MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma April 14, 2014

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1 MINUTES OF THE REGULAR MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma April 14, 2014 The Union Board of Education met in regular session on Monday, April 14, 2014, at 7:00 p.m. in the Board Room of the Union Education Service Center pursuant to written notice given to the County Clerk of Tulsa County before the fifteenth day of December 2013 as required by Title 25, Oklahoma Statutes, The time, place and agenda of this meeting was posted in prominent public view at the location of this meeting at least 24 hours in advance excluding Saturdays, Sundays, and holidays. CALL TO ORDER FLAG SALUTE MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT ADOPTION OF THE AGENDA CONSENT AGENDA The meeting was called to order at 7:00 p.m. by Jeff Bennett, president. The flag salute was led by Mr. Bennett. Mr. Ed Payton, Mr. Patrick Coyle, Ms. Heather McAdams, and Mr. Bennett. Superintendent Dr. Kirt Hartzler, Assistant Superintendent for Support Services Charlie Bushyhead, Senior Executive Director of Communications Gretchen Haas-Bethell, Senior Executive Director of Human Resources Cindy Solomon, Executive Director of Secondary Education Lisa Witcher, Executive Director of Elementary Education Sandi Calvin, Executive Director of Student Assessment Todd Nelson, Director of Purchasing David Young, Director of Child Nutrition Lisa Griffin, and others. Mr. Bennett noted the Board had received revisions to Attachments D and M and Reference #7. The agenda was adopted as amended. Mr. Payton moved for approval of items on the consent agenda as follows: Minutes of the March 10, 2014, regular meeting; Out-of-state travel requests from the following: - Varsity Highsteppers to Officer Camp in Frisco, Texas, June 6-9, 2014; Board Minutes Consent Agenda Attachment A

2 Board Minutes Director of Child Nutrition Lisa Griffin to the National School Nutrition Association Conference in Boston, Massachusetts, July 13-16, 2014; - Vendor-paid travel for Michael Fusco to attend the Culinary Institute of America Healthy Flavors, Healthy Kids Conference in San Antonio, Texas, April 15-18, 2014; UMAC Facilities Use License Agreements, and authorize Director of UMAC/Marketing Sarah McBryde as the Superintendent s designee to sign the agreements; Agreement with 5 Star Sports to obtain sponsorships on the district s behalf to print and distribute athletic schedules and related products for the school year, and authorize the Director of Athletics to execute the agreement; Consultant agreement with Loving Guidance, Inc., in the amount of $3, from Title 1 funds to provide Conscious Discipline in the Classroom training at McAuliffe on June 6, 2014, and authorize the Superintendent or designee to execute the agreement; Contract with Jennifer Serravallo in the amount of $5, from Title 1 funds for a one-day training session at McAuliffe on June 18, 2014, and authorize the Superintendent or designee to execute the agreement; Contract with Capstone Publishers, Inc., dba Capstone Digital for a four-month myon reader subscription for McAuliffe at no cost to the district, and authorize the Superintendent or designee to execute the agreement; Services agreement with Community Action Project of Tulsa County, Inc., to administer Best-Plus assessments and score Best-Literacy assessments for CAP parents at the rate of $30.00 per hour for a total of 94 hours, and authorize the Superintendent or designee to execute the agreement; Contract with Cindy Hooper (Hooper Specialty Events) in the amount of $4, from the General fund for decorations and decorating services for Graduation May 14, 2014, and authorize the Director of Student Life to execute the agreement; Memorandum of Understanding with the University of Oklahoma for Jackie DuPont to serve her administrative practicum/internship at Boevers, and authorize the Senior Executive Director of Human Resources to execute the agreement;

