OPTIMISE your Fleet with SmartPool - A vehicle fleet utilisation management tool
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1 SmartPool OPTIMISE your Fleet with SmartPool - A vehicle fleet utilisation management tool Presented by Charlotte Rasmussen y Technical Product Specialist (SmartPool) StateFleet
2 What is SmartPool? SmartPool is an intelligent car pool management system that provides Fleet Managers with a tool to create vehicle pools, allocate daily bookings and monitor fleet utilisation. SmartPool is easy to use. Its online environment allows widespread user access and facilitates the centralised management of multiple pools. IMAGINE total fleet utilisation reporting at your finger tips!
3 Today Government fleets represent a significant cost in the delivery of Government services. By using the SmartPool system Government agencies will maximise the efficiency of their vehicle fleets whilst offering Fleet Managers statistical information to rationalise and monitor ongoing utilisation
4 Benefits of using SmartPool Online Vehicle Booking system from drivers anywhere anytime Real Time Application with instant update and record of all vehicle bookings Multiple Pools at Multiple Sites from a centralised point of management Easy Calendar Booking Format with colour coded vehicle and booking descriptions Internal Charge-Out Rates and simple billing downloads Closed Bookings for Private Use Vehicles (SES) Vehicle and Fleet Utilisation Reporting to help rationalise fleet size Workflow Solution to automate and efficiently manage the total pooling operation
5 SmartPool Key Functions of: the online booking system provides an online booking request for the use of a pool vehicle so that Fleet Managers can control the allocation of pool vehicle bookings tracks pool vehicles state t wide provides communication to drivers/managers of pool vehicles direct by records the vehicle usage by driver
6 SmartPool Key Functions of: the utilisation of SmartPool monitors utilisation by vehicle, pool and groups of pools (by region) reports on utilisation by kilometres and time provides information to effectively rationalise pool vehicles to meet demand maximises overall fleet efficiency
7 SmartPool SmartPool Key Functions of: real-time interactive calendar for bookings real-time allows for allocation of vehicles based on usage provides centralised control across geographical areas offers the ability to change poor fleet management practices Key Functions of: charge out system provides an internal charge-out facility provides blanket or individual vehicle rates provides hourly, daily, overnight or per kilometre charges
8 Management Roles Role of the Administrator establishes optimum pooling structures maintains users and sets charge rates maximises i fleet performance Role of the Pool Manager receives requests and allocates vehicles to bookings maximises vehicle and pool utilisation Role of the Pool Officer checks vehicles in and out safeguards pool vehicle keys collects pool vehicle odometer readings
9 Calendar
10 Reports Bookings Late Collections / Early Returns Incomplete Bookings Booking Cancellations Live Vehicles Utilisation and Usage reports by vehicle, pool, pool management office and agency User Roles
11 Is a service provided by StateFleet & is available for all Government agencies authorised by StateFleet.
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