award expended for criminal justice-related research studies during the Indicate the number and type of criminal justice-related research studies paid with JAG funds during the o Delinquency prevention o Delinquency intervention Purpose Areas purpose areas purpose areas o o Child protection Child victimization Number of criminal justice-related research studies completed Amount of award expended for criminal justicerelated evaluation projects OP SI The purpose of this output indicator is to improve program effectiveness. Appropriate for grantees under any purpose area that uses JAG funds to implement criminal justice-related research studies. Report the number of criminal justice-related research studies completed. are preferred data source OP SI The purpose of this output indicator is to increase knowledge about what works in criminal justice. Appropriate for grantees under any purpose area that uses JAG funds to implement evaluation activities. Report the total amount of award expended for criminal justice-related evaluation projects for the. SOURCE: Agency records a. Number of criminal justice-related research studies completed during the b. Number of criminal justice-related research studies planned c. Number of studies initiated during the d. Number of studies continued from the previous reporting e. Percent compete (a/c=d) Autocalculated Total amount of award expended for criminal justice-related evaluation projects purpose areas purpose areas Page 16 of 22

33 No. 54 BJA Justice Assistance Grant Program Activity: Research, Evaluation, and Product Development Indicator OP/OC DS/SI Description Data Grantee Report Number and type of criminal justicerelated evaluation projects paid with JAG funds OP SI The purpose of this output indicator is to increase knowledge. Appropriate for grantees in that use JAG funds for system improvement. Report the number and type of criminal justice-related evaluation projects paid with JAG funds during the. SOURSE: Program records are preferred data source Indicate the number and type of criminal justice-related evaluation projects paid with JAG funds during the o Delinquency prevention o Delinquency intervention Purpose Areas purpose areas o o Child protection Child victimization 55 Number of criminal justice-related evaluation projects completed OP SI The purpose of this output indicator is to improve program effectiveness. Appropriate for grantees under any purpose area that uses JAG funds to implement criminal justice-related evaluation projects. Report the number of criminal justice-related evaluation projects completed during the. are preferred data source a. Number of criminal justice-related evaluation projects completed during the b. Number of criminal justice-related evaluation projects planned c. Number of evaluation projects initiated during the d. Number of evaluation projects continued from the previous reporting e. Percent complete (a/(c+d)) Autocalculated Total amount of award expended for criminal justice-related product development projects purpose areas 56 Amount of award expended for criminal justicerelated product development projects OP SI The purpose of this output indicator is to increase knowledge about what works in criminal justice. Appropriate for grantees under any purpose area that uses JAG funds to implement criminal justice-related product development projects. Report the total amount of award expended for criminal justice-related product development projects for the. SOURCE: Agency records purpose areas Page 17 of 22

34 No. 57 BJA Justice Assistance Grant Program Activity: Research, Evaluation, and Product Development Indicator OP/OC DS/SI Description Data Grantee Report Number and type of criminal justicerelated product development projects paid with JAG funds OP SI The purpose of this output indicator is to measure accountability. Appropriate for grantees in purpose areas that use JAG funds for system improvement. Report the number and type of criminal justice-related product development projects paid with JAG funds during the. Indicate the number and type of criminal justice-related product development projects paid with JAG funds o curricula Purpose Areas purpose areas o o brochure manual Number of product development projects completed Number of delinquency prevention or intervention programs evaluated OP SI The purpose of this output indicator is to measure the extent of criminal justice-related product development that is funded wholly or partially by JAG funds. Appropriate for grantees under any purpose area that uses JAG funds to implement criminal justice-related product development activities. Report the number of criminal justice-related product development projects completed during the. OP SI The purpose of this output measure is to measure program/system capacity and effectiveness. Appropriate for grantees in that use JAG funds for system improvement. Report the number of delinquency prevention or intervention programs evaluated with JAG funds. SOURCE: Program records. a. Number of criminal justice-related product development projects completed b. Number of criminal justice-related product development projects planned c. Number of product development projects initiated d. Number of product development projects continued from the previous e. Percent complete (a/(c+d)) Autocalculated Number of delinquency programs evaluated Number of delinquency programs Percent (a/b) autocalculate purpose areas purpose areas Page 18 of 22

35 No BJA Justice Assistance Grant Program Activity: Research, Evaluation, and Product Development Indicator OP/OC DS/SI Description Data Grantee Report Number of Child OP SI The purpose of this output measure is to measure Number of child protection or program/system capacity and effectiveness. protection or victimization Appropriate for grantees in that use victimization programs JAG funds for system improvement. Report the programs evaluated evaluated number of child protection or victimization programs evaluated with JAG funds. SOURCE: Program records Number of child protection or victimization programs Percent (a/b) autocalculate Percent of research studies or evaluation projects resulting in presentations or poster sessions at professional meetings or conferences Percent of BJAfunded products completed that were evaluated as effective OC SI The purpose of this outcome indicator is to improve knowledge dissemination. Appropriate for grantees under any purpose area that uses JAG funds to implement criminal justice-related research or evaluation projects. Report the number of criminal justice-related research or evaluation projects resulting in a presentation or poster session at professional meetings or conferences during the OC SI The purpose of this outcome indicator is to improve tools for knowledge dissemination. Appropriate for grantees under any purpose area that uses JAG funds for system improvement. Report the number of criminal justice-related products completed that were evaluated as effective (e.g., training participants learn knowledge/skills as intended). Report the number of BJA-funded products completed that were evaluated as effective during the. are preferred data source Number of research studies or evaluation projects funded by BJA that resulted in one or more presentations or poster sessions at professional meetings or conferences during the Number of final reports that were completed (AUTO-FILL ) Number of BJA-funded products completed that were evaluated as effective during the Total number of products completed Purpose Areas purpose areas purpose areas purpose areas Page 19 of 22