3 Board Minutes Memorandum of Understanding with Northeastern State University for a school counselor student intern at Cedar Ridge, and authorize the Superintendent or designee to execute the agreement; Agreement with the University of Central Oklahoma to provide clinical rotation experience for Speech-Language Pathology students, and authorize the Superintendent or designee to execute the agreement; Agreement with TALX Corporation for unemployment claims management services in the amount of $2, from the General fund, and authorize the Senior Executive Director of Human Resources to execute the agreement; Master Consulting Services Agreement and Statement of Work, Time and Eligibility Services Agreement with American Fidelity Administrative Services LLC for software licenses for Worxtime software, and authorize the Senior Executive Director of Human Resources to execute the agreement; License agreement for the purchase of AirWatch Mobile Device Management software in the amount of $7, from Bond funds, and authorize the Superintendent or designee to execute the agreement; Rental agreement with the Silo Event Center in the amount of $4, from Activity funds for the Administrative Retreat June 3, 2014, and authorize the Superintendent or designee to execute the agreement; Easement agreement with Public Service Company of Oklahoma (PSO) for a permanent underground right-ofway easement related to the High School track, and authorize the Superintendent or designee to execute the agreement; Two (2) utility easement agreements and one (1) easement closing with the City of Broken Arrow related to the 8 th Grade Center Expansion project, and authorize the Superintendent or designee to execute the agreements; Authorization of Betsy Moore to serve as the district s MetLife representative for 403(b) products, and authorize the Senior Executive Director of Human Resources to sign any associated paperwork necessary for the authorization; Resignations and terminations of certified and/or support staff for the and school years; Effective dates of employment of certified and/or support staff, employment changes, and other payments for the school year; Donation of $2, from Paragon Films for Christ Charitable Trust to Boevers Elementary;

4 Donation of an Apple TV valued at $ from the Briarglen PTA to the Briarglen music department; Donation of assorted new and used children s books valued at $ from The Ellen DeGeneres Show to McAuliffe Elementary; Donation of six (6) Apple ipad Minis valued at $ each from The Ellen DeGeneres Show to McAuliffe Elementary; Declaration of equipment as surplus and authorize disposal of same through donation, sale to KC Computer Brokers, or sale to the public; Applications for School Activity Fund Sanctioning from the following: Peters PTA Grove PTA Moore PTA Volleyball Booster Club; Activity fund budgets, budget revisions, fund-raising requests, and fund transfers for the school year; Approval of district financial statements and approval to issue, revise, pay and close encumbrances and claims # through # totaling $878, and the release of payroll encumbrances for payment totaling $7,329,266.16; and approval of supplemental PO list # through # totaling $453,495.24; Final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in fiscal year # through # totaling $44,443,419.76, and payroll encumbrances totaling $31,151, for a total of $75,595, Ms. McAdams seconded the USPA REPORT UCTA REPORT COMMUNICATIONS COMMENTS FROM THE AUDIENCE REGARDING THE AGENDA UCTA president Deena Churchill reported they were thrilled with the participation in the Rally at the Capitol and are working to get voters out for the June primary election. Negotiations will be the end of April, and they look forward to working with Dr. Hartzler and his team. Board Minutes

5 BUSINESS AGENDA PURCHASE OF TEXTBOOKS Mr. Payton moved the Board approve the expenditure of $750, or the entire textbook allocation for from the State Department of Education to the General fund. Mr. Coyle seconded the Mr. Payton moved the Board approve the use of 2014 Bond funds in the amount of $750, to purchase textbooks and software for the school year. Ms. McAdams seconded the PURCHASE OF BOOKS FOR 6/7 TH CLASSROOMS 6 th Grade principal Tamra Bird recommended the Board approve the purchase of classroom sets of books for the Language Arts classes from The BookSource, Inc., in the amount of $59, from Title 1 funds. Ms. McAdams moved for approval. Mr. Coyle seconded the FOOTBALL UNIFORMS AND EQUIPMENT Associate Athletic Director Kirk Fridrich recommended the Board accept the quote from BSN Sports and approve the purchase of football uniforms and equipment in the total amount of $82, from bond and/or general funds. Mr. Payton moved for approval. Mr. Coyle seconded the GIFTS FOR McAULIFFE ELEMENTARY Dr. Hartzler recommended the Board approve the agreements with WAD Productions, Inc., for the gifts of a Book Mobile, valued at $65,000.00, and $25, from Entitlebooks.com through The Ellen DeGeneres Show. Mr. McAdams moved for approval. Mr. Payton seconded the Board Minutes

