FLEXIBLE OFFICE SPACE

Transcription

1 FLEXIBLE OFFICE SPACE Clarendon Business Centres have been providing high quality yet affordable serviced office accommodation since Through this we have become aware that more and more business people are turning to serviced offices as the most cost effective and flexible way of operating business premises. At Clarendon you can expect that all of your office furniture, equipment, amenities and surroundings are of the highest standard to create a professional yet affordable office environment. With its experienced team, Clarendon Business Centres will work with you to ensure that your office environment is managed whilst you take care of your business. The Clarendon solution eliminates high start-up costs and keeps your running costs to a minimum. The monthly service fee includes all your basic operating costs; you pay only for the extra services you use and with our simple monthly billing, you will find it easy to budget and plan with total confidence that you have full control of your overheads. With short term, flexible Service Agreements, Clarendon offers the most practical and efficient solution to your office requirements. Whether you are a new start up, planning an expansion or downsizing, need to accommodate special projects or need regional office space, the Clarendon solution can be tailored to suit your exact requirements and budget.

2 SERVICED OFFICES Clarendon Business Centres provide many advantages over traditional office leases, most Notably the control you can exercise on your overheads. Each month you will be billed for exactly the services that you have used plus a fixed office fee. Inclusive Monthly Fee rent, rates, service charges, utilities, cleaning, buildings insurance, furniture and reception staff, giving predictable monthly expenditure. Reception & Support Services your clients will be welcomed by our friendly, professional reception team, who will assist, manage and deliver all your business requirements. Our on-site management teams ensure all facilities are maintained to the highest standards, leaving you free to concentrate solely on running your business. You will be free of the headaches associated with employing secretarial, maintenance and cleaning staff. Flexibility offices available from 1-10 workstations can be taken singly or in combination to accommodate any requirement. You have the ability to up and down size your space, as dictated by your ever-changing business needs. Instant Availability an instant office in a prestigious area of town that is attractive, professional, and equipped to handle all your business needs, complete with telephones and internet connectivity. Business Support Services convenient access to additional services and our modern and comfortable conference facilities. You only pay for what you use. Reduce your Start-up Costs Our offices are fully furnished and equipped with the latest IT and Telecoms infrastructure. Our Service Agreements are simple 2 page documents and you will not be liable for the typical fees and penalties associated with conventional leases.

3 FREQUENTLY ASKED QUESTIONS Is there a minimum term? We offer a minimum term of three months, although shorter term agreements are sometimes available. How much do I need to pay before I can move in? You will need to pay a deposit equivalent to one and a half times the price of the office, plus your first month s office fees in advance. How do we pay? Each month your fixed service fees (office fees, handset and internet charges) are payable in advance with miscellaneous charges invoiced in arrears. Payment is due on the 1st of each month and is collected by Direct Debit. What does my Licence Fee include? Rent, business rates, service charges and buildings insurance Fully furnished office(s) i.e. Desks, chairs, pedestal units, storage cabinets Utility charges such as heating, lighting, electricity and office maintenance Daily cleaning services Reception services and telephone answering Category 5 structured data cabling throughout Secure 24/7 access Lounge areas and communal kitchen with complimentary tea and coffee Business service area access to general business equipment Access to meeting room facilities and other business support services Can somebody answer the phone when I am not there? If you are unavailable to take your calls then your calls will automatically divert through to the Centre Team who will answer your calls in your Company name and can either put the call through to your mobile phone or take messages for you. Can you provide Internet access? Yes, we offer immediate connection to our internet service with no lead times or additional cabling required. The connection is fully managed, with DHCP or static IPs, mail relay, and wireless internet available. Why is a serviced office a better solution for me? As all the facility fees and expenditure normally associated with running an office are included in your standard monthly fee you will be able to budget effectively. Our Team are trained and experienced in dealing with all issues normally related to the effective running of an office, meaning that your time is free to focus on your business.

4 VIRTUAL OFFICES Our range of Virtual Office services can be used in various ways: a cost-effective way to create a professional image for new start-ups. The perception of your Company to your clients is that you have a professional, staffed office in a prestigious area of town with none of the associated cost to grow existing companies, providing a local presence across one or more of our locations. By using our Remote service you could open your Bournemouth Office immediately, expanding your business, client base and credibility instantly a simple and effective way to expand or test the water in new markets an overflow telephone answering service, ensure you never miss that vital call, whether you are busy on the phone or out of the office, your calls will always be answered reliably and professionally in your Company name access to a complete range of business support services: All Virtual clients have access to our fully equipped conference rooms, fax, photocopying and other secretarial services, all on a pay as you use basis our Virtual PA allows you to delegate some of your routine administration tasks, freeing up your time to focus on your business, i.e. typing and binding of presentations, data inputting, sending of standard letters and brochures. The service is offered on a pay as you use basis For professionals on the move who need a flexible, productive working environment or a place to meet their clients, Clarendon day office hire offers you the use of an office on a day by day basis. These offices are equipped with telephone and broadband internet access

