JHMS PERSONAL ELECTRONIC DEVICE POLICY

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1 JHMS PERSONAL ELECTRONIC DEVICE POLICY In accordance with the SCPS Instructional Technology Vision of creating an educational system that empowers students for success in a rapidly changing, globalized world and fully meets the needs of 21 st century students, JHMS has developed a policy allowing students to use their personal electronic devices for instructional purposes in the classroom when directed by their teacher. In this environment, students are transformed from passive consumers of knowledge into active problem solvers that can produce and communicate original thoughts and ideas. Acceptable personal electronic devices for classroom use include laptops, netbooks, notebooks, tablets, ereaders, standard cell phones, and smartphones. Personal electronic devices such as recording devices, radios, pagers, laser pointers, and other electronic devices not specifically mentioned above are deemed distracting to the educational environment, and as such are not permitted on the JHMS campus. The use of cameras on permissible devices, to take still pictures or video, is not permitted on school grounds, including transportation, unless under the direction and supervision of the classroom teacher. The use of personal electronic devices on the JHMS campus is subject to the SCPS Acceptable Use Policy. In addition, the misuse of permissible electronic devices in a manner distracting to other students or school personnel is not allowed. The misuse of electronic devices includes, but is not limited to: Use of any electronic device in a classroom or other area of JHMS not authorized by school personnel Listening to video or audio without headphones or earbuds Use of headphones/earbuds at a volume level where others can hear Use of a personal electronic device to belittle, demean, bully, harass, or disrupt another student Internet Connection Wireless Internet connection will be provided by JHMS, via the SCPS Public Network, for educational purposes on personal electronic devices. Students must have a completed Personal Electronic Device Acceptable Use Policy signed and on file at JHMS. All personally owned (nondistrict owned) electronic devices are allowed on the public wireless network only, and will not be allowed on the wired network. In addition, networked printers and drives will not be available for use with personal electronic devices. Please be aware of the items below before you connect your device to the SCPS Public Network: A student who brings a personal electronic device to school is personally responsible for the equipment and all software installed on that device. JHMS/SCPS assumes no liability for any damage to a personally owned electronic device while connected to our network. Any damage to the equipment is the responsibility of the individual who owns the device. JHMS/SCPS will not repair, provide software to, or service software on personal electronic devices. JHMS/SCPS will not provide internal computer components for personal electronic devices, whether as enhancements, upgrades or replacements. 1

2 All personal electronic devices must include updated anti-virus software. If personal electronic devices interfere with the district network in any way, the device may be banned from future use of the network. For all personal electronic devices connected to the SCPS Public Network, JHMS/SCPS reserves the right to: Monitor all activity. Make determinations on whether specific uses of devices are consistent with the SCPS Acceptable Use Policy. Log network use. Deem what is appropriate use. Remove the user's access to the network and suspend the privilege of using personal electronic devices at JHMS or other SCPS facilities if at any time it is determined that the user is engaged in unauthorized activity or is violating the SCPS Acceptable Use Policy. **Additionally, students may connect to the Internet using their Internet provider. In this case, the student and family will be responsible for any Internet connection expense. Lost or Damaged Device JHMS/SCPS assumes no responsibility for lost, stolen, or damaged personal electronic devices. Any damage caused by personal electronic at JHMS or on any SCPS property is the responsibility of the owner of the device. The student is responsible for the physical security of personal electronic devices when not in use in an educational setting. JHMS/SCPS does not guarantee the privacy or security of any item stored on or transmitted by any personal electronic devices. 2

3 Student FAQ Q: I brought my personal device to class but my teacher said I had to put it away. Can I still use it? A: The teacher has authority over classroom procedures. You may use your device when he/she gives you permission to do so. Q: Am I still held accountable for the Acceptable Use Policy ("AUP") I signed at the beginning of the school year even though this is my own personal device? A: Yes. The Acceptable Use Policy for SCPS remains in effect even when you are using your own device since you will be connecting to the district's wireless network. Disobeying the terms of the AUP would be a student code of conduct violation and would be dealt with by school and/or district administration. Q: Will I be able to access my personal U: drive where I store all of my work? A: No. At this time all drives on JHMS servers are not accessible on personal devices. Q: I have my device with me in class. How do I get on the Internet now? A: Most laptops or other personal devices (smart phones) will detect a wireless connection when you are near one (wireless must be turned on). Most of the time your device will ask you if you would like to join the network. When prompted, choose SCPS Public from the list. Once you choose this network, you will be prompted to accept the terms of service. Read this carefully so that you know what should be expected. Q: I just can t get my device to connect to the network. Can I get some help from someone? A: Students who cannot access the SCPS Public wireless network, or who may have technical issues with their device, need to take care of this issue by working with their user s manual that came with the device (not during class time). These are not JHMS/SCPS devices and the district is not allocating resources to troubleshoot issues. Q: I brought my ipad to school to use in the classroom, but my teacher said I couldn t use it in her classroom. Can I still use it? A: The teacher in the classroom has the final say on procedures in the classroom. If he or she asks you not to use your device, then you should follow those directions. Access is only available, not guaranteed for each classroom situation. Q: I need to save my work in my teacher s folder on the shared drive. Why can t I access this resource? A: You are on the SCPS Public network. It is not the same as the network you would normally access from a campus computer. You will not see the shared drive, so you will need to save your work on your device. Q: I need to print the spreadsheet I just created. Why is there no printer listed when I try this? A: Like the shared folders, printers are on the network SCPS Public and will not be available. Some printing solutions include: saving it to a flash drive and printing from home or another campus computer. Keep in mind that using campus printers in the classroom or other learning spaces is at the discretion of the teacher or other campus administrators. 3

