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1 Your Website How to use it Tom & Ruth O Dea 23 Feb 2013 Dysert O Dea Clan Association. Copyright All rights reserved. 1

2 Topics 1. Original Web Site Objectives August Current Status. 3. Sharing Photos. 4. The Online Shop. 5. Sharing Family Trees. 6. Future Direction. Dysert O Dea Clan Association. Copyright All rights reserved. 2

3 Web Site Objectives These objectives were defined and agreed in Aug 2008: 1. Ability to create and maintain content by the Clan members without the need for specialised computer skills. 2. Enable authorised members of the Clan to change Web site content at any time. 3. Provide up to date information about Clan events. 4. Encourage new members to join the Clan Association. 5. Facilitate communications between members. 6. Maintain and enhance current Web site content including the Clan newsletter, About Us, Clan History, Genealogy. 7. Maintain and enhance links to other Web sites. 8. Help establish family connections. 9. Encourage Clan members to contribute stories, photos and family history information. 10. Enable members to share family history information and keep the information current. 11. Allow users to view and navigate family trees in a user-friendly manner. 12. Make it easy for users to contact the Clan Office Bearers and Representatives. 13. Users are automatically notified when Web site content is updated. 14. Provide a single, authoritative source of data about membership of the Clan Association, including financial status. 15. Enable members to submit donations electronically. 16. Make it easy to find information on the Web site. Dysert O Dea Clan Association. Copyright All rights reserved. 3

4 Current Status All of those objectives have been met except that: Online access to Clan Newsletters was removed following a decision taken at the Triennial General Meeting in Ennis in July 2011 significant privacy issues. The Online Donations application was never activated. A Family Tree application was delivered but was removed because of a lack of interest and we were running short of disk space. We do have a single, authoritative source of data about membership of the Clan Association, including financial status but this is a separate system and is not part of the Clan web site. Dysert O Dea Clan Association. Copyright All rights reserved. 4

5 Current Status Additional capabilities introduced during the last 4.5 years: An Australian Online Shop. Version 1 attracted a small number of customers. Version 2 addresses a usability issue where anyone can now access the product catalogue and you only need to logon with a password when you wish to submit an order. An online registration system to make it easy for people to book for events like this one. Version 1 was used as part of the registration process for this event 3 years ago and attracted a small number of customers. Version 2 simplified the online registration process by asking for a minimum amount of information up front with a followup asking for additional information. The system can be used to handle online bookings for the next Clan Gathering in Ennis in July Dysert O Dea Clan Association. Copyright All rights reserved. 5

6 Online Form for Registration in of 7 Dysert O Dea Clan Association. Copyright All rights reserved. 6

7 Online Form for Registration in of 7 Dysert O Dea Clan Association. Copyright All rights reserved. 7

8 Online Form for Registration in of 7 Dysert O Dea Clan Association. Copyright All rights reserved. 8

9 Online Form for Registration in of 7 Dysert O Dea Clan Association. Copyright All rights reserved. 9

10 Online Form for Registration in of 7 Dysert O Dea Clan Association. Copyright All rights reserved. 10

11 Online Form for Registration in of 7 Dysert O Dea Clan Association. Copyright All rights reserved. 11

12 Online Form for Registration in of 7 Dysert O Dea Clan Association. Copyright All rights reserved. 12

13 Online Form for Registration in 2010 And then you submit your payment using PayPal. Dysert O Dea Clan Association. Copyright All rights reserved. 13

14 Online Registration in 2013 Step 1 Dysert O Dea Clan Association. Copyright All rights reserved. 14

15 Online Registration in 2013 Step 2 Dysert O Dea Clan Association. Copyright All rights reserved. 15

16 Sharing Photos 1. Photos from Clan Gathering in Ireland in 1990 photos needed. 2. Photos from Clan Gathering in Ireland in 1993 photos needed. 3. Photos from Clan Gathering in Ireland in 1996 photos needed. 4. Photos from Clan Gathering in Ireland in 1999 photos needed. 5. Photos from Clan Gathering in Ireland in 2002 photos needed. 6. Photos from Clan Gathering in Ireland in 2005 OK. 7. Photos from Clan Gathering in Ireland in 2008 OK. 8. Photos from Clan Gathering in Ireland in 2011 OK. 9. Photos from Clan Gathering in USA in 2006 OK. 10. Photos from 1 st Reunion in Australia in OK. 11. Photos from 2 nd Reunion in Australia in 2010 OK. 12. Photos from 3 rd Reunion in Australia in ??? Dysert O Dea Clan Association. Copyright 2010 All rights reserved. 16