6 TEMPORARY RATE INCREASE FOR SUBSTITUTE TEACHERS Ms. Solomon recommended the Board approve a temporary rate increase of $5.00 a day for both certified and non-certified substitute teachers due to the 30-minute expansion of the instructional day through the end of the school year. Ms. McAdams moved for approval. Mr. Coyle seconded the REVISION TO THE EARLY RETIREMENT INCENTIVE (ERI) PROGRAM Ms. Solomon recommended the Board approve the revised Early Retirement Incentive (ERI) program for certified and support employees and administrators. Mr. Payton moved for approval. Ms. McAdams seconded the RESOLUTION FOR SCHOOLS AND LIBRARIES UNIVERSAL SERVICES (E-RATE) Dr. Hartzler recommended the Board approve the Resolution for Schools and Libraries Universal Services (E-Rate) for authorizing filing of the Form 471 applications for funding for , and payment of the applicant s share upon approval of funding and receipt of services. Mr. Payton moved for approval. Mr. Coyle seconded the COMMODITY PROCESSING BIDS Ms. Griffin recommended the Board approve award of the commodity processing bids for FY as follows: Pilgrim s Pride Corp. $ 311, Tyson 17, McCain s Foods USA 52, ConAgra Foods, Inc. 20, Schwan s Food Service, Inc. 56, Integrated Food Service 32, Board Minutes

7 Quantum Foods 7, Jennie-O Turkey Store 86, Land O Lakes 32, Rich s 11, Advance/Pierre 78, Asian Food Solutions 14, MCI 59, Highliner/American Pride - Michael Foods, Inc. 38, for an estimated aggregate annual amount of $840, and an additional $16, to the Department of Human Services for payment of the commodity assessment fees for from the Child Nutrition fund. Ms. McAdams moved for approval. Mr. Payton seconded the LUNCH PRICE INCREASE Ms. Griffin recommended the Board approve an increase in lunch prices for the school year due to a federal mandate. Proposed price changes are: Breakfast (all students) $1.15 to $1.20 Lunch (elementary) 1.90 to 2.00 Lunch (gr. 6-9) 2.20 to 2.30 Lunch (High School) no change Mr. Payton moved for approval. Mr. Coyle seconded the CONSTRUCTION CONTRACT FOR SOFTBALL FIELD Mr. Bushyhead recommended the Board accept and approve the lowest qualified bid from Permaul Construction, LLC, for the Softball Field Project in the amount of $153, from the 2013 Bond fund. Mr. Payton moved for approval. Mr. Coyle seconded the Board Minutes

8 ELEMENTARY REDISTRICTING NEW BUSINESS FUTURE ITEMS COMMENTS FROM THE AUDIENCE EXECUTIVE SESSION Mr. Bushyhead recommended the Board consider the elementary redistricting proposal from the Long-Range Planning Committee for first reading. Ms. McAdams moved the Board adjourn to Executive Session. Mr. Payton seconded the The Board adjourned to Executive Session 7:28 p.m. RETURN TO OPEN SESSION STATEMENT OF EXECUTIVE SESSION MINUTES APPOINTMENT OF BOARD MEMBER Mr. Bennett acknowledged that the Board had returned to Open Session at 7:38 p.m. Mr. Bennett stated that, during Executive Session, the Board discussed only personnel, negotiations, legal matters, and confidential information. No decisions were made and no action was taken. Ms. McAdams moved the Board appoint Stacey Roemerman to fill the vacancy in Board Zone #4 effective immediately. Mr. Coyle seconded the OATH OF OFFICE ADJOURNMENT Mr. Bennett administered the Oath of Office to Ms. Roemerman. Mr. Payton moved to adjourn the meeting. Ms. McAdams seconded the The meeting adjourned at 7:42 p.m. Beverly Thummel, Board Secretary Board Minutes

9 Regular Meeting Board of Education Union Public Schools Minutes of the April 14, 2014, regular meeting were approved by a majority vote of the Union Board of Education on May 12, Heather McAdams, Deputy Clerk Union Board of Education Board Minutes