MANAGEMENT BOARD. Agenda Item 3 (b) INFORMATION ON THE FINANCIAL SITUATION AT 1 NOVEMBER 2014
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1 MANAGEMENT BOARD MB-525 Friday, 7 November 2014: Saturday, 8 November 2014: Venue: Conference Room, IOE Offices Agenda Item 3 (b) INFORMATION ON THE FINANCIAL SITUATION AT 1 NOVEMBER 2014 For information MB / 7 November 2014 For discussion For decision For follow-up Budgetary implications A table reflecting estimated expenditures for 2014 is attached as Annex I. It is to be noted that these are very provisional estimates, for both the income and expenditures, given that, at this point in the year, a certain amount of data is still unavailable. In order to align expenditures with internal income, the Secretariat had to limit certain budgetary items and, according to initial estimates, realised a saving of CHF 24,437 compared with the adopted budget. However, current estimates indicate that the year is likely to close with a CHF 127,763 deficit compared with internal income. Once more, the Secretariat has appealed to the member federations to settle their subscriptions regularly, without which the Organisation will not be able to continue to produce quality services and will be obliged to curtail its activities under an even tighter budget. An even more urgent appeal is to the Management Board to bring partner companies to the IOE. It was envisaged that we would secure at least ten partner companies by the end of 2014, and, as of 1 January, 2015, we will have but six. The deficit for the year, according to current estimates, will be reduced to CHF 44,035 only thanks to external revenue which of course we cannot count on every year as a matter of course. For information, the expenditures and receipts to 1 November 2014 of the GIRN and GOSH networks are attached respectively in Annexes II and III. The Management Board is invited to note the report of the Financial Situation at 1 November 2014, as well as the appeal to bring more partner companies prospects to the IOE.
2 ANNEX I E S T I M A T E S NOVEMBER 2014 EXPENDITURE : ESTIMATES Actual Approved Estimates Balance 2013 Budget 2014 budget/ 2014 Estimates A. FIXED COSTS 3'458' % 3'613' % 3'585'817-27' STAFF Salaries 2'372'532 2'500'000 2'488'036 Support : GIRN -100' ' '000 Support : GOSH -25'000-25'000-25'000 2'247' % 2'350' % 2'338'036-11'964 Social Charges 765' % 804' % 788'100-15'900 TOTAL STAFF 3'013'235 3'154'000 3'126' PREMISES Rent 318' ' '930 Electricity 9'595 6'000 5'200 Cleaning 24'316 20'200 24'870 TOTAL PREMISES 352' % 353' % 353' COMMUNICATIONS Rental : fixed lines/ internet 2'791 2'600 2'690 Phone calls 43'876 48'000 52'130 Mail 2'664 3'400 2'350 Website : hosting / maintenance / 4'499 12'000 12'400 development Website support : GIRN -5'000-5'000-5'000 Website support : GOSH -5'000-5'000-5'000 TOTAL COMMUNICATIONS 43' % 56' % 59'570 3' MAINTENANCE, REPAIRS & INSURANCES Maintenance: IT network 8'064 3'000 2'827 Support & maintenance : software application 4'479 10'500 10'012 equipment 1' '353 Insurances 3'394 5'650 5'510 Repairs TOTAL MAINTENANCE 17' % 20' % 20' Page 1 -