17 Uploading a Photo Dysert O Dea Clan Association. Copyright All rights reserved. 17

18 What you need to do to prepare your photos Nothing: No need to resize the image. No need to change the image resolution. No need to change the file name. Editing may be needed: If you need to adjust contrast or brightness. If you need to adjust colours. Red-eye removal. If you need to crop the photo to remove unwanted areas. Dysert O Dea Clan Association. Copyright All rights reserved. 18

19 Questions about Photos 1. What if I have renamed my files to give them meaningful names? This is not required but it s OK as long as you avoid special characters, particularly the apostrophe. If you have an apostrophe in the file name for a photo, the photo will get lost. This is because the apostrophe (single quote) is also used as a string delimiter. File names containing special characters might be OK on Windows but not on other platforms such as Linux (which is commonly used as the operating system for web servers) and vice versa. 2. What if I can t find a suitable album name in the list? Send a request to the Webmaster, preferably using the special Contact Us form: Recommend a New Photo Gallery Category 3. Can I edit a photo after it has been uploaded? You can edit the data about the photo (album name, title or description) but not the actual image. 4. What if I upload a photo into the wrong album? Edit the photo and select a different album name. 5. What if I need to change the title or description? Edit the photo and make the changes. 6. What if I need to edit the actual image after it has been uploaded? You will need to delete the photo from the web site, edit the image on your PC and upload the photo again. 7. What happens when I delete a photo from the web site? The photo is deleted immediately, i.e. there is no prompt to ask Are you are sure?. 8. What do I do if I accidentally delete a photo from the web site? You will need to upload the photo again. Dysert O Dea Clan Association. Copyright All rights reserved. 19

20 The Online Shop Dysert O Dea Clan Association. Copyright All rights reserved. 20

21 Questions about the Online Shop 1. Who can use the Online Shop? The Online Shop is open to the public. You do not have to be a registered user of the O'Dea Clan web site or a member of the Dysert O'Dea Clan Association to use the Online Shop. 2. Do I need to logon to the web site with a Username and Password to use the Online Shop? No. You can access this Online Shop without having to logon to the O'Dea Clan web site but you will need to create an online shopping account if you wish to make a purchase. 3. Do I need to create an online shopping account before I can access the Online Shop? No. You can browse the catalog and you can add items to your shopping cart without having to logon to the Online Shop. 4. When do I need to logon to the Online Shop? You only need to logon to the Online Shop when you wish to submit your order by going through the checkout process. 5. Why do I need to create an online shopping account? You need to create an online shopping account in order to submit an order because we need to know your name, your address, your address and your phone number so we can process your order. 6. What do I do if I wish to buy something and I m a new customer? If you are a new customer of the Online Shop, you can create an account and continue shopping. 7. What do I do if I wish to buy something and I m an existing customer? If you are an existing customer of the Online Shop, you can logon using your address and shopping account password. Dysert O Dea Clan Association. Copyright All rights reserved. 21

22 Shipping and Handling 1. All items will be sent via Australia Post. 2. Shipping costs are provided through a real-time link to Australia Post. This ensures that the shipping options, costs and estimated delivery times shown on your order are accurate and current. 3. The maximum weight for a single package is 20 kg. If the total weight of an order is greater than 20 kg, the order will be split into multiple packages. 4. The total weight of your order includes an allowance for the weight of the packing materials. 5. The total shipping cost includes a handling charge to cover the cost of the packing materials. We ship worldwide and offer various shipping options to meet your needs. Shipping costs to your country are determined by destination, weight and shipping method chosen. Dysert O Dea Clan Association. Copyright All rights reserved. 22