5 VIRTUAL OFFICE PRICE LIST Mail Handling - use our prestigious address for your correspondence as a more professional alternative to a home address or PO box, or for a cost-effective way of opening your branch office VAT per month 30 + VAT set-up fee 100 deposit Mail Handling & Call Diversion - add a telephone diversion service to the mail handling service for a complete professional image for your Company. Your dedicated local telephone number may be diverted to any number of your choice*, or to a personalised voic service accessible 24 hours a day VAT per month 30 + VAT set-up fee 200 deposit Clarendon Remote - a Virtual Office package, allowing you to maintain a dependable and professional business presence, wherever you are. Your dedicated telephone number will be answered in your Company name, and put through to you to any mobile or landline number* or messages taken and forwarded by , SMS, phone or fax. Mail and faxes may be held for collection or forwarded VAT per month 30 + VAT set-up fee 200 deposit Clarendon Remote Premier - the full Remote service, with 2 days boardroom or day office use per month included. You will also have priority access to any other available office space on a hot desk basis. Meeting a client at your office will never again be an issue! VAT per month 30 + VAT set-up fee 200 deposit Clarendon Cover - the perfect solution for companies who prefer to remain in control of their telephone calls but want to ensure that they don t miss those all important calls when on the phone or out of the office. Your individual divert number will be answered in your Company name and a message taken to be forwarded to you in the method you determine. * 59 + VAT per month 30 + VAT set-up fee 200 deposit * Price includes 40 messages per month. Additional messages charged at 1 each. Diverted calls are charged at BT standard rates.

6 MEETING ROOMS Clarendon Business Centres provides a professional environment for your meetings, interviews, presentations and training events. Our Business Centres offer high quality facilities at reasonable cost, in a business-focussed environment, to both our resident and non-resident clients. We have a variety of rooms to suit your requirement, ranging from interview rooms to training rooms, all with free broadband or dial up internet access. Our on-site management team will be on hand to ensure everything runs smoothly on the day, from meeting and greeting your delegates, to providing refreshments, plus any business support services you may need during the course of your meeting. Air-conditioned rooms Audio-Visual equipment available Refreshments available, including business breakfasts and buffet lunches Price includes: Flipchart/whiteboard; internet access; chilled, filtered water Business Support Services available on site, such as faxing, photocopying, postage and courier service Conference Room 20 per hour 60 half day 110 full day Small meeting room/day office (where available) 15 per hour 45 half day 75 full day Rates quoted are per room. Resident clients are entitled to discounted rates Half day rate is available for bookings between 9am -1pm or 1pm 5pm Please note that the minimum booking time is half an hour and each booking will be confirmed with a reservation confirmation form and will include our terms and conditions including cancellation charges

7 SERVICES PRICE LIST Virtual PA Services Self Service Photocopying Facsimile Service Incoming Outgoing per hour 0.10 per page 0.15 per page From 0.25 per page Postage & Franking Courier Service Binding (includes materials) SMS Text Message Laminating Scanning A4 Sheet A4 Sheet Cost + 20% Cost + 20% From per message Refreshments Pot of Tea or Coffee Plate of Biscuits Jug of Orange Juice Buffet Lunch 5.00 per pot From 6.50 per head Telecommunications and Internet provision Per Telephone Connection Charge (one off) Per Telephone Handset & Line Rental inc ddi Voice Mail Analogue line rental Internet Connection Setup fee (one off) Internet Connection fee per user Hub Storage per month Free of charge 20 per month 50 per user * 40 per month POA * This charge includes full support during internet setup Please note that prices in bold are subject to price capping and can be advised at proposal stage. Miscellaneous Extra furniture Handyman Use of Registered Office Address On-site parking spaces (where available) POA POA 20 per month per month All prices listed above are exclusive of VAT VAT will be charged at 20%

8 b Bristol & West House Post Office Road Bournemouth BH1 1BL Tel: Fax: Clarendon House 52 Cornmarket Street OX1 3HJ Tel: Fax: Voyager House High Street North Poole BH15 1DW Tel: Fax: Belsyre Court 57 Woodstock Road OX2 6HJ Tel: Fax: Abbey House Grenville Place Bracknell Berkshire RG12 1BP Tel: Fax: Prama House 267 Banbury Road Summertown OX2 7HT Tel: Fax: Kingfisher House Elmfield Road Bromley Kent BR1 1LT Tel: Fax: Sandford & Heritage Gate East Point Business Park Cowley OX4 6LB Tel: Fax: Airfield House Kingston Business Park Kingston Bagpuize OX13 5FD Tel: Fax: Chester House Fulham High Street Fulham SW6 3JA Tel: Fax: