Professional Development for Administrators and Support Staff Winter/Spring 2016

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1 SOUTHERN WESTCHESTER BOCES LOWER HUDSON REGIONAL INFORMATION CENTER Professional Development for Administrators and Support Staff Winter/Spring 2016 Word Processing Intermediate Microsoft Word 2007/2010/2013 In a two-day class, participants will sort and customize lists and tables, as well as create and edit charts. In addition, students will use and modify text styles; create pull quotes; use Quick Parts to insert content; and control text flow with section breaks, columns, and linked text boxes. The Mail Merge feature will be used to create personalized form letters, envelopes and labels. Using and creating templates and macros will also be covered. The prerequisite for this course is a very strong working knowledge of Microsoft Word. March 22 & 23 9:00am 3:00pm Harrison Mamaroneck Ave. Spreadsheet Introduction to Microsoft Excel 2007/2010/2013 In a one-day course, students will work with the Microsoft Excel environment and create a basic worksheet. Topics include: Creating basic formulas; Calculating with functions (built-in formulas); Using the formula AutoComplete feature; Modifying and formatting a worksheet; and printing workbook contents. There are no prerequisites for this course. February 3 9:00am 3:00pm Harrison Mamaroneck Ave. Intermediate Microsoft Excel 2007/2010/2013 In a one-day course, students will create a running balance; custom sort data; wrap text; split data into separate columns; combine data into one column; create and use range names; work with multilevel spreadsheets; use conditional formatting; create a basic chart; and work with functions such as IF, COUNTIF and SUMIF. Participants will use DATEDIF to calculate current student age or employee years of service. Subtotals will also be covered. The prerequisites for this class are Introduction to Microsoft Excel 2007/2010/2013, and a strong working knowledge of Microsoft Excel. February 23 9:00am 3:00pm Harrison Mamaroneck Ave. 1

2 Advanced Microsoft Excel 2007/2010/2013 In a two-day course, participants will streamline workflow by adding data validation criteria and creating and editing macros to automate repetitive tasks. Students will also learn to collaborate with others users by sharing a workbook, tracking changes and merging workbooks. In addition participants will work with formula auditing tools; create a data list outline; protect files; import and export data; use What-If Analysis options; and create trendlines, sparklines and scenarios. Techniques for working with multiple workbooks such as: creating a workspace; consolidating data; and linking cells in different workbooks will also be covered. The prerequisites for this course are Intermediate Microsoft Excel 2007/2010/2013, and a strong working knowledge of Microsoft Excel at the intermediate level. May 5 & 12 9:00am 3:00pm Harrison Mamaroneck Ave. Database Introduction to Microsoft Access 2007/2010 This two-day class is intended for individuals needing to learn about Access databases. Topics include: orientation to Access and database terminology; viewing, editing, and adding data; working with datasheets and design view; creating and using tables, queries, forms, and reports. The focus of the class is to understand how Access works and understanding tables. The prerequisite for this course is a strong working knowledge of Microsoft Word 2007/2010/2013, or Introduction to Microsoft Excel 2007/2010/2013, or equivalent experience. March 9 & 16 9:00am 3:00pm Harrison Mamaroneck Ave. Presentations Intermediate Microsoft PowerPoint 2007/2010/2013 In a two-day class, participants will learn to customize design templates by setting up Slide Master, modifying Notes and Handout Masters, and creating a custom Slide Layout. In addition, students will animate objects, insert audio and video clips, set up a custom slide show, add a hyperlink and action button to a slide, use Annotation Tools, create a Presenter-Independent slide show, record a narration, send a presentation to reviewers and apply reviewers changes, and share a presentation using the PowerPoint Web App. Broadcasting a presentation, converting a presentation to a video, packaging the presentation to a CD, and publishing a presentation to a PDF or XPS file will also be covered. The prerequisites for this course are Introduction to Microsoft PowerPoint 2007/2010/2013 or equivalent experience, and a strong working knowledge of Microsoft PowerPoint. May 17 & 20 9:00am 3:00pm Harrison Mamaroneck Ave. 2

