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1 Writing a Business Case Outline Appendix 3 If you wish to receive assistance under the Business Support Scheme or are thinking about exploiting a new idea, starting a new company or purchasing new equipment for the company, you will need to produce a business outline which sets out the rationale and key factors for your business or company as a whole. The purpose of this form is to provide you with a pro-forma business case outline that will serve several needs. One of the most important is that it should provide a format that will help you to think through the positive and negative aspects of your business idea or proposal. Important: Completing the form. You can change the format and details of the headings you use to be more appropriate to the case you are making. You have the choice of printing the form out and completing it by hand, using a separate sheet(s) if the space available is insufficient or you can complete it on screen. If you complete it on screen use your mouse to click on the field you wish to complete. When you have completed that field, click on the next, and so on. You can increase the space available by putting the cursor at the end of the text you are entering and hitting the enter key and in a similar way can decrease excess space by using the delete key at the end of the text you are entering. We have also provided two spreadsheets available for download from our website ( that will help you to complete the financial aspects of this business case outline. Together these documents will provide you with a valuable snap-shot analysis of your business at this time and will help our Business Development Consultant determine the suitability of your business to receive assistance from the Business Support Scheme. Name of Business: Contact: Address: Position: Postcode: Telephone Number: Fax Number: 1

2 Your Business Outline Are you a: Sole Trader Partnership Franchise Limited Company 1. Rationale This usually covers why you are developing your new idea or venture. Set out below, the customers you are targeting using short punchy statements. 2. The Team This should include your name, your experience and skills, with details of any colleagues, or partners. 2

3 3. Description of the Idea or Concept you wish to Develop Describe the products you would make or the services you would offer. This should be short with clear explanations so that someone outside the discipline/industry can understand. Highlight anything unique, unexplored, unexploited, ignored or unrecognised. 4. The Market a.) Which groups of people might buy? - include as many options and possibilities as customers sometimes come from unexpected areas b.) Who might be your major customers? you will need an estimate of income for the financial data. c.) Where will these customers be? Local, national, international? 3

4 d.) Give overview details of any research/market information, which shows there is a demand. e.) Have you any research to show how big the market is? f.) What are the benefits of your products/services? i.e. why someone would want to buy your products /services as opposed to someone else s. g.) Are there any potential partners? h.) Are there potential market factors that could affect the sale/development of your products/services (weather/disease/politics etc.)? 5. Competitors a.) Who would be your competitors? 4

5 b.) Give examples of how your competitors may affect your business? 6. Premises a.) Where is the company based or to be based? b.) Do you own the premises or is it leased? c.) How will you pay for it? d.) Will it be suitable long-term? e.) Have you ideas for the future and what facilities do you need? 7. Your Production a.) How will you manage and deliver your product/services? 5

6 b.) How are you going to meet the expected demand/quality consistency/volume required to make this successful? 8. The Future Consider your aspirations. a.) What do you want the company to achieve? b.) Is the idea sustainable? 9. S W O T Analysis a) What are the company s strengths? b) What are the company s weaknesses? 6

7 c) What opportunities for the company do you see? d) What constraints or threats do you envisage? 10. Risk Management a.) What are the key risks to consider? b.) Is there anything, which could cause difficulties for yourself, partners and other stakeholders involved in the company? c.) Are there any external or internal influences, which could trigger failure or crucially delay your schedule? 7

8 11. Financing a.) What capital is being introduced and by whom? b.) Will it be sufficient to sustain the business during the first year? c.) At this stage you should give outline overall estimates for the first 2-5 years for income and expenditure. Also, do a draft for estimated income streams from key customers, research partners, and collaborators. Map out expenditure for salaries, space costs and marketing, with other major costs such as equipment purchases or patent costs. Highlight critical areas of need. To download the pro forma spreadsheets for these estimates go to 8

9 Income and Expenditure Forecast (month by month) Name Of Business: Receipts TOTAL Cash Sales Other Income Total Receipts (a) Payments Payments to creditors Salaries/ Wages Rent/Water/Rates Insurance Repairs/Renewals Heat/Light/Power Office goods Motor and Travel Telephone Professional Fees Capital Payments Interest and Charges Materials Other VAT Payable (refund) Drawings Total Payments (b) Net cash flow (a-b) Opening Bank Balance Closing Bank Balance 9

10 PROFIT / LOSS STATEMENT (yearly) Name of Business: YEAR 1 YEAR 2 YEAR 3 YEAR 4 TOTAL Sales (a) (a) (a) (a) (a) 0 Cost of Sales (b) (b) (b) (b) (b) 0 Gross Profit(a)minus(b) = (c) (c) 0 (c) 0 (c) 0 (c) 0 (c) 0 Less: Expenses Wages & NI (employees) 0 Rent & Rates 0 Heating & lighting 0 Insurances 0 Postage & stationery 0 Repairs & renewals 0 Travel & motor expenses 0 Telephone 0 Professional fees 0 Advertising & promotions 0 Sundry expenses 0 Bank charges 0 Loan interest 0 Depreciation 0 Total Expenses (d) 0 (d) 0 (d) 0 (d) 0 (d) 0 Net Profit/(Loss)(c-d) = (e) (e) 0 (e) 0 (e) 0 (e) 0 (e) 0 10

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