36 No BJA Justice Assistance Grant Program Activity: Research, Evaluation, and Product Development Indicator OP/OC DS/SI Description Data Grantee Report Percent of Number of research research studies studies or evaluation or evaluation projects resulting in projects resulting peer-reviewed in peer-reviewed articles during the articles Percent of programs that have implemented recommendations based on a program evaluation Percent of curricula evaluated as effective that was implemented OC SI The purpose of this outcome indicator is to improve knowledge dissemination. Appropriate for grantees under any purpose area that uses JAG funds to implement criminal justice-related research studies or evaluation projects. Report the number of criminal justice-related research studies or evaluation projects resulting in peer-reviewed articles published based upon BJA funded research studies or evaluation projects. Report the number of research studies or evaluation projects resulting in peer-reviewed articles during the. OC SI The purpose of this outcome indicator is to improve program effectiveness. Appropriate for grantees under any program area that uses JAG funds for system improvement. Report the number of criminal justice programs that have implemented one or more recommendations from a program evaluation. OC SI The purpose of this outcome indicator is to improve knowledge dissemination. Appropriate for grantees under any program area that uses JAG funds for system improvement. Report the number of curricula that was evaluated as effective that was implemented during the. Number of research studies completed (AUTO-FILL) by PMT Number of evaluation projects completed (AUTO-FILL) by PMT Percent (a/c) Autocalculated Number of criminal justice programs that have implemented one or more recommendations based on a program evaluation during the Total number of criminal justice programs evaluated and completed (AUTO-FILL) by PMT Number of curricula evaluated as effective that was implemented during the Total number of curricula evaluated as effective (AUTO- FILL) Purpose Areas purpose areas purpose areas purpose areas Page 20 of 22

37 No. 66 BJA Justice Assistance Grant Program Outcomes for all Activity Areas (as applicable) If your activities have an impact on crime and arrests rates, please report information for the following outcome performance measures. Indicator OP/OC DS/SI Description Data Grantee Report The number of individuals (by related crime) arrested prior to the start of the Percent change in number of individuals arrested in a targeted group by crime type OC Both The purpose of this outcome indicator is to measure rates of individuals arrested in a targeted group by crime type. Appropriate for grantees in that provide direct service to individuals with JAG funds. Report the number of individuals arrested for a targeted group by crime type. For the first, the a value reflects available data for the quarter prior to the start of grant-funded activities. For subsequent s, the a value will reflect the number of individuals arrested at the end of the prior reporting. Population numbers will vary based on target population/sub-population of the program/initiative Total number of individuals arrested (by related crime) at the end of the Percent change (a-b)/a Auto-calculated by PMT Purpose Areas Expected change in arrests Percent change in reported crime rates in a community by crime type OC Both This indicator will be paired with the number of individual is arrested to determine whether the changes in counts reported were in the expected direction or not. This measure is needed because while task force activities may result in lower counts of crimes reported, the targeted intervention may result in higher numbers of individuals arrested. OC Both The purpose of this outcome indicator is to measure rates of related crimes in a targeted community. Appropriate for grantees in that provide direct service to communities or organizations with JAG funds. Report the number of related crimes reported during the. Population numbers will vary based on target populations/sub-population of the program/initiative. The a value reflects the quarter prior to the start of the. Select the one that applies to answer to previous indicator We expected number of individuals arrested to increase as a result of our efforts We expected number of individuals arrested to decrease as a result of our efforts We expected number of individuals arrested to remain stable (no change) as a result of our efforts We had no expectations about changes in number of individuals arrested of crime as a result of our efforts Number of reported crimes (targeted by JAG funds) prior to the start of the Total number of reported crimes (targeted by JAG funds) by the end of the Percent change (a-b)/a Auto-calculated by PMT Page 21 of 22

38 No BJA Justice Assistance Grant Program Outcomes for all Activity Areas (as applicable) Indicator OP/OC DS/SI Description Data Grantee Report Expected change in crime rates Percent change in victimization crime rates among targeted individuals Expected change in victimization OC Both This indicator will be paired with the percent change in reported crime rates to determine whether the change reported were in the expected direction or not. This measure is needed because while task force activities may result in a change in crime rates for a targeted area, the intervention may create an unintended. OC Both The purpose of this outcome indicator is to measure rates of victimization crimes. Appropriate for grantees in that provide direct service to individuals who report as a victim of crime and served with JAG funds. Both Report the number of victimization crimes reported prior to and during the. The a value reflects the quarter prior to the start of the. This indicator will be paired with the counts of victims to determine whether the changes in counts reported were in the expected direction or not. This measure is needed because while prevention programs may result in lower counts of victims of crime, awareness programs may result in higher reporting and therefore higher counts. Select the one that applies to answer to previous indicator a. We expected the crime rate to increase as a result of our efforts b. We expected the crime rate to decrease as a result of our efforts c. We expected the crime rate to remain stable (no change) as a result of our efforts d. We had no expectations about the crime rate as a result of our efforts Number of reported victimization crimes prior to the start of the Total number of reported victimization crimes by the end of the Percent change (a-b)/a Auto-calculated by PMT Select the one that applies to answer to previous indicator We expected the count of victims of crime to increase as a result of our efforts We expected the count of victims of crime to decrease as a result of our efforts We expected the count of victims of crime to remain stable (no change) as a result of our efforts We had no expectations about the changes in counts of victims of crime as a result of our efforts Purpose Areas Page 22 of 22