3 Productivity Gmail & Calendar (Google) In this one-day course, participants will: compose, format, send, receive, reply and forward messages; use an address book; create and manage labels ( folders); search messages; request a read receipt; and create your signature. Students will explore settings to turn conversation view, snippets (showing a preview of the beginning of each in the Inbox), desktop notifications and the Vacation Responder on or off. Participants will learn to add a contact and create a Contact Group. In addition, creating an event on your calendar, adding guests, tracking responses, and sharing calendars will be covered. There are no prerequisites for this course. February 5 9:00am 3:00pm Harrison Mamaroneck Ave. Microsoft Outlook 2010/2013 and Calendar In a one-day course, students will: send, receive, reply, forward, and manage messages; use an address book; create and use a distribution list; add contacts; work with attachments; and create an Out of Office message. In addition, participants will: schedule and edit appointments and meetings; track meeting responses; share calendars; and create an all-day event. There are no prerequisites for this course. April 7 9:00am 3:00pm Harrison Mamaroneck Ave. NEW Upgrading From Microsoft Office 2007/2010 to Microsoft Office 2016 In this one-day course, explore the new, exciting features of Microsoft Word, Excel and PowerPoint Use Smart Lookup to search for contextual information on the Internet without leaving your Microsoft Office application. Edit a PDF file using Word. Work with improved table, layout and video commands in your document. Co-edit a Word document in real-time! Accelerate data insertion with Flash Fill in Excel. Use Chart Recommendations to create the best graphical representation of your data. Explore the Quick Analysis Tool for immediate access to conditional formatting, charts, common formulas, tables and sparklines (miniature single-cell charts.) In PowerPoint, apply a new theme from the Start screen. Use the enhanced Presenter View. Collaborate on a presentation by sharing it in the cloud on OneDrive. Copy any color from one object to another using the Eyedropper Tool. Merge common shapes together to create a new shape. The prerequisite for this class is a strong working knowledge of Microsoft Word, Excel and PowerPoint 2007 or May 25 9:00am 3:00pm Harrison Mamaroneck Ave. 3

4 NEW Analyze Data Using Microsoft Excel 2013: Functions, Array Formulas and Pivot Tables In this two-day class, participants will use the higher-level functionality in Excel to analyze and summarize data. Topics include: logical functions (AND, OR, IF & AVERAGEIF), database functions (DAVERAGE & DSUM), and text functions (LEFT, MID, RIGHT). Use the CONCATENATE function to join text. Learn to name ranges of cells and utilize range names in formulas. Create and modify tables and charts. Save time by performing multiple calculations simultaneously using Array Formulas. Summarize, analyze and view your data from different perspectives using PivotTables. Prerequisites are Intermediate Microsoft Excel 2007/2010/2013, and a strong working knowledge of Microsoft Excel at the intermediate level. March 1 & 4 9:00am 3:00pm Harrison Mamaroneck Ave. NEW Intermediate Microsoft Excel 2013 Pivot Tables In this one-day course, participants will build upon their knowledge of basic Pivot Tables learned in the Analyze Data Using Microsoft Excel 2013 Functions, Array Formulas and Pivot Tables course. Create PivotTables from one or multiple Excel worksheets in the same file or an external data source such as other Excel workbooks, a text file, or Microsoft Access. Customize how your data is presented and calculated. Filter data using slicers. Refresh and change PivotTable data. Create a graphical representation of your data with PivotCharts. Prerequisites are Analyze Data Using Microsoft Excel 2013: Functions, Array Formulas and Pivot Tables; and a strong working knowledge of Microsoft Excel at the intermediate level. April 15 9:00am 3:00pm Harrison Mamaroneck Ave. Microsoft Excel 2007/2010/2013 Charting In a one-day course, participants will learn to create charts to represent their data. Topics include: creating a Quick Chart; changing chart types, styles, colors, layouts; adding titles and data labels; printing; and creating a user-defined template. Learn to work with special chart types. Scatter Charts show the correlation between two ranges of data, such as hours studied and test scores. Create a Pie of Pie Chart where the accompanying secondary pie shows the breakdown of one of the slices in your original pie chart. The prerequisites for this course are Introduction to Microsoft Excel 2007/2010/2013, and a strong working knowledge of Microsoft Excel. April 5 9:00am 3:00pm Harrison Mamaroneck Ave. 4