4 Q: My laptop was stolen when I brought it to school. Who should I contact about this? A: Bringing your personal electronic device to school can be useful; however some risks are involved as well. It is always a good idea to record the device s serial number in case of theft. JHMS/SCPS is not responsible for the theft of a device, nor are we responsible for any damage done to the device while at school. Any time a theft occurs, you should contact the school resource officer (SRO) to make him/her aware of the offense. Q: Why am I filtered on my own computer? Shouldn t I be able to see what I want to on my own tool? A: Student filtering is required by federal law of all public schools. The Children s Internet Protection Act (CIPA) requires all network access to be filtered, regardless of the tool you use to access it while in a public school, including personal electronic devices. The network you are using while at school belongs to JHMS/SCPS and will be filtered. Q: Am I still held accountable for the Acceptable Use Policy ( AUP ) I signed at the beginning of the school year even though this is my own personal computer? A: Yes. The SCPS Acceptable Use Policy for remains in effect even when you are using your own laptop, smart phone, ipad etc. Each time you attempt to access the network at school you will be prompted to accept the terms of service which include the AUP. Violating the terms of the AUP would be a student code of conduct violation and would be dealt with on the campus with a campus administrator. Q: Am I able to connect my laptop to an open network port and gain access to the internet? A: No. JHMS/SCPS is only providing access to personal devices through the wireless network. Q: Will there be a penalty to my grade if I do not have my own device? A: No. Devices are never required and therefore, a grade cannot be taken. Q: What are the consequences if my I forget to turn off my electronic device after using it? A: Teachers will remind students to turn off their electronic devices before leaving their classes, but it is ultimately your responsibility to turn it off. If your electronic device is on and causes an interruption in another class, that you are subject to the following disciplinary procedures: 1 st Infraction Restate Expectation/Warning 2 nd Infraction Student Conference Parent Contact Re-teach Expectation 3 rd Infraction Student Conference Parent Contact Re-teach Expectation Loss of Device Privileges in all classes for 10 school days Lunch Detention 4 th Infraction Discipline Referral Device confiscated by the discipline office Loss of Device Privileges in all classes for the remainder of the quarter or 20 school days, whichever is more 4

5 Parent FAQ Q: Is my child required to have a device? A: No. Students will have access to district owned computers throughout the building. Q: What steps can I take if my child's device is stolen or damaged? A: JHMS/SCPS is not responsible for any damage or theft of student owned equipment. Keeping track of the device's serial number, model and type will be helpful as well. Theft or vandalism of any kind should be reported immediately to the school administration and/or resource officer so he/she can take the appropriate steps. Damage or theft is still the responsibility of the owner. Q: What are the school/classroom rules for using cell phones? A: Smartphones/standard cell phones are allowed in the classroom for instructional purposes only. Students are not allowed to text or make calls without the teacher's permission. The Electronic Device Policy will still be enforced. Q: My son is bringing his ipad to school for instructional purposes. Will he have access to things he normally does with district equipment? A: Your son will have access to any of the web based software high school campuses currently use (Databases, library search tools etc.). Software may run differently on different devices for varying reasons. You should consult your owner s manual for software limitations. (Ex., ipads cannot run software requiring Flash Player.) Q: I have read the terms of service and I do not wish to have my daughter accessing the Internet using her own laptop. I would like to allow her to use her computer for productivity, but not the Internet. Is this possible within this pilot plan? A: Yes. Your daughter may choose not to accept the terms of use; however, the rules outlined in the Acceptable Use Policy still apply for technology use of any kind (Internet or other). Also, it is not the responsibility of campus staff to ensure she has not accessed the Web on her own technology device. Damage or theft is still the responsibility of the owner. Q: If my daughter s laptop is stolen or damaged, what recourse can I take? A: The district is not responsible for any damage or theft of student owned equipment. Installing tracking software like Absolute Software can help locate the equipment if it is stolen, and keeping track of the device s serial number, model and type will be helpful as well. Theft or vandalism of any kind should be reported immediately to the School Resource Officer (SRO) on campus so he/she can take the appropriate steps. Q: What are the campus/classroom rules for using student owned devices including phones? A: Teachers make the final decision for any tools used in the classroom; student owned equipment would be no different. It will be up to the individual teachers to communicate their expectations to parents and students. Please refer to the student handbook for further details.. 5