3 Actual Approved Estimates Balance 2013 Budget 2014 budget/ 2014 Estimates 5. BANK & ADMINISTRATION Bank charges 11'105 10'000 2'800 Administrative charges 20'009 20'000 24'107 TOTAL BANK & ADMINISTRATION 31' % 30' % 26'907-3'093 B. OPERATING COSTS 322' % 353' % 351'432-1' EXTERNAL COLLABORATION Translations/ documents 28'435 50'000 50'000 Training - staff 410 2'000 3'088 Graphic designers 15'382 15'000 12'600 External Collaborators 40'204 25'000 22'805 Simultaneous translations/ meetings 4'210 13'000 18'000 GAN : contribution -4'000 TOTAL EXTERNAL COLLABORATION 88' % 105' % 102'493-2' TRAVEL EXPENSES Travel Expenses 154' ' '000 TOTAL TRAVEL EXPENSES 154' % 170' % 170' PRINTING & STATIONERY Printing 44'377 44'000 43'170 Stationery 9'935 10'000 6'700 Software 4'722 6'000 10'121 Printing support : GIRN 0-2'000-2'000 TOTAL PRINTING & STATIONERY 59' % 58' % 57' FURNITURE & EQUIPMENT Hardware 9'490 7'000 5'811 Furniture 0 1'000 2'190 TOTAL FURNITURE & EQUIPMENT 9' % 8' % 8' AMORTIZATION Furniture '575 Equipment 10'372 10'370 10'372 New purchase 0 1'630 0 TOTAL AMORTIZATION 10' % 12' % 12' Page 2 -
4 Actual Approved Estimates Balance 2013 Budget 2014 budget/ 2014 Estimates C. VARIABLE COSTS 42' % 49' % 54'014 4' SUBSCRIPTIONS/PUBLICATIONS 1' % 2' % 2' MEMBER RELATIONS / 20' % 25' % 32'000 7'000 REPRESENTATION 13. TECHNICAL COOPERATION 9' % 12' % 8'814-3' SUNDRIES / UNFORESEEN 10' % 10' % 10' TOTAL EXPENDITURE 3'823' % 4'015' % 3'991'263-24'437 REVENUE : ESTIMATES A. INTERNAL REVENUE 3'819'111 4'001'475 3'863' ' MEMBERSHIP SUBSCRIPTIONS Subscriptions 3'520'867 3'701'475 3'502' '475 Arrears 298' ' ' '500 TOTAL SUBSCRIPTIONS 3'819'111 3'851'475 3'758'500-92' PARTNER COMPANIES 150' '000-45'000 3'819'111 4'001'475 3'863' '975 SURPLUS/DEFICIT : 4'032 14' '763 EXPENDITURE / INTERNAL REVENUE - Page 3 -
5 Actual Approved Estimates Balance 2013 Budget 2014 budget/ 2014 Estimates B. EXTERNAL REVENUE 58'555 36'048 83'728 47' INCOME FROM SUPPLEMENTARY SERVICES Contract services 13'707 2'000 16'000 Business Africa 3'000 3'000 3'000 Contract services : TISK (received) 12'161 25'000 32' OTHER INCOME 28'868 30'000 51'700 Loss of income compensation 11'385 14'600 Profit sharing from insurances 7'548 0 Miscellaneous 4'706 5'700 Sub-letting offices / GAN 5'680 Sub-letting parking spaces 6'048 6'048 6'048 29'687 6'048 32'028 TOTAL REVENUE 3'877'666 4'037'523 3'947'228 TOTAL EXPENDITURE 3'823'143 4'015'700 3'991'263 SURPLUS / DEFICIT 54'523 21'823-44'035 - Page 4 -
6 ANNEX II / ANNEXE II I. REVENUE / REVENUS GLOBAL INDUSTRIAL RELATIONS NETWORK (GIRN) RESEAU MONDIAL DES RELATIONS PROFESSIONNELLES (GIRN) Income and Expenditure at 1 November 2014 (Swiss francs) Recettes et dépenses au 1er novembre 2014 (francs suisses) a) Subscriptions received at 1/11/ ' ' Cotisations reçues au 1/11/2014 b) Subscriptions: Estimates to be received 40' ' Prévisions : cotisations à recevoir TOTAL : REVENUE / REVENUS 155' ' II. EXPENSES AT 1 NOVEMBER 2014 DEPENSES AU 1ER NOVEMBRE Administrative Support : credited under "Salaries" / IOE accounts 100' ' Support administratif : crédité sous "Appointements" / comptes OIE 2. Traveling expenses/ Frais de voyage 19' ' Member Relations / Representation - 5' ' Relations avec les membres/ Représentation 4. Bank & Administration / Frais bancaires et administratifs Communications 6' ' External Collaboration / Graphic Designer 4' Collaborations externes / Travaux de graphisme 8. Printing / Frais d'impression 1' ' ' ' III. RESULT (estimates) / RESULTAT (prévisions) 22' ' Page 1 -