23 Shipping Options An Example Dysert O Dea Clan Association. Copyright All rights reserved. 23

24 Pricing and Payment 1. Prices are in Australian dollars but you can pay using any one of a wide range of currencies offered by PayPal. 2. The actual exchange rate will be the rate quoted by PayPal at checkout time. To get an estimate of prices in your own currency, you can select a currency from the dropdown list on the right hand side of the page. 3. Australian customers can choose to pay by Cheque/Money Order but the order will not be processed until the payment has been received. Note: If you choose Personal Pickup in Adelaide you can pay in cash at the time of pickup. Dysert O Dea Clan Association. Copyright All rights reserved. 24

25 Currency Option Dysert O Dea Clan Association. Copyright All rights reserved. 25

26 PayPal Currencies 1. Canadian Dollar 2. Euro 3. British Pound 4. U.S. Dollar 5. Japanese Yen 6. Australian Dollar 7. New Zealand Dollar 8. Swiss Franc 9. Hong Kong Dollar 10. Singapore Dollar 11. Swedish Krona 12. Danish Krone 13. Polish Zloty 14. Norwegian Krone 15. Hungarian Forint 16. Czech Koruna 17. Israeli New Shekel 18. Mexican Peso 19. Brazilian Real (only for Brazilian members) 20. Malaysian Ringgit (only for Malaysian members) 21. Philippine Peso 22. New Taiwan Dollar 23. Thai Baht 24. Turkish Lira (only for Turkish members) Dysert O Dea Clan Association. Copyright All rights reserved. 26

27 Sharing Family Trees A Family Tree application was launched on 6 April An implementation of the popular PhpGedView program. Things You Can Do: Customise the layout of your family trees home page. Upload one or more GEDCOM files. Manage how each GEDCOM will be accessed. Manage the privacy of the GEDCOM data. When viewing data, switch between GEDCOMs submitted by other members. Navigate the data within a GEDCOM. Produce different types of charts - Pedigree, Descendancy, Timeline, Relationship, Ancestry, Fan, Hourglass. Produce different types of lists - Individual, Family, Patriarch, Source, Repository, Place, Alive in Year. View an Anniversary Calendar by Day, Month or Year. Produce different types of reports in the form of a PDF - Ahnentafel, Birth Date and Place, Family Group, Individual, Pedigree, Relatives. Select extracts ("clippings") from a tree and bundle them up into a single file for downloading as a GEDCOM. Search across multiple GEDCOMs. Access online, contextual help. Much, much more. Dysert O Dea Clan Association. Copyright All rights reserved. 27

28 Sharing Family Trees What is a Family Tree? Pedigree Chart? Ancestor Chart? Descendant Chart? Hourglass Chart? Genealogy Report? Outline Descendant Chart? A Book? Other? What format is best suited for web access? What do we want to do? Just view the tree? Make it easy for others to add and update? Dysert O Dea Clan Association. Copyright All rights reserved. 28

29 Sharing Family Trees PhpGedView: A free, collaborative genealogy program that allows you to view and edit your genealogy online. It has full editing capabilities, full privacy controls and support linking to multimedia files such as images and videos. Your latest genealogy information is always available online for others to see. The GEDCOM owner has full control: Privacy controls. Review updates and accept or reject them. Dysert O Dea Clan Association. Copyright All rights reserved. 29

30 Publishing to the Web Dysert O Dea Clan Association. Copyright All rights reserved. 30

31 The PhpGedView Approach Dysert O Dea Clan Association. Copyright All rights reserved. 31

32 PhpGedView Example Dysert O Dea Clan Association. Copyright All rights reserved. 32

33 Working with PhpGedView 1. Create a GEDCOM file. Export from your current family tree program. 2. Logon to the web site where PhpGedView is running. 3. Import your GEDCOM file. 4. Adjust privacy settings. 5. Set access level for each authorised user: None. View. Edit. Accept. Administrator. 6. Invite family members to share. Dysert O Dea Clan Association. Copyright All rights reserved. 33

34 Future Direction Reworking the presentation layer: To make the site smartphone-friendly. To make the site tablet-friendly. The challenge: Smartphones and tablets have less real-estate to work with but offer a much higher screen resolution. Dysert O Dea Clan Association. Copyright All rights reserved. 34

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