6 Q: What are the consequences if my child forgets to turn off their electronic device after using it? A: Teachers will remind students to turn off their electronic devices before leaving their classes, but it is ultimately your child s responsibility to turn it off. If a student s electronic device is on and causes an interruption in another class, that student is subject to the following disciplinary procedures: 1 st Infraction Restate Expectation/Warning 2 nd Infraction Student Conference Parent Contact Re-teach Expectation 3 rd Infraction Student Conference Parent Contact Re-teach Expectation Loss of Device Privileges in all classes for 10 school days Lunch Detention 4 th Infraction Discipline Referral Device confiscated by the discipline office Loss of Device Privileges in all classes for the remainder of the quarter or 20 school days, whichever is more 6

7 Teacher FAQ Q: Some of my students cannot access the network on their laptops or phones. I don't have time in a class period to help them with this. Should I put in a help request with the school tech facilitator? A: Students who cannot access the district's wireless network or who may have technical issues with their device need to take care of this issue by working with their user's manual that came with the device out of the classroom. Q: My lesson plan depends on my students having access to the wireless network, but the Wi-Fi is down. Who should I contact to get it fixed immediately? A: In the event that the Wi-Fi is down, the tech facilitator to inform them, but chances are that the tech facilitator and/or the network specialist are already aware of the issue and working to resolve it as quickly as possible. However, there is no guarantee that the issue will be resolved quickly. It is very important to always have a backup lesson plan that does not require network access. Q: I have students in my classroom who are accessing the Internet using their provider's data plan (AT&T, Verizon, etc.) on their smart phones or laptops, hence bypassing the filter. Is this a violation of the student AUP? A: No, this is not a violation of the Student AUP. Q: I believe one of my students may have been misusing his device. Should I call the tech facilitator concerning this problem? A: No. Any disciplinary infractions that occur from using technology tools should be referred to a school administrator and/or resource officer. This would be a student code of conduct issue. Q: Who should I contact if one of my student's laptops is damaged or stolen? A: Any theft issues should be handled as you normally would. JHMS/SCPS is not responsible for any damage or theft of student-owned electronic devices. It would be good to remind students to keep a record of the device's serial number just in case a theft occurs. Q: Do I, as the teacher, have the choice when students can use their technology devices? A: Students may use technology at the discretion of the teachers as the lesson warrants the use. Q: I have students on my campus who are accessing the Internet using their provider s data plan (AT&T, Sprint, Verizon etc.) on their smart phones or laptops, hence bypassing the filter. Is this a violation of the student AUP? A: This is not an AUP violation because the student is not bypassing the filter on the SCPS Public network, but instead using a provider s data plan. Q: One of my students was using his laptop to bully another student on campus. Should I call the tech facilitator concerning this problem? A: No. Any disciplinary infractions that occur from using technology tools should be referred to a campus administrator. This would be a student code of conduct issue. 7

8 Q: Will students have access to any common software packages via the SCPS Public wireless network access? A: Students will have access to software on their device. They may also use Citrix to access district software. They will not have access to other software due to license limitations. Q: What disciplinary steps are taken when a student s electronic devices interrupt my class? A: Teachers will remind students to turn off their electronic devices before leaving their classes, but it is ultimately their responsibility to turn it off. It is important to remember that students make mistakes. Unintentional interruption, defined as a student s device making noise or being visible when it is not on their person or in their hands, will follow the consequences laid out in the Electronic Device Infraction Report. All four infractions must take place within the same marking period. Any infraction taking place in a new marking period must be written on a new report. Intentional use of electronic devices without permission, such as texting, making/answering calls, having devices out and using them, etc. will still follow the existing electronics policy outlined in the Student Conduct and Discipline Code. **Teachers should not confiscate electronic devices from the students. If confiscation is necessary, please call the discipline office for assistance. 8

9 Personal Electronic Device Policy Works Cited "Acceptable Use Policy (AUP)." Acceptable Use Police (AUP) Taken from Allen ISD Student Handbook Page 1 APPENDIX 1: (Taken from Allen ISD Student Handbook ). N.p., 25 July Web. 10 Dec < Policy% pdf>. "Acceptable Use Policy (AUP) and Implementation Guidelines." N.p., 15 Aug Web. 11 Dec < 05.pdf>. "Bring Your Own Device." Graves County Schools, n.d. Web. 10 Dec "BYOD (Bring Your Own Device Lowery Freshman Center ) Page 1 BYOD (Bring Your Own Device) Student, Teacher and Parent Guide." N.p., 25 July Web. 10 Dec < "Class Info and Documents - Ms. Wasson's 8th Grade Class Website." Ms. Wasson's 8th Grade Class Website. N.p., n.d. Web. 10 Nov < DiSanto, Jennifer. "Technology." Ms. DiSanto's Class. JHMS, n.d. Web. 10 Oct < "Student Conduct and Discipline Code." SCPS. N.p., 10 Aug Web. 9 Jan < >. "Student Policy - NCCS Bring Your Own Device (BYOD / BYOT)." Student Policy - NCCS Bring Your Own Device (BYOD / BYOT). N.p., 19 Jan Web. 10 Dec < "Teacher Technology Standards." Technology Standards. SCPS: Instructional Technology, n.d. Web. 09 Jan < "Vision for Instructional Technology." Vision. SCPS: Instructional Technology, n.d. Web. 09 Jan < 9