7 GIRN : SUBSCRIPTIONS FOR 2014 (in Swiss francs) : received at 1 November 2014 GIRN : COTISATIONS POUR 2014 ( en francs suisses ) : reçues au 1er novembre 2014 NAME OF THE ENTERPRISE SUBSCRIPTION AMOUNT TO BE RECEIVED RECEIVED NOM DE L'ENTREPRISE COTISATION MONTANT A RECEVOIR RECU 1. APM Terminals (Netherlands) 5'000 5' CARGILL (USA) 5'000 5' CLAAS KGaA mbh (Germany) 5'000 5' DEUTSCHE POST WORLD NET - DHL (Germany) 5'000 5' DEUTSCHE TELEKOM (Germany) 5'000 5' G4S (United Kingdom) 5'000 5' HEINEKEN (Netherlands) 5'000 5' H & M HENNES & MAURITZ AB (Sweden) 5'000 5' IBM (USA) 5'000 5' IKEA (Sweden) 5'000 5' KIMBERLEY-CLARK CORPORTATION (USA) 5'000 5' LAFARGE (France) 5'000 5' MANPOWER (USA) 5'000 5' MeadWestvaco Corporation (USA) 5'000 5' METRO AG (Germany) 5'000 5' MICHELIN (France) 5'000 5' NESTLE (Switzerland) 5'000 5' NORSK HYDRO ASA (Norway) 5'000 5' PHILIP MORRIS INTERNATIONAL (Switzerland) 5'000 5' PHILIPS INTERNATIONAL B.V. (Netherlands) 5'000 5' RANDSTAD HOLDING NV (Netherlands) 5'000 5' SCOTIABANK (Canada) 5'000 5' SHELL INTERNATIONAL BV (Netherlands) 5'000 5' SIEMENS AG (Germany) 5'000 5' SODEXO (France) 5'000 5' STATOIL ASA (Norway) 5'000 5' TELEFÓNICA (Spain) 5'000 5' TELENOR ASA (Norway) 5'000 5' TELIASONERA (Sweden) 5'000 5' THE COCA COLA COMPANY (USA) 5'000 5' TOYOTA MOTOR CORPORATION (Japan) 5'000 5' UNILEVER NV (Netherlands) 5'000 5' UPS (USA) 5'000 5' VALE (Brazil) 5'000 5' WALMART (USA) 5'000 5'000 0 TOTAL 175' '000 55'000 - Page 2 -
8 GLOBAL OCCUPATIONAL SAFETY AND HEALTH (GOSH) RESEAU MONDIAL DE SECURITE ET SANTE AU TRAVAIL (GOSH) ANNEX III / ANNEXE III I. SUBSCRIPTIONS FOR 2014 (in Swiss francs) : received at 1 November 2014 COTISATIONS POUR 2014 ( en francs suisses ) : reçues au 1er novembre 2014 NAME OF THE ENTERPRISE SUBSCRIPTION AMOUNT RECEIVED TO BE RECEIVED AMOUNT RECEIVED NOM DE L'ENTREPRISE COTISATION MONTANT RECU A RECEVOIR MONTANT RECU EUROS EUROS SWISS FRANCS FRANCS SUISSES Anglo Operations Limited 3' ' ' ' BAE Systems Plc 3' ' ' ' BRAAS MONIER 3' ' ' British Telecom 3' Claeys Engels 3' ' ' ' CRH NEDERLAND 3' ' ' EADS France SA 3' ' ' Heenan Blaikie 3' METRO AG 3' ' ' Monier Group GmbH 3' NESTEC SA 3' ' ' ' SAP DEUTSCHLAND AG 3' ' ' Sodexo 3' ' ' ' Telekom AG 3' Teliasonera 3' ' ' Veolia 3' TOTAL 33' ' ' ' II. EXPENSES AT 1 NOVEMBER 2014 DEPENSES AU 1er NOVEMBRE Traveling expenses/ Frais de voyage 12' ' Member Relations / Representation - 1' Relations avec les membres / Représentation 3. Bank & Administration / Frais bancaires et administratifs Communications 5' External Collaboration / Collaborations externes Administrative Support / Support administratif 25' ' ' ' III. RESULT AT 1 NOVEMBER ' RESULTAT AU 1 NOVEMBRE 2014
30 490 20306 7 775 7 969 B. SALES OF PUBLICATIONS 7 969 7 969 Ventes de publications
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