5 Introduction to Adobe Acrobat Professional This two-day course is a hands-on exploration of Acrobat Interactivity such as creating, annotating, or combining Portable Document Format (PDF) files; working with the Note Tool, Thumbnails, Bookmarks, and Buttons. Participants will learn to create interactive forms and compile the data sent back by users of the free Adobe Reader program. The prerequisite for this class is a strong working knowledge of Microsoft Word 2007/2010/2013. June 7 & 10 9:00am 3:00pm Harrison Mamaroneck Ave. Online Webinars These one-hour online demonstrations are designed to get you up and running quickly! Sit back, relax and learn at your own desk! Microsoft Word Mail Merge Basics Learn to use Word, Excel and Access data to create personalized form letters and labels! This demonstration will also include sorting and printing records. The prerequisite for this webinar is a strong working knowledge of Microsoft Word 2007/2010/2013. April 18 1:00pm 2:00pm Google Drive Basics Learn to create, organize, and share documents in the cloud! Collaborate with your colleagues! There are no prerequisites for this webinar. June 2 1:00pm 2:00pm NEW Create a Presentation Using Microsoft PowerPoint 2013 Express yourself!!! In this one-hour demonstration, learn to create a basic PowerPoint presentation to inform your audience. Add themes, SmartArt graphics, animation, charts and tables to make it exciting!!! Speaker s notes and handouts will also be covered. There are no prerequisites for this webinar. February 11 1:00pm 2:00pm 5

6 Directions to the Training Site LHRIC Mamaroneck Ave. Harrison Lower Hudson Regional Information Center 450 Mamaroneck Avenue Harrison, NY *PLEASE NOTE: All administrative training courses will take place on the 3 rd Floor. When approaching the building from the rear parking lot, please disregard the Main Entrance which leads to the 4 th floor. To reach the 3 rd Floor Reception area, please walk down the 3 rd floor ramp (labeled with the blue LHRIC sign.) Our receptionists will direct you to the appropriate computer lab. From WEST (Rockland) From the Tappan Zee Bridge via the NYS Thruway proceed East on I-287. Take Hutchinson River Parkway South EXIT 9S, toward the Whitestone Bridge. Take EXIT 23S toward Mamaroneck. At the end of the ramp, make a right onto Mamaroneck Ave. The Lower Hudson Regional Information Center is a four-story office building on the left (white stone and glass facade), #450 Mamaroneck Ave. Parking is available in the back of the building. Please park in the section designated by the blue/purple SWBOCES/LHRIC banners on the light posts.* From EAST Take Hutchinson River Parkway South, toward the Whitestone Bridge. Take EXIT 23S toward Mamaroneck. At the end of the ramp, make a right onto Mamaroneck Ave. The Lower Hudson Regional Information Center is a four-story office building on the left (white stone and glass facade), #450 Mamaroneck Ave. Parking is available in the back of the building. Please park in the section designated by the blue/purple SWBOCES/LHRIC banners on the light posts.* From NORTH Take I-684 South via EXIT 1 toward Hutchinson River Parkway/New York City. I-684 South becomes the Hutchinson River Parkway South. Take EXIT 23S toward Mamaroneck. At the end of the ramp, make a right onto Mamaroneck Ave. The Lower Hudson Regional Information Center is a four-story office building on the left (white stone and glass facade), #450 Mamaroneck Ave. Please park in the section designated by the blue/purple SWBOCES/LHRIC banners on the light posts.* From SOUTH Take the Hutchinson River Parkway North. Merge onto Mamaroneck Ave via EXIT 23S toward Mamaroneck. Make a right turn onto Mamaroneck Ave. The Lower Hudson Regional Information Center is a four-story office building on the left (white stone and glass facade), #450 Mamaroneck Ave. Parking is available in the back of the building. Please park in the section designated by the blue/purple SWBOCES/LHRIC banners on the light posts.